From 0c1f51d3e7ebcaaee11cf3f76faddf253882fa0b Mon Sep 17 00:00:00 2001 From: Siddarth Mandalika Date: Wed, 7 Feb 2024 17:15:03 +0530 Subject: [PATCH 01/53] creating content --- Teams/rooms/proximity-join.md | 28 ++++++++++++++++++++++++++++ 1 file changed, 28 insertions(+) create mode 100644 Teams/rooms/proximity-join.md diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md new file mode 100644 index 0000000000..99e7016604 --- /dev/null +++ b/Teams/rooms/proximity-join.md @@ -0,0 +1,28 @@ +--- +title: Proximity Join +author: v-smandalika +ms.author: v-smandalika +manager: dansimp +ms.date: 02/07/2024 +ms.topic: article +ms.tgt.pltfrm: cloud +ms.service: msteams +ms.subservice: itpro-rooms +audience: Admin +ms.collection: + - M365-collaboration + - teams-rooms-devices + - Tier3 +appliesto: + - Microsoft Teams +ms.localizationpriority: medium +search.appverid: MET150 +description: Learn how to use Proximity Join to nudge your meeting room into MTR for an optimum meeting room experience +f1keywords: +--- + +# Proximity Join + +Proximity Join is a feature that enables you to nudge your meeting rooms into Microsoft Teams Rooms (MTR) so that your meeting room can sync with MTR. When your meeting room syncs with an MTR, a combination is formed, which provides you an optimum meeting-room experience. + +## Why is Proximity Join useful/desirable \ No newline at end of file From 3df08348bcff8117a41aede6d0949d44f2845de1 Mon Sep 17 00:00:00 2001 From: Siddarth Mandalika Date: Wed, 7 Feb 2024 23:27:21 +0530 Subject: [PATCH 02/53] started creating the preliminary draft --- Teams/rooms/proximity-join.md | 43 +++++++++++++++++++++++++++++++++-- 1 file changed, 41 insertions(+), 2 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 99e7016604..b569e50cf7 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -23,6 +23,45 @@ f1keywords: # Proximity Join -Proximity Join is a feature that enables you to nudge your meeting rooms into Microsoft Teams Rooms (MTR) so that your meeting room can sync with MTR. When your meeting room syncs with an MTR, a combination is formed, which provides you an optimum meeting-room experience. +Proximity Join is a feature that enables you to nudge your meeting room into a Microsoft Teams Rooms (MTR) so that your meeting room can sync with MTR. When your meeting room syncs with an MTR, a combination is formed, which provides you an optimum meeting-room experience. + +## Why is Proximity Join useful/desirable + +The advantages of the Proximity Join feature are: + +- It's the easiest way to join a meeting on MTR. +- There's no need to touch the console or type in a meeting ID. +- It activates other helpful features, like hiding your personal webcam feed on the room display. + +## How to use Proximity Join + +You can use the Proximity Join feature through the TEAMS application on your desktop or mobile. + +### Proximity Join using TEAMS app on your desktop + +To use the Proximity Join to nudge your meeting room into an MTR from the TEAMS app on your desktop, perform the following steps: + +1. Ensure your Bluetooth is on and your microphone isn't disabled or muted. +1. Join an existing meeting or start a new one. +1. In pre-join, select **Room Audio**. +1. If you don’t immediately see your meeting room listed, wait for 5-10 seconds. + > [!WARNING] + > The UI may indicate no rooms were found while it's still searching. +1. Select your meeting room once it's listed, and select **Join**. + > [!WARNING] + > Double-check that the meeting room you've selected is the one you are in, so as to avoid disruptions and security leaks. + + The MTR should now be in your meeting room. + +### Proximity Join using TEAMS app on your mobile + +To use the Proximity Join to nudge your meeting room into an MTR from the TEAMS app on your mobile, perform the following steps: + +1. Ensure Bluetooth is on (ultrasound isn't supported on mobile). +1. Choose a meeting from your calendar and select **Join**, or select the **+** button and select **Meet Now**. +1. In the pre-join screen, select **More Join Options**. +1. Select **Join a meeting room**. +1. Wait for a nearby meeting room to be found, select it, and select **Join**. + + -## Why is Proximity Join useful/desirable \ No newline at end of file From 5bbae9f54db4f3dac5c6976e33044cedc9953b15 Mon Sep 17 00:00:00 2001 From: Siddarth Mandalika Date: Thu, 8 Feb 2024 00:05:39 +0530 Subject: [PATCH 03/53] Update proximity-join.md --- Teams/rooms/proximity-join.md | 20 +++++++++++++++----- 1 file changed, 15 insertions(+), 5 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index b569e50cf7..f1596608dc 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -23,13 +23,23 @@ f1keywords: # Proximity Join -Proximity Join is a feature that enables you to nudge your meeting room into a Microsoft Teams Rooms (MTR) so that your meeting room can sync with MTR. When your meeting room syncs with an MTR, a combination is formed, which provides you an optimum meeting-room experience. +Proximity Join is a feature that enables you to nudge your meeting room into a Microsoft Teams Rooms so that your meeting room can sync with Microsoft Teams Rooms. Your personal device, for example, your desktop or mobile phone, detects Microsoft Teams Rooms through a wireless signal. + +If your personal device is a desktop, then using the TEAMS app, you detect an ultrasonic sound and capture a Microsoft Teams Rooms and nudge your meeting room into it. For more information, see [Proximity Join using TEAMS app on your desktop](#proximity-join-using-teams-app-on-your-desktop). + +If your personal device is a mobile phone, then using the TEAMS app, you detect a bluetooth signal and capture a Microsoft Teams Rooms and nudge your meeting room into it. For more information, see [Proximity Join using TEAMS app on your mobile](#proximity-join-using-teams-app-on-your-mobile). + +The Proximity Join feature provides you the following advantages: + +1. You can easily access a meeting room that has Microsoft Teams Rooms in it. That is, the process of making your meeting room equipped what Microsoft Teams Rooms offers is easy. +1. You don't have to touch any console or enter the ID of your meeting room when you're nudging it into Microsoft Teams Rooms. +1. You enter into such a meeting room (that has Microsoft Teams Rooms in it) in which your personal webcam feed is hidden from the room display. ## Why is Proximity Join useful/desirable The advantages of the Proximity Join feature are: -- It's the easiest way to join a meeting on MTR. +- It's the easiest way to join a meeting on Microsoft Teams Rooms. - There's no need to touch the console or type in a meeting ID. - It activates other helpful features, like hiding your personal webcam feed on the room display. @@ -39,7 +49,7 @@ You can use the Proximity Join feature through the TEAMS application on your des ### Proximity Join using TEAMS app on your desktop -To use the Proximity Join to nudge your meeting room into an MTR from the TEAMS app on your desktop, perform the following steps: +To use the Proximity Join to nudge your meeting room into Microsoft Teams Rooms from the TEAMS app on your desktop, perform the following steps: 1. Ensure your Bluetooth is on and your microphone isn't disabled or muted. 1. Join an existing meeting or start a new one. @@ -51,11 +61,11 @@ To use the Proximity Join to nudge your meeting room into an MTR from the TEAMS > [!WARNING] > Double-check that the meeting room you've selected is the one you are in, so as to avoid disruptions and security leaks. - The MTR should now be in your meeting room. + The Microsoft Teams Rooms should now be in your meeting room. ### Proximity Join using TEAMS app on your mobile -To use the Proximity Join to nudge your meeting room into an MTR from the TEAMS app on your mobile, perform the following steps: +To use the Proximity Join to nudge your meeting room into Microsoft Teams Rooms from the TEAMS app on your mobile, perform the following steps: 1. Ensure Bluetooth is on (ultrasound isn't supported on mobile). 1. Choose a meeting from your calendar and select **Join**, or select the **+** button and select **Meet Now**. From 47ef6ecb1413645a74939bc1a5ccdc7dc2d00d89 Mon Sep 17 00:00:00 2001 From: Siddarth Mandalika Date: Thu, 8 Feb 2024 19:54:59 +0530 Subject: [PATCH 04/53] Update proximity-join.md --- Teams/rooms/proximity-join.md | 54 +++++++++++++++++++++++++++++++++-- 1 file changed, 51 insertions(+), 3 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index f1596608dc..cbeb343d13 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -29,7 +29,7 @@ If your personal device is a desktop, then using the TEAMS app, you detect an ul If your personal device is a mobile phone, then using the TEAMS app, you detect a bluetooth signal and capture a Microsoft Teams Rooms and nudge your meeting room into it. For more information, see [Proximity Join using TEAMS app on your mobile](#proximity-join-using-teams-app-on-your-mobile). -The Proximity Join feature provides you the following advantages: +The Proximity Join feature provides you with the following advantages: 1. You can easily access a meeting room that has Microsoft Teams Rooms in it. That is, the process of making your meeting room equipped what Microsoft Teams Rooms offers is easy. 1. You don't have to touch any console or enter the ID of your meeting room when you're nudging it into Microsoft Teams Rooms. @@ -43,15 +43,63 @@ The advantages of the Proximity Join feature are: - There's no need to touch the console or type in a meeting ID. - It activates other helpful features, like hiding your personal webcam feed on the room display. +## How does it work? + +When the Proximity Join feature is enabled, MTRs emit beacons for nearby devices to find. This beacon contains the identity of the MTR so your personal device can “nudge” it into a meeting, and some security and configuration data. + +Beacons are of two types: + +1. [Ultrasonic sound (Ultrasound)](#ultrasonic-sound-ultrasound) +1. [Bluetooth](#bluetooth) + +### Ultrasonic sound (Ultrasound) + +The "Ultrasound" is one of the types of the beacon that's emitted for personal devices to detect and to resolve the MTR into which you nudge your meeting room. + +> [!NOTE] +> This type of beacon isn't supported in mobile phones. + +The Ultrasound beacon has the following characteristics: + +1. It emits an ultrasonic sound on a cyclical basis. The beacon information is contained within the sound wave. +1. It uses a frequency range of 19.5kHz to 21.5 kHz. +1. It isn't audible to humans . + + > [!CAUTION] + > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals are not present in the meeting room environments. + +1. It's more secure and accurate because at reasonable amplitudes, it doesn't go through walls. Because of this advantage, rooms discovered via ultrasound are always placed at the top of the list. +1. This beacon does not emit during a meeting. + +### Bluetooth + +Bluetooth is the other type of beacon that's emitted for personal devices to detect and to discover the MTR into which you nudge your meeting room. + +The Bluetooth beacon has the following characteristics: + +1. It emits a continuous Bluetooth signal that personal devices can detect. +1. This beacon does emit during a meeting. +1. The Microsoft Teams Rooms it discovers are sorted in order of descending signal strength. + +##### Limitation + +As Bluetooth signals typically go through walls, may be less accurate and less secure. + +Once your personal device receives the beacon, it resolves the identity of the MTR in your enterprise database and “calls” it, asking the MTR to join the meeting you’ve requested it to + ## How to use Proximity Join You can use the Proximity Join feature through the TEAMS application on your desktop or mobile. -### Proximity Join using TEAMS app on your desktop +### How to detect Microsoft Teams Rooms using Proximity Join from TEAMS app on your desktop To use the Proximity Join to nudge your meeting room into Microsoft Teams Rooms from the TEAMS app on your desktop, perform the following steps: 1. Ensure your Bluetooth is on and your microphone isn't disabled or muted. + + > [!NOTE] + > When your desktop has bluetooth and microphone turned on, it will be able to detect an [ultrasonic sound](#ultrasonic-sound-ultrasound) or a [bluetooth](#bluetooth) signal which contains information about the beacon + 1. Join an existing meeting or start a new one. 1. In pre-join, select **Room Audio**. 1. If you don’t immediately see your meeting room listed, wait for 5-10 seconds. @@ -63,7 +111,7 @@ To use the Proximity Join to nudge your meeting room into Microsoft Teams Rooms The Microsoft Teams Rooms should now be in your meeting room. -### Proximity Join using TEAMS app on your mobile +### How to detect Microsoft Teams Rooms using Proximity Join from TEAMS app on your mobile To use the Proximity Join to nudge your meeting room into Microsoft Teams Rooms from the TEAMS app on your mobile, perform the following steps: From 364a30055f4952b6d7d9834bfe7b29cb784bc2e4 Mon Sep 17 00:00:00 2001 From: Siddarth Mandalika Date: Thu, 8 Feb 2024 19:57:55 +0530 Subject: [PATCH 05/53] Update proximity-join.md --- Teams/rooms/proximity-join.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index cbeb343d13..e596665e78 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -25,9 +25,9 @@ f1keywords: Proximity Join is a feature that enables you to nudge your meeting room into a Microsoft Teams Rooms so that your meeting room can sync with Microsoft Teams Rooms. Your personal device, for example, your desktop or mobile phone, detects Microsoft Teams Rooms through a wireless signal. -If your personal device is a desktop, then using the TEAMS app, you detect an ultrasonic sound and capture a Microsoft Teams Rooms and nudge your meeting room into it. For more information, see [Proximity Join using TEAMS app on your desktop](#proximity-join-using-teams-app-on-your-desktop). +If your personal device is a desktop, then using the TEAMS app, you detect an ultrasonic sound and capture a Microsoft Teams Rooms and nudge your meeting room into it. For more information, see [How to detect Microsoft Teams Rooms using Proximity Join from TEAMS app on your desktop](#how-to-detect-microsoft-teams-rooms-using-proximity-join-from-teams-app-on-your-desktop). -If your personal device is a mobile phone, then using the TEAMS app, you detect a bluetooth signal and capture a Microsoft Teams Rooms and nudge your meeting room into it. For more information, see [Proximity Join using TEAMS app on your mobile](#proximity-join-using-teams-app-on-your-mobile). +If your personal device is a mobile phone, then using the TEAMS app, you detect a bluetooth signal and capture a Microsoft Teams Rooms and nudge your meeting room into it. For more information, see [How to detect Microsoft Teams Rooms using Proximity Join from TEAMS app on your mobile](#how-to-detect-microsoft-teams-rooms-using-proximity-join-from-teams-app-on-your-mobile). The Proximity Join feature provides you with the following advantages: From 3676790f697e4ecdc3cce3b6f27d1f55ccf06c44 Mon Sep 17 00:00:00 2001 From: Siddarth Mandalika Date: Mon, 12 Feb 2024 19:05:38 +0530 Subject: [PATCH 06/53] Update proximity-join.md --- Teams/rooms/proximity-join.md | 135 +++++++++++++++++++++++----------- 1 file changed, 93 insertions(+), 42 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index e596665e78..b262596f2a 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -25,75 +25,48 @@ f1keywords: Proximity Join is a feature that enables you to nudge your meeting room into a Microsoft Teams Rooms so that your meeting room can sync with Microsoft Teams Rooms. Your personal device, for example, your desktop or mobile phone, detects Microsoft Teams Rooms through a wireless signal. -If your personal device is a desktop, then using the TEAMS app, you detect an ultrasonic sound and capture a Microsoft Teams Rooms and nudge your meeting room into it. For more information, see [How to detect Microsoft Teams Rooms using Proximity Join from TEAMS app on your desktop](#how-to-detect-microsoft-teams-rooms-using-proximity-join-from-teams-app-on-your-desktop). - -If your personal device is a mobile phone, then using the TEAMS app, you detect a bluetooth signal and capture a Microsoft Teams Rooms and nudge your meeting room into it. For more information, see [How to detect Microsoft Teams Rooms using Proximity Join from TEAMS app on your mobile](#how-to-detect-microsoft-teams-rooms-using-proximity-join-from-teams-app-on-your-mobile). - The Proximity Join feature provides you with the following advantages: 1. You can easily access a meeting room that has Microsoft Teams Rooms in it. That is, the process of making your meeting room equipped what Microsoft Teams Rooms offers is easy. -1. You don't have to touch any console or enter the ID of your meeting room when you're nudging it into Microsoft Teams Rooms. + 1. You don't have to touch any console or enter the ID of your meeting room when you're nudging it into Microsoft Teams Rooms. 1. You enter into such a meeting room (that has Microsoft Teams Rooms in it) in which your personal webcam feed is hidden from the room display. -## Why is Proximity Join useful/desirable - -The advantages of the Proximity Join feature are: - -- It's the easiest way to join a meeting on Microsoft Teams Rooms. -- There's no need to touch the console or type in a meeting ID. -- It activates other helpful features, like hiding your personal webcam feed on the room display. - -## How does it work? +## How does Proximity Join work? When the Proximity Join feature is enabled, MTRs emit beacons for nearby devices to find. This beacon contains the identity of the MTR so your personal device can “nudge” it into a meeting, and some security and configuration data. +Once your personal device receives the beacon, it resolves the identity of the MTR in your enterprise database and “calls” it, asking the MTR to join the meeting you’ve requested it to. + Beacons are of two types: 1. [Ultrasonic sound (Ultrasound)](#ultrasonic-sound-ultrasound) 1. [Bluetooth](#bluetooth) -### Ultrasonic sound (Ultrasound) +## Ultrasonic sound (Ultrasound) The "Ultrasound" is one of the types of the beacon that's emitted for personal devices to detect and to resolve the MTR into which you nudge your meeting room. > [!NOTE] > This type of beacon isn't supported in mobile phones. -The Ultrasound beacon has the following characteristics: +The Ultrasound beacon works in the following way: 1. It emits an ultrasonic sound on a cyclical basis. The beacon information is contained within the sound wave. -1. It uses a frequency range of 19.5kHz to 21.5 kHz. -1. It isn't audible to humans . +1. It uses a frequency range of 19.5 kHz to 21.5 kHz. +1. It isn't audible to humans. > [!CAUTION] > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals are not present in the meeting room environments. 1. It's more secure and accurate because at reasonable amplitudes, it doesn't go through walls. Because of this advantage, rooms discovered via ultrasound are always placed at the top of the list. -1. This beacon does not emit during a meeting. +1. This beacon doesn't emit during a meeting. -### Bluetooth +### How to use Ultrasound beacon to nudge your meeting room into an MTR? -Bluetooth is the other type of beacon that's emitted for personal devices to detect and to discover the MTR into which you nudge your meeting room. - -The Bluetooth beacon has the following characteristics: - -1. It emits a continuous Bluetooth signal that personal devices can detect. -1. This beacon does emit during a meeting. -1. The Microsoft Teams Rooms it discovers are sorted in order of descending signal strength. - -##### Limitation - -As Bluetooth signals typically go through walls, may be less accurate and less secure. - -Once your personal device receives the beacon, it resolves the identity of the MTR in your enterprise database and “calls” it, asking the MTR to join the meeting you’ve requested it to - -## How to use Proximity Join - -You can use the Proximity Join feature through the TEAMS application on your desktop or mobile. - -### How to detect Microsoft Teams Rooms using Proximity Join from TEAMS app on your desktop +> [!NOTE] +> You can detect an "ultrasound" beacon only if you use desktop, because the "ultrasound" beacon isn't supported in mobile phones. -To use the Proximity Join to nudge your meeting room into Microsoft Teams Rooms from the TEAMS app on your desktop, perform the following steps: +Using the Proximity Join feature, perform the following steps from the TEAMS app on your desktop to detect "ultrasound" or "bluetooth" beacon to nudge your meeting room into Microsoft Teams Rooms: 1. Ensure your Bluetooth is on and your microphone isn't disabled or muted. @@ -111,9 +84,23 @@ To use the Proximity Join to nudge your meeting room into Microsoft Teams Rooms The Microsoft Teams Rooms should now be in your meeting room. -### How to detect Microsoft Teams Rooms using Proximity Join from TEAMS app on your mobile +## Bluetooth + +Bluetooth is the other type of beacon that's emitted for personal devices to detect and to discover the MTR into which you nudge your meeting room. + +The Bluetooth beacon has the following characteristics: + +1. It emits a continuous Bluetooth signal that personal devices can detect. +1. This beacon does emit during a meeting. +1. The Microsoft Teams Rooms it discovers are sorted in order of descending signal strength. + +#### Limitation + +As Bluetooth signals typically go through walls, may be less accurate and less secure. -To use the Proximity Join to nudge your meeting room into Microsoft Teams Rooms from the TEAMS app on your mobile, perform the following steps: +### How to use Bluetooth beacon to nudge your meeting room into an MTR? + +Using the Proximity Join feature, perform the following steps from the TEAMS app on your mobile phone to detect "bluetooth" beacon to nudge your meeting room into Microsoft Teams Rooms: 1. Ensure Bluetooth is on (ultrasound isn't supported on mobile). 1. Choose a meeting from your calendar and select **Join**, or select the **+** button and select **Meet Now**. @@ -121,5 +108,69 @@ To use the Proximity Join to nudge your meeting room into Microsoft Teams Rooms 1. Select **Join a meeting room**. 