From a81bb2815050e8cf00a5841c472b702eba3636e9 Mon Sep 17 00:00:00 2001 From: Meghan Gutshall Date: Sun, 14 Apr 2024 15:21:47 -0400 Subject: [PATCH 01/14] Add and rename subfolders and files as appropriate --- lightning-talks/{Feb-2021 => 2021}/MC-script.md | 0 lightning-talks/{Feb-2021 => 2021}/speaker-info.md | 0 lightning-talks/{Nov-2020-bios.md => 2022/speaker-info.md} | 0 lightning-talks/2023/{bios-and-titles.md => speaker-info.md} | 0 .../mentor-slack-pinned-post.md => guides/mentor-guide.md} | 0 .../{Readmes/speaker-readme.md => guides/speaker-guide.md} | 0 .../{templates => message-templates}/av-checkup-message.md | 0 .../{templates => message-templates}/coordinator-template.md | 0 .../{templates => message-templates}/day-before-message.md | 0 .../{templates => message-templates}/mentor-message.md | 0 .../{templates => message-templates}/speaker-email.md | 0 lightning-talks/{templates => processes}/MC-script.md | 0 lightning-talks/{ => processes}/logistics.md | 0 lightning-talks/{templates => processes}/project-workflow.md | 0 lightning-talks/templates/AV-slack-instructions.md | 4 ---- lightning-talks/templates/speaker-intro.md | 5 ----- 16 files changed, 9 deletions(-) rename lightning-talks/{Feb-2021 => 2021}/MC-script.md (100%) rename lightning-talks/{Feb-2021 => 2021}/speaker-info.md (100%) rename lightning-talks/{Nov-2020-bios.md => 2022/speaker-info.md} (100%) rename lightning-talks/2023/{bios-and-titles.md => speaker-info.md} (100%) rename lightning-talks/{templates/mentor-slack-pinned-post.md => guides/mentor-guide.md} (100%) rename lightning-talks/{Readmes/speaker-readme.md => guides/speaker-guide.md} (100%) rename lightning-talks/{templates => message-templates}/av-checkup-message.md (100%) rename lightning-talks/{templates => message-templates}/coordinator-template.md (100%) rename lightning-talks/{templates => message-templates}/day-before-message.md (100%) rename lightning-talks/{templates => message-templates}/mentor-message.md (100%) rename lightning-talks/{templates => message-templates}/speaker-email.md (100%) rename lightning-talks/{templates => processes}/MC-script.md (100%) rename lightning-talks/{ => processes}/logistics.md (100%) rename lightning-talks/{templates => processes}/project-workflow.md (100%) delete mode 100644 lightning-talks/templates/AV-slack-instructions.md delete mode 100644 lightning-talks/templates/speaker-intro.md diff --git a/lightning-talks/Feb-2021/MC-script.md b/lightning-talks/2021/MC-script.md similarity index 100% rename from lightning-talks/Feb-2021/MC-script.md rename to lightning-talks/2021/MC-script.md diff --git a/lightning-talks/Feb-2021/speaker-info.md b/lightning-talks/2021/speaker-info.md similarity index 100% rename from lightning-talks/Feb-2021/speaker-info.md rename to lightning-talks/2021/speaker-info.md diff --git a/lightning-talks/Nov-2020-bios.md b/lightning-talks/2022/speaker-info.md similarity index 100% rename from lightning-talks/Nov-2020-bios.md rename to lightning-talks/2022/speaker-info.md diff --git a/lightning-talks/2023/bios-and-titles.md b/lightning-talks/2023/speaker-info.md similarity index 100% rename from lightning-talks/2023/bios-and-titles.md rename to lightning-talks/2023/speaker-info.md diff --git a/lightning-talks/templates/mentor-slack-pinned-post.md b/lightning-talks/guides/mentor-guide.md similarity index 100% rename from lightning-talks/templates/mentor-slack-pinned-post.md rename to lightning-talks/guides/mentor-guide.md diff --git a/lightning-talks/Readmes/speaker-readme.md b/lightning-talks/guides/speaker-guide.md similarity index 100% rename from lightning-talks/Readmes/speaker-readme.md rename to lightning-talks/guides/speaker-guide.md diff --git a/lightning-talks/templates/av-checkup-message.md b/lightning-talks/message-templates/av-checkup-message.md similarity index 100% rename from lightning-talks/templates/av-checkup-message.md rename to lightning-talks/message-templates/av-checkup-message.md diff --git a/lightning-talks/templates/coordinator-template.md b/lightning-talks/message-templates/coordinator-template.md similarity index 100% rename from lightning-talks/templates/coordinator-template.md rename to lightning-talks/message-templates/coordinator-template.md diff --git a/lightning-talks/templates/day-before-message.md b/lightning-talks/message-templates/day-before-message.md similarity