diff --git a/admin/contractors.md b/admin/contractors.md deleted file mode 100644 index 2c08f4c..0000000 --- a/admin/contractors.md +++ /dev/null @@ -1,13 +0,0 @@ -# Contractor Site Information -This page provides information for contractors on the HSBNE Site. - - -## Fire Safety and Evacuations - -## Asbestos Register - -## MSDS - -## Risk Assessment - -## Contractor Sign in/Sign Out \ No newline at end of file diff --git a/admin/costs.md b/admin/costs.md deleted file mode 100644 index 4986f0c..0000000 --- a/admin/costs.md +++ /dev/null @@ -1,196 +0,0 @@ ---- -title: Ongoing Costs -layout: default ---- - -## Overview - -HSBNE, as a functioning entity has a number of ongoing cost commitments. We try to keep these minimal, but when we do enter into these sorts of agreements we try to document them here. - ---- - -## General - -##### Notes - - * All items under general should be budgeted for half amount allocated - -#### Executive Discretionary - -Cost -:$400 / Month - -Meeting -:20/10/2015 - -Anniversary Date -:? - -##### Notes - -* Typically allocated for things like cleaning supplies etc -* Can also be applied to things like small overages on voted budgets -* Sometimes, although rarely, is applied to small tool purchase and general "keep the space going" necessities. - -#### Public Liability - -Cost -:$736.73 / Year - -Meeting -:30/08/2011, 01/11/2011 - -Anniversary Date -:31/10/2012 - -#### Clening Supplies - -Cost -:$720 / Year - -Meeting -:11/02/2014 - -Anniversary Date -:11/02/2014 - -####Cleaning Service - -Cost: -$250 monthly budget for contract cleaners to clean the common areas of site (Toilets, Classroom, Hallway, Lounge, Kitchen, Greenroom) - -Meeting -: 12/11/2019 - -Re-engaged Cleantastic June 2020 to do bi-weekly - -#### Maintenaince - -Cost -:$1080 / Year - -Meeting -:11/02/2014 - -Anniversary Date -:11/02/2014 - -####First Aid budget - -: $600 annual budget for either refitting or replacing our first aid kits on a 3-6 monthly basis. - -Meeting -: 12/11/2019 - -##### Notes - -* mowing -* fuel -* blades - -#### Waste disposal - -Cost -:$840 / Year - -Meeting -:31/01/2013, 11/02/2014 - -Anniversary Date -:11/02/2014 - -##### Notes - -* general bin removal/s -* skips -* tip runs -* We hire a 1100L General Waste Bin, and a 240L Recycle Bin. -* This service has an administration fee of $2.50 per bin. -* The big bin costs $20 per pickup, or $40 if overweight. -* The recycling bin costs $5.50 per pickup. -* We have a bin from Substation 33 for e-waste collection - ---- - -## Services - -#### Post Office Box - -Cost -:$237 / Year - -Meeting -:23/10/2012 - -Anniversary Date -:31/03/2013 - -##### Notes - -* We are currently overspending on this, due to waiting for a small box to become available. - -#### SupaGas Welding Gas - -Cost -:$? / Month - -Meeting -:? - -Anniversary Date -:? - -#### Sendgrid - -Cost -:$15 / Month - -Meeting -:31/07/2018 - -Anniversary Date -:Monthly - -##### Notes - -* The volume of emails we send exceeds their free tier. - ---- - -## HSBNE Campus - -#### Lease - -Cost -:$5001 + GST / Year - -Meeting -:? - -Anniversary Date -:? - -##### Notes - -* $1 Annual rental amount -* $5000 cap on expenses, such as rates etc. -* The actual rates for the property are $13000 a year -* It would not be unreasonable to expect that the next lease in 2015(?) would raise to meet that number. - -#### Property Insurance - -Cost -:$475.87 / Year - -Meeting -:06/11/2012 - -Anniversary Date -:31/10/2012 - -##### Notes - -* Covers us for property damage, such as fire. -* It's a requirement of our lease to hold this. -* It includes $100k of contents, although only covering accidental loss. - diff --git a/admin/covid19.md b/admin/covid19.md deleted file mode 100644 index eb19eb1..0000000 --- a/admin/covid19.md +++ /dev/null @@ -1,81 +0,0 @@ ---- -title: COVID19 -layout: default ---- - -# HSBNE's COVID19 Plan - -HSBNE is affected by COVID19 restrictions like any other -organisation. This document outlines the guidelines and risk management procedures -we have put in place and expect all members to follow. - -As the situation can change rapidly, this policy will be updated -by the exec as necessary and when changed will be emailed to members -to keep them up to date. -### Vaccination Requirements - -As per the QLD Government's -[directions](https://www.health.qld.gov.au/system-governance/legislation/cho-public-health-directions-under-expanded-public-health-act-powers/public-health-and-social-measures-linked-to-vaccination-status-direction), -HSBNE as a Community Group in Schedule 1B is not required to check the vaccination status -of entrants to the facility. Persons on site are directed to continue -with social distancing. - -### Social Distancing - -* Maintain Social Distancing, according to current government regulations. - * Currently: 1 person per 2 square meters -* The site limit will be dictated by government policy -* Each room/space at HSBNE will have a poster on its door showing the -max capacity of that room, do not exceed this limit at any time. -* Minimise physical contact -* In the event of an emergency requiring evacuation, continue to follow -social distancing - -### Managing Illness - -* If you present with the symptoms of any illness, do not come on -site for any reason. - -### Hygeine Practices - -* Professional cleaners will be coming onsite weekly. -* Members are required to wash hands when: - * Entering the site - * Before/After eating - * After coughing or sneezing - * After using the toilet - * After changing tasks - * After smoking - * After changing bins -* Members will be required to come to site freshly showered and with clean -clothes -* Disposable drinking cups for drinking water are required, and must be disposed -of immediately upon finishing. -* Hand sanitizer stations will be provided at doorways, members will be expected -to utilise them. -* Members will be required to wipe down working areas and equipment before and -after usage. This means things such as desks, chair surfaces, machine controls and -any other touch point. - -### Site Cleanliness - -* Clean workspaces will be more aggressively policed, clutter and mess makes it -much more difficult to have a clean and safe environment. -* Donations will only be accepted via the executive, any items left on site without -notice will be doomshelved/binned. - -### PPE - -HSBNE recommends the wearing of masks, and will require them as dictated by -current government guidelines. - -### Contact Tracing - -* Members must check in, either by the Kiosk or with the QLD Covid app. -* Guests and the Public (tours etc) are required to use the QLD Covid app to check in. -* We still require guests of members to sign in with the member kiosk or sign in form. - -### Events, Open Nights - -The site continues to operate normally when allowed by govt policy. Open nights/days and -working bees etc will continue. diff --git a/admin/index.html b/admin/index.html index 0e5fee8..829c662 100644 --- a/admin/index.html +++ b/admin/index.html @@ -24,13 +24,8 @@