1. Wait for a nearby meeting room to be found, select it, and select **Join**. +#### Q: Is Proximity Join secure? + +Yes. We're aware that meetings can have confidential data, and that bad actors may attempt to join meetings they aren't physically present for. The proximity beaconing technology was built with security in mind, and contains various safeguards to mitigate risks. + +#### Q: Why did the Microsoft Teams Rooms not automatically accept the call/why did it ring? + +1. In some cases, your admin may have turned off auto-accept for security reasons. Contact hour administrator. +1. In other cases, if the beacon is missing certain required security data due to distance, signal strength, or data loss, the Microsoft Teams Rooms may require a manual accept to ensure your meeting stays secure. + +#### Q: Why is my video not showing up on the room display? + +To increase comfort and reduce distraction, the Microsoft Teams Rooms will hide your personal camera display in the grid after a proximity join. + +#### Q: Why is the Microsoft Teams Rooms that is in the room with me not at the top of the list? + +1. Bluetooth signals penetrate walls; hence, it may be the case that a Microsoft Teams Rooms in a room adjacent to you or above/below you is actually physically closer to your device than the Microsoft Teams Rooms in your meeting room. This scenario is especially likely in the following circumstances: + 1. If your room is large and the Microsoft Teams Rooms is on the other side of it. + 1. In floor arrangements where meeting rooms are built back to back. + 1. In setups where the MTR is physically located outside the room (in a server room or equipment closet). +1. Bluetooth signals are also subject to wireless interference. Something may be interfering with the wireless signal of the Microsoft Teams Rooms in your room, causing it’s signal to be weaker than expected. + +#### Q: Does Proximity Join work across tenants? + +Yes, Proximity Join works across tenants, though this provision is currently bugged. A workaround is required to get this provision to work. To allow your personal device to resolve the identity of a Microsoft Teams Rooms external to your O365 tenant, you must first search for the name or email address of the Microsoft Teams Rooms device in Teams and send it a chat message. Microsoft is working on addressing this issue; so, a workaround will no longer be required. + +#### Q: What is TeamsCast? + +TeamsCast is a feature that uses Proximity Join to nudge a Microsoft Teams Rooms into a meeting, immediately followed by an automatic content share. Most issues with TeamsCast fall under the umbrella of Proximity Join, and the guidance in this article can be cross-applied. + +#### Troubleshooting + +##### I don’t see any rooms nearby + +If you don't see any Microsoft Teams Rooms nearby, perform the following steps: +1. Ensure that your Bluetooth is on and that your microphone is unmuted. +1. Ensure that your admin has not disabled proximity join in your tenant. + +##### I/my dog/my child can hear the ultrasound beacon + +Some young people and animals with sensitive hearing may be able to hear the beacon. This beacon is not harmful to health, but Microsoft does not expect these groups to commonly be found in shared workplaces. Microsoft recommends that you remove sensitive individuals or animals from the room. If the beacon can be heard outside of the space which it's intended to represent, contact your admin. While Microsoft works with partners to ensure that volume levels are adequately capped for Microsoft Teams Rooms consoles, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. + +## Administrator +An administrator must do the following tasks to activate the Proximity Join feature: +1. **Make Microsoft Teams Room device bluetooth compatible**: You must ensure that the Microsoft Teams Rooms is compatible with the "bluetooth" beacon such that users using a mobile phone are able to detect the beacon that contains the identity of the Microsoft Teams Rooms. +1. **Make Microsoft Teams Room device ultrasound compatible**: Make the Microsoft Teams Rooms compatible with "ultrasound beacon" such that users using a desktop are able to detect the beacon that contains the identity of the Microsoft Teams Rooms. + 1. **Use the speaker and volume override settings**: You must use the speaker and volume override settings for the following reasons: + 1. If there is no compatible Microsoft Teams Rooms console on which defined volume levels of ultrasound can be emitted. + 1. If volumes levels different from the defined levels are required to emit ultrasound beacon on a compatible Microsoft Teams Rooms console. +3. **Enable/disable Proximity Join**: + 1. **For the Bluetooth beacon**: To enable/disable "Proximity Join" for the Bluetooth beacon, run the following command: + `BluetoothAdvertisementEnabled`, where the default value is **True**. + 1. **For the Ultrasound beacon**: To enable/disable "Proximity Join" for the Ultrasound beacon, run the following command: + `UltrasoundAdvertisementEnabled`, where the default value is **True**. +4. **- Enable/Disable Auto-Accept**: + 1. **For the Bluetooth beacon**: To enable/disable "Auto-accept" for the Bluetooth beacon, run the following command: + `AutoAcceptProximateMeetingInvitations`, where the default value is **False**. + 1. **For the Ultrasound beacon**: To enable/disable Proximity Join for the Ultrasound beacon, run the following command: + `UltrasoundAutoAcceptProximateMeetingInvitations`, where the default value is **True**. +5. **Use the Ultrasound Speaker & Volume Override (not yet present)**: + 1. `UltrasoundSpeaker` + - Device name (string) is the acceptable value. + - No default value. If empty, MTR will use console speaker provided. + 1. `UltrasoundSpeakerVolume` + - Value can be from 0 to 100; default value is 0. \ No newline at end of file From 82e1f3e76ee595dde98fb4f2eadd58f1176097af Mon Sep 17 00:00:00 2001 From: Siddarth Mandalika Date: Wed, 13 Mar 2024 11:45:10 +0530 Subject: [PATCH 07/53] edited the metadata --- Teams/rooms/proximity-join.md | 12 ++++++------ 1 file changed, 6 insertions(+), 6 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index b262596f2a..eff8f6e3c4 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -1,8 +1,8 @@ --- title: Proximity Join -author: v-smandalika -ms.author: v-smandalika -manager: dansimp +author: mstonysmith +ms.author: tonysmit +manager: pamgreen ms.date: 02/07/2024 ms.topic: article ms.tgt.pltfrm: cloud @@ -10,15 +10,15 @@ ms.service: msteams ms.subservice: itpro-rooms audience: Admin ms.collection: - - M365-collaboration - teams-rooms-devices - - Tier3 + - Teams_ITAdmin_Devices + - Tier1 appliesto: - Microsoft Teams ms.localizationpriority: medium search.appverid: MET150 description: Learn how to use Proximity Join to nudge your meeting room into MTR for an optimum meeting room experience -f1keywords: +f1keywords: NOCSH --- # Proximity Join From a91a36623f63e751c6cd91d96ef18749bac82ef1 Mon Sep 17 00:00:00 2001 From: gnuels <125089072+gnuels@users.noreply.github.com> Date: Mon, 27 May 2024 12:51:28 -0700 Subject: [PATCH 08/53] Learn Editor: Update proximity-join.md --- Teams/rooms/proximity-join.md | 46 +++++++++++++++++++++++++++++++++-- 1 file changed, 44 insertions(+), 2 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index eff8f6e3c4..5a364b63e3 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -23,6 +23,49 @@ f1keywords: NOCSH # Proximity Join +## Overview + +Proximity Join is a feature that enables you to nudge your Microsoft Teams Rooms into a Teams meeting from your Teams app on desktop or mobile. It does not require the room to be invited to the meeting prior to nudging it into the meeting. This feature uses wireless technologies that can be individually enabled or disabled depending on the requirements of the environment: + +1. [Bluetooth](#bluetooth) + +1. [Ultrasonic sound (Ultrasound)](#ultrasonic-sound-ultrasound) + +## Admin Controls + +Admins have the ability to configure each Microsoft Teams Room to emit either Bluetooth, ultrasound, or both depending on device capability. + +### XML configuration file for Teams Rooms on Windows + +Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). + + +|Element|Type|Level|Usage| +| -------- | -------- | -------- | -------- | +||Boolean ❷|First ❶|Enabled by default.| +||Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| +||Boolean ❷|First ❶|Enabled by default.| +||Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| +| | ? | ? | ? | +| | ? | ? | ? | + + +Pro Management Portal + +Teams Rooms App Settings + +## Bluetooth + +Supported devices + +## Ultrasound + +Supported devices: + +___ + +# Proximity Join + Proximity Join is a feature that enables you to nudge your meeting room into a Microsoft Teams Rooms so that your meeting room can sync with Microsoft Teams Rooms. Your personal device, for example, your desktop or mobile phone, detects Microsoft Teams Rooms through a wireless signal. The Proximity Join feature provides you with the following advantages: @@ -81,8 +124,7 @@ Using the Proximity Join feature, perform the following steps from the TEAMS app 1. Select your meeting room once it's listed, and select **Join**. > [!WARNING] > Double-check that the meeting room you've selected is the one you are in, so as to avoid disruptions and security leaks. - - The Microsoft Teams Rooms should now be in your meeting room. + The Microsoft Teams Rooms should now be in your meeting room. ## Bluetooth From ddaa2deacb93199cea78e8bbc13b27ba38a0ec47 Mon Sep 17 00:00:00 2001 From: gnuels <125089072+gnuels@users.noreply.github.com> Date: Mon, 27 May 2024 15:39:06 -0700 Subject: [PATCH 09/53] Learn Editor: Update proximity-join.md --- Teams/rooms/proximity-join.md | 67 +++++++++++++++++++++++++++++++++-- 1 file changed, 65 insertions(+), 2 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 5a364b63e3..cd0319ff19 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -31,6 +31,26 @@ Proximity Join is a feature that enables you to nudge your Microsoft Teams Rooms 1. [Ultrasonic sound (Ultrasound)](#ultrasonic-sound-ultrasound) +### How to use + +*update for mobile vs desktop + +1. Ensure IT admins have correctly configured the Microsoft Teams Rooms correctly. See [Admin Controls](#Admin-Controls) + +1. On your personal device, ensure Bluetooth is enabled for Bluetooth, and the microphone is not muted or disabled for ultrasound + +1. Join an existing meeting or start a new one on your Teams app + +1. In pre-join, click Room Audio. If you don’t immediately see the room you are in, wait for 5-10 seconds + + 1. Warning: the UI may indicate no rooms were found while it is still searching + +1. Select the room you are in and click join + + 1. Warning: double check the room you have selected is the one you are in to avoid disruptions and security leaks + +1. The Microsoft Teams Room should now be in the meeting + ## Admin Controls Admins have the ability to configure each Microsoft Teams Room to emit either Bluetooth, ultrasound, or both depending on device capability. @@ -46,8 +66,8 @@ Like most Teams Rooms on Windows features, you can update the settings of your d ||Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| ||Boolean ❷|First ❶|Enabled by default.| ||Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| -| | ? | ? | ? | -| | ? | ? | ? | +| | ? | ? | Device name (string) is the acceptable value. No default value. If empty, MTR will use console speaker provided it's a supported speaker | +| | ? | ? | Value can be from 0 to 100, default value is 0 | Pro Management Portal @@ -56,12 +76,55 @@ Teams Rooms App Settings ## Bluetooth +Bluetooth is a short range wireless technology that compatible devices can communicate over. This signal can penetrate through walls. The signal is not paused when Microsoft Teams Room is in a meeting. Rooms appearing in the list of discovered rooms via Bluetooth are sorted by signal strength in descending order. + Supported devices ## Ultrasound +Proximity Join via ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not usually audible to humans. It is more secure and accurate than Bluetooth because at reasonable volume will not penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. +> [!CAUTION] +> Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals are not present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak to your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. + Supported devices: +- Microsoft Teams Rooms on Windows with a dedicated ultrasonic speaker + +- Desktop - Teams on Windows + +- Desktop - Teams on MacOS + +## FAQ + +Q: Is Proximity Join secure? + +Yes. We're aware that meetings can have confidential data, and that bad actors may attempt to join meetings they aren't physically present for. The proximity beaconing technology was built with security in mind, and contains various safeguards to mitigate risks. + +Q: Why did the Microsoft Teams Rooms not automatically accept the call/why did it ring? + +1. In some cases, your admin may have turned off auto-accept for security reasons. Contact hour administrator. +1. In other cases, if the beacon is missing certain required security data due to distance, signal strength, or data loss, the Microsoft Teams Rooms may require a manual accept to ensure your meeting stays secure. + +Q: Why is my video not showing up on the room display? + +To increase comfort and reduce distraction, the Microsoft Teams Rooms will hide your personal camera display in the grid after a proximity join. + +Q: Why is the Microsoft Teams Rooms that is in the room with me not at the top of the list? + +1. Bluetooth signals penetrate walls; hence, it may be the case that a Microsoft Teams Rooms in a room adjacent to you or above/below you is actually physically closer to your device than the Microsoft Teams Rooms in your meeting room. This scenario is especially likely in the following circumstances: + 1. If your room is large and the Microsoft Teams Rooms is on the other side of it. + 1. In floor arrangements where meeting rooms are built back to back. + 1. In setups where the MTR is physically located outside the room (in a server room or equipment closet). +1. Bluetooth signals are also subject to wireless interference. Something may be interfering with the wireless signal of the Microsoft Teams Rooms in your room, causing it’s signal to be weaker than expected. + +Q: Does Proximity Join work across tenants? + +Yes, Proximity Join works across tenants, though this provision is currently bugged. A workaround is required to get this provision to work. To allow your personal device to resolve the identity of a Microsoft Teams Rooms external to your O365 tenant, you must first search for the name or email address of the Microsoft Teams Rooms device in Teams and send it a chat message. Microsoft is working on addressing this issue; so, a workaround will no longer be required. + +Q: What is TeamsCast? + +TeamsCast is a feature that uses Proximity Join to nudge a Microsoft Teams Rooms into a meeting, immediately followed by an automatic content share. Most issues with TeamsCast fall under the umbrella of Proximity Join, and the guidance in this article can be cross-applied. + ___ # Proximity Join From 77b659611c5be62dc4c53e833ba0e40cdf7bd53b Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Fri, 23 Aug 2024 14:59:06 -0700 Subject: [PATCH 10/53] Update proximity-join.md --- Teams/rooms/proximity-join.md | 38 +++++++++++++++++------------------ 1 file changed, 19 insertions(+), 19 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index cd0319ff19..b7f9b46731 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -25,7 +25,7 @@ f1keywords: NOCSH ## Overview -Proximity Join is a feature that enables you to nudge your Microsoft Teams Rooms into a Teams meeting from your Teams app on desktop or mobile. It does not require the room to be invited to the meeting prior to nudging it into the meeting. This feature uses wireless technologies that can be individually enabled or disabled depending on the requirements of the environment: +Proximity Join is a feature that enables you to nudge your Microsoft Teams Rooms into a Teams meeting from your Teams app on desktop or mobile. It doesn't require the room to be invited to the meeting prior to nudging it into the meeting. This feature uses wireless technologies that can be individually enabled or disabled depending on the requirements of the environment: 1. [Bluetooth](#bluetooth) @@ -37,15 +37,15 @@ Proximity Join is a feature that enables you to nudge your Microsoft Teams Rooms 1. Ensure IT admins have correctly configured the Microsoft Teams Rooms correctly. See [Admin Controls](#Admin-Controls) -1. On your personal device, ensure Bluetooth is enabled for Bluetooth, and the microphone is not muted or disabled for ultrasound +1. On your personal device, ensure Bluetooth is enabled for Bluetooth, and the microphone isn't muted or disabled for ultrasound 1. Join an existing meeting or start a new one on your Teams app -1. In pre-join, click Room Audio. If you don’t immediately see the room you are in, wait for 5-10 seconds +1. In prejoin, select Room Audio. If you don’t immediately see the room you are in, wait for 5-10 seconds - 1. Warning: the UI may indicate no rooms were found while it is still searching + 1. Warning: the UI may indicate no rooms were found while it's still searching -1. Select the room you are in and click join +1. Select the room you are in and select join 1. Warning: double check the room you have selected is the one you are in to avoid disruptions and security leaks @@ -66,7 +66,7 @@ Like most Teams Rooms on Windows features, you can update the settings of your d ||Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| ||Boolean ❷|First ❶|Enabled by default.| ||Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| -| | ? | ? | Device name (string) is the acceptable value. No default value. If empty, MTR will use console speaker provided it's a supported speaker | +| | ? | ? | Device name (string) is the acceptable value. No default value. If empty, MTR uses console speaker provided it's a supported speaker | | | ? | ? | Value can be from 0 to 100, default value is 0 | @@ -76,13 +76,13 @@ Teams Rooms App Settings ## Bluetooth -Bluetooth is a short range wireless technology that compatible devices can communicate over. This signal can penetrate through walls. The signal is not paused when Microsoft Teams Room is in a meeting. Rooms appearing in the list of discovered rooms via Bluetooth are sorted by signal strength in descending order. +Bluetooth is a short range wireless technology that compatible devices can communicate over. This signal can penetrate through walls. The signal isn't paused when Microsoft Teams Room is in a meeting. Rooms appearing in the list of discovered rooms via Bluetooth are sorted by signal strength in descending order. Supported devices ## Ultrasound -Proximity Join via ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not usually audible to humans. It is more secure and accurate than Bluetooth because at reasonable volume will not penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. +Proximity Join via ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. > [!CAUTION] > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals are not present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak to your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. @@ -92,7 +92,7 @@ Supported devices: - Desktop - Teams on Windows -- Desktop - Teams on MacOS +- Desktop - Teams on macOS ## FAQ @@ -102,7 +102,7 @@ Yes. We're aware that meetings can have confidential data, and that bad actors m Q: Why did the Microsoft Teams Rooms not automatically accept the call/why did it ring? -1. In some cases, your admin may have turned off auto-accept for security reasons. Contact hour administrator. +1. In some cases, your admin may have turned off autoaccept for security reasons. Contact hour administrator. 1. In other cases, if the beacon is missing certain required security data due to distance, signal strength, or data loss, the Microsoft Teams Rooms may require a manual accept to ensure your meeting stays secure. Q: Why is my video not showing up on the room display? @@ -111,7 +111,7 @@ To increase comfort and reduce distraction, the Microsoft Teams Rooms will hide Q: Why is the Microsoft Teams Rooms that is in the room with me not at the top of the list? -1. Bluetooth signals penetrate walls; hence, it may be the case that a Microsoft Teams Rooms in a room adjacent to you or above/below you is actually physically closer to your device than the Microsoft Teams Rooms in your meeting room. This scenario is especially likely in the following circumstances: +1. Bluetooth signals penetrate walls; hence, it may be the case that a Microsoft Teams Rooms in a room next to you or above/below you are physically closer to your device than the Microsoft Teams Rooms in your meeting room. This scenario is especially likely in the following circumstances: 1. If your room is large and the Microsoft Teams Rooms is on the other side of it. 1. In floor arrangements where meeting rooms are built back to back. 1. In setups where the MTR is physically located outside the room (in a server room or equipment closet). @@ -219,7 +219,7 @@ Yes. We're aware that meetings can have confidential data, and that bad actors m #### Q: Why did the Microsoft Teams Rooms not automatically accept the call/why did it ring? -1. In some cases, your admin may have turned off auto-accept for security reasons. Contact hour administrator. +1. In some cases, your admin may have turned off autoaccept for security reasons. Contact hour administrator. 1. In other cases, if the beacon is missing certain required security data due to distance, signal strength, or data loss, the Microsoft Teams Rooms may require a manual accept to ensure your meeting stays secure. #### Q: Why is my video not showing up on the room display? @@ -228,11 +228,11 @@ To increase comfort and reduce distraction, the Microsoft Teams Rooms will hide #### Q: Why is the Microsoft Teams Rooms that is in the room with me not at the top of the list? -1. Bluetooth signals penetrate walls; hence, it may be the case that a Microsoft Teams Rooms in a room adjacent to you or above/below you is actually physically closer to your device than the Microsoft Teams Rooms in your meeting room. This scenario is especially likely in the following circumstances: +1. Bluetooth signals penetrate walls; hence, it may be the case that a Microsoft Teams Rooms in a room next to you or above/below you is physically closer to your device than the Microsoft Teams Rooms in your meeting room. This scenario is especially likely in the following circumstances: 1. If your room is large and the Microsoft Teams Rooms is on the other side of it. 1. In floor arrangements where meeting rooms are built back to back. 1. In setups where the MTR is physically located outside the room (in a server room or equipment closet). -1. Bluetooth signals are also subject to wireless interference. Something may be interfering with the wireless signal of the Microsoft Teams Rooms in your room, causing it’s signal to be weaker than expected. +1. Bluetooth signals are also subject to wireless interference. Something may be interfering with the wireless signal of the Microsoft Teams Rooms in your room, causing its signal to be weaker than expected. #### Q: Does Proximity Join work across tenants? @@ -248,11 +248,11 @@ TeamsCast is a feature that uses Proximity Join to nudge a Microsoft Teams Rooms If you don't see any Microsoft Teams Rooms nearby, perform the following steps: 1. Ensure that your Bluetooth is on and that your microphone is unmuted. -1. Ensure that your admin has not disabled proximity join in your tenant. +1. Ensure that your admin hasn't disabled proximity join in your tenant. ##### I/my dog/my child can hear the ultrasound beacon -Some young people and animals with sensitive hearing may be able to hear the beacon. This beacon is not harmful to health, but Microsoft does not expect these groups to commonly be found in shared workplaces. Microsoft recommends that you remove sensitive individuals or animals from the room. If the beacon can be heard outside of the space which it's intended to represent, contact your admin. While Microsoft works with partners to ensure that volume levels are adequately capped for Microsoft Teams Rooms consoles, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. +Some young people and animals with sensitive hearing may be able to hear the beacon. This beacon isn't harmful to health, but Microsoft doesn't expect these groups to commonly be found in shared workplaces. Microsoft recommends that you remove sensitive individuals or animals from the room. If the beacon can be heard outside of the space that it's intended to represent, contact your admin. While Microsoft works with partners to ensure that volume levels are adequately capped for Microsoft Teams Rooms consoles, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. ## Administrator @@ -261,7 +261,7 @@ An administrator must do the following tasks to activate the Proximity Join feat 1. **Make Microsoft Teams Room device bluetooth compatible**: You must ensure that the Microsoft Teams Rooms is compatible with the "bluetooth" beacon such that users using a mobile phone are able to detect the beacon that contains the identity of the Microsoft Teams Rooms. 