index 100% rename from lightning-talks/templates/day-before-message.md rename to lightning-talks/message-templates/day-before-message.md diff --git a/lightning-talks/templates/mentor-message.md b/lightning-talks/message-templates/mentor-message.md similarity index 100% rename from lightning-talks/templates/mentor-message.md rename to lightning-talks/message-templates/mentor-message.md diff --git a/lightning-talks/templates/speaker-email.md b/lightning-talks/message-templates/speaker-email.md similarity index 100% rename from lightning-talks/templates/speaker-email.md rename to lightning-talks/message-templates/speaker-email.md diff --git a/lightning-talks/templates/MC-script.md b/lightning-talks/processes/MC-script.md similarity index 100% rename from lightning-talks/templates/MC-script.md rename to lightning-talks/processes/MC-script.md diff --git a/lightning-talks/logistics.md b/lightning-talks/processes/logistics.md similarity index 100% rename from lightning-talks/logistics.md rename to lightning-talks/processes/logistics.md diff --git a/lightning-talks/templates/project-workflow.md b/lightning-talks/processes/project-workflow.md similarity index 100% rename from lightning-talks/templates/project-workflow.md rename to lightning-talks/processes/project-workflow.md diff --git a/lightning-talks/templates/AV-slack-instructions.md b/lightning-talks/templates/AV-slack-instructions.md deleted file mode 100644 index 727a5c90..00000000 --- a/lightning-talks/templates/AV-slack-instructions.md +++ /dev/null @@ -1,4 +0,0 @@ -AV CHECK-INS -The week of Lightning talks we ask that you do a technical check-in. Ask the speakers you've been assigned to use the computer, microphone, and slides they plan on using the day of the talk. - -Have them meet you in zoom with their camera on and share their screen and quickly run through the slides. Make sure you can hear them well, that you can see their full face on the screen, and that they're able to share their screen. diff --git a/lightning-talks/templates/speaker-intro.md b/lightning-talks/templates/speaker-intro.md deleted file mode 100644 index e5158961..00000000 --- a/lightning-talks/templates/speaker-intro.md +++ /dev/null @@ -1,5 +0,0 @@ -- speaker name -- Topic Title -- Bio -- Talk Description -- link to slides From a2e4d69247b2c22ccba3fe0ac95c494410c9622a Mon Sep 17 00:00:00 2001 From: Meghan Gutshall Date: Sun, 14 Apr 2024 15:54:12 -0400 Subject: [PATCH 02/14] Update the Virtual Coffee Lightning Talks Speaker Guide --- lightning-talks/guides/speaker-guide.md | 51 +++++++++++++------------ 1 file changed, 27 insertions(+), 24 deletions(-) diff --git a/lightning-talks/guides/speaker-guide.md b/lightning-talks/guides/speaker-guide.md index 9e3cfdab..9ec5280e 100644 --- a/lightning-talks/guides/speaker-guide.md +++ b/lightning-talks/guides/speaker-guide.md @@ -1,35 +1,38 @@ -# :speech_balloon: Virtual Coffee - February Lightning Talks Speaker README +# :speech_balloon: Virtual Coffee Lightning Talks Speaker Guide -Thank you for volunteering to share your time, knowledge and experience with our community! - -## We are so excited to hear your lightning talk and want to support you in any way you need. +Thank you for volunteering to share your time, knowledge, and experience with our community! The Virtual Coffee community is _always_ here to help! **You are amazing!** Your voice matters and we are here to support you. -- If you are not already in the #lightning-talks-speaker channel on Slack please send a message to a coordinator for an invitation. This is a shared space to ask questions, get feedback, and bounce ideas around. -- Mentors have been assigned to all speakers who asked for one, and they should already be in contact with you. If you haven't connected yet, please message a coordinator. -- Our last lightning talk session is available to view on our YouTube at https://youtu.be/MMabY-Cm_V4 . +- The #lightning-talks Slack channel is a shared space to ask questions, get feedback, and bounce ideas around. +- Mentors have been assigned to all speakers who requested one, and they should already be in contact with you. If you haven't connected yet or you'd like to be assigned a mentor, please message the Events Maintainer (@Meg). +- Our previous Lightning Talk sessions are available to view on our YouTube channel: + - [Lightning Talks 2023 - Virtual