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| More information to come... | ||
| ## Introduction | ||
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| Dear Prospective US-RSE’24 Conference Sponsor, | ||
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| We are delighted to invite you to join us for the second annual United States Research Software Engineer (US-RSE) Conference in Albuquerque, New Mexico, October 15-17, 2024! This year's theme is "Yesterday, Today, Tomorrow". | ||
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| The US-RSE Association is the leading professional community of research software engineering practitioners in the United States. The organization and its members are dedicated to creating research software that is fit for purpose, sustainable over the long-term and reliably developed and supported. Our members come from diverse backgrounds, but we share a common goal: to support and promote the role of research software and research software engineers in driving innovation and solving complex problems. | ||
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| As a sponsor of the US-RSE Conference, you will have the opportunity to connect with a professional community and interact with talented expertise and leadership in the field of research software engineering. You will also support the advancement of critical research and development efforts across various disciplines and domains. In our 2023 conference, we hosted 250 attendees, selling out all available tickets, in addition to over a hundred virtual attendees for our online tutorials. We were proud to partner with a diverse array of 16 sponsors, ranging from corporations and academic institutions to national laboratories and small businesses. To view our 2023 sponsors, please visit this [page](https://us-rse.org/usrse23/). | ||
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| In 2024 we are aiming bigger with a maximum capacity of 350 attendees across three full days. Topics of interest for this year’s conference include past or present research software engineering research and practice, research software engineering techniques, frameworks, libraries, research data management, reproducibility, and software sustainability. We will also explore diversity, equity, and inclusion issues in research software engineering, workforce development, and building a robust and sustainable RSE profession. | ||
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| We hope you will consider joining us for this exciting event and supporting the US-RSE community. Sponsorship provides an opportunity to help this expanding field mature and provides a great way to connect your organization with in-demand professional talent. The attached prospectus describes sponsorship options and benefits. | ||
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| Thank you for your consideration, and we look forward to hearing from you. | ||
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| Sincerely, | ||
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| Conference General Chairs, Lauren Milechin | Miranda Mundt | ||
| US-RSE Association | ||
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| ## Demographics | ||
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| The US-RSE Association has members from all over the country, representing a diverse range of research institutions, including academic institutions, national labs, and industry. Our members work in various scientific fields, including but not limited to physics, life science, chemistry, geosciences, engineering, mathematics, and social sciences. | ||
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| We expect our second annual US-RSE Conference to attract around 300-350 attendees in person, including students, researchers, software developers, IT staff, data professionals, and educators. Our attendees will be a mix of early-career, mid-career, and senior professionals with a shared passion for research software engineering. We anticipate that the majority of attendees will be from academic institutions, but we also expect a significant presence from national labs and industry. | ||
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| In terms of geographic representation, we expect attendees from across the United States, with a concentration of attendees from the Southwest, East Coast, and West Coast. We also anticipate international attendees. Overall, our attendees will represent a diverse group of individuals with a shared commitment to advancing research software engineering. | ||
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| ## Sponsorship Levels | ||
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| <table class="tg"> | ||
| <thead> | ||
| <tr> | ||
| <th class="tg-0pky"><strong>Level</strong></th> | ||
| <th class="tg-0pky"><strong>Platinum</strong></th> | ||