1. **Make Microsoft Teams Room device ultrasound compatible**: Make the Microsoft Teams Rooms compatible with "ultrasound beacon" such that users using a desktop are able to detect the beacon that contains the identity of the Microsoft Teams Rooms. 1. **Use the speaker and volume override settings**: You must use the speaker and volume override settings for the following reasons: - 1. If there is no compatible Microsoft Teams Rooms console on which defined volume levels of ultrasound can be emitted. + 1. If there's no compatible Microsoft Teams Rooms console on which defined volume levels of ultrasound can be emitted. 1. If volumes levels different from the defined levels are required to emit ultrasound beacon on a compatible Microsoft Teams Rooms console. 3. **Enable/disable Proximity Join**: 1. **For the Bluetooth beacon**: To enable/disable "Proximity Join" for the Bluetooth beacon, run the following command: @@ -269,13 +269,13 @@ An administrator must do the following tasks to activate the Proximity Join feat 1. **For the Ultrasound beacon**: To enable/disable "Proximity Join" for the Ultrasound beacon, run the following command: `UltrasoundAdvertisementEnabled`, where the default value is **True**. 4. **- Enable/Disable Auto-Accept**: - 1. **For the Bluetooth beacon**: To enable/disable "Auto-accept" for the Bluetooth beacon, run the following command: + 1. **For the Bluetooth beacon**: To enable/disable "Autoaccept" for the Bluetooth beacon, run the following command: `AutoAcceptProximateMeetingInvitations`, where the default value is **False**. 1. **For the Ultrasound beacon**: To enable/disable Proximity Join for the Ultrasound beacon, run the following command: `UltrasoundAutoAcceptProximateMeetingInvitations`, where the default value is **True**. 5. **Use the Ultrasound Speaker & Volume Override (not yet present)**: 1. `UltrasoundSpeaker` - Device name (string) is the acceptable value. - - No default value. If empty, MTR will use console speaker provided. + - No default value. If empty, MTR uses console speaker provided. 1. `UltrasoundSpeakerVolume` - Value can be from 0 to 100; default value is 0. \ No newline at end of file From 9fe8067d983a51422126625583746b61b52c8863 Mon Sep 17 00:00:00 2001 From: gnuels <125089072+gnuels@users.noreply.github.com> Date: Tue, 3 Sep 2024 09:22:54 -0700 Subject: [PATCH 11/53] Learn Editor: Update proximity-join.md --- Teams/rooms/proximity-join.md | 223 +++++++--------------------------- 1 file changed, 42 insertions(+), 181 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index b7f9b46731..cdc28c0e5c 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -31,25 +31,7 @@ Proximity Join is a feature that enables you to nudge your Microsoft Teams Rooms 1. [Ultrasonic sound (Ultrasound)](#ultrasonic-sound-ultrasound) -### How to use - -*update for mobile vs desktop - -1. Ensure IT admins have correctly configured the Microsoft Teams Rooms correctly. See [Admin Controls](#Admin-Controls) - -1. On your personal device, ensure Bluetooth is enabled for Bluetooth, and the microphone isn't muted or disabled for ultrasound - -1. Join an existing meeting or start a new one on your Teams app - -1. In prejoin, select Room Audio. If you don’t immediately see the room you are in, wait for 5-10 seconds - - 1. Warning: the UI may indicate no rooms were found while it's still searching - -1. Select the room you are in and select join - - 1. Warning: double check the room you have selected is the one you are in to avoid disruptions and security leaks - -1. The Microsoft Teams Room should now be in the meeting +The end user experience is the same regardless of the technology used for proximity join. ## Admin Controls @@ -70,19 +52,42 @@ Like most Teams Rooms on Windows features, you can update the settings of your d | | ? | ? | Value can be from 0 to 100, default value is 0 | -Pro Management Portal +### Pro Management Portal + +Management of proximity features is available on PMP: + +- Allow bluetooth beaconing + + - Automatically accept proximity-based meeting invitations + + - Remote control from personal devices + +- Enable ultrasound beacon -Teams Rooms App Settings + - Automatically accept proximity-based meeting invitations + +### Teams Rooms App Settings +Management of proximity features is available on MTR admin settings: + +- Allow bluetooth beaconing + + - Automatically accept proximity-based meeting invitations + + - Remote control from personal devices + +- Enable ultrasound beacon + + - Automatically accept proximity-based meeting invitations + ## Bluetooth Bluetooth is a short range wireless technology that compatible devices can communicate over. This signal can penetrate through walls. The signal isn't paused when Microsoft Teams Room is in a meeting. Rooms appearing in the list of discovered rooms via Bluetooth are sorted by signal strength in descending order. -Supported devices - ## Ultrasound -Proximity Join via ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. +Proximity Join via ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. + > [!CAUTION] > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals are not present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak to your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. @@ -96,20 +101,20 @@ Supported devices: ## FAQ -Q: Is Proximity Join secure? +#### Q: Is Proximity Join secure? Yes. We're aware that meetings can have confidential data, and that bad actors may attempt to join meetings they aren't physically present for. The proximity beaconing technology was built with security in mind, and contains various safeguards to mitigate risks. -Q: Why did the Microsoft Teams Rooms not automatically accept the call/why did it ring? +#### Q: Why did the Microsoft Teams Rooms not automatically accept the call/why did it ring? 1. In some cases, your admin may have turned off autoaccept for security reasons. Contact hour administrator. 1. In other cases, if the beacon is missing certain required security data due to distance, signal strength, or data loss, the Microsoft Teams Rooms may require a manual accept to ensure your meeting stays secure. -Q: Why is my video not showing up on the room display? +#### Q: Why is my video not showing up on the room display? To increase comfort and reduce distraction, the Microsoft Teams Rooms will hide your personal camera display in the grid after a proximity join. -Q: Why is the Microsoft Teams Rooms that is in the room with me not at the top of the list? +#### Q: Why is the Microsoft Teams Rooms that is in the room with me not at the top of the list? 1. Bluetooth signals penetrate walls; hence, it may be the case that a Microsoft Teams Rooms in a room next to you or above/below you are physically closer to your device than the Microsoft Teams Rooms in your meeting room. This scenario is especially likely in the following circumstances: 1. If your room is large and the Microsoft Teams Rooms is on the other side of it. @@ -117,165 +122,21 @@ Q: Why is the Microsoft Teams Rooms that is in the room with me not at the top o 1. In setups where the MTR is physically located outside the room (in a server room or equipment closet). 1. Bluetooth signals are also subject to wireless interference. Something may be interfering with the wireless signal of the Microsoft Teams Rooms in your room, causing it’s signal to be weaker than expected. -Q: Does Proximity Join work across tenants? - -Yes, Proximity Join works across tenants, though this provision is currently bugged. A workaround is required to get this provision to work. To allow your personal device to resolve the identity of a Microsoft Teams Rooms external to your O365 tenant, you must first search for the name or email address of the Microsoft Teams Rooms device in Teams and send it a chat message. Microsoft is working on addressing this issue; so, a workaround will no longer be required. - -Q: What is TeamsCast? - -TeamsCast is a feature that uses Proximity Join to nudge a Microsoft Teams Rooms into a meeting, immediately followed by an automatic content share. Most issues with TeamsCast fall under the umbrella of Proximity Join, and the guidance in this article can be cross-applied. - -___ - -# Proximity Join - -Proximity Join is a feature that enables you to nudge your meeting room into a Microsoft Teams Rooms so that your meeting room can sync with Microsoft Teams Rooms. Your personal device, for example, your desktop or mobile phone, detects Microsoft Teams Rooms through a wireless signal. - -The Proximity Join feature provides you with the following advantages: - -1. You can easily access a meeting room that has Microsoft Teams Rooms in it. That is, the process of making your meeting room equipped what Microsoft Teams Rooms offers is easy. - 1. You don't have to touch any console or enter the ID of your meeting room when you're nudging it into Microsoft Teams Rooms. -1. You enter into such a meeting room (that has Microsoft Teams Rooms in it) in which your personal webcam feed is hidden from the room display. - -## How does Proximity Join work? - -When the Proximity Join feature is enabled, MTRs emit beacons for nearby devices to find. This beacon contains the identity of the MTR so your personal device can “nudge” it into a meeting, and some security and configuration data. - -Once your personal device receives the beacon, it resolves the identity of the MTR in your enterprise database and “calls” it, asking the MTR to join the meeting you’ve requested it to. - -Beacons are of two types: - -1. [Ultrasonic sound (Ultrasound)](#ultrasonic-sound-ultrasound) -1. [Bluetooth](#bluetooth) - -## Ultrasonic sound (Ultrasound) - -The "Ultrasound" is one of the types of the beacon that's emitted for personal devices to detect and to resolve the MTR into which you nudge your meeting room. +1. Ultrasound signals are susceptible to noise from other ultrasound beacons and may cause the signal to not be recognizable. -> [!NOTE] -> This type of beacon isn't supported in mobile phones. - -The Ultrasound beacon works in the following way: - -1. It emits an ultrasonic sound on a cyclical basis. The beacon information is contained within the sound wave. -1. It uses a frequency range of 19.5 kHz to 21.5 kHz. -1. It isn't audible to humans. - - > [!CAUTION] - > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals are not present in the meeting room environments. - -1. It's more secure and accurate because at reasonable amplitudes, it doesn't go through walls. Because of this advantage, rooms discovered via ultrasound are always placed at the top of the list. -1. This beacon doesn't emit during a meeting. - -### How to use Ultrasound beacon to nudge your meeting room into an MTR? - -> [!NOTE] -> You can detect an "ultrasound" beacon only if you use desktop, because the "ultrasound" beacon isn't supported in mobile phones. - -Using the Proximity Join feature, perform the following steps from the TEAMS app on your desktop to detect "ultrasound" or "bluetooth" beacon to nudge your meeting room into Microsoft Teams Rooms: - -1. Ensure your Bluetooth is on and your microphone isn't disabled or muted. - - > [!NOTE] - > When your desktop has bluetooth and microphone turned on, it will be able to detect an [ultrasonic sound](#ultrasonic-sound-ultrasound) or a [bluetooth](#bluetooth) signal which contains information about the beacon - -1. Join an existing meeting or start a new one. -1. In pre-join, select **Room Audio**. -1. If you don’t immediately see your meeting room listed, wait for 5-10 seconds. - > [!WARNING] - > The UI may indicate no rooms were found while it's still searching. -1. Select your meeting room once it's listed, and select **Join**. - > [!WARNING] - > Double-check that the meeting room you've selected is the one you are in, so as to avoid disruptions and security leaks. - The Microsoft Teams Rooms should now be in your meeting room. - -## Bluetooth - -Bluetooth is the other type of beacon that's emitted for personal devices to detect and to discover the MTR into which you nudge your meeting room. - -The Bluetooth beacon has the following characteristics: - -1. It emits a continuous Bluetooth signal that personal devices can detect. -1. This beacon does emit during a meeting. -1. The Microsoft Teams Rooms it discovers are sorted in order of descending signal strength. - -#### Limitation - -As Bluetooth signals typically go through walls, may be less accurate and less secure. - -### How to use Bluetooth beacon to nudge your meeting room into an MTR? - -Using the Proximity Join feature, perform the following steps from the TEAMS app on your mobile phone to detect "bluetooth" beacon to nudge your meeting room into Microsoft Teams Rooms: - -1. Ensure Bluetooth is on (ultrasound isn't supported on mobile). -1. Choose a meeting from your calendar and select **Join**, or select the **+** button and select **Meet Now**. -1. In the pre-join screen, select **More Join Options**. -1. Select **Join a meeting room**. -1. Wait for a nearby meeting room to be found, select it, and select **Join**. - -#### Q: Is Proximity Join secure? - -Yes. We're aware that meetings can have confidential data, and that bad actors may attempt to join meetings they aren't physically present for. The proximity beaconing technology was built with security in mind, and contains various safeguards to mitigate risks. - -#### Q: Why did the Microsoft Teams Rooms not automatically accept the call/why did it ring? - -1. In some cases, your admin may have turned off autoaccept for security reasons. Contact hour administrator. -1. In other cases, if the beacon is missing certain required security data due to distance, signal strength, or data loss, the Microsoft Teams Rooms may require a manual accept to ensure your meeting stays secure. - -#### Q: Why is my video not showing up on the room display? +#### Q: Does Proximity Join work across tenants? -To increase comfort and reduce distraction, the Microsoft Teams Rooms will hide your personal camera display in the grid after a proximity join. +Yes, Proximity Join works across tenants, though this currently requires a workaround to get this provision to work. To allow your personal device to resolve the identity of a Microsoft Teams Rooms external to your O365 tenant, you must first search for the name or email address of the Microsoft Teams Rooms device in Teams and send it a chat message. Microsoft is working on addressing this issue; so, a workaround will no longer be required. -#### Q: Why is the Microsoft Teams Rooms that is in the room with me not at the top of the list? +#### Q: What is TeamsCast? -1. Bluetooth signals penetrate walls; hence, it may be the case that a Microsoft Teams Rooms in a room next to you or above/below you is physically closer to your device than the Microsoft Teams Rooms in your meeting room. This scenario is especially likely in the following circumstances: - 1. If your room is large and the Microsoft Teams Rooms is on the other side of it. - 1. In floor arrangements where meeting rooms are built back to back. - 1. In setups where the MTR is physically located outside the room (in a server room or equipment closet). -1. Bluetooth signals are also subject to wireless interference. Something may be interfering with the wireless signal of the Microsoft Teams Rooms in your room, causing its signal to be weaker than expected. +TeamsCast is a feature that uses Proximity Join to nudge a Microsoft Teams Rooms into a meeting, immediately followed by an automatic content share. Most issues with TeamsCast fall under the umbrella of Proximity Join, and the guidance in this article can be cross-applied. -#### Q: Does Proximity Join work across tenants? +#### Q: What happens if both Bluetooth and ultrasound is enabled? -Yes, Proximity Join works across tenants, though this provision is currently bugged. A workaround is required to get this provision to work. To allow your personal device to resolve the identity of a Microsoft Teams Rooms external to your O365 tenant, you must first search for the name or email address of the Microsoft Teams Rooms device in Teams and send it a chat message. Microsoft is working on addressing this issue; so, a workaround will no longer be required. +Both technologies will operate in parallel. A room found with ultrasound will be prioritized in the list of nearby rooms of a meeting pre-join screen in the room audio option. Rooms found with Bluetooth will be listed after the ultrasound detected room. -#### Q: What is TeamsCast? +#### Q: Why can't I use Room Remote with ultrasound only? -TeamsCast is a feature that uses Proximity Join to nudge a Microsoft Teams Rooms into a meeting, immediately followed by an automatic content share. Most issues with TeamsCast fall under the umbrella of Proximity Join, and the guidance in this article can be cross-applied. +Because the ultrasound beacon is paused while the Teams Room is in a call, Room Remote cannot use ultrasound to verify that the personal device is in proximity with the room, and therefore, Room Remote will not work if only ultrasound is enabled. -#### Troubleshooting - -##### I don’t see any rooms nearby - -If you don't see any Microsoft Teams Rooms nearby, perform the following steps: -1. Ensure that your Bluetooth is on and that your microphone is unmuted. -1. Ensure that your admin hasn't disabled proximity join in your tenant. - -##### I/my dog/my child can hear the ultrasound beacon - -Some young people and animals with sensitive hearing may be able to hear the beacon. This beacon isn't harmful to health, but Microsoft doesn't expect these groups to commonly be found in shared workplaces. Microsoft recommends that you remove sensitive individuals or animals from the room. If the beacon can be heard outside of the space that it's intended to represent, contact your admin. While Microsoft works with partners to ensure that volume levels are adequately capped for Microsoft Teams Rooms consoles, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. - -## Administrator - -An administrator must do the following tasks to activate the Proximity Join feature: - -1. **Make Microsoft Teams Room device bluetooth compatible**: You must ensure that the Microsoft Teams Rooms is compatible with the "bluetooth" beacon such that users using a mobile phone are able to detect the beacon that contains the identity of the Microsoft Teams Rooms. -1. **Make Microsoft Teams Room device ultrasound compatible**: Make the Microsoft Teams Rooms compatible with "ultrasound beacon" such that users using a desktop are able to detect the beacon that contains the identity of the Microsoft Teams Rooms. - 1. **Use the speaker and volume override settings**: You must use the speaker and volume override settings for the following reasons: - 1. If there's no compatible Microsoft Teams Rooms console on which defined volume levels of ultrasound can be emitted. - 1. If volumes levels different from the defined levels are required to emit ultrasound beacon on a compatible Microsoft Teams Rooms console. -3. **Enable/disable Proximity Join**: - 1. **For the Bluetooth beacon**: To enable/disable "Proximity Join" for the Bluetooth beacon, run the following command: - `BluetoothAdvertisementEnabled`, where the default value is **True**. - 1. **For the Ultrasound beacon**: To enable/disable "Proximity Join" for the Ultrasound beacon, run the following command: - `UltrasoundAdvertisementEnabled`, where the default value is **True**. -4. **- Enable/Disable Auto-Accept**: - 1. **For the Bluetooth beacon**: To enable/disable "Autoaccept" for the Bluetooth beacon, run the following command: - `AutoAcceptProximateMeetingInvitations`, where the default value is **False**. - 1. **For the Ultrasound beacon**: To enable/disable Proximity Join for the Ultrasound beacon, run the following command: - `UltrasoundAutoAcceptProximateMeetingInvitations`, where the default value is **True**. -5. **Use the Ultrasound Speaker & Volume Override (not yet present)**: - 1. `UltrasoundSpeaker` - - Device name (string) is the acceptable value. - - No default value. If empty, MTR uses console speaker provided. - 1. `UltrasoundSpeakerVolume` - - Value can be from 0 to 100; default value is 0. \ No newline at end of file From 1e21a03d405339553e4e9638e76a5cfa0eed3ae6 Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Tue, 17 Sep 2024 13:51:02 -0700 Subject: [PATCH 12/53] Update proximity-join.md --- Teams/rooms/proximity-join.md | 14 +++++++------- 1 file changed, 7 insertions(+), 7 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index cdc28c0e5c..0b7cc7a99e 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -42,14 +42,14 @@ Admins have the ability to configure each Microsoft Teams Room to emit either Bl Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). -|Element|Type|Level|Usage| +|Parmater|Type|Level|Usage| | -------- | -------- | -------- | -------- | -||Boolean ❷|First ❶|Enabled by default.| -||Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| -||Boolean ❷|First ❶|Enabled by default.