Community Meeting, 16:00 UTC Tuesday January 23rd 2024

[asyncapi-bot]

Meeting Info	Details
Purpose	This is a community meeting to regularly talk in open about important topics around AsyncAPI Initiative.
Time	16:00 UTC | Translate to your time zone with the time zone converter.
Meeting Place	Link
Zoom	Join live.
YouTube	Watch live and interact through live chat.
Twitch	Watch live.
Twitter	Watch live.
LinkedIn	Watch live.
More Info	Details
Meeting Recordings	YouTube Playlist.
AsyncAPI Initiative Calendar	Public URL.
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Agenda

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1. Q&A
2. Place for your topic
3. Q&A

Notes

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[thulieblack]

Meeting summary for Community Meeting (01/23/2024)

Quick recap

The topic of the meeting was the discussion of the budget, community building, and future plans for the AsyncAPI project. Lukasz Gornicki reviewed the budget, including sponsorships and potential expenses. He also discussed the possibility of hiring a marketing specialist and the continuation of various programs. Thulie V outlined plans for hosting conferences and community meetings, as well as community-building goals. They also discussed the need for stricter guidelines for contributors and the importance of increasing community documentation. Future plans for the project, including the implementation of a two-level maintainer system and the use of AI tools for document creation, were also discussed.

Summary

Youtube Live Stream and New Social Platform
Thulie V and Lukasz Gornicki had a casual conversation about their live stream on YouTube. Thulie V checked the status of other participants, including Peter and Linkedin, and considered waiting a few more minutes for everyone to join. Lukasz Gornicki brought up a new social streaming platform called Life Space. There was no specific agenda for the meeting.

2024 Initiative Budget Discussion
Lukasz Gornicki discussed the 2024 budget for the initiative, highlighting sponsor credits totaling $78,000, with Swixbump solace and IBM confirming their platinum sponsorship renewal. He also mentioned pending gold sponsorship confirmation from Boston and Hive Mq. Lukasz emphasized the importance of a contingency plan with 20% of the budget set aside for unforeseen expenses and the need to adjust the budget due to potential sponsorship changes. He also noted that they have approximately 50,000 dollars left from the previous year and are optimistic about attracting new sponsors. Lukasz also mentioned the extension of Thulie's contract as the community manager for another year.

Budget and Marketing Topics Discussed
Lukasz Gornicki discussed various budget-related topics and decisions. He considered the hiring of a marketing specialist or the allocation of specific marketing project budgets. He also discussed the continuation of the mentorship program and the necessity of a budget for swag and marketing. The establishment of a bounty program coordinator position was proposed, as well as the maintenance of an ambassador program. The cost of a swag store, Zoom accounts, and continuous sponsorship of Jason Schema were also highlighted. However, there was no definitive decision made on these matters during the meeting.

Budget, Conference, Community Building
Lukasz Gornicki discussed the creation of a video explaining the budget and the process of making changes to it. Pedro Ramos inquired about next year's format for the API conference and tourism, which was left for Thulie V to answer. Thulie V shared the plan to host four conferences in 2024 in Helsinki, London, Paris, and potentially Lagos, with a separate budget for acquiring sponsors. She also announced monthly community meetings and proposed hosting a branch or lunch for women in open source, contingent on securing financial sponsorship. Lukasz expressed support for this idea. Thulie V also discussed community-building goals, including initiating topics and creating a contributor and maintenance guide to increase maintenance in the community.

Maintainer Shortage Solutions Proposed
Lukasz Gornicki discussed the issues faced due to a lack of maintainers in the project. He shared that they had identified a new maintainer through a volunteer program last year. Lukasz proposed a new setup for website maintenance inspired by other open-source projects. This setup involves a two-level maintainer system, with a person starting as a 'triage' with rights to review and close issues and then potentially progressing to a 'committer' with full maintainer rights. This system is designed to make it easier for individuals to demonstrate their commitment to the project and progress to a higher level of maintainership. Lukasz also mentioned the possibility of implementing this system for documentation issues.

Stricter Guidelines, Community Documentation, and AI Tools
Lukasz and Thulie V discussed the need for stricter guidelines for contributors while maintaining a friendly approach. They also emphasized the importance of increasing the community documentation, with plans to create an onboarding guide for technical writers. Thulie V outlined the goals for 2024, which include continuing with the ambassador program, proposing new initiatives and mentorship programs, and having a public discussion on training videos and courses. Lukasz suggested using AI tools to assist in document creation. Pedro shared his work on implementing a metrics collection system to measure ACPI adoption by the community.

API Project Future Plans and Challenges Discussed
Lukasz Gornicki and Thulie V discussed the challenges and future plans for the Asing API project, a collaborative initiative involving several companies. They touched on the extensive investment in the studio and its web editor, with plans for additional features and visualizations. Lukasz also mentioned two exciting projects related to the visualization of the API specification documentation and the potential use of AI to aid in API documentation creation. Thulie V encouraged attendees to join their Slack group and subscribe to their newsletter for updates. The next community meeting was scheduled for two weeks later on Tuesday at 8 AM UT.

Next steps

• Lukasz will upload the budget discussion video to the budget discussion link.
• Lukasz will share the pull request related to the implementation of metrics collection for ACPI adoption.