Coffee](https://www.youtube.com/playlist?list=PLh9uT23TA65jtVEGgWo-DNVAcq7PnDV2r) + - [Lightning Talks 2022 - Virtual Coffee](https://www.youtube.com/playlist?list=PLh9uT23TA65gwNgoeeZ21XWlxLOwxs3Ls) + - [Lightning Talks 2021 - Virtual Coffee](https://www.youtube.com/playlist?list=PLh9uT23TA65infGqUUaVibI0IssI0G6NY) + +## Timeline -## February Timeline: +- **Today** – Feel free to ask for help or feedback in the #lightning-talks channel or from your assigned mentor +- **April 19** – Deadline to submit bio, contact links, and headshot to +- **April 22-25** – During the week of Lightning Talks, our Technical Maintainer (@Dan Ott) will be doing AV checks +- **April 24** – Send slides to +- **April 26** – THE BIG DAY! + - 20-30 mins before you speak – Be in the #lightning-talks Slack channel + - 10-15 mins before you speak – Be online and prepared + - When you speak – enjoy yourself! -- Now - Feel free to ask for help or feedback in the #lightning-talk-speakers channel or from your assigned mentor -- February 19 Deadline to submit bio, contact links, and headshot to coordinators -- February 22 - send slides to your coordinator. -- February 22 - 25 During week of Lightning Talks, we'll be doing AV checks. A coordinator will reach out to you to set up a time. -- February 26 The big day! - - 15-20 mins before you speak - Be in #lightning-talks-event-staff Slack channel - - 10-15 mins before you speak - Be online and prepared to speak! - - When you speak - enjoy yourself! +We will send out periodic messages as we get closer to the date with more details for you. ## Tips for a Successful Talk -- Take time to Listen to These Tips - https://www.youtube.com/watch?v=pVumgiMJeag -- Prepare & Organize - Do yourself a huge favor and plan out your talk! Peer review can help you to distill your thoughts down to the core of what you want to share -- Slides are Optional - Many speakers choose to use slides, but it is not required. If you use slides, remember that they are visual aides, not a teleprompter. Resist the urge to include more than 2-3 brief bullet points per slide -- Practice Out Loud - Give your talk, start to finish, to your rubber ducky, your family, your sink full of dishes, then reflect, revise, and give it again. -- Time your Talk - Lightning talks should be last from 5-15 minutes and cover a single topic -- Slow Down & Remember your Audience - Everyone watching knows you are amazing and can't wait to see your lightning talk. Take a breath, slow down, and speak to us, your friends at Virtual Coffee. +- **Prepare & Organize** – Do yourself a huge favor and plan out your talk! Peer review can help you to distill your thoughts down to the core of what you want to share. Take advantage of your fellow Lightning Talk speakers, the #co-working-room, and VC's Accountabilibuddies sessions to workshop your talks with members in the community. +- **Slides Are Optional** – Many speakers choose to use slides, but it is not required. If you use slides, remember that they are visual aides, not a teleprompter. Resist the urge to include more than 2-3 brief bullet points per slide. +- **Practice Out Loud** – Give your talk, start to finish, to your rubber ducky, your family, even your sink full of dishes! Then reflect, revise, and give it again. +- **Time Your Talk** – Lightning Talks should last from 5-15 minutes and cover a single topic. +- **Slow Down & Remember Your Audience** – Everyone watching knows you are amazing and can't wait to see your Lightning Talk. Take a breath, slow down, and speak to us, your friends at Virtual Coffee. :heart: +- **More Tips** – [How To Public Speaking](https://www.youtube.com/watch?v=pVumgiMJeag) & [Fearless & Fabulous: Conquering Your Stage One Laugh at a Time](https://youtu.be/9XNeuv5W7xE?si=6HO1l2zaW3CceqiJ) -## Thank you again for stepping forward to speak at our February Lightning Talks event! +Thank you again for stepping forward to speak at our Lightning Talks event! -### :star: _P.S. You're awesome_ :star: +### :star: _P.S. You're awesome!