| -||Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| -| | ? | ? | Device name (string) is the acceptable value. No default value. If empty, MTR uses console speaker provided it's a supported speaker | -| | ? | ? | Value can be from 0 to 100, default value is 0 | +|BluetoothAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| +|AutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| +|UltrasoundAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| +|UltrasoundAutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| +|UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, MTR uses console speaker provided it's a supported speaker | +|UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0 | ### Pro Management Portal From 640672052a0923cf2e32a19497b73aafa88be36f Mon Sep 17 00:00:00 2001 From: gnuels <125089072+gnuels@users.noreply.github.com> Date: Wed, 18 Sep 2024 14:20:37 -0700 Subject: [PATCH 13/53] Learn Editor: Update proximity-join.md --- Teams/rooms/proximity-join.md | 69 +++++++++++------------------------ 1 file changed, 21 insertions(+), 48 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 0b7cc7a99e..74c24819d5 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -31,7 +31,9 @@ Proximity Join is a feature that enables you to nudge your Microsoft Teams Rooms 1. [Ultrasonic sound (Ultrasound)](#ultrasonic-sound-ultrasound) -The end user experience is the same regardless of the technology used for proximity join. +The end user experience is the same regardless of the technology used for proximity join. If both are enabled, both technologies will operate in parallel. A room found with ultrasound will be prioritized in the list of nearby rooms of a meeting pre-join screen in the room audio option. Rooms found with Bluetooth will be listed after the ultrasound detected room. + +Once proximity has been established between a personal device and a Teams Room, the user's video will not appear in the room's display, and the room's video stream will be hidden on the personal device's meeting stage. ## Admin Controls @@ -68,7 +70,7 @@ Management of proximity features is available on PMP: ### Teams Rooms App Settings -Management of proximity features is available on MTR admin settings: +Management of proximity features is available on Microsoft Teams Rooms admin settings: - Allow bluetooth beaconing @@ -88,55 +90,26 @@ Bluetooth is a short range wireless technology that compatible devices can commu Proximity Join via ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. +Note: Room Remote cannot be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote cannot use ultrasound to verify that the personal device is in proximity with the room, and therefore, Room Remote will not work if only ultrasound is enabled. + > [!CAUTION] > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals are not present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak to your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. Supported devices: -- Microsoft Teams Rooms on Windows with a dedicated ultrasonic speaker - -- Desktop - Teams on Windows - -- Desktop - Teams on macOS - -## FAQ - -#### Q: Is Proximity Join secure? - -Yes. We're aware that meetings can have confidential data, and that bad actors may attempt to join meetings they aren't physically present for. The proximity beaconing technology was built with security in mind, and contains various safeguards to mitigate risks. - -#### Q: Why did the Microsoft Teams Rooms not automatically accept the call/why did it ring? - -1. In some cases, your admin may have turned off autoaccept for security reasons. Contact hour administrator. -1. In other cases, if the beacon is missing certain required security data due to distance, signal strength, or data loss, the Microsoft Teams Rooms may require a manual accept to ensure your meeting stays secure. - -#### Q: Why is my video not showing up on the room display? - -To increase comfort and reduce distraction, the Microsoft Teams Rooms will hide your personal camera display in the grid after a proximity join. - -#### Q: Why is the Microsoft Teams Rooms that is in the room with me not at the top of the list? - -1. Bluetooth signals penetrate walls; hence, it may be the case that a Microsoft Teams Rooms in a room next to you or above/below you are physically closer to your device than the Microsoft Teams Rooms in your meeting room. This scenario is especially likely in the following circumstances: - 1. If your room is large and the Microsoft Teams Rooms is on the other side of it. - 1. In floor arrangements where meeting rooms are built back to back. - 1. In setups where the MTR is physically located outside the room (in a server room or equipment closet). -1. Bluetooth signals are also subject to wireless interference. Something may be interfering with the wireless signal of the Microsoft Teams Rooms in your room, causing it’s signal to be weaker than expected. - -1. Ultrasound signals are susceptible to noise from other ultrasound beacons and may cause the signal to not be recognizable. - -#### Q: Does Proximity Join work across tenants? - -Yes, Proximity Join works across tenants, though this currently requires a workaround to get this provision to work. To allow your personal device to resolve the identity of a Microsoft Teams Rooms external to your O365 tenant, you must first search for the name or email address of the Microsoft Teams Rooms device in Teams and send it a chat message. Microsoft is working on addressing this issue; so, a workaround will no longer be required. - -#### Q: What is TeamsCast? - -TeamsCast is a feature that uses Proximity Join to nudge a Microsoft Teams Rooms into a meeting, immediately followed by an automatic content share. Most issues with TeamsCast fall under the umbrella of Proximity Join, and the guidance in this article can be cross-applied. - -#### Q: What happens if both Bluetooth and ultrasound is enabled? - -Both technologies will operate in parallel. A room found with ultrasound will be prioritized in the list of nearby rooms of a meeting pre-join screen in the room audio option. Rooms found with Bluetooth will be listed after the ultrasound detected room. - -#### Q: Why can't I use Room Remote with ultrasound only? - -Because the ultrasound beacon is paused while the Teams Room is in a call, Room Remote cannot use ultrasound to verify that the personal device is in proximity with the room, and therefore, Room Remote will not work if only ultrasound is enabled. +- Microsoft Teams Rooms on Windows with the following consoles: + + - Crestron UC-2 + + - Crestron MercuryX + + - Lenovo Hub 500 + + - Lenovo ThinkSmart Audio G2 + + - Logi Tap + +- Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) + +- Desktop - Teams on MacOS (minimum version 24193.1707.3028.4282) From 9e0c3259e9203b131f35945606ac09f7ffc9be60 Mon Sep 17 00:00:00 2001 From: gnuels <125089072+gnuels@users.noreply.github.com> Date: Wed, 18 Sep 2024 14:22:03 -0700 Subject: [PATCH 14/53] Learn Editor: Update proximity-join.md From 699178fec6d76491cd02ac23dbe204c6261a7fa4 Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Wed, 18 Sep 2024 14:56:23 -0700 Subject: [PATCH 15/53] Quick copy edit --- Teams/rooms/proximity-join.md | 69 +++++++++++++---------------------- 1 file changed, 26 insertions(+), 43 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 74c24819d5..c671db50db 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -3,7 +3,8 @@ title: Proximity Join author: mstonysmith ms.author: tonysmit manager: pamgreen -ms.date: 02/07/2024 +ms.reviewer: leungsam +ms.date: 09/18/2024 ms.topic: article ms.tgt.pltfrm: cloud ms.service: msteams @@ -17,13 +18,11 @@ appliesto: - Microsoft Teams ms.localizationpriority: medium search.appverid: MET150 -description: Learn how to use Proximity Join to nudge your meeting room into MTR for an optimum meeting room experience +description: Learn how to use Proximity Join to nudge your meeting room into MTR for an optimum meeting room experience. f1keywords: NOCSH --- -# Proximity Join - -## Overview +# Overview of Proximity Join Proximity Join is a feature that enables you to nudge your Microsoft Teams Rooms into a Teams meeting from your Teams app on desktop or mobile. It doesn't require the room to be invited to the meeting prior to nudging it into the meeting. This feature uses wireless technologies that can be individually enabled or disabled depending on the requirements of the environment: @@ -31,20 +30,19 @@ Proximity Join is a feature that enables you to nudge your Microsoft Teams Rooms 1. [Ultrasonic sound (Ultrasound)](#ultrasonic-sound-ultrasound) -The end user experience is the same regardless of the technology used for proximity join. If both are enabled, both technologies will operate in parallel. A room found with ultrasound will be prioritized in the list of nearby rooms of a meeting pre-join screen in the room audio option. Rooms found with Bluetooth will be listed after the ultrasound detected room. +The end user experience is the same regardless of the technology used for proximity join. If both are enabled, both technologies operates in parallel. A room found with ultrasound will prioritize in the list of nearby rooms of a meeting pre-join screen in the room audio option. Rooms found with Bluetooth is listed after the ultrasound detected room. -Once proximity has been established between a personal device and a Teams Room, the user's video will not appear in the room's display, and the room's video stream will be hidden on the personal device's meeting stage. +Once proximity has been established between a personal device and a Teams Room, the user's video won't appear in the room's display, and the room's video stream is hidden on the personal device's meeting stage. ## Admin Controls -Admins have the ability to configure each Microsoft Teams Room to emit either Bluetooth, ultrasound, or both depending on device capability. +Admins have the ability to configure each Microsoft Teams Room to emit either Bluetooth, ultrasound, or both depending on device capability. ### XML configuration file for Teams Rooms on Windows Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). - -|Parmater|Type|Level|Usage| +|**Parmater**|**Type**|**Level**|**Usage**| | -------- | -------- | -------- | -------- | |BluetoothAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| |AutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| @@ -53,34 +51,25 @@ Like most Teams Rooms on Windows features, you can update the settings of your d |UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, MTR uses console speaker provided it's a supported speaker | |UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0 | +### Teams Rooms Pro Management Portal -### Pro Management Portal - -Management of proximity features is available on PMP: +Management of proximity features is available in the Teams Rooms Pro Management portal: - Allow bluetooth beaconing - - - Automatically accept proximity-based meeting invitations - - - Remote control from personal devices - +- Automatically accept proximity-based meeting invitations +- Remote control from personal devices - Enable ultrasound beacon - - - Automatically accept proximity-based meeting invitations +- Automatically accept proximity-based meeting invitations ### Teams Rooms App Settings Management of proximity features is available on Microsoft Teams Rooms admin settings: - Allow bluetooth beaconing - - - Automatically accept proximity-based meeting invitations - - - Remote control from personal devices - +- Automatically accept proximity-based meeting invitations +- Remote control from personal devices - Enable ultrasound beacon - - - Automatically accept proximity-based meeting invitations +- Automatically accept proximity-based meeting invitations ## Bluetooth @@ -90,26 +79,20 @@ Bluetooth is a short range wireless technology that compatible devices can commu Proximity Join via ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. -Note: Room Remote cannot be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote cannot use ultrasound to verify that the personal device is in proximity with the room, and therefore, Room Remote will not work if only ultrasound is enabled. +> [!NOTE] +> Room Remote cannot be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote cannot use ultrasound to verify that the personal device is in proximity with the room, and therefore, Room Remote won't work if only ultrasound is enabled. > [!CAUTION] > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals are not present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak to your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. -Supported devices: +## Supported devices -- Microsoft Teams Rooms on Windows with the following consoles: +Microsoft Teams Rooms on Windows with the following consoles: - - Crestron UC-2 - - - Crestron MercuryX - - - Lenovo Hub 500 - - - Lenovo ThinkSmart Audio G2 - - - Logi Tap - +- Crestron UC-2 +- Crestron MercuryX +- Lenovo Hub 500 +- Lenovo ThinkSmart Audio G2 +- Logi Tap - Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) - -- Desktop - Teams on MacOS (minimum version 24193.1707.3028.4282) - +- Desktop - Teams on MacOS (minimum version 24193.1707.3028.4282) \ No newline at end of file From 9403d2c5c3a3ac70415565f0ec26633868e715c2 Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Wed, 18 Sep 2024 15:06:38 -0700 Subject: [PATCH 16/53] More copy edits --- Teams/rooms/proximity-join.md | 53 +++++++++++++++++------------------ 1 file changed, 26 insertions(+), 27 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index c671db50db..32544997a5 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -18,7 +18,7 @@ appliesto: - Microsoft Teams ms.localizationpriority: medium search.appverid: MET150 -description: Learn how to use Proximity Join to nudge your meeting room into MTR for an optimum meeting room experience. +description: Learn how to use Proximity Join to nudge your meeting room into Microsoft Teams Rooms for an optimum meeting room experience. f1keywords: NOCSH --- @@ -27,67 +27,66 @@ f1keywords: NOCSH Proximity Join is a feature that enables you to nudge your Microsoft Teams Rooms into a Teams meeting from your Teams app on desktop or mobile. It doesn't require the room to be invited to the meeting prior to nudging it into the meeting. This feature uses wireless technologies that can be individually enabled or disabled depending on the requirements of the environment: 1. [Bluetooth](#bluetooth) +2. [Ultrasonic sound (Ultrasound)](#ultrasonic-sound-ultrasound) -1. [Ultrasonic sound (Ultrasound)](#ultrasonic-sound-ultrasound) +The end user experience is the same regardless of the technology used for proximity join. If both are enabled, both technologies operate in parallel. A room found with ultrasound will prioritize in the list of nearby rooms of a meeting prejoin screen in the room audio option. Rooms found with Bluetooth is listed after the ultrasound detected room. -The end user experience is the same regardless of the technology used for proximity join. If both are enabled, both technologies operates in parallel. A room found with ultrasound will prioritize in the list of nearby rooms of a meeting pre-join screen in the room audio option. Rooms found with Bluetooth is listed after the ultrasound detected room. - -Once proximity has been established between a personal device and a Teams Room, the user's video won't appear in the room's display, and the room's video stream is hidden on the personal device's meeting stage. +Once proximity is established between a personal device and a Teams Room console, the user's video won't appear in the room's display, and the room's video stream is hidden on the personal device's meeting stage. ## Admin Controls -Admins have the ability to configure each Microsoft Teams Room to emit either Bluetooth, ultrasound, or both depending on device capability. +Admins have the ability to configure each Microsoft Teams Room to emit either Bluetooth, ultrasound, or both depending on the Teams Rooms device's capability. ### XML configuration file for Teams Rooms on Windows Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). |**Parmater**|**Type**|**Level**|**Usage**| -| -------- | -------- | -------- | -------- | +|:-------- |:-------- |:-------- |:-------- | |BluetoothAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| -|AutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| +|AutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| |UltrasoundAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| -|UltrasoundAutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| -|UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, MTR uses console speaker provided it's a supported speaker | -|UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0 | +|UltrasoundAutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| +|UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, Microsoft Teams Rooms uses console speaker provided it's a supported speaker. | +|UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0. | ### Teams Rooms Pro Management Portal Management of proximity features is available in the Teams Rooms Pro Management portal: -- Allow bluetooth beaconing -- Automatically accept proximity-based meeting invitations -- Remote control from personal devices -- Enable ultrasound beacon -- Automatically accept proximity-based meeting invitations +- Allow Bluetooth beaconing. +- Automatically accept proximity-based meeting invitations. +- Remote control from personal devices. +- Enable ultrasound beacon. +- Automatically accept proximity-based meeting invitations. ### Teams Rooms App Settings Management of proximity features is available on Microsoft Teams Rooms admin settings: -- Allow bluetooth beaconing -- Automatically accept proximity-based meeting invitations -- Remote control from personal devices -- Enable ultrasound beacon -- Automatically accept proximity-based meeting invitations +- Allow Bluetooth beaconing. +- Automatically accept proximity-based meeting invitations. +- Remote control from personal devices. +- Enable ultrasound beacon. +- Automatically accept proximity-based meeting invitations. ## Bluetooth -Bluetooth is a short range wireless technology that compatible devices can communicate over. This signal can penetrate through walls. The signal isn't paused when Microsoft Teams Room is in a meeting. Rooms appearing in the list of discovered rooms via Bluetooth are sorted by signal strength in descending order. +Bluetooth is a short range wireless technology that compatible devices can communicate over. This signal can penetrate through walls. The signal isn't paused when Microsoft Teams Room is in a meeting. Rooms appearing in the list of discovered rooms using Bluetooth are sorted by signal strength in descending order. ## Ultrasound -Proximity Join via ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. +Proximity Join using ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. > [!NOTE] -> Room Remote cannot be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote cannot use ultrasound to verify that the personal device is in proximity with the room, and therefore, Room Remote won't work if only ultrasound is enabled. +> Room Remote can't be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote can't use ultrasound to verify that the personal device is in proximity with the room, so Room Remote won't work if only ultrasound is enabled. > [!CAUTION] -> Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals are not present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak to your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. +> Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. ## Supported devices -Microsoft Teams Rooms on Windows with the following consoles: +Proximity Join is available on Microsoft Teams Rooms on Windows on the following consoles: - Crestron UC-2 - Crestron MercuryX @@ -95,4 +94,4 @@ Microsoft Teams Rooms on Windows with the following consoles: - Lenovo ThinkSmart Audio G2 - Logi Tap - Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) -- Desktop - Teams on MacOS (minimum version 24193.1707.3028.4282) \ No newline at end of file +- Desktop - Teams on macOS (minimum version 24193.1707.3028.4282) \ No newline at end of file From be8a3de658dac9e4337dcdf5676b8d2b2d92dff1 Mon Sep 17 00:00:00 2001 From: gnuels <125089072+gnuels@users.noreply.github.com> Date: Thu, 19 Sep 2024 11:49:21 -0700 Subject: [PATCH 17/53] Learn Editor: Update proximity-join.md --- Teams/rooms/proximity-join.md | 98 ++++++++++++++++++++++++----------- 1 file changed, 69 insertions(+), 29 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 74c24819d5..d8f69ab96c 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -35,10 +35,78 @@ The end user experience is the same regardless of the technology used for proxim Once proximity has been established between a personal device and a Teams Room, the user's video will not appear in the room's display, and the room's video stream will be hidden on the personal device's meeting stage. +## Bluetooth + +Bluetooth is a short range wireless technology that compatible devices can communicate over. This signal can penetrate through walls. The signal isn't paused when Microsoft Teams Room is in a meeting. Rooms appearing in the list of discovered rooms via Bluetooth are sorted by signal strength in descending order. + +## Ultrasound + +## [Teams Rooms for Windows](#tab/Windows) + +Proximity Join via ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. + +Note: Room Remote cannot be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote cannot use ultrasound to verify that the personal device is in proximity with the room, and therefore, Room Remote will not work if only ultrasound is enabled. + +> [!CAUTION] +> Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals are not present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak to your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. + +Supported devices: + +- Microsoft Teams Rooms on Windows with the following consoles: + + - Crestron UC-2 + + - Crestron MercuryX + + - Lenovo Hub 500 + + - Lenovo ThinkSmart Audio G2 + + - Logi Tap + +- Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) + +- Desktop - Teams on MacOS (minimum version 24193.1707.3028.4282) + +### [Teams Rooms for Android](#tab/Android) + +Proximity join via ultrasound is currently not available for Teams Rooms on Android. + + ## Admin Controls Admins have the ability to configure each Microsoft Teams Room to emit either Bluetooth, ultrasound, or both depending on device capability. +## [Teams Rooms for Windows](#tab/Windows) + +### Pro Management Portal + +Management of proximity features is available on PMP: + +- Allow bluetooth beaconing + + - Automatically accept proximity-based meeting invitations + + - Remote control from personal devices + +- Enable ultrasound beacon + + - Automatically accept proximity-based meeting invitations + +### Teams Rooms App Settings + +Management of proximity features is available on Microsoft Teams Rooms admin settings: + +- Allow bluetooth beaconing + + - Automatically accept proximity-based meeting invitations + + - Remote control from personal devices + +- Enable ultrasound beacon + + - Automatically accept proximity-based meeting invitations + ### XML configuration file for Teams Rooms on Windows Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). @@ -53,6 +121,7 @@ Like most Teams Rooms on Windows features, you can update the settings of your d |UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, MTR uses console speaker provided it's a supported speaker | |UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0 | +### [Teams Rooms for Android](#tab/Android) ### Pro Management Portal @@ -82,34 +151,5 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Automatically accept proximity-based meeting invitations -## Bluetooth - -Bluetooth is a short range wireless technology that compatible devices can communicate over. This signal can penetrate through walls. The signal isn't paused when Microsoft Teams Room is in a meeting. Rooms appearing in the list of discovered rooms via Bluetooth are sorted by signal strength in descending order. - -## Ultrasound - -Proximity Join via ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. - -Note: Room Remote cannot be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote cannot use ultrasound to verify that the personal device is in proximity with the room, and therefore, Room Remote will not work if only ultrasound is enabled. - -> [!CAUTION] -> Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals are not present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak to your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. -Supported devices: - -- Microsoft Teams Rooms on Windows with the following consoles: - - - Crestron UC-2 - - - Crestron MercuryX - - - Lenovo Hub 500 - - - Lenovo ThinkSmart Audio G2 - - - Logi Tap - -- Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) - -- Desktop - Teams on MacOS (minimum version 24193.1707.3028.4282) From 36ef305e13052019ac5e1278a24c2b9d42379e4b Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <153562869+MSTonySmith@users.noreply.github.com> Date: Thu, 19 Sep 2024 12:14:39 -0700 Subject: [PATCH 18/53] Update proximity-join.md --- Teams/rooms/proximity-join.md | 100 +++++++--------------------------- 1 file changed, 19 insertions(+), 81 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 45378330ad..6e7a0aac58 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -41,69 +41,27 @@ Bluetooth is a short range wireless technology that compatible devices can commu ## [Teams Rooms for Windows](#tab/Windows) -Proximity Join via ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. - -Note: Room Remote cannot be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote cannot use ultrasound to verify that the personal device is in proximity with the room, and therefore, Room Remote will not work if only ultrasound is enabled. - -> [!CAUTION] -> Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals are not present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak to your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. - -Supported devices: - -- Microsoft Teams Rooms on Windows with the following consoles: - - - Crestron UC-2 - - - Crestron MercuryX - - - Lenovo Hub 500 - - - Lenovo ThinkSmart Audio G2 - - - Logi Tap - -- Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) - -- Desktop - Teams on MacOS (minimum version 24193.1707.3028.4282) - -### [Teams Rooms for Android](#tab/Android) - -Proximity join via ultrasound is currently not available for Teams Rooms on Android. - - -## Admin Controls - -Admins have the ability to configure each Microsoft Teams Room to emit either Bluetooth, ultrasound, or both depending on the Teams Rooms device's capability. - ## [Teams Rooms for Windows](#tab/Windows) -### Pro Management Portal +### Teams Room Pro Management portal Management of proximity features is available on PMP: -- Allow bluetooth beaconing - - - Automatically accept proximity-based meeting invitations - - - Remote control from personal devices - -- Enable ultrasound beacon - - - Automatically accept proximity-based meeting invitations +- Allow bluetooth beaconing. +- Automatically accept proximity-based meeting invitations. +- Remote control from personal devices. +- Enable ultrasound beacon. +- Automatically accept proximity-based meeting invitations. ### Teams Rooms App Settings Management of proximity features is available on Microsoft Teams Rooms admin settings: -- Allow bluetooth beaconing - - - Automatically accept proximity-based meeting invitations - - - Remote control from personal devices - -- Enable ultrasound beacon - - - Automatically accept proximity-based meeting invitations +- Allow bluetooth beaconing. +- Automatically accept proximity-based meeting invitations. +- Remote control from personal devices. +- Enable ultrasound beacon. +- Automatically accept proximity-based meeting invitations. ### XML configuration file for Teams Rooms on Windows @@ -118,33 +76,7 @@ Like most Teams Rooms on Windows features, you can update the settings of your d |UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, MTR uses console speaker provided it's a supported speaker | |UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0 | -### [Teams Rooms for Android](#tab/Android) - -### Teams Rooms Pro Management Portal - -Management of proximity features is available in the Teams Rooms Pro Management portal: - -- Allow Bluetooth beaconing. -- Automatically accept proximity-based meeting invitations. -- Remote control from personal devices. -- Enable ultrasound beacon. -- Automatically accept proximity-based meeting invitations. - -### Teams Rooms App Settings - -Management of proximity features is available on Microsoft Teams Rooms admin settings: - -- Allow Bluetooth beaconing. -- Automatically accept proximity-based meeting invitations. -- Remote control from personal devices. -- Enable ultrasound beacon. -- Automatically accept proximity-based meeting invitations. - -## Bluetooth - -Bluetooth is a short range wireless technology that compatible devices can communicate over. This signal can penetrate through walls. The signal isn't paused when Microsoft Teams Room is in a meeting. Rooms appearing in the list of discovered rooms using Bluetooth are sorted by signal strength in descending order. - -## Ultrasound +Proximity Join using ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. Proximity Join using ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. @@ -164,4 +96,10 @@ Proximity Join is available on Microsoft Teams Rooms on Windows on the following - Lenovo ThinkSmart Audio G2 - Logi Tap - Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) -- Desktop - Teams on macOS (minimum version 24193.1707.3028.4282) \ No newline at end of file +- Desktop - Teams on macOS (minimum version 24193.1707.3028.4282) + +### [Teams Rooms for Android](#tab/Android) + +Proximity join via ultrasound is currently not available for Teams Rooms on Android. + + From 86e246755060fd8155f4cb53acd7e379de0c84c4 Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Thu, 19 Sep 2024 12:26:54 -0700 Subject: [PATCH 19/53] Update proximity-join.md --- Teams/rooms/proximity-join.md | 16 ++++++---------- 1 file changed, 6 insertions(+), 10 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 6e7a0aac58..6086da4476 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -39,13 +39,15 @@ Bluetooth is a short range wireless technology that compatible devices can commu ## Ultrasound -## [Teams Rooms for Windows](#tab/Windows) +Ultrasound signaling is available on Microsoft Teams Rooms. ## [Teams Rooms for Windows](#tab/Windows) ### Teams Room Pro Management portal -Management of proximity features is available on PMP: +Proximity Join using ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. + +Management of proximity features is available in the Teams Rooms Pro Management portal: - Allow bluetooth beaconing. - Automatically accept proximity-based meeting invitations. @@ -76,17 +78,13 @@ Like most Teams Rooms on Windows features, you can update the settings of your d |UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, MTR uses console speaker provided it's a supported speaker | |UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0 | -Proximity Join using ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. - -Proximity Join using ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. - > [!NOTE] > Room Remote can't be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote can't use ultrasound to verify that the personal device is in proximity with the room, so Room Remote won't work if only ultrasound is enabled. > [!CAUTION] > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. -## Supported devices +## Supported Teams Rooms consoles Proximity Join is available on Microsoft Teams Rooms on Windows on the following consoles: @@ -100,6 +98,4 @@ Proximity Join is available on Microsoft Teams Rooms on Windows on the following ### [Teams Rooms for Android](#tab/Android) -Proximity join via ultrasound is currently not available for Teams Rooms on Android. - - +Proximity Join using ultrasound isn't currently available for Teams Rooms on Android. \ No newline at end of file From a7adcb4a99cf59258c94d56409ec4c5aebc25ba8 Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <153562869+MSTonySmith@users.noreply.github.com> Date: Thu, 19 Sep 2024 12:30:54 -0700 Subject: [PATCH 20/53] Update proximity-join.md --- Teams/rooms/proximity-join.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 6086da4476..9cdc8bd5cd 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -27,7 +27,7 @@ f1keywords: NOCSH Proximity Join is a feature that enables you to nudge your Microsoft Teams Rooms into a Teams meeting from your Teams app on desktop or mobile. It doesn't require the room to be invited to the meeting prior to nudging it into the meeting. This feature uses wireless technologies that can be individually enabled or disabled depending on the requirements of the environment: 1. [Bluetooth](#bluetooth) -2. [Ultrasonic sound (Ultrasound)](#ultrasonic-sound-ultrasound) +2. [Ultrasonic sound (Ultrasound)](#ultrasound) The end user experience is the same regardless of the technology used for proximity join. If both are enabled, both technologies operate in parallel. A room found with ultrasound will prioritize in the list of nearby rooms of a meeting prejoin screen in the room audio option. Rooms found with Bluetooth is listed after the ultrasound detected room. @@ -98,4 +98,4 @@ Proximity Join is available on Microsoft Teams Rooms on Windows on the following ### [Teams Rooms for Android](#tab/Android) -Proximity Join using ultrasound isn't currently available for Teams Rooms on Android. \ No newline at end of file +Proximity Join using ultrasound isn't currently available for Teams Rooms on Android. From f3a8bb9487122913963368634c5c1ffd8d009efa Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <153562869+MSTonySmith@users.noreply.github.com> Date: Thu, 19 Sep 2024 13:11:20 -0700 Subject: [PATCH 21/53] Update proximity-join.md --- Teams/rooms/proximity-join.md | 31 ++++++++++++++++++------------- 1 file changed, 18 insertions(+), 13 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 9cdc8bd5cd..43d722107f 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -24,29 +24,34 @@ f1keywords: NOCSH # Overview of Proximity Join -Proximity Join is a feature that enables you to nudge your Microsoft Teams Rooms into a Teams meeting from your Teams app on desktop or mobile. It doesn't require the room to be invited to the meeting prior to nudging it into the meeting. This feature uses wireless technologies that can be individually enabled or disabled depending on the requirements of the environment: +Proximity Join is a feature that lets you use your Teams app on a desktop or mobile device to invite or nudge a Microsoft Teams Rooms console into a Teams meeting. Prior to you nudging the Teams Rooms console into the meeting, the room doesn't have to be already invited or added to the meeting. This feature uses wireless technologies that can be individually turned on or off on the Teams Rooms console depending on the requirements of the environment including: -1. [Bluetooth](#bluetooth) -2. [Ultrasonic sound (Ultrasound)](#ultrasound) +- [Bluetooth](#bluetooth) +- [Ultrasonic sound (Ultrasound)](#ultrasound) -The end user experience is the same regardless of the technology used for proximity join. If both are enabled, both technologies operate in parallel. A room found with ultrasound will prioritize in the list of nearby rooms of a meeting prejoin screen in the room audio option. Rooms found with Bluetooth is listed after the ultrasound detected room. +The end user experience is the same whether Bluetooth or ultrasound is used for Proximity Join to join a meeting. If they are both turned on, they will operate together and in parallel. A Teams Room console that is found with ultrasound turned on is always put in the meeting's prejoin screen at the top of the list of nearby rooms. This is available in the room audio option. Teams Rooms that are found using Bluetooth are listed after the rooms that have ultrasound turned on in that list. -Once proximity is established between a personal device and a Teams Room console, the user's video won't appear in the room's display, and the room's video stream is hidden on the personal device's meeting stage. +Once a connection is established between a personal laptop or mobile device with the Teams app and a Teams Room console, the user's video won't appear in the room's display, and the room's video stream is hidden on the personal device's meeting stage. ## Bluetooth -Bluetooth is a short range wireless technology that compatible devices can communicate over. This signal can penetrate through walls. The signal isn't paused when Microsoft Teams Room is in a meeting. Rooms appearing in the list of discovered rooms via Bluetooth are sorted by signal strength in descending order. +Bluetooth is a short range wireless technology in which compatible devices can ust it to communicate. However, this signal can penetrate through walls. For example, if you are standing in a hallway next to a conference room you want to use for your meeting, you will have to scroll through the entire list of all Bluetooth enabled Teams Rooms consoles until you can locate that specific conference room. This list includes both rooms that are available and those not being used, but it also includes all Teams Rooms consoles that are being used by other people for other meetings. This is because the Bluetooth signal isn't paused when Microsoft Teams Room console is joined to a meeting. However, + +Thus, even if ultrasound is turned on, those Teams Rooms consoles won't appear in the list because ultrasound doesn't penetrate walls so they won't appear in the Teams app. + +> [!NOTE] +> Teams Rooms that are appearing in the list of discovered rooms in the Teams app using Bluetooth are sorted by signal strength in descending order. ## Ultrasound -Ultrasound signaling is available on Microsoft Teams Rooms. +Ultrasound signaling is available on Microsoft Teams Rooms and can be used along with Bluetooth for people that want to join the Teams Rooms console to a meeting they are holding. + +The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal that isn't audible to humans. It's more secure and accurate than Bluetooth, because at reasonable volume, it won't penetrate through walls. Plus, the signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. For example, you walk into a conference room with ultrasound turned on the Teams Rooms console, and you want to join your meeting to the Teams Room, you will see it in the meeting's prejoin screen in the list of available rooms because it's sorted and listed at the top of the screen. This lets someone select the exact Teams Rooms console and conference room they want to use for their meeting. ## [Teams Rooms for Windows](#tab/Windows) ### Teams Room Pro Management portal -Proximity Join using ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal not audible to humans. It's more secure and accurate than Bluetooth because at reasonable volume won't penetrate through walls. The signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. - Management of proximity features is available in the Teams Rooms Pro Management portal: - Allow bluetooth beaconing. @@ -79,14 +84,14 @@ Like most Teams Rooms on Windows features, you can update the settings of your d |UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0 | > [!NOTE] -> Room Remote can't be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote can't use ultrasound to verify that the personal device is in proximity with the room, so Room Remote won't work if only ultrasound is enabled. +> Room Remote can't be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote can't use ultrasound to verify that the personal device is in proximity with the room, so Room Remote won't work if only ultrasound is turned on. > [!CAUTION] -> Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral. +> Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral that will in turn may have unintended consequences. -## Supported Teams Rooms consoles +## Supported Teams Rooms on Windows consoles -Proximity Join is available on Microsoft Teams Rooms on Windows on the following consoles: +Proximity Join is available on these certified consoles: - Crestron UC-2 - Crestron MercuryX From e5cbcb1d7181b1ac59b2aa43903e62394f0a764f Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Thu, 19 Sep 2024 13:59:01 -0700 Subject: [PATCH 22/53] Major revision --- Teams/rooms/proximity-join.md | 92 ++++++++++++++++++++++------------- 1 file changed, 58 insertions(+), 34 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 43d722107f..b366e0779a 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -24,31 +24,59 @@ f1keywords: NOCSH # Overview of Proximity Join -Proximity Join is a feature that lets you use your Teams app on a desktop or mobile device to invite or nudge a Microsoft Teams Rooms console into a Teams meeting. Prior to you nudging the Teams Rooms console into the meeting, the room doesn't have to be already invited or added to the meeting. This feature uses wireless technologies that can be individually turned on or off on the Teams Rooms console depending on the requirements of the environment including: +Proximity Join is a feature that lets you use your Teams app on a desktop or mobile device to invite or nudge a Microsoft Teams Rooms console into a Teams meeting. Before you nudge the Teams Rooms console into the meeting, the room doesn't have to be already invited or added to the meeting. This feature uses wireless technologies that can be individually turned on or off on the Teams Rooms console depending on the requirements of the environment including: - [Bluetooth](#bluetooth) - [Ultrasonic sound (Ultrasound)](#ultrasound) -The end user experience is the same whether Bluetooth or ultrasound is used for Proximity Join to join a meeting. If they are both turned on, they will operate together and in parallel. A Teams Room console that is found with ultrasound turned on is always put in the meeting's prejoin screen at the top of the list of nearby rooms. This is available in the room audio option. Teams Rooms that are found using Bluetooth are listed after the rooms that have ultrasound turned on in that list. +The end user experience is the same if Bluetooth or ultrasound are used for Proximity Join to join a meeting. If they're both turned on, they operate together and in parallel. A Teams Room console that is found with ultrasound turned on is always put in the meeting's prejoin screen at the top of the list of nearby rooms. You can see it's available in the room audio option. Teams Rooms that are found using Bluetooth are listed after the rooms that have ultrasound turned on in that list. Once a connection is established between a personal laptop or mobile device with the Teams app and a Teams Room console, the user's video won't appear in the room's display, and the room's video stream is hidden on the personal device's meeting stage. ## Bluetooth -Bluetooth is a short range wireless technology in which compatible devices can ust it to communicate. However, this signal can penetrate through walls. For example, if you are standing in a hallway next to a conference room you want to use for your meeting, you will have to scroll through the entire list of all Bluetooth enabled Teams Rooms consoles until you can locate that specific conference room. This list includes both rooms that are available and those not being used, but it also includes all Teams Rooms consoles that are being used by other people for other meetings. This is because the Bluetooth signal isn't paused when Microsoft Teams Room console is joined to a meeting. However, +Bluetooth is a short range wireless technology in which compatible devices can use it to communicate. However, this signal can penetrate through walls. For example, if you're standing in a hallway next to a conference room you want to use for your meeting. You have to scroll through the entire list of all Bluetooth enabled Teams Rooms consoles until you can locate that specific conference room. This list includes both rooms that are available and those not being used for meetings. It also includes all Teams Rooms consoles that are being used by other people for other meetings. This is because the Bluetooth signal isn't paused when Microsoft Teams Room console is joined to a meeting. -Thus, even if ultrasound is turned on, those Teams Rooms consoles won't appear in the list because ultrasound doesn't penetrate walls so they won't appear in the Teams app. +Thus, even if ultrasound is turned on, those Teams Rooms consoles won't appear in the list because ultrasound doesn't penetrate walls so they won't appear in the Teams app. + +Bluetooth connectivity is available on both Microsoft Teams Rooms on Android and Microsoft Teams Rooms on Windows consoles. > [!NOTE] > Teams Rooms that are appearing in the list of discovered rooms in the Teams app using Bluetooth are sorted by signal strength in descending order. ## Ultrasound -Ultrasound signaling is available on Microsoft Teams Rooms and can be used along with Bluetooth for people that want to join the Teams Rooms console to a meeting they are holding. +Ultrasound signaling is available on Microsoft Teams Rooms and can be used to along with Bluetooth for people that want to join the Teams Rooms console to a meeting they're holding. + +The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal that isn't audible to humans. It's more secure and accurate than Bluetooth, because at reasonable volume, it won't penetrate through walls. Plus, the signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. For example, you walk into a conference room with ultrasound turned on the Teams Rooms console, and you want to join your meeting to the Teams Room, you see it in the meeting's prejoin screen in the list of available rooms because those rooms are sorted and listed at the top of the screen. Tshis lets someone select the exact Teams Rooms console and conference room they want to use for their meeting. + +> [!NOTE] +> Room Remote can't be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote can't use ultrasound to verify that the personal device is in proximity with the room, so Room Remote won't work if only ultrasound is turned on. + +> [!CAUTION] +> Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral that will in turn may have unintended consequences. -The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal that isn't audible to humans. It's more secure and accurate than Bluetooth, because at reasonable volume, it won't penetrate through walls. Plus, the signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. For example, you walk into a conference room with ultrasound turned on the Teams Rooms console, and you want to join your meeting to the Teams Room, you will see it in the meeting's prejoin screen in the list of available rooms because it's sorted and listed at the top of the screen. This lets someone select the exact Teams Rooms console and conference room they want to use for their meeting. +## [Teams Rooms on Windows](#tab/ultrasound-windows) -## [Teams Rooms for Windows](#tab/Windows) +Proximity Join is available on these certified consoles: + +- Crestron UC-2 +- Crestron MercuryX +- Lenovo Hub 500 +- Lenovo ThinkSmart Audio G2 +- Logi Tap +- Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) +- Desktop - Teams on macOS (minimum version 24193.1707.3028.4282) + +## [Teams Rooms on Android](#tab/ultrasound-android) + +Proximity Join using ultrasound isn't currently available for Teams Rooms on Android. + +## Administration + +There are multiple ways and tools you can use to manage Bluetooth and Ultrasound settings for Teams Rooms. + +## [Teams Rooms on Android](#tab/admin-controls-android) ### Teams Room Pro Management portal @@ -58,7 +86,6 @@ Management of proximity features is available in the Teams Rooms Pro Management - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. - Enable ultrasound beacon. -- Automatically accept proximity-based meeting invitations. ### Teams Rooms App Settings @@ -68,39 +95,36 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. - Enable ultrasound beacon. + +## [Teams Rooms on Windows](#tab/admin-controls-windows) + +### Teams Room Pro Management portal + +Management of proximity features is available in the Teams Rooms Pro Management portal: + +- Allow bluetooth beaconing. - Automatically accept proximity-based meeting invitations. +- Remote control from personal devices. +- Enable ultrasound beacon. + +### Teams Rooms App Settings + +Management of proximity features is available on Microsoft Teams Rooms admin settings: + +- Allow bluetooth beaconing. +- Automatically accept proximity-based meeting invitations. +- Remote control from personal devices. +- Enable ultrasound beacon. ### XML configuration file for Teams Rooms on Windows Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). -|**Parmater**|**Type**|**Level**|**Usage**| +|**Paramater**|**Type**|**Level**|**Usage**| |:-------- |:-------- |:-------- |:-------- | |BluetoothAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| |AutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| |UltrasoundAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| -|UltrasoundAutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations via Bluetooth are automatically accepted. Enabled by default.