| <th class="tg-0pky"><strong>Gold</strong></th> | ||
| <th class="tg-0pky"><strong>Silver</strong></th> | ||
| <th class="tg-0pky"><strong>Bronze</strong></th> | ||
| </tr> | ||
| </thead> | ||
| <tbody> | ||
| <tr> | ||
| <td class="tg-0pky"></td> | ||
| <td class="tg-0pky" colspan="4"><center><strong>Corporates / National Labs / Universities</strong></center></td> | ||
| </tr> | ||
| <tr> | ||
| <td class="tg-0pky"><strong>Price</strong></td> | ||
| <td class="tg-0pky">$15K/$10K/$5K</td> | ||
| <td class="tg-0pky">$10K/$7K/$3K</td> | ||
| <td class="tg-0pky">$5K/$3.5K/$1.8K</td> | ||
| <td class="tg-0pky">$2K/$1.2K/$800</td> | ||
| </tr> | ||
| <tr> | ||
| <td class="tg-0pky" rowspan="7"><strong>Features</strong></td> | ||
| <td class="tg-0pky">Signage with Name/Logo at poster session in high-visibility location <p>Name on conference website and program</p></td> | ||
| <td class="tg-0pky">Signage with Name/Logo at poster session <p>Name on website and program</p></td> | ||
| <td class="tg-0pky">Name on website and program</td> | ||
| <td class="tg-0pky">Name on website and program</td> | ||
| </tr> | ||
| <tr> | ||
| <td class="tg-0pky">Brief talk (3-5 min) at keynote Session sponsor</td> | ||
| <td class="tg-0pky">Brief talk (3-5 min) at keynote Session sponsor</td> | ||
| <td class="tg-0pky">Acknowledged at keynote Session sponsor</td> | ||
| <td class="tg-0pky">Acknowledged at keynote Session sponsor</td> | ||
| </tr> | ||
| <tr> | ||
| <td class="tg-0pky">High-visibility recruitment/exhibition table</td> | ||
| <td class="tg-0pky">High-visibility recruitment/exhibition table</td> | ||
| <td class="tg-0pky"></td> | ||
| <td class="tg-0pky"></td> | ||
| </tr> | ||
| <tr> | ||
| <td class="tg-0pky">Logo on SWAG <p>Informational material in conference bags</p></td> | ||
| <td class="tg-0pky">Informational material in conference bags</td> | ||
| <td class="tg-0pky">Informational material in conference bags</td> | ||
| <td class="tg-0pky">Informational material in conference bags</td> | ||
| </tr> | ||
| <tr> | ||
| <td class="tg-0pky">(3) Conference registrations</td> | ||
| <td class="tg-0pky">(2) Conference registrations</td> | ||
| <td class="tg-0pky">(1) Conference registration</td> | ||
| <td class="tg-0pky"></td> | ||
| </tr> | ||
| <tr> | ||
| <td class="tg-0pky">3 Social media post acknowledging sponsorship</td> | ||
| <td class="tg-0pky">2 Social media post acknowledging sponsorship</td> | ||
| <td class="tg-0pky">1 Social media post acknowledging sponsorship</td> | ||
| <td class="tg-0pky">1 Social media post acknowledging sponsorship</td> | ||
| </tr> | ||
| <tr> | ||
| <td class="tg-0pky">2 emails to attendee list on sponsors behalf (additionally attendees can opt-in to receive emails from sponsors directly)</td> | ||
| <td class="tg-0pky">Email to attendee list on sponsors behalf (additionally attendees can opt-in to receive emails from sponsors directly)</td> | ||
| <td class="tg-0pky">Attendees can opt-in to receive emails from sponsors directly</td> | ||
| <td class="tg-0pky">Attendees can opt-in to receive emails from sponsors directly</td> | ||
| </tr> | ||
| <tr> | ||
| </tr> | ||
| <tr> | ||
| <td class="tg-0pky"><strong>Audience</strong></td> | ||
| <td class="tg-0pky" colspan="4" style="text-align:center"><strong>Total</strong> ~ 3000 | ||
| <p><strong>X/Twitter: </strong>2698 followers, <strong>Mastodon: </strong>333 followers, <strong>Slack: </strong>2068 members, <strong>LinkedIn: </strong>409 followers (as of 01/12/2024)</p></td> | ||
| </tr> | ||
| </tbody> | ||
| </table> | ||
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| ## Additional Conference Support Opportunities | ||
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| In addition to the opportunities described above, sponsors have alternative options (as available): | ||
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| * Provide attendees with branded lanyards for name badges. Conference organizers will arrange for printing or the sponsor can provide lanyards as an in-kind donation ($400 if conference staff prints, or $0 if sponsor donates pre-printed lanyards). | ||
| * Provide useful swag, such as pens, pads of paper, flyers, and other items may be provided by a sponsor for no additional sponsorship fee and will be included in the conference bags. | ||
| * Host an off-site social event, independently or in conjunction with another sponsor. Our Local Logistics Chair can work with you to identify a suitable space and event type. | ||
| * For Platinum sponsors, your organization will have the chance to host a sponsored session or workshop during the conference for an additional fee, which will give you a platform to showcase your products, services, career opportunities, and thought leadership in front of a highly engaged and targeted audience. | ||
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| ## Marketing and Recruitment Opportunities | ||