New Members Guide

This is a digital version of the new members guide. The link above takes you to the latest version on Google Drive, but there's also a PDF.

- -

Group Rules (Constitution)

-

Our group rules are a fairly well modified version of the Model Rules for Incorporation. If any policies below are inconcistent with this constitution, they will be overidden.

-

Associations Incorporation Act

- -

COVID19

-

HSBNE's COVID19 management plan and policy.

+

Constitution

+

The HSBNE Constitution.

Policy Policy

How to change our Rules and Policy.

@@ -95,9 +90,6 @@

Moderation

Privileged Access

Documentation of process and expectations around providing access to restricted resources.

-

Ongoing Costs

-

The Executive tries to keep any ongoing cost commitments by HSBNE documented here.

-

Alcohol & Drugs

Concerning the consumption of alcohol and drugs on site.

diff --git a/admin/membership.md b/admin/membership.md index 34a7f83..1e1983e 100644 --- a/admin/membership.md +++ b/admin/membership.md @@ -81,6 +81,13 @@ Signing a volunteer agreement and actively completing tasks as defined by the ag ##### Cost \$100 per month +--- + +#### Lifetime Membership +Lifetime Members are members of HSBNE who have either accrued 10 years of membership or paid up in advance to accrue 10 years of membership. Lifetime Members do not have to pay for membership to maintain their voting/access rights. Paying in advance is calculated as + + ( ( 10 * 12 ) - ) * 55 + ## Terminating Memberships This section is relevant to section (9) of our constitution. There are various ways a membership may be terminated, either voluntarily or involuntarily. diff --git a/admin/pictograms.png b/admin/pictograms.png deleted file mode 100644 index 64a8da6..0000000 Binary files a/admin/pictograms.png and /dev/null differ diff --git a/admin/policy.md b/admin/policy.md index 1c30d7d..41126c3 100644 --- a/admin/policy.md +++ b/admin/policy.md @@ -7,44 +7,10 @@ layout: default This is a master list of policies or by-laws at HSBNE that fall outside the scope of the official HSBNE Rules. These are a working part of the HSBNE infrastructure and social contract. By-laws can be made by vote at a general meeting, or by the Executive Committee[^1]. ## HSBNE Meetings - - - All discussion for agenda items occurs on the forums in a relevant thread. Meetings are only for announcements, voting, thanks and project invitations/show and tell. - - All agenda items must be posted for discussion by 8PM Thursday the week before the meeting. This allows for discussion before the meeting. + - All discussion for agenda items occurs on the forums in a relevant thread. Meetings are only for announcements, voting and thank yous. - Before voting on Financial Agenda Items a Financial Report must be either a) read out by the Treasurer or b) provided to be read out. -One person speaks at a time. No person speaks for more than one minute when others are waiting to speak. + - One person speaks at a time. No person speaks for more than one minute when others are waiting to speak. - It's important to thank members who are contributing to HSBNE as we wouldn't be where we are today without it. Take the time in a meeting to thank people for excellence at HSBNE. -## Site Inductions -Before a new membership is accepted, the new member must complete a site induction as per our [general membership and payments policy](https://docs.google.com/document/d/1lgnfvc8fAFXcWZ4Sv9Pe9AE0ctgeGFhkOuM0QbNZqM8/edit). In addition to this requirement, in order to maintain membership, a member must have successfully completed a site induction within the last 12 months. To avoid any doubt, if a member has not completed a site induction within the last 12 months, their membership may be revoked until such time they complete a new site induction. Successfully completing a site induction for the purpose of this section, is defined in the general membership and payments policy. - -HSBNE has seen an increasing number of incidents due to members forgetting our rules and procedures, or not keeping up to date with them. This section is intended to reduce the number of these incidences and create a better environment for everyone. - -## Site Sign In Register -As soon as practical, once a member is on site they