| -|UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, MTR uses console speaker provided it's a supported speaker | -|UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0 | - -> [!NOTE] -> Room Remote can't be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote can't use ultrasound to verify that the personal device is in proximity with the room, so Room Remote won't work if only ultrasound is turned on. - -> [!CAUTION] -> Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral that will in turn may have unintended consequences. - -## Supported Teams Rooms on Windows consoles - -Proximity Join is available on these certified consoles: - -- Crestron UC-2 -- Crestron MercuryX -- Lenovo Hub 500 -- Lenovo ThinkSmart Audio G2 -- Logi Tap -- Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) -- Desktop - Teams on macOS (minimum version 24193.1707.3028.4282) - -### [Teams Rooms for Android](#tab/Android) - -Proximity Join using ultrasound isn't currently available for Teams Rooms on Android. +|UltrasoundAutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| +|UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, Microsoft Teams Rooms uses console speaker provided it's a supported speaker. | +|UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0. | From 7b1693950c60b996afcef16358dd6356b116451b Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Thu, 19 Sep 2024 14:07:01 -0700 Subject: [PATCH 23/53] Update proximity-join.md --- Teams/rooms/proximity-join.md | 18 +++++++++--------- 1 file changed, 9 insertions(+), 9 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index b366e0779a..63ff25b43a 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -56,7 +56,7 @@ The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - > [!CAUTION] > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral that will in turn may have unintended consequences. -## [Teams Rooms on Windows](#tab/ultrasound-windows) +### [Teams Rooms on Windows](#tab/ultrasound-windows) Proximity Join is available on these certified consoles: @@ -68,7 +68,7 @@ Proximity Join is available on these certified consoles: - Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) - Desktop - Teams on macOS (minimum version 24193.1707.3028.4282) -## [Teams Rooms on Android](#tab/ultrasound-android) +### [Teams Rooms on Android](#tab/ultrasound-android) Proximity Join using ultrasound isn't currently available for Teams Rooms on Android. @@ -76,9 +76,9 @@ Proximity Join using ultrasound isn't currently available for Teams Rooms on And There are multiple ways and tools you can use to manage Bluetooth and Ultrasound settings for Teams Rooms. -## [Teams Rooms on Android](#tab/admin-controls-android) +### [Teams Rooms on Android](#tab/admin-controls-android) -### Teams Room Pro Management portal +#### Teams Room Pro Management portal Management of proximity features is available in the Teams Rooms Pro Management portal: @@ -87,7 +87,7 @@ Management of proximity features is available in the Teams Rooms Pro Management - Remote control from personal devices. - Enable ultrasound beacon. -### Teams Rooms App Settings +#### Teams Rooms App Settings Management of proximity features is available on Microsoft Teams Rooms admin settings: @@ -96,9 +96,9 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Remote control from personal devices. - Enable ultrasound beacon. -## [Teams Rooms on Windows](#tab/admin-controls-windows) +### [Teams Rooms on Windows](#tab/admin-controls-windows) -### Teams Room Pro Management portal +#### Teams Room Pro Management portal Management of proximity features is available in the Teams Rooms Pro Management portal: @@ -107,7 +107,7 @@ Management of proximity features is available in the Teams Rooms Pro Management - Remote control from personal devices. - Enable ultrasound beacon. -### Teams Rooms App Settings +#### Teams Rooms App Settings Management of proximity features is available on Microsoft Teams Rooms admin settings: @@ -116,7 +116,7 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Remote control from personal devices. - Enable ultrasound beacon. -### XML configuration file for Teams Rooms on Windows +#### XML configuration file for Teams Rooms on Windows Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). From c46ecb7a340e1ff22473e2b128348fcc68e357c4 Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Thu, 19 Sep 2024 14:11:25 -0700 Subject: [PATCH 24/53] Update proximity-join.md --- Teams/rooms/proximity-join.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 63ff25b43a..fac167d740 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -1,5 +1,5 @@ --- -title: Proximity Join +title: Proximity Join using Bluetooth and ultrasound author: mstonysmith ms.author: tonysmit manager: pamgreen @@ -18,7 +18,7 @@ appliesto: - Microsoft Teams ms.localizationpriority: medium search.appverid: MET150 -description: Learn how to use Proximity Join to nudge your meeting room into Microsoft Teams Rooms for an optimum meeting room experience. +description: Learn how to use the Proximity Join feature using Bluetooth and Ultrasound connnectivity to nudge a Microsoft Teams Room console into a meeting you are having for an optimum meeting room experience. f1keywords: NOCSH --- From 24b36b5edc365333667f476fbe4b18bb45a767f4 Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Thu, 19 Sep 2024 14:14:31 -0700 Subject: [PATCH 25/53] Changed H1 --- Teams/rooms/proximity-join.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index fac167d740..958df6c36d 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -22,7 +22,7 @@ description: Learn how to use the Proximity Join feature using Bluetooth and Ult f1keywords: NOCSH --- -# Overview of Proximity Join +# Proximity Join using Bluetooth and ultrasound Proximity Join is a feature that lets you use your Teams app on a desktop or mobile device to invite or nudge a Microsoft Teams Rooms console into a Teams meeting. Before you nudge the Teams Rooms console into the meeting, the room doesn't have to be already invited or added to the meeting. This feature uses wireless technologies that can be individually turned on or off on the Teams Rooms console depending on the requirements of the environment including: From 027ebbb8f5416e8a1331842cacfa3d753c321424 Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Thu, 19 Sep 2024 14:30:03 -0700 Subject: [PATCH 26/53] moving headings again. --- Teams/rooms/proximity-join.md | 11 ++++++----- 1 file changed, 6 insertions(+), 5 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 958df6c36d..17e271abbe 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -72,13 +72,14 @@ Proximity Join is available on these certified consoles: Proximity Join using ultrasound isn't currently available for Teams Rooms on Android. + ## Administration There are multiple ways and tools you can use to manage Bluetooth and Ultrasound settings for Teams Rooms. ### [Teams Rooms on Android](#tab/admin-controls-android) -#### Teams Room Pro Management portal +### Teams Room Pro Management portal Management of proximity features is available in the Teams Rooms Pro Management portal: @@ -87,7 +88,7 @@ Management of proximity features is available in the Teams Rooms Pro Management - Remote control from personal devices. - Enable ultrasound beacon. -#### Teams Rooms App Settings +### Teams Rooms App Settings Management of proximity features is available on Microsoft Teams Rooms admin settings: @@ -98,7 +99,7 @@ Management of proximity features is available on Microsoft Teams Rooms admin set ### [Teams Rooms on Windows](#tab/admin-controls-windows) -#### Teams Room Pro Management portal +### Teams Room Pro Management portal Management of proximity features is available in the Teams Rooms Pro Management portal: @@ -107,7 +108,7 @@ Management of proximity features is available in the Teams Rooms Pro Management - Remote control from personal devices. - Enable ultrasound beacon. -#### Teams Rooms App Settings +### Teams Rooms App Settings Management of proximity features is available on Microsoft Teams Rooms admin settings: @@ -116,7 +117,7 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Remote control from personal devices. - Enable ultrasound beacon. -#### XML configuration file for Teams Rooms on Windows +### XML configuration file for Teams Rooms on Windows Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). From 6e588818590d712a3f926b9ba79e8ef954d841c9 Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Thu, 19 Sep 2024 14:46:14 -0700 Subject: [PATCH 27/53] Switching again --- Teams/rooms/proximity-join.md | 96 ++++++++++++++++++++++------------- 1 file changed, 60 insertions(+), 36 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 17e271abbe..ecf6a8aacc 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -44,38 +44,7 @@ Bluetooth connectivity is available on both Microsoft Teams Rooms on Android and > [!NOTE] > Teams Rooms that are appearing in the list of discovered rooms in the Teams app using Bluetooth are sorted by signal strength in descending order. -## Ultrasound - -Ultrasound signaling is available on Microsoft Teams Rooms and can be used to along with Bluetooth for people that want to join the Teams Rooms console to a meeting they're holding. - -The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal that isn't audible to humans. It's more secure and accurate than Bluetooth, because at reasonable volume, it won't penetrate through walls. Plus, the signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. For example, you walk into a conference room with ultrasound turned on the Teams Rooms console, and you want to join your meeting to the Teams Room, you see it in the meeting's prejoin screen in the list of available rooms because those rooms are sorted and listed at the top of the screen. Tshis lets someone select the exact Teams Rooms console and conference room they want to use for their meeting. - -> [!NOTE] -> Room Remote can't be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote can't use ultrasound to verify that the personal device is in proximity with the room, so Room Remote won't work if only ultrasound is turned on. - -> [!CAUTION] -> Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral that will in turn may have unintended consequences. - -### [Teams Rooms on Windows](#tab/ultrasound-windows) - -Proximity Join is available on these certified consoles: - -- Crestron UC-2 -- Crestron MercuryX -- Lenovo Hub 500 -- Lenovo ThinkSmart Audio G2 -- Logi Tap -- Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) -- Desktop - Teams on macOS (minimum version 24193.1707.3028.4282) - -### [Teams Rooms on Android](#tab/ultrasound-android) - -Proximity Join using ultrasound isn't currently available for Teams Rooms on Android. - - -## Administration - -There are multiple ways and tools you can use to manage Bluetooth and Ultrasound settings for Teams Rooms. +There are multiple ways and tools you can use to manage Bluetooth settings for Teams Rooms. ### [Teams Rooms on Android](#tab/admin-controls-android) @@ -86,7 +55,6 @@ Management of proximity features is available in the Teams Rooms Pro Management - Allow bluetooth beaconing. - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. -- Enable ultrasound beacon. ### Teams Rooms App Settings @@ -95,7 +63,6 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Allow bluetooth beaconing. - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. -- Enable ultrasound beacon. ### [Teams Rooms on Windows](#tab/admin-controls-windows) @@ -106,7 +73,6 @@ Management of proximity features is available in the Teams Rooms Pro Management - Allow bluetooth beaconing. - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. -- Enable ultrasound beacon. ### Teams Rooms App Settings @@ -115,7 +81,6 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Allow bluetooth beaconing. - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. -- Enable ultrasound beacon. ### XML configuration file for Teams Rooms on Windows @@ -129,3 +94,62 @@ Like most Teams Rooms on Windows features, you can update the settings of your d |UltrasoundAutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| |UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, Microsoft Teams Rooms uses console speaker provided it's a supported speaker. | |UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0. | + +## Ultrasound + +Ultrasound signaling is available on Microsoft Teams Rooms and can be used to along with Bluetooth for people that want to join the Teams Rooms console to a meeting they're holding. + +The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal that isn't audible to humans. It's more secure and accurate than Bluetooth, because at reasonable volume, it won't penetrate through walls. Plus, the signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. For example, you walk into a conference room with ultrasound turned on the Teams Rooms console, and you want to join your meeting to the Teams Room, you see it in the meeting's prejoin screen in the list of available rooms because those rooms are sorted and listed at the top of the screen. Tshis lets someone select the exact Teams Rooms console and conference room they want to use for their meeting. + +> [!NOTE] +> Room Remote can't be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote can't use ultrasound to verify that the personal device is in proximity with the room, so Room Remote won't work if only ultrasound is turned on. + +> [!CAUTION] +> Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral that will in turn may have unintended consequences. + +### [Teams Rooms on Windows](#tab/ultrasound-admin-controls-windows) + +#### Teams Room Pro Management portal + +Management of proximity features is available in the Teams Rooms Pro Management portal: + +- Automatically accept proximity-based meeting invitations. +- Remote control from personal devices. +- Enable ultrasound beacon. + +#### Teams Rooms App Settings + +Management of proximity features is available on Microsoft Teams Rooms admin settings: + +- Automatically accept proximity-based meeting invitations. +- Remote control from personal devices. +- Enable ultrasound beacon. + +#### XML configuration file for Teams Rooms on Windows + +Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). + +|**Paramater**|**Type**|**Level**|**Usage**| +|:-------- |:-------- |:-------- |:-------- | +|BluetoothAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| +|AutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| +|UltrasoundAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| +|UltrasoundAutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| +|UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, Microsoft Teams Rooms uses console speaker provided it's a supported speaker. | +|UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0. | + +### [Teams Rooms on Android](#tab/ultrasound-android) + +Proximity Join using ultrasound isn't currently available for Teams Rooms on Android. + +## Supported consoles + +Proximity Join is available on these certified consoles: + +- Crestron UC-2 +- Crestron MercuryX +- Lenovo Hub 500 +- Lenovo ThinkSmart Audio G2 +- Logi Tap +- Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) +- Desktop - Teams on macOS (minimum version 24193.1707.3028.4282) \ No newline at end of file From f7958b3e581cd5bb673af0f0edfbdd10191641cf Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Thu, 19 Sep 2024 14:51:19 -0700 Subject: [PATCH 28/53] Moving headings --- Teams/rooms/proximity-join.md | 21 ++++++++------------- 1 file changed, 8 insertions(+), 13 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index ecf6a8aacc..bb7fc46027 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -46,7 +46,7 @@ Bluetooth connectivity is available on both Microsoft Teams Rooms on Android and There are multiple ways and tools you can use to manage Bluetooth settings for Teams Rooms. -### [Teams Rooms on Android](#tab/admin-controls-android) +## [Teams Rooms on Android](#tab/bt-admin-controls-android) ### Teams Room Pro Management portal @@ -64,7 +64,7 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. -### [Teams Rooms on Windows](#tab/admin-controls-windows) +## [Teams Rooms on Windows](#tab/bt-admin-controls-windows) ### Teams Room Pro Management portal @@ -90,10 +90,6 @@ Like most Teams Rooms on Windows features, you can update the settings of your d |:-------- |:-------- |:-------- |:-------- | |BluetoothAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| |AutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| -|UltrasoundAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| -|UltrasoundAutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| -|UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, Microsoft Teams Rooms uses console speaker provided it's a supported speaker. | -|UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0. | ## Ultrasound @@ -107,9 +103,9 @@ The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - > [!CAUTION] > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral that will in turn may have unintended consequences. -### [Teams Rooms on Windows](#tab/ultrasound-admin-controls-windows) +## [Teams Rooms on Windows](#tab/ultrasound-admin-controls-windows) -#### Teams Room Pro Management portal +### Teams Room Pro Management portal Management of proximity features is available in the Teams Rooms Pro Management portal: @@ -117,7 +113,7 @@ Management of proximity features is available in the Teams Rooms Pro Management - Remote control from personal devices. - Enable ultrasound beacon. -#### Teams Rooms App Settings +### Teams Rooms App Settings Management of proximity features is available on Microsoft Teams Rooms admin settings: @@ -125,24 +121,23 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Remote control from personal devices. - Enable ultrasound beacon. -#### XML configuration file for Teams Rooms on Windows +### XML configuration file for Teams Rooms on Windows Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). |**Paramater**|**Type**|**Level**|**Usage**| |:-------- |:-------- |:-------- |:-------- | -|BluetoothAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| |AutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| |UltrasoundAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| |UltrasoundAutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| |UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, Microsoft Teams Rooms uses console speaker provided it's a supported speaker. | |UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0. | -### [Teams Rooms on Android](#tab/ultrasound-android) +## [Teams Rooms on Android](#tab/ultrasound-android) Proximity Join using ultrasound isn't currently available for Teams Rooms on Android. -## Supported consoles +## Supported Microsoft Teams Rooms consoles Proximity Join is available on these certified consoles: From 3c0f31f315c1625a43a01fc9c26aa943b238c380 Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Thu, 19 Sep 2024 15:04:50 -0700 Subject: [PATCH 29/53] Fixed headings and removed tabs --- Teams/rooms/proximity-join.md | 37 ++++++++++++++++++----------------- 1 file changed, 19 insertions(+), 18 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index bb7fc46027..e8d05647aa 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -44,11 +44,11 @@ Bluetooth connectivity is available on both Microsoft Teams Rooms on Android and > [!NOTE] > Teams Rooms that are appearing in the list of discovered rooms in the Teams app using Bluetooth are sorted by signal strength in descending order. -There are multiple ways and tools you can use to manage Bluetooth settings for Teams Rooms. +### Bluetooth settings -## [Teams Rooms on Android](#tab/bt-admin-controls-android) +There are multiple ways and tools you can use to manage Bluetooth settings for Teams Rooms. -### Teams Room Pro Management portal +**Teams Room Pro Management portal** Management of proximity features is available in the Teams Rooms Pro Management portal: @@ -56,7 +56,7 @@ Management of proximity features is available in the Teams Rooms Pro Management - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. -### Teams Rooms App Settings +**Teams Rooms App Settings** Management of proximity features is available on Microsoft Teams Rooms admin settings: @@ -64,9 +64,7 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. -## [Teams Rooms on Windows](#tab/bt-admin-controls-windows) - -### Teams Room Pro Management portal +**Teams Room Pro Management portal** Management of proximity features is available in the Teams Rooms Pro Management portal: @@ -74,7 +72,7 @@ Management of proximity features is available in the Teams Rooms Pro Management - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. -### Teams Rooms App Settings +#### Teams Rooms App Settings Management of proximity features is available on Microsoft Teams Rooms admin settings: @@ -82,7 +80,7 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. -### XML configuration file for Teams Rooms on Windows +#### XML configuration file for Teams Rooms on Windows Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). @@ -93,7 +91,10 @@ Like most Teams Rooms on Windows features, you can update the settings of your d ## Ultrasound -Ultrasound signaling is available on Microsoft Teams Rooms and can be used to along with Bluetooth for people that want to join the Teams Rooms console to a meeting they're holding. +Ultrasound signaling is available on Microsoft Teams Rooms on Windows and can be used to along with Bluetooth for people that want to join the Teams Rooms console to a meeting they're holding. + +> [!NOTE] +> Proximity Join using ultrasound isn't currently available for Teams Rooms on Android. The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal that isn't audible to humans. It's more secure and accurate than Bluetooth, because at reasonable volume, it won't penetrate through walls. Plus, the signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. For example, you walk into a conference room with ultrasound turned on the Teams Rooms console, and you want to join your meeting to the Teams Room, you see it in the meeting's prejoin screen in the list of available rooms because those rooms are sorted and listed at the top of the screen. Tshis lets someone select the exact Teams Rooms console and conference room they want to use for their meeting. @@ -103,9 +104,11 @@ The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - > [!CAUTION] > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral that will in turn may have unintended consequences. -## [Teams Rooms on Windows](#tab/ultrasound-admin-controls-windows) +### Ultrasound settings -### Teams Room Pro Management portal +There are multiple ways and tools you can use to manage Ultrasound settings for Teams Rooms. + +**Teams Room Pro Management portal** Management of proximity features is available in the Teams Rooms Pro Management portal: @@ -113,7 +116,7 @@ Management of proximity features is available in the Teams Rooms Pro Management - Remote control from personal devices. - Enable ultrasound beacon. -### Teams Rooms App Settings +**Teams Rooms App Settings** Management of proximity features is available on Microsoft Teams Rooms admin settings: @@ -121,22 +124,20 