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| As a sponsor of the US-RSE’24 conference, your company/organization will have the opportunity to take advantage of several marketing benefits, including: | ||
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| * **Visibility on our website and promotional materials**: Your organization's logo, along with a brief description and link to your website, will be featured on our conference website and in our promotional materials, including social media posts and email blasts. | ||
| * **Recognition in our conference program**: As a sponsor, your organization will be recognized in the conference program, which will be distributed to all attendees and will feature information about the schedule, speakers, and other important details about the event. | ||
| * **Networking opportunities**: Our conference provides ample opportunities for networking and engaging with attendees, including coffee breaks, receptions, and other social events. As a sponsor, your organization will have a prominent presence at these events, allowing you to connect with attendees and build relationships with potential customers and partners. | ||
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| ## US-RSE Code of Conduct | ||
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| All conference participants must follow the US-RSE Association [Code of Conduct](https://us-rse.org/about/code-of-conduct/), including during evening events and after the conference. If any participant observes a violation of the [Code of Conduct](https://us-rse.org/about/code-of-conduct/), they should immediately report it to the conference organizers at <[email protected]>. | ||
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| We value a safe and inclusive conference environment for all participants and | ||
| appreciate everyone's cooperation in maintaining a positive atmosphere. | ||
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| ## Terms and Conditions | ||
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| 1. **Payment Terms**: Sponsorship fees are non-refundable and must be paid in full upon | ||
| receipt of the invoice. Sponsorship benefits will be confirmed and granted only after | ||
| receipt of full payment. | ||
| 2. **Sponsorship Benefits**: The availability of sponsorship benefits is subject to the | ||
| conference organizers' discretion and will be granted on a first-come, first-served | ||
| basis. The conference organizers reserve the right to modify the sponsorship packages | ||
| or benefits at any time. | ||
| 3. **Sponsorship Materials**: Sponsors are solely responsible for providing their logos | ||
| and other promotional materials in the required format and by the specified deadline. | ||
| The conference organizers will not be liable for sponsor-provided materials' | ||
| errors or omissions. | ||
| 4. **Compliance with Laws and Regulations**: Sponsors agree to comply with all | ||
| applicable laws, regulations, and industry standards. The conference organizers | ||
| reserve the right to reject or cancel any sponsorship for any reason, including | ||
| non-compliance with applicable laws, regulations, and the US-RSE | ||
| Association [Code of Conduct](https://us-rse.org/about/code-of-conduct/). | ||
| 5. **Liability**: The conference organizers shall not be held liable for any damages or | ||
| losses arising from the sponsorship or participation in the conference. | ||
| 6. **Acknowledgment**: Sponsors acknowledge that they have read and agree to the terms | ||
| and conditions outlined in this Sponsor Prospectus document. | ||
| 7. **Agreement**: By submitting payment for a sponsorship package, sponsors agree to | ||
| abide by the above terms and conditions. | ||
| 8. **Diversity, Equity, and Inclusion (DEI)**: The conference organizers are committed | ||
| to promoting diversity, equity, and inclusion (DEI) principles throughout the | ||
| conference as stated in US-RSE [DEI Mission Statement](https://us-rse.org/about/dei-mission/). | ||
| Sponsors are expected to comply with these principles and refrain from engaging in | ||
| any discriminatory practices or behaviors. The conference organizers reserve the | ||
| right to reject or cancel any sponsorship that violates EDI principles, contrary to | ||
| the conference's mission to promote diversity and inclusion. | ||
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| ## Contact Information | ||
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| For any inquiries or questions about sponsorship opportunities, please get in touch with | ||
| us at <[email protected]>. Our team will be happy to provide you with more | ||
| information and work with you to find the sponsorship level that best fits your needs. | ||
| Thank you for considering sponsoring the US-RSE Association! | ||