must sign into the site. When a member leaves, they must also sign out of the site. To sign into or out of site, the green room kiosk must be used. If a technical problem prevents the kiosk from working, a member may use the paper sheet next to it to sign in/out. - -Access to HSBNE facilities may be restricted until a member has signed in. - -## EV Charging -HSBNE would like to encourage the uptake of EVs (Electric Vehicles) as they have many clear environmental benefits. HSBNE has multiple members who are EV owners, or in the process of converting a vehicle to electric. There is also a good overlap between EV owners and the demographic/type of person who would be interested in joining HSBNE. By offering free EV charging to members, this is yet another incentive for people to become members of HSBNE. - -HSBNE members may charge their EVs at HSBNE while they are on site using HSBNE facilities at no cost. However, the executive reserves the right to ask any member to start paying for electricity consumption if their charging is costing HSBNE more than a reasonable amount. Members must not park anywhere outside of the designated areas in the map below, even to charge their vehicles. - -For future reference, a typical EV costs no more than about 20-35c / hour to charge on a standard electrical outlet. The average member is only on site a few times per month so the total cost to HSBNE is quite insignificant when compared to lighting and tool/machine use. In fact, a single member on site with say the green room and metalshop lights on, and ocassional machine use would use a similar amount of power to an EV charging. - -## Parking and EV Charging Map -![](/assets/img/hsbne%20map%20medium.png) - -## Lifetime Membership - -Lifetime Members are members of HSBNE who have either accrued 10 years of membership or paid up in advance to accrue 10 years of membership. Lifetime Members do not have to pay for membership to maintain their voting/access rights. Paying in advance is calculated as - - ( ( 10 * 12 ) - ) * 55 - -## Renting - -Renting was allowed by [the meeting on 30th August, 2010](/admin/meeting/20110830.html) and was revoked by [the meeting on XXth of XXXXXX](/admin/meeting/2013XXXX.md). - -As such, it is HSBNE policy to disallow lease agreements for portions of the PortHack Campus. - - -[^1]: [Section 43 of the Rules](/admin/rules.html#by-laws) +## Sub-leasing +Sub-leasing is not allowed. diff --git a/admin/rules.md b/admin/rules.md deleted file mode 100644 index dfff31a..0000000 --- a/admin/rules.md +++ /dev/null @@ -1,8 +0,0 @@ ---- -title: Group Rules -layout: default ---- - -We are moving our policy documents to the new [HSBNE Manual](https://manual.hsbne.org). - -You can find the [current HSBNE Constitution](http://manual.hsbne.org/docs/howwework/constitution) (Rules) there. diff --git a/admin/safety.md b/admin/safety.md index 74116b4..e94b921 100644 --- a/admin/safety.md +++ b/admin/safety.md @@ -4,6 +4,12 @@ layout: default published: true --- +## Site Inductions +A site induction must have been completed within the last 12 months before the facilities can be used. The site induction can be found on our [general membership and payments policy](./membership). + +## Site Sign In Register +As soon as practical, once a member is on site they must sign into the site. When a member leaves, they must also sign out of the site. To sign into or out of site, the portal or kiosk can be used. Access to HSBNE facilities may be restricted until a member has signed in. + ### WHS Legislation Note As HSBNE does not employ anyone, it is not specifically required to adhere to WHS legislation as [as advised by Worksafe QLD](https://www.worksafe.qld.gov.au/laws-and-compliance/workplace-health-and-safety-laws/specific-obligations/non-profit-organisations-and-volunteers). That being said, we have some rules and basic principles of safety and provide PPE for members use. HSBNE encourages members to take all reasonable steps to protect their own safety as well as that of those around them by taking actions such as identifying and managing risks. diff --git a/assets/img/hsbne map medium.png b/assets/img/hsbne map medium.png deleted file mode 100644 index d56f20b..0000000 Binary files a/assets/img/hsbne map medium.png and /dev/null differ