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Remote control from personal devices. - Enable ultrasound beacon. -### XML configuration file for Teams Rooms on Windows +**XML configuration file for Teams Rooms on Windows** Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). |**Paramater**|**Type**|**Level**|**Usage**| |:-------- |:-------- |:-------- |:-------- | +|BluetoothAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| +|AutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| |AutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| |UltrasoundAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| |UltrasoundAutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| |UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, Microsoft Teams Rooms uses console speaker provided it's a supported speaker. | |UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0. | -## [Teams Rooms on Android](#tab/ultrasound-android) - -Proximity Join using ultrasound isn't currently available for Teams Rooms on Android. - ## Supported Microsoft Teams Rooms consoles Proximity Join is available on these certified consoles: From 99d5c3cf822802dc0f7497ed7993a9eecc80bfdf Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Thu, 19 Sep 2024 15:11:10 -0700 Subject: [PATCH 30/53] Add admin tabs --- Teams/rooms/proximity-join.md | 16 ++++++++++++++-- 1 file changed, 14 insertions(+), 2 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index e8d05647aa..9bf74bcc93 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -48,6 +48,8 @@ Bluetooth connectivity is available on both Microsoft Teams Rooms on Android and There are multiple ways and tools you can use to manage Bluetooth settings for Teams Rooms. +### [Teams Rooms Pro portal](#tab/bt-portal) + **Teams Room Pro Management portal** Management of proximity features is available in the Teams Rooms Pro Management portal: @@ -55,7 +57,9 @@ Management of proximity features is available in the Teams Rooms Pro Management - Allow bluetooth beaconing. - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. - + +### [Teams Rooms app settings](#tab/bt-app-settings) + **Teams Rooms App Settings** Management of proximity features is available on Microsoft Teams Rooms admin settings: @@ -80,6 +84,8 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. +### [XML configuration file](#tab/bt-xml) + #### XML configuration file for Teams Rooms on Windows Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). @@ -108,6 +114,8 @@ The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - There are multiple ways and tools you can use to manage Ultrasound settings for Teams Rooms. +### [Teams Rooms Pro portal](#tab/portal) + **Teams Room Pro Management portal** Management of proximity features is available in the Teams Rooms Pro Management portal: @@ -115,7 +123,9 @@ Management of proximity features is available in the Teams Rooms Pro Management - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. - Enable ultrasound beacon. - + +### [Teams Rooms app settings](#tab/app-settings) + **Teams Rooms App Settings** Management of proximity features is available on Microsoft Teams Rooms admin settings: @@ -124,6 +134,8 @@ Management of proximity features is available on Microsoft Teams Rooms admin set - Remote control from personal devices. - Enable ultrasound beacon. +### [XML configuration file](#tab/xml) + **XML configuration file for Teams Rooms on Windows** Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). From ead55ce7c3d54d9364c32f3299db58ab860d21c1 Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Thu, 19 Sep 2024 15:16:35 -0700 Subject: [PATCH 31/53] One set of tabs for admin --- Teams/rooms/proximity-join.md | 60 ++++------------------------------- 1 file changed, 6 insertions(+), 54 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 9bf74bcc93..f9107ab19a 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -44,57 +44,6 @@ Bluetooth connectivity is available on both Microsoft Teams Rooms on Android and > [!NOTE] > Teams Rooms that are appearing in the list of discovered rooms in the Teams app using Bluetooth are sorted by signal strength in descending order. -### Bluetooth settings - -There are multiple ways and tools you can use to manage Bluetooth settings for Teams Rooms. - -### [Teams Rooms Pro portal](#tab/bt-portal) - -**Teams Room Pro Management portal** - -Management of proximity features is available in the Teams Rooms Pro Management portal: - -- Allow bluetooth beaconing. -- Automatically accept proximity-based meeting invitations. -- Remote control from personal devices. - -### [Teams Rooms app settings](#tab/bt-app-settings) - -**Teams Rooms App Settings** - -Management of proximity features is available on Microsoft Teams Rooms admin settings: - -- Allow bluetooth beaconing. -- Automatically accept proximity-based meeting invitations. -- Remote control from personal devices. - -**Teams Room Pro Management portal** - -Management of proximity features is available in the Teams Rooms Pro Management portal: - -- Allow bluetooth beaconing. -- Automatically accept proximity-based meeting invitations. -- Remote control from personal devices. - -#### Teams Rooms App Settings - -Management of proximity features is available on Microsoft Teams Rooms admin settings: - -- Allow bluetooth beaconing. -- Automatically accept proximity-based meeting invitations. -- Remote control from personal devices. - -### [XML configuration file](#tab/bt-xml) - -#### XML configuration file for Teams Rooms on Windows - -Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). - -|**Paramater**|**Type**|**Level**|**Usage**| -|:-------- |:-------- |:-------- |:-------- | -|BluetoothAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| -|AutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| - ## Ultrasound Ultrasound signaling is available on Microsoft Teams Rooms on Windows and can be used to along with Bluetooth for people that want to join the Teams Rooms console to a meeting they're holding. @@ -110,7 +59,7 @@ The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - > [!CAUTION] > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral that will in turn may have unintended consequences. -### Ultrasound settings +## Adminstration and settings There are multiple ways and tools you can use to manage Ultrasound settings for Teams Rooms. @@ -120,9 +69,11 @@ There are multiple ways and tools you can use to manage Ultrasound settings for Management of proximity features is available in the Teams Rooms Pro Management portal: +- Allow bluetooth beaconing. +- Remote control from personal devices. - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. -- Enable ultrasound beacon. +- Enable ultrasound beaconing. ### [Teams Rooms app settings](#tab/app-settings) @@ -130,9 +81,10 @@ Management of proximity features is available in the Teams Rooms Pro Management Management of proximity features is available on Microsoft Teams Rooms admin settings: +- Enable Bluetooth beacon. - Automatically accept proximity-based meeting invitations. - Remote control from personal devices. -- Enable ultrasound beacon. +- Enable ultrasound beaconing. ### [XML configuration file](#tab/xml) From cd23f01ec58dd831264bbd39f5548f69b6aa9f28 Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Thu, 19 Sep 2024 15:21:16 -0700 Subject: [PATCH 32/53] Moving supported consoles up --- Teams/rooms/proximity-join.md | 29 ++++++++++++----------------- 1 file changed, 12 insertions(+), 17 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index f9107ab19a..ae063b0e63 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -59,14 +59,24 @@ The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - > [!CAUTION] > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral that will in turn may have unintended consequences. +### Ultrasound supported Microsoft Teams Rooms consoles + +Proximity Join using Ultrasound is available on these certified consoles: + +- Crestron UC-2 +- Crestron MercuryX +- Lenovo Hub 500 +- Lenovo ThinkSmart Audio G2 +- Logi Tap +- Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) +- Desktop - Teams on macOS (minimum version 24193.1707.3028.4282) + ## Adminstration and settings There are multiple ways and tools you can use to manage Ultrasound settings for Teams Rooms. ### [Teams Rooms Pro portal](#tab/portal) -**Teams Room Pro Management portal** - Management of proximity features is available in the Teams Rooms Pro Management portal: - Allow bluetooth beaconing. @@ -77,8 +87,6 @@ Management of proximity features is available in the Teams Rooms Pro Management ### [Teams Rooms app settings](#tab/app-settings) -**Teams Rooms App Settings** - Management of proximity features is available on Microsoft Teams Rooms admin settings: - Enable Bluetooth beacon. @@ -88,8 +96,6 @@ Management of proximity features is available on Microsoft Teams Rooms admin set ### [XML configuration file](#tab/xml) -**XML configuration file for Teams Rooms on Windows** - Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). |**Paramater**|**Type**|**Level**|**Usage**| @@ -102,14 +108,3 @@ Like most Teams Rooms on Windows features, you can update the settings of your d |UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, Microsoft Teams Rooms uses console speaker provided it's a supported speaker. | |UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0. | -## Supported Microsoft Teams Rooms consoles - -Proximity Join is available on these certified consoles: - -- Crestron UC-2 -- Crestron MercuryX -- Lenovo Hub 500 -- Lenovo ThinkSmart Audio G2 -- Logi Tap -- Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) -- Desktop - Teams on macOS (minimum version 24193.1707.3028.4282) \ No newline at end of file From 8bd11078aadd259c43b53adfc6fc47d1d6cd08fc Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Thu, 19 Sep 2024 15:28:25 -0700 Subject: [PATCH 33/53] Added note. --- Teams/rooms/proximity-join.md | 5 ++++- 1 file changed, 4 insertions(+), 1 deletion(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index ae063b0e63..76422c1635 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -73,7 +73,10 @@ Proximity Join using Ultrasound is available on these certified consoles: ## Adminstration and settings -There are multiple ways and tools you can use to manage Ultrasound settings for Teams Rooms. +There are multiple ways and tools you can use to manage Ultrasound settings for Teams Rooms on Windows. + +> [!NOTE] +> The settings for ultrasound don't apply to Teams Room on Android but the Bluetooth settings are available for those devices. ### [Teams Rooms Pro portal](#tab/portal) From 8fd042b15f04b8050d0cb129f8e560f5d545ae09 Mon Sep 17 00:00:00 2001 From: gnuels <125089072+gnuels@users.noreply.github.com> Date: Fri, 20 Sep 2024 13:54:41 -0700 Subject: [PATCH 34/53] Learn Editor: Update proximity-join.md --- Teams/rooms/proximity-join.md | 68 ++++++++++++++++++----------------- 1 file changed, 35 insertions(+), 33 deletions(-) diff --git a/Teams/rooms/proximity-join.md b/Teams/rooms/proximity-join.md index 76422c1635..e2657f1640 100644 --- a/Teams/rooms/proximity-join.md +++ b/Teams/rooms/proximity-join.md @@ -24,34 +24,29 @@ f1keywords: NOCSH # Proximity Join using Bluetooth and ultrasound -Proximity Join is a feature that lets you use your Teams app on a desktop or mobile device to invite or nudge a Microsoft Teams Rooms console into a Teams meeting. Before you nudge the Teams Rooms console into the meeting, the room doesn't have to be already invited or added to the meeting. This feature uses wireless technologies that can be individually turned on or off on the Teams Rooms console depending on the requirements of the environment including: +Proximity Join is a feature that lets you use your Teams app on a desktop or mobile device to invite or nudge a Microsoft Teams Rooms console into a Teams meeting. Before you nudge the Teams Rooms console into the meeting, the room doesn't have to be already invited or added to the meeting. This feature uses wireless technologies that can be individually turned on or off depending on the requirements of the environment including: - [Bluetooth](#bluetooth) - [Ultrasonic sound (Ultrasound)](#ultrasound) -The end user experience is the same if Bluetooth or ultrasound are used for Proximity Join to join a meeting. If they're both turned on, they operate together and in parallel. A Teams Room console that is found with ultrasound turned on is always put in the meeting's prejoin screen at the top of the list of nearby rooms. You can see it's available in the room audio option. Teams Rooms that are found using Bluetooth are listed after the rooms that have ultrasound turned on in that list. +The end user experience is the same if Bluetooth or ultrasound are used for Proximity Join to join a meeting. If they're both turned on, they operate together and in parallel. A Teams Room that is found with ultrasound turned on is always put in the meeting's prejoin screen at the top of the list of nearby rooms. You can see it's available in the room audio option. Teams Rooms that are found using Bluetooth are listed after the room that have ultrasound turned on in that list. Once a connection is established between a personal laptop or mobile device with the Teams app and a Teams Room console, the user's video won't appear in the room's display, and the room's video stream is hidden on the personal device's meeting stage. ## Bluetooth -Bluetooth is a short range wireless technology in which compatible devices can use it to communicate. However, this signal can penetrate through walls. For example, if you're standing in a hallway next to a conference room you want to use for your meeting. You have to scroll through the entire list of all Bluetooth enabled Teams Rooms consoles until you can locate that specific conference room. This list includes both rooms that are available and those not being used for meetings. It also includes all Teams Rooms consoles that are being used by other people for other meetings. This is because the Bluetooth signal isn't paused when Microsoft Teams Room console is joined to a meeting. +Bluetooth is a short range wireless technology in which compatible devices can use it to communicate. However, this signal can penetrate through walls. Rooms discovered through Bluetooth are sorted by signal strength in descending order, and it includes all Teams Rooms both in use and not in use. This is because the Bluetooth signal isn't paused when Microsoft Teams Room has joined a meeting. -Thus, even if ultrasound is turned on, those Teams Rooms consoles won't appear in the list because ultrasound doesn't penetrate walls so they won't appear in the Teams app. - -Bluetooth connectivity is available on both Microsoft Teams Rooms on Android and Microsoft Teams Rooms on Windows consoles. - -> [!NOTE] -> Teams Rooms that are appearing in the list of discovered rooms in the Teams app using Bluetooth are sorted by signal strength in descending order. +Bluetooth connectivity is available on both Microsoft Teams Rooms on Android and Microsoft Teams Rooms on Windows. ## Ultrasound -Ultrasound signaling is available on Microsoft Teams Rooms on Windows and can be used to along with Bluetooth for people that want to join the Teams Rooms console to a meeting they're holding. +Ultrasound signaling is available on Microsoft Teams Rooms on Windows, beacons from compatible consoles, and can be used to along with Bluetooth for people that want a Teams Rooms to join a meeting. > [!NOTE] > Proximity Join using ultrasound isn't currently available for Teams Rooms on Android. -The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal that isn't audible to humans. It's more secure and accurate than Bluetooth, because at reasonable volume, it won't penetrate through walls. Plus, the signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. For example, you walk into a conference room with ultrasound turned on the Teams Rooms console, and you want to join your meeting to the Teams Room, you see it in the meeting's prejoin screen in the list of available rooms because those rooms are sorted and listed at the top of the screen. Tshis lets someone select the exact Teams Rooms console and conference room they want to use for their meeting. +The Proximity Join via ultrasound works by emitting an ultrasonic (19.5 kHz - 21.5 kHz) signal from the Teams Room console that isn't audible to humans. It's more accurate than Bluetooth because at reasonable volume, it won't penetrate through walls. Plus, the signal is paused when the Microsoft Teams Room is either in a meeting or HDMI ingest is active. For example, you walk into a conference room with ultrasound turned on the Teams Rooms console, and you want to join your meeting to the Teams Room, you see it in the meeting's prejoin screen in the list of available rooms because those rooms are sorted and listed at the top of the screen. This lets someone select the exact Teams Rooms console and conference room they want to use for their meeting. > [!NOTE] > Room Remote can't be used with ultrasound only because the ultrasound beacon is paused while the Teams Room is in a call. Room Remote can't use ultrasound to verify that the personal device is in proximity with the room, so Room Remote won't work if only ultrasound is turned on. @@ -59,21 +54,21 @@ The Proximity Join feature uses ultrasound by emitting an ultrasonic (19.5 kHz - > [!CAUTION] > Some younger people and animals with sensitive hearing may be able to hear it. In our testing, this sound hasn't been distressing, but take note if young people or animals are in your meeting room environment. We recommend that younger people and animals aren't present in the meeting room environments. If the beacon can be heard outside of the space for which it is intended to represent, speak with your admin. While Microsoft works with partners to ensure volume levels are adequately capped, your admin may have overridden the volume for ultrasound emission on a console or audio peripheral that will in turn may have unintended consequences. -### Ultrasound supported Microsoft Teams Rooms consoles +### Ultrasound supported devices -Proximity Join using Ultrasound is available on these certified consoles: +|Sender (Consoles for Teams Rooms on Windows)|Receiver| +| -------- | -------- | +|Crestron UC-2 |Teams on Windows (minimum version 24193.1805.3040.8975)| +|Crestron MercuryX |Teams on MacOS (minimum version 24193.1707.3028.4282) | +|Lenovo Hub 500|| +|Lenovo ThinkSmart Audio G2|| +|Logi Tap|| -- Crestron UC-2 -- Crestron MercuryX -- Lenovo Hub 500 -- Lenovo ThinkSmart Audio G2 -- Logi Tap -- Desktop - Teams on Windows (minimum version 24193.1805.3040.8975) -- Desktop - Teams on macOS (minimum version 24193.1707.3028.4282) -## Adminstration and settings -There are multiple ways and tools you can use to manage Ultrasound settings for Teams Rooms on Windows. +## Administration and settings + +There are multiple ways and tools you can use to manage Proximity Join settings for Microsoft Teams Rooms. > [!NOTE] > The settings for ultrasound don't apply to Teams Room on Android but the Bluetooth settings are available for those devices. @@ -82,21 +77,30 @@ There are multiple ways and tools you can use to manage Ultrasound settings for Management of proximity features is available in the Teams Rooms Pro Management portal: -- Allow bluetooth beaconing. -- Remote control from personal devices. -- Automatically accept proximity-based meeting invitations. -- Remote control from personal devices. -- Enable ultrasound beaconing. +- Enable Bluetooth beaconing + + - Remote control from personal devices + + - Automatically accept proximity-based meeting invitations + +- Enable ultrasound beaconing + - Remote control from personal devices + ### [Teams Rooms app settings](#tab/app-settings) Management of proximity features is available on Microsoft Teams Rooms admin settings: -- Enable Bluetooth beacon. -- Automatically accept proximity-based meeting invitations. -- Remote control from personal devices. -- Enable ultrasound beaconing. +- Enable Bluetooth beaconing + + - Remote control from personal devices + + - Automatically accept proximity-based meeting invitations + +- Enable ultrasound beaconing + - Remote control from personal devices + ### [XML configuration file](#tab/xml) Like most Teams Rooms on Windows features, you can update the settings of your device with the Teams Rooms XML configuration file. The XML configuration file lets you remotely deploy configuration changes to one or more Teams Rooms on Windows devices in your organization. For more information, see [Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file](/microsoftteams/rooms/xml-config-file). @@ -108,6 +112,4 @@ Like most Teams Rooms on Windows features, you can update the settings of your d |AutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| |UltrasoundAdvertisementEnabled|Boolean ❷|First ❶|Enabled by default.| |UltrasoundAutoAcceptProximateMeetingInvitations|Boolean ❷|First ❶|If true, proximity based meeting invitations using Bluetooth are automatically accepted. Enabled by default.