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onboarding_template.md

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This is an list to consider as you're putting together onboarding documents for your research group. The headers below suggest categories that might become separate documents depending on what makes most sense for your group's needs, priorities, and existing content. It's likely you will have a collection of documents that you can link in between to keep organized: see examples listed in the README. This document was first created with Kylie Balotin, Oliver Tam, and Chris Sifuentes in NDCN's Computational Office Hours.

To Do List / Quickstart / Onboarding

  • Software accounts to set up
    • Google groups, drive folders, & calendars; Slack;
    • GitHub Org/Issues
    • Remote drives and how to access them via VPN
      • How to setup & use VPNs
    • Other accounts that you need to set up to access university/department resources
  • Lab meetings, 1:1 meetings
    • times & places
    • norms, agendas/notes
  • A “map” of where to find reagents/equipment-- where are our lab spaces, where are established working protocols stored
  • Safety training
    • How to login (virtually)
    • How often to renew
  • List of required reading/protocols: these are what you have to know
    • How to dishwash, how to use the autoclave, how to order lab supplies
    • Have these be accessible and editable so the current person onboarding can update and clarify for the future onboarding
  • Glossary / List of abbreviations & jargons that our lab uses
    • Example: Blood brain barrier vs neurovascular unit

Our values / Lab philosophy

  • Our values, lab philosophy
    • Be ok with imperfection! Failing is ok! How we build trust
    • Work-life integration, boundaries
  • Code of Conduct
    • Reporting, getting help
  • How to get support
    • university specific resources: counselling, safety, mental health

Data management & shared resources

  • Storage & documentation
    • Raw data, intermediate data, modeled data, processed data
    • Backups and archiving
    • Metadata, data dictionaries
  • References management
    • How to download, how to install add-ins for citation managers
  • Milestones
    • Qualifying exams, prelims timelines
    • fellowship applications and deadlines
  • Communication: This is how you present scientific work
    • Journal club templates: this is how you present an article for journal
    • Presentations, photos
    • Poster templates, advice on how to create posters, present (virtually)
  • Streamlining/consolidating our storage and docs
    • When do things go where (Servers, GitHub, Google drive, Dropbox, Hard drives...)
    • Could start with rules: manuscripts here, data there.
    • Or: raw data goes on a server. Intermediate data/what could be presented and shared go in Dropbox

Computation / Data analysis

  • Software, norms for analysis
    • Scripting (language)
    • Version control – Collaboration (github, gitlab, bitbucket)
    • Documentation