_ :star: From 2581938235563aad51c213ba633ca6f7b7ee7a8b Mon Sep 17 00:00:00 2001 From: Meghan Gutshall Date: Sun, 14 Apr 2024 17:19:16 -0400 Subject: [PATCH 03/14] Clean up Coordinator Outreach Message Template --- .../coordinator-outreach-message-template.md | 32 +++++++++++++++++++ .../message-templates/coordinator-template.md | 11 ------- 2 files changed, 32 insertions(+), 11 deletions(-) create mode 100644 lightning-talks/message-templates/coordinator-outreach-message-template.md delete mode 100644 lightning-talks/message-templates/coordinator-template.md diff --git a/lightning-talks/message-templates/coordinator-outreach-message-template.md b/lightning-talks/message-templates/coordinator-outreach-message-template.md new file mode 100644 index 00000000..2f083f28 --- /dev/null +++ b/lightning-talks/message-templates/coordinator-outreach-message-template.md @@ -0,0 +1,32 @@ +# Coordinator Outreach Message Template + +````md +Hi , + +I am the coordinator for this year's VC Lightning Talks event to be held on . + +We need to collect the following info from you: + +## Due Date: One Week Prior to Lightning Talks + +- Talk title +- Talk description +- Headshot +- Speaker bio + +## Due Date: Two Days Prior to Lightning Talks + +- Talk slides +- Optional links: + - Social media (Twitter, Instagram, Facebook, etc.) + - LinkedIn + - Blog + - Website + - Streaming platform + +You can send these items to me via Slack or at . Please let me know if you have any questions. + +We are excited to hear your talk! + + +```` diff --git a/lightning-talks/message-templates/coordinator-template.md b/lightning-talks/message-templates/coordinator-template.md deleted file mode 100644 index fbdfb450..00000000 --- a/lightning-talks/message-templates/coordinator-template.md +++ /dev/null @@ -1,11 +0,0 @@ -Hi [Speaker's name], - -I am the Coordinator for your [Talk] at the VC Lightning Talks event on [date]. - -We need to collect slides, a bio, some contact links and a headshot from you at least a week in advance of the event date. You can send these to me at [Your email] - -[Delete if speaker has not requested a mentor] You have been assigned [Mentor's name] as a mentor, you should hear from [him/her/them] in the next couple of days. Let me know if you don't hear. - -We are excited to hear your talk! - -[Signoff] From 8d56d429c8996115b46c90a1f4b1cba96af88616 Mon Sep 17 00:00:00 2001 From: Meghan Gutshall Date: Sun, 14 Apr 2024 17:21:22 -0400 Subject: [PATCH 04/14] Rename file --- ...ssage-template.md => speaker-outreach-message-1-template.md} | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) rename lightning-talks/message-templates/{coordinator-outreach-message-template.md => speaker-outreach-message-1-template.md} (93%) diff --git a/lightning-talks/message-templates/coordinator-outreach-message-template.md b/lightning-talks/message-templates/speaker-outreach-message-1-template.md similarity index 93% rename from lightning-talks/message-templates/coordinator-outreach-message-template.md rename to lightning-talks/message-templates/speaker-outreach-message-1-template.md index 2f083f28..942d4ffe 100644 --- a/lightning-talks/message-templates/coordinator-outreach-message-template.md +++ b/lightning-talks/message-templates/speaker-outreach-message-1-template.md @@ -1,4 +1,4 @@ -# Coordinator Outreach Message Template +# First Speaker Outreach Message Template ````md Hi , From 4386f52db4585ed0650ac14a3fc6c215aeb95e93 Mon Sep 17 00:00:00 2001 From: Meghan Gutshall Date: Sun, 14 Apr 2024 17:21:57 -0400 Subject: [PATCH 05/14] Edit title --- .../message-templates/speaker-outreach-message-1-template.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/lightning-talks/message-templates/speaker-outreach-message-1-template.md b/lightning-talks/message-templates/speaker-outreach-message-1-template.md index 942d4ffe..d48d8d65 100644 --- a/lightning-talks/message-templates/speaker-outreach-message-1-template.md +++ b/lightning-talks/message-templates/speaker-outreach-message-1-template.md @@ -1,4 +1,4 @@ -# First Speaker Outreach Message Template +# Speaker Outreach Message 1 Template ````md Hi , From 28760b4dece80485b48c6356e1ba2aa0b37564af Mon Sep 17 00:00:00 2001 From: Meghan Gutshall Date: Sun, 14 Apr 2024 17:23:08 -0400 Subject: [PATCH 06/14] Rename file --- ...peaker-email.md => speaker-outreach-message-2-template.md} | 4 +++- 1 file changed, 3 insertions(+), 1 deletion(-) rename lightning-talks/message-templates/{speaker-email.md => speaker-outreach-message-2-template.md} (94%) diff --git a/lightning-talks/message-templates/speaker-email.md b/lightning-talks/message-templates/speaker-outreach-message-2-template.md similarity index 94% rename