| -|UltrasoundSpeaker| ? | ? | Device name (string) is the acceptable value. No default value. If empty, Microsoft Teams Rooms uses console speaker provided it's a supported speaker. | -|UltrasoundSpeakerVolume| ? | ? | Value can be from 0 to 100, default value is 0. | From 11ebd1e60f0cab1130d4e96b34e6c1c9501a0ae8 Mon Sep 17 00:00:00 2001 From: Lana-Chin Date: Fri, 27 Sep 2024 14:19:26 -0700 Subject: [PATCH 35/53] metadata update --- .../manage-the-shifts-app-for-your-organization-in-teams.md | 2 +- Teams/expand-teams-across-your-org/shifts/shifts-data-faq.md | 2 +- 2 files changed, 2 insertions(+), 2 deletions(-) diff --git a/Teams/expand-teams-across-your-org/shifts/manage-the-shifts-app-for-your-organization-in-teams.md b/Teams/expand-teams-across-your-org/shifts/manage-the-shifts-app-for-your-organization-in-teams.md index 866315170f..be48b80949 100644 --- a/Teams/expand-teams-across-your-org/shifts/manage-the-shifts-app-for-your-organization-in-teams.md +++ b/Teams/expand-teams-across-your-org/shifts/manage-the-shifts-app-for-your-organization-in-teams.md @@ -5,7 +5,7 @@ ms.author: v-chinlana manager: jtremper ms.date: 09/19/2024 ms.topic: conceptual -ms.reviewer: imarquesgil +ms.reviewer: harrywong audience: admin ms.service: msteams search.appverid: MET150 diff --git a/Teams/expand-teams-across-your-org/shifts/shifts-data-faq.md b/Teams/expand-teams-across-your-org/shifts/shifts-data-faq.md index ca9cfe6d6b..928343a8e6 100644 --- a/Teams/expand-teams-across-your-org/shifts/shifts-data-faq.md +++ b/Teams/expand-teams-across-your-org/shifts/shifts-data-faq.md @@ -4,7 +4,7 @@ author: lana-chin ms.author: v-chinlana manager: jtremper ms.topic: conceptual -ms.reviewer: imarquesgil +ms.reviewer: harrywong audience: admin ms.service: msteams search.appverid: MET150 From a9a36911aeb7fbc893a9434b367fb771a9e86027 Mon Sep 17 00:00:00 2001 From: bkeerthivasa <86682379+bkeerthivasa@users.noreply.github.com> Date: Mon, 30 Sep 2024 11:56:30 -0700 Subject: [PATCH 36/53] Update export-teams-content.md --- Teams/export-teams-content.md | 4 +++- 1 file changed, 3 insertions(+), 1 deletion(-) diff --git a/Teams/export-teams-content.md b/Teams/export-teams-content.md index 0f8aef4426..0ff87756dd 100644 --- a/Teams/export-teams-content.md +++ b/Teams/export-teams-content.md @@ -48,7 +48,9 @@ Here are some examples on how you can use these export APIs: - **Deleted Teams:** Export API supports [capturing messages from deleted Teams](/graph/api/deletedteam-getallmessages) and deleted standard, private, and shared channels. - **Deleted Users**: Export API supports capturing messages for deleted users up to 30 days from the time the user was deleted. To find the list of deleted users, see [Deleted Items](/graph/api/directory-deleteditems-list). - **Chat Message Properties:** Refer to the [complete list of properties that Teams Export APIs support](/graph/api/resources/chatmessage#properties). -- **Control Messages:** Export API supports capturing control messages in addition to the user generated messages. Control Messages are system generated messages that appear on the Teams client and carry important information such as "User A added User B to the chat and shared all chat history" along with the timestamp. System messages enable the caller to have insights about events that happened in a team, a channel, or a chat. Currently Export API supports the [Add Member and Remove Member event for chats, teams and standard channels](/graph/system-messages#supported-system-message-events). +- **Control Messages:** Export API supports capturing control messages in addition to the user generated messages. Control Messages are system generated messages that appear on the Teams client and carry important information such as "User A added User B to the chat and shared all chat history" along with the timestamp. System messages enable the caller to have insights about events that happened in a team, a channel, or a chat. Refer to [the list of control messages](/graph/system-messages#supported-system-message-events) that Export API currently supports. +> [!NOTE] +> Meeting related control messages are currently not supported by Export API. - **Edited History:** Provided that [your tenant is setup with Teams Retention Policy](/purview/create-retention-policies?tabs=teams-retention), Export API supports capturing messages' edited history for [individual & group chat](/graph/api/chat-getallretainedmessages), and [posts, comments in Public & Shared channels](/graph/api/channel-getallretainedmessages). To learn more about Teams Retention policy, see the [Manage retention policies for Microsoft Teams](/microsoftteams/retention-policies) for further details. From 97c5285eb514de6e48bdd252032fce3ef5f795ea Mon Sep 17 00:00:00 2001 From: Scott Francis Date: Mon, 30 Sep 2024 14:35:08 -0700 Subject: [PATCH 37/53] Update PAYGO in Calling Plans overview Updates to Pay-As-You-Go Calling Plan SKUs --- Teams/calling-plans-for-office-365.md | 15 +++++---------- 1 file changed, 5 insertions(+), 10 deletions(-) diff --git a/Teams/calling-plans-for-office-365.md b/Teams/calling-plans-for-office-365.md index 5809966519..882297584f 100644 --- a/Teams/calling-plans-for-office-365.md +++ b/Teams/calling-plans-for-office-365.md @@ -100,20 +100,15 @@ Unlimited incoming minutes are included. No outgoing minutes are included. All o To learn how to fund and use minutes for a Pay-As-You-Go Calling Plan, see [How to fund a Pay-As-You-Go Calling Plan](#how-to-fund-a-pay-as-you-go-calling-plan). -There are three **Pay-As-You-Go Calling Plan** options to choose from: - -- **Pay-As-You-Go Calling Plan Zone 1 - US**: For users in the United States and Puerto Rico. - - Zone 1 (US) licenses are only available for purchase by organizations based in the United States and Puerto Rico. + **(((((((((((Customers (in the US and PR?) can purchase pay-as-you-go calling plans for end users in Zone 1 & Zone 2 markets.)))))))))))** -- **Pay-As-You-Go Calling Plan Zone 1 - UK & Canada**: For users in the United Kingdom and Canada. +There are three **Pay-As-You-Go Calling Plan** options to choose from: -- **Pay-As-You-Go Calling Plan Zone 2**: For users in Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Hong Kong, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Netherlands, New Zealand, Norway, Poland, Portugal, Romania, Singapore, Slovakia, Slovenia, South Africa, Spain, Sweden, and Switzerland. +- **Pay-As-You-Go Calling Plan Zone 1**: For users in the United States and Puerto Rico, United Kingdom, and Canada. - Zone 2 licenses aren't currently available for sale in the United States and Puerto Rico. +- **Pay-As-You-Go Calling Plan Zone 2**: For users in Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Hong Kong, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Netherlands, New Zealand, Norway, Poland, Portugal, Romania, Singapore, Slovakia, Slovenia, South Africa, Spain, Sweden, and Switzerland. -> [!NOTE] -> Mexico has its own Pay-As-You-Go Calling Plan. It's not part of any zone. You must purchase the independent Pay-As-You-Go Calling Plan for Mexico. +- **Pay-As-You-Go Calling Plan Mexico**: For users in Mexico. ## How to buy Calling Plans From fa251b4a20f60cc2e46b90156e54f7945f49e9c1 Mon Sep 17 00:00:00 2001 From: Scott Francis Date: Mon, 30 Sep 2024 14:59:53 -0700 Subject: [PATCH 38/53] Update calling-plans-for-office-365.md Clarifying statement about what customers can purchase --- Teams/calling-plans-for-office-365.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/Teams/calling-plans-for-office-365.md b/Teams/calling-plans-for-office-365.md index 882297584f..d8649b8834 100644 --- a/Teams/calling-plans-for-office-365.md +++ b/Teams/calling-plans-for-office-365.md @@ -100,7 +100,7 @@ Unlimited incoming minutes are included. No outgoing minutes are included. All o To learn how to fund and use minutes for a Pay-As-You-Go Calling Plan, see [How to fund a Pay-As-You-Go Calling Plan](#how-to-fund-a-pay-as-you-go-calling-plan). - **(((((((((((Customers (in the US and PR?) can purchase pay-as-you-go calling plans for end users in Zone 1 & Zone 2 markets.)))))))))))** +Customers can purchase any pay-as-you-go calling plan for end users in any available region where Microsoft offers Calling Plans. There are three **Pay-As-You-Go Calling Plan** options to choose from: From b4bf6c321f96e63e1ad986c3ffd7141d77c9d19b Mon Sep 17 00:00:00 2001 From: VNAI <29312838+1VNAI@users.noreply.github.com> Date: Mon, 30 Sep 2024 15:09:06 -0700 Subject: [PATCH 39/53] Learn Editor: Update smartvision-admin.md --- Teams/devices/smartvision-admin.md | 7 +++---- 1 file changed, 3 insertions(+), 4 deletions(-) diff --git a/Teams/devices/smartvision-admin.md b/Teams/devices/smartvision-admin.md index 53de5a9c2b..3c3addae77 100644 --- a/Teams/devices/smartvision-admin.md +++ b/Teams/devices/smartvision-admin.md @@ -121,12 +121,11 @@ Get-CsTeamsMeetingPolicy -identity {identity_name} // to confirm the changed val ``` -## Scheduling a meeting +## Getting Identified during a meeting. -When you schedule a meeting, both room and users who wish to be identified must be invited to experience Multi-Stream IntelliFrame and people recognition upon enrollment. Else, users are identified as **Guest**. -Following is an example of a meeting invite. +When you schedule a meeting, the users who wish to be identified must be invited to meeting or meeting forwarded to them before the meeting transcription is started . -:::image type="content" source="../media/demo-meeting.png" alt-text="Screenshot that shows the demo meeting schedule."::: +Note: Identification only works for Face enrolled users, everyone else will be treated as a participant. > [!Note] > Adhoc meetings won't have face identifications, where there is no Outlook appointment with a list of participants. From 476ab69ee3a9a1be5740e4519930391185780e62 Mon Sep 17 00:00:00 2001 From: Scott Francis Date: Tue, 1 Oct 2024 08:57:25 -0700 Subject: [PATCH 40/53] Removing what customers can buy in PAYGo Calling Plan section --- Teams/calling-plans-for-office-365.md | 2 -- 1 file changed, 2 deletions(-) diff --git a/Teams/calling-plans-for-office-365.md b/Teams/calling-plans-for-office-365.md index d8649b8834..b85448af60 100644 --- a/Teams/calling-plans-for-office-365.md +++ b/Teams/calling-plans-for-office-365.md @@ -100,8 +100,6 @@ Unlimited incoming minutes are included. No outgoing minutes are included. All o To learn how to fund and use minutes for a Pay-As-You-Go Calling Plan, see [How to fund a Pay-As-You-Go Calling Plan](#how-to-fund-a-pay-as-you-go-calling-plan). -Customers can purchase any pay-as-you-go calling plan for end users in any available region where Microsoft offers Calling Plans. - There are three **Pay-As-You-Go Calling Plan** options to choose from: - **Pay-As-You-Go Calling Plan Zone 1**: For users in the United States and Puerto Rico, United Kingdom, and Canada. From deb9f9eae9d4c750e7fd1a0e4d5225cdf4b1ed89 Mon Sep 17 00:00:00 2001 From: Scott Francis Date: Tue, 1 Oct 2024 09:36:08 -0700 Subject: [PATCH 41/53] Clarified note for Mexico PAYGo Calling Plan --- Teams/calling-plans-for-office-365.md | 5 ++++- 1 file changed, 4 insertions(+), 1 deletion(-) diff --git a/Teams/calling-plans-for-office-365.md b/Teams/calling-plans-for-office-365.md index b85448af60..f00b55f381 100644 --- a/Teams/calling-plans-for-office-365.md +++ b/Teams/calling-plans-for-office-365.md @@ -94,7 +94,7 @@ For more information, see [Country and region availability for Audio Conferencin ### Pay-As-You-Go Calling Plan -With the Pay-As-You-Go Calling Plan, licensed users can call out to numbers located in the country where their Microsoft 365 license is assigned to the user based on the user's location, and to international numbers in [196 countries](country-and-region-availability-for-audio-conferencing-and-calling-plans/users-can-make-outbound-calls-to-these-countries-and-regions.md). +With the Pay-As-You-Go Calling Plan, licensed users can call out to numbers located in the country where their Microsoft 365 license is assigned to the user based on the user's location, and to international numbers in [196 countries](country-and-region-availability-for-audio-conferencing-and-calling-plans/users-can-make-outbound-calls-to-these-countries-and-regions.md). Unlimited incoming minutes are included. No outgoing minutes are included. All outgoing calls are charged based on the minutes used, either with Communication Credits or post-usage billing (for new commerce experience calling subscriptions only). Licenses are assigned to users based on their location. @@ -108,6 +108,9 @@ There are three **Pay-As-You-Go Calling Plan** options to choose from: - **Pay-As-You-Go Calling Plan Mexico**: For users in Mexico. + > [!NOTE] + > Pay-As-You-Go Calling Plans for Zone 1 and Zone 2 are available for purchase by any customer. Pay-As-You-Go Calling Plan Mexico is not available for purchase by US or PR customers. + ## How to buy Calling Plans 1. You must first purchase a **Teams Phone add-on license**. To do that, [sign in to the Microsoft 365 admin center and choose **Billing**](https://go.microsoft.com/fwlink/p/?linkid=868433) > **Purchase services** > **Add-on subscriptions** > **Buy now**. From 0846bf7528e6ed99f9f49fc592889808d466e945 Mon Sep 17 00:00:00 2001 From: Scott Francis Date: Tue, 1 Oct 2024 09:54:54 -0700 Subject: [PATCH 42/53] Update to Note about Mexico PAYGo Calling Plan --- Teams/calling-plans-for-office-365.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/Teams/calling-plans-for-office-365.md b/Teams/calling-plans-for-office-365.md index f00b55f381..5805fcdab2 100644 --- a/Teams/calling-plans-for-office-365.md +++ b/Teams/calling-plans-for-office-365.md @@ -109,7 +109,7 @@ There are three **Pay-As-You-Go Calling Plan** options to choose from: - **Pay-As-You-Go Calling Plan Mexico**: For users in Mexico. > [!NOTE] - > Pay-As-You-Go Calling Plans for Zone 1 and Zone 2 are available for purchase by any customer. Pay-As-You-Go Calling Plan Mexico is not available for purchase by US or PR customers. + > Pay-As-You-Go Calling Plan Mexico can't be purchased by US or PR customers. ## How to buy Calling Plans From 33a8c993c56b824c2443ad9931e79e35ac79d296 Mon Sep 17 00:00:00 2001 From: Dmitry Kirilov Date: Tue, 1 Oct 2024 12:38:00 -0700 Subject: [PATCH 43/53] Update usb-devices.md --- Teams/devices/usb-devices.md | 3 ++- 1 file changed, 2 insertions(+), 1 deletion(-) diff --git a/Teams/devices/usb-devices.md b/Teams/devices/usb-devices.md index 1319468f2a..e610414537 100644 --- a/Teams/devices/usb-devices.md +++ b/Teams/devices/usb-devices.md @@ -68,13 +68,14 @@ If you're a manufacturer and want to join the certification program, see [How to ## Certified devices -*Table Updated September 2024* +*Table Updated October 2024* > [!NOTE] > The date format is MM/DD/YYYY. | Manufacturer | Model | Qualified | Certified Program | |:--------------------|:----------------------------------------------------------|:---------------|:-------------------------------------------------------| +|Yealink |BH74 Headset |9/25/2024 |Certified for Microsoft Teams | |EPOS |IMPACT 460T |8/5/2024 |Certified for Microsoft Teams | |EPOS |IMPACT 430T |8/5/2024 |Certified for Microsoft Teams | |Yealink |WH64 Hybrid Dual/Mono Headset |7/23/2024 |Certified for Microsoft Teams | From 3160270b41e8a7394ac98418d954487f9d56c0f1 Mon Sep 17 00:00:00 2001 From: tmilligan <40866650+typride@users.noreply.github.com> Date: Tue, 1 Oct 2024 13:21:58 -0700 Subject: [PATCH 44/53] Endpoints and ports updates --- Teams/meeting-immersive-spaces.md | 12 ++++-------- 1 file changed, 4 insertions(+), 8 deletions(-) diff --git a/Teams/meeting-immersive-spaces.md b/Teams/meeting-immersive-spaces.md index 55778e298f..1dae832a63 100644 --- a/Teams/meeting-immersive-spaces.md +++ b/Teams/meeting-immersive-spaces.md @@ -64,17 +64,13 @@ Teams Essentials, Microsoft 365 Business Basic, Microsoft 365 Business Standard, This section outlines the specific endpoints and firewall requirements for the Mesh app in Teams, which allows users to join an immersive space (3D) while in a Teams meeting. -1. Ensure you have configured your enterprise firewall settings to align with the standard set of Microsoft 365 requirements outlined in [Microsoft 365 URLs and IP address ranges](/microsoft-365/enterprise/urls-and-ip-address-ranges?view=o365-worldwide&preserve-view=true). +Configure your enterprise firewall settings to align with the standard set of Microsoft 365 requirements for **Microsoft Teams**, and **Microsoft 365 Common** outlined in [Microsoft M365 URLs and IP address ranges](/microsoft-365/enterprise/urls-and-ip-address-ranges?view=o365-worldwide&preserve-view=true). -1. In addition to the standard set of endpoints for Microsoft 365, Mesh Immersive Spaces in Teams currently requires that outgoing traffic is allowed to IP addresses in the "AzureCloud" service tag over the following protocols and ports: +As part of this, ensure that you have configured your firewall to enable traffic to `*.cloud.microsoft.com`, `*.office.com`, and `*.microsoft.com` over `TCP 443`, `80`. - - TCP: 443, 80 - - TCP & UDP: 30,000-30,499 - - UDP: 3478-3481 +Mesh also requires the IP addresses and port ranges detailed in [Firewall configuration for Azure Communication Services](https://learn.microsoft.com/azure/communication-services/concepts/voice-video-calling/network-requirements#firewall-configuration) for media capabilities such as audio, video, and screenshare. -If you need to resolve a service tag to a list of IP ranges, you can periodically use the [service tag API][service-tag-api] or [download a snapshot][service-tag-download]. - -For more information about service tags, see the [Azure service tags overview][service-tag]. +Without access to these, Mesh won't work properly for users in your organization. ## Use app centric management for immersive spaces in Teams From 44c199e4b3f30bb8dd56efcb574fdee1f9775bc1 Mon Sep 17 00:00:00 2001 From: tmilligan <40866650+typride@users.noreply.github.com> Date: Tue, 1 Oct 2024 13:45:32 -0700 Subject: [PATCH 45/53] Remove EULA --- Teams/meeting-immersive-spaces.md | 12 ------------ 1 file changed, 12 deletions(-) diff --git a/Teams/meeting-immersive-spaces.md b/Teams/meeting-immersive-spaces.md index 002c4c61f3..b52f2309f3 100644 --- a/Teams/meeting-immersive-spaces.md +++ b/Teams/meeting-immersive-spaces.md @@ -116,18 +116,6 @@ For more information about assigning licenses in Microsoft 365, see: For more complex and larger group license management, you can do [Assign licenses to a group - Microsoft Entra ID | Microsoft Learn](/entra/identity/users/licensing-groups-assign). -## End user license agreement - -Your users must enter a separate agreement directly with Microsoft to enable spatial audio for Mesh experiences. That agreement is presented to your users before the user's first use of Mesh. If a user does not wish to enter into that agreement, the user cannot use Mesh. - -As an admin, if you don't want users in your organization to agree to these terms, you can disable immersive spaces in Teams for users in your organization. - -:::image type="content" source="media/meetings-immersive-spaces-EULA-agreement.png" alt-text="Screenshot of the End User License Agreement for immersive spaces in Teams."::: - ## Next steps for immersive spaces To see all the features and learn more about immersive spaces, see [Immersive spaces in Teams](https://aka.ms/immersivespacesdocs). - -[service-tag]: /azure/virtual-network/service-tags-overview -[service-tag-api]: /azure/virtual-network/service-tags-overview#use-the-service-tag-discovery-api -[service-tag-download]: /azure/virtual-network/service-tags-overview#discover-service-tags-by-using-downloadable-json-files From 24716184b9f519bf8186a8f87574f5a3c9e67e9f Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <153562869+MSTonySmith@users.noreply.github.com> Date: Tue, 1 Oct 2024 13:58:40 -0700 Subject: [PATCH 46/53] Update usb-devices.md --- Teams/devices/usb-devices.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/Teams/devices/usb-devices.md b/Teams/devices/usb-devices.md index e610414537..156b390720 100644 --- a/Teams/devices/usb-devices.md +++ b/Teams/devices/usb-devices.md @@ -4,7 +4,7 @@ author: mstonysmith ms.author: tonysmit manager: pamgreen ms.reviewer: slamprianou -ms.date: 09/11/2024 +ms.date: 10/01/2024 ms.topic: article ms.service: msteams ms.subservice: itpro-devices From 5f461242ceecfec09f32d999b9492625c82d1671 Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <153562869+MSTonySmith@users.noreply.github.com> Date: Tue, 1 Oct 2024 14:00:06 -0700 Subject: [PATCH 47/53] Update smartvision-admin.md --- Teams/devices/smartvision-admin.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/Teams/devices/smartvision-admin.md b/Teams/devices/smartvision-admin.md index 3c3addae77..e384e4580b 100644 --- a/Teams/devices/smartvision-admin.md +++ b/Teams/devices/smartvision-admin.md @@ -4,7 +4,7 @@ author: mstonysmith ms.author: tonysmit manager: pamgreen ms.reviewer: vishnuna -ms.date: 09/12/2024 +ms.date: 10/01/2024 ms.topic: article ms.service: msteams ms.subservice: itpro-devices From 7ecf1a207f3660e717d74a9b71bb34debe9b8146 Mon Sep 17 00:00:00 2001 From: Rebecca Agiewich <16087112+rjagiewich@users.noreply.github.com> Date: Tue, 1 Oct 2024 14:20:47 -0700 Subject: [PATCH 48/53] Update Teams/devices/smartvision-admin.md --- Teams/devices/smartvision-admin.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/Teams/devices/smartvision-admin.md b/Teams/devices/smartvision-admin.md index e384e4580b..1ce5a2104e 100644 --- a/Teams/devices/smartvision-admin.md +++ b/Teams/devices/smartvision-admin.md @@ -125,7 +125,7 @@ Get-CsTeamsMeetingPolicy -identity {identity_name} // to confirm the changed val When you schedule a meeting, the users who wish to be identified must be invited to meeting or meeting forwarded to them before the meeting transcription is started . -Note: Identification only works for Face enrolled users, everyone else will be treated as a participant. +Note that identification only works for Face-enrolled users, everyone else will be treated as a participant. > [!Note] > Adhoc meetings won't have face identifications, where there is no Outlook appointment with a list of participants. From 6e9ceef9f9edc255b467090c979dc7431304fe77 Mon Sep 17 00:00:00 2001 From: jacktremper <149415765+jacktremper@users.noreply.github.com> Date: Tue, 1 Oct 2024 14:24:59 -0700 Subject: [PATCH 49/53] Update meeting-immersive-spaces.md ms.date update --- Teams/meeting-immersive-spaces.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/Teams/meeting-immersive-spaces.md b/Teams/meeting-immersive-spaces.md index b52f2309f3..65582bf2de 100644 --- a/Teams/meeting-immersive-spaces.md +++ b/Teams/meeting-immersive-spaces.md @@ -5,7 +5,7 @@ author: typride manager: tyadams audience: ITPro ms.reviewer: sekerawa -ms.date: 06/20/2024 +ms.date: 10/01/2024 ms.topic: conceptual ms.service: msteams search.appverid: MET150 From be1904e001c3b47aee2826ebbff444a107f8f667 Mon Sep 17 00:00:00 2001 From: tmilligan <40866650+typride@users.noreply.github.com> Date: Tue, 1 Oct 2024 14:26:43 -0700 Subject: [PATCH 50/53] Date, description --- Teams/meeting-immersive-spaces.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/Teams/meeting-immersive-spaces.md b/Teams/meeting-immersive-spaces.md index b52f2309f3..b9daf9f5b4 100644 --- a/Teams/meeting-immersive-spaces.md +++ b/Teams/meeting-immersive-spaces.md @@ -5,7 +5,7 @@ author: typride manager: tyadams audience: ITPro ms.reviewer: sekerawa -ms.date: 06/20/2024 +ms.date: 10/01/2024 ms.topic: conceptual ms.service: msteams search.appverid: MET150 @@ -15,7 +15,7 @@ ms.localizationpriority: medium ms.collection: - M365-collaboration - teams-1p-app-admin -description: Learn how to set up immersive spaces for teams. +description: Learn how to set up and manage the Mesh app in Teams that is allows users to access an Immersive space (3D) in a Teams meeting and access the Mesh events in Teams. --- From 434d1b85824cb439932a4116cddf6f3b0617f277 Mon Sep 17 00:00:00 2001 From: tmilligan <40866650+typride@users.noreply.github.com> Date: Tue, 1 Oct 2024 14:28:53 -0700 Subject: [PATCH 51/53] Quickstart attempt for topic --- Teams/meeting-immersive-spaces.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/Teams/meeting-immersive-spaces.md b/Teams/meeting-immersive-spaces.md index b9daf9f5b4..e0f7782d0f 100644 --- a/Teams/meeting-immersive-spaces.md +++ b/Teams/meeting-immersive-spaces.md @@ -6,7 +6,7 @@ manager: tyadams audience: ITPro ms.reviewer: sekerawa ms.date: 10/01/2024 -ms.topic: conceptual +ms.topic: quickstart ms.service: msteams search.appverid: MET150 f1.keywords: From 704da1530df049661c8ac1d9a2413292f9c497f5 Mon Sep 17 00:00:00 2001 From: tmilligan <40866650+typride@users.noreply.github.com> Date: Tue, 1 Oct 2024 14:31:40 -0700 Subject: [PATCH 52/53] Conceptual topic --- Teams/meeting-immersive-spaces.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/Teams/meeting-immersive-spaces.md b/Teams/meeting-immersive-spaces.md index e0f7782d0f..b9daf9f5b4 100644 --- a/Teams/meeting-immersive-spaces.md +++ b/Teams/meeting-immersive-spaces.md @@ -6,7 +6,7 @@ manager: tyadams audience: ITPro ms.reviewer: sekerawa ms.date: 10/01/2024 -ms.topic: quickstart +ms.topic: conceptual ms.service: msteams search.appverid: MET150 f1.keywords: From 644b25e53fa6e384a0062a09ef98bd679b6eb63f Mon Sep 17 00:00:00 2001 From: "Tony Smith (MSFT)" <31015534+tonysmit@users.noreply.github.com> Date: Tue, 1 Oct 2024 14:53:17 -0700 Subject: [PATCH 53/53] Update toc.yml --- Teams/toc.yml | 3 ++- 1 file changed, 2 insertions(+), 1 deletion(-) diff --git a/Teams/toc.yml b/Teams/toc.yml index 055db96aca..cdb236333f 100644 --- a/Teams/toc.yml +++ b/Teams/toc.yml @@ -1409,9 +1409,10 @@ items: href: rooms/mtr-home-refresh.md - name: Remotely configure front row layout href: rooms/manage-front-row.md + - name: Proximity join - name: Join third-party meetings href: rooms/third-party-join.md - - name: SIP and H.323 Calling with Teams Rooms + - name: SIP and H.323 calling with Teams Rooms href: rooms/meetings-with-SIP-H323-devices.md - name: Manage custom backgrounds on Android href: rooms/custom-backgrounds-android.md