from lightning-talks/message-templates/speaker-email.md rename to lightning-talks/message-templates/speaker-outreach-message-2-template.md index 7d7dbc85..364191ea 100644 --- a/lightning-talks/message-templates/speaker-email.md +++ b/lightning-talks/message-templates/speaker-outreach-message-2-template.md @@ -1,4 +1,6 @@ -Hey{speaker}! +# Speaker Outreach Message 2 Template + +Hey {speaker}! We're so excited to hear your talk on {topic} this week. If you could do us a favor before {date}, send us the following information: From b3b8a5bd3542021ab982ebc6320880d364926f92 Mon Sep 17 00:00:00 2001 From: Meghan Gutshall Date: Sun, 14 Apr 2024 17:41:21 -0400 Subject: [PATCH 07/14] Rename file --- ....md => speaker-info-message-1-template.md} | 2 +- .../speaker-info-message-2-template.md | 20 ++++++++++++++++++ .../speaker-info-message-3-template.md | 21 +++++++++++++++++++ .../speaker-outreach-message-2-template.md | 17 --------------- 4 files changed, 42 insertions(+), 18 deletions(-) rename lightning-talks/message-templates/{speaker-outreach-message-1-template.md => speaker-info-message-1-template.md} (94%) create mode 100644 lightning-talks/message-templates/speaker-info-message-2-template.md create mode 100644 lightning-talks/message-templates/speaker-info-message-3-template.md delete mode 100644 lightning-talks/message-templates/speaker-outreach-message-2-template.md diff --git a/lightning-talks/message-templates/speaker-outreach-message-1-template.md b/lightning-talks/message-templates/speaker-info-message-1-template.md similarity index 94% rename from lightning-talks/message-templates/speaker-outreach-message-1-template.md rename to lightning-talks/message-templates/speaker-info-message-1-template.md index d48d8d65..4e1e7290 100644 --- a/lightning-talks/message-templates/speaker-outreach-message-1-template.md +++ b/lightning-talks/message-templates/speaker-info-message-1-template.md @@ -1,4 +1,4 @@ -# Speaker Outreach Message 1 Template +# Speaker Info Message 1 Template ````md Hi , diff --git a/lightning-talks/message-templates/speaker-info-message-2-template.md b/lightning-talks/message-templates/speaker-info-message-2-template.md new file mode 100644 index 00000000..b83f55c3 --- /dev/null +++ b/lightning-talks/message-templates/speaker-info-message-2-template.md @@ -0,0 +1,20 @@ +# Speaker Info Message 2 Template + +Hey ! + +How's your talk coming along? Do you need any support? + +This is a friendly reminder to send me the following information before : + +- Talk title +- Talk description +- Headshot +- Speaker bio + +Since this is a Lightning Talks session, we're not going to be taking questions. However, we're encouraging participants to ask questions by tagging you in the #event-chat channel. We encourage you to answer the questions as you're available or to consider submitting a [lunch & learn idea](https://virtualcoffee.io/lunch-and-learn-idea/) and letting the participants know that you're planning on developing your topic. + +Lightning Talks will be on {day} between {time} EST. Please let us know if there are times after that that you prefer. We will do our best to accommodate everyone. + +If you have any questions or comments, please let us know. As always, we want to support you in the ways that best suit your needs. + + diff --git a/lightning-talks/message-templates/speaker-info-message-3-template.md b/lightning-talks/message-templates/speaker-info-message-3-template.md new file mode 100644 index 00000000..3988d8e3 --- /dev/null +++ b/lightning-talks/message-templates/speaker-info-message-3-template.md @@ -0,0 +1,21 @@ +# Speaker Info Message 3 Template + +Hey ! + +We're so excited to hear your talk on this week. Please do us a favor and send us the following information before : + +- Talk slides +- Optional links: + - Social media (Twitter, Instagram, Facebook, etc.) + - LinkedIn + - Blog + - Website + - Streaming platform + +Since this is a Lightning Talks session, we're not going to be taking questions. However, we're encouraging participants to ask questions by tagging you in the #vc-events channel. We encourage you to answer the questions as you're available or to consider submitting a [Lunch & Learn idea](https://virtualcoffee.io/lunch-and-learn-idea/) and letting the participants know that you're planning on developing your topic. + +Lightning Talks will be on between