[In-Person Event] State of OpenCon 2025

[nvibert]

In-Person Event Submission

Requirements

• Event Name: State of OpenCon 2025
• Link to the Event Website: https://stateofopencon.com/
• Are you an organizer of this event? Yes

Event Demographics

• This event commits to Event Diversity and Inclusion.
• Q Detail the process for measuring Event Demographics.
• A During registration, attendees are asked about their gender, ethnicity and whether they identify as neurodiverse.
• Q Provide an example of an opt-out option on the Event registration page if available.
• A Attendees have the option to select “Prefer not to say” when asked about their gender, ethnicity or whether they consider themselves neurodiverse.
• Q Provide an example of a demographics text input box on the Event registration page if available.
• A There’s no text input box in the Event Registration page but attendees can select "Other" as an alternative (from "Male", "Female", "Non-Binary" and "Prefer not to say" as the other answers).

Inclusive Experience at Event

• This event commits to the Code of Conduct at Event.
• Q Provide an example of the Event Feedback page if available.
• A The event feedback page is not yet available but, following the event, a post-event survey to all attendees where we ask the following question: “Diversity, Equity and Inclusion are key values of the OpenUK and we hope the sense of “belonging” was reflected during the event. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.”
• Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
• A Yes. This will be the third edition of State of Open Con and the first two editions were one of the most diverse tech conferences in the UK. The first one saw 49% non-white and 30% non-male attendees. The team organizing the event is very diverse and DEI is a core value of OpenUK, as demonstrated by the recent events for International Women's Day and Black History Month.
• Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
• A The event team plans to record feedback from events in a feedback form but attendees will be also encouraged to submit feedback to the event team during the event.
• Q How can attendees learn more about accessibility at the event?
• A During registration, attendees are asked whether they have any accessibility needs that can be accommodated to help them participate in the event. The venue itself was selected because of its accessibility facilities.
• Q Does the event platform allow attendees to suggest future accomodations for the event?
• A Any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation. During registration, we also ask the attendees whether "they would say that their day-to-day activities are limited because of a health problem or disability which has lasted, or is expected to last, at least 12 months?".
• Q Will the event platform be accessible to attendees and speakers after the event?
• A es, all the sessions will be recorded and posted on YouTube afterwards.

Code of Conduct at Event

• This event commits to the Code of Conduct at Event.
• Q Is the code of conduct posted at Event venue?
• A Yes
• Q Provide a link for the Event Code of Conduct.
• A https://stateofopencon.com/code-of-respect/

Diversity Access Tickets

• This event commits to the Diversity Access Tickets.
• Q How many different types of diversity access tickets are available for the event?
• A There will be 100 diversity access tickets available. The price of the conference has overall been heavily discounted for a conference of that size, to encourage a more diverse audience to attend the event.
• Q What are the criteria for qualifying for a diversity access ticket?
• A The tickets will primarily be for students and delegates currently unemployed but prioritized to historically underrepresented or untapped groups and/or those of lower socioeconomic status.
• Q Provide a link to the page containing information about Diversity Access Tickets.
• A To be provided shortly

Family Friendliness

• This event commits to Family Friendliness.
• Q Does the Event provide childcare facilities for its attendees and speakers?
• A Unfortunately, we do not have the means to provide childcare/creche this year.
• Q What are the other ways that a family-friendly environment is being created in the Event?
• A We will have a diversity room and a quiet space.
• Q Provide relevant links related to family friendliness at the Event.
• A https://stateofopencon.com/delegate-experience/

Event Accessibility

• This event commits to Event Accessibility.
• Q Is the Event in a wheelchair-accessible venue?
• A Yes, one of the reasons the venue was selected is because of its accessibility.
• Q Are speakers given guidance about creating slides that are colorblind accessible?
• A Yes, they will be.
• Q Is signage at the event and the event website colorblind accessible?
• A Signage isn't ready yet but we expect that it will be colorblind accessible.
• Q Does the Event provide other accessibility accommodations, or will upon request?
• A It can be provided on request. On the registration page, delegates are asked the following: "Do you have any accessibility needs you would like us to accommodate that would help you participate in the event?"
• Q Provide relevant links related to event accessibility at the Event.
• A To be provided

Event Location Inclusivity

• This event commits to Event Location Inclusivity.
• Q Has the Event's location been checked against lists of places of concern for the following demographics: sexual and gender minorities, people with disabilities, racial and ethnic minorities, women, or religious minorities?
• A Yes, the event will be hosted in London, a multi-cultural and overall tolerant location.
• Q Have the Event's dates been checked for other events happening in the same location at the same time that could potentially bring harm to a subset of any attendees?
• A Yes, there are no nearby events in London that we know of that might pose harm or threat to any attendees.
• Q The Event website addresses or acknowledges any cause for concern for marginalized attendees.
• A As mentioned, we prioritize free tickets for under-represented groups. During registration, attendees are asked "Would you say that your day-to-day activities are limited because of a health problem or disability which has lasted, or is expected to last, at least 12 months?" to understand any potential challenges and potentially cater for attendees with any additional requirements beyond what's already offered.

Public Health and Safety

• This event commits to Public Health and Safety.
• Q Have you participated in the Public Health Pledge Badging Program?
• A Yes
• Q Provide a link to the PHPledge Badges received.
• A undefined
• Q Provide a link to publicly available information about public health and safety on the event website.
• A To be provided

[badging-bot]

Thanks for applying to CHAOSS Badging.

Make sure that you have:

• Read through Event submission requirements and guidelines.
• Understood your role as a CHAOSS Badging applicant.

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Checklist for @Arya-AD

@Arya-AD Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines (In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

In-Person Event Submission

Requirements

• Event Name: State of OpenCon 2025
• Link to the Event Website: https://stateofopencon.com/
• Are you an organizer of this event? Yes

Initial checks

• Event is about Open Source technologies and systems.
• Event information is publicly available on a website.
• The Event Code of Conduct is publicly available.
• The applicant is the organizer of the event.

💡 Ensure all the initial checks are marked before proceeding with Metric based checks

Event Demographics

• This event commits to Event Diversity and Inclusion.
• Q Detail the process for measuring Event Demographics.
• A During registration, attendees are asked about their gender, ethnicity and whether they identify as neurodiverse.
• Q Provide an example of an opt-out option on the Event registration page if available.
• A Attendees have the option to select “Prefer not to say” when asked about their gender, ethnicity or whether they consider themselves neurodiverse.
• Q Provide an example of a demographics text input box on the Event registration page if available.
• A There’s no text input box in the Event Registration page but attendees can select "Other" as an alternative (from "Male", "Female", "Non-Binary" and "Prefer not to say" as the other answers).

Event Demographics

• Measuring Demographics - If the Event collects demographic information, they have a process for collecting and storing the data.
• Opt-Out - If the Event collects demographic information, they provide an opportunity to opt-out
• Text Input - If the Event collects demographic information, they provide a text box to input certain data such as Gender, Race, or Ethnicity

Inclusive Experience at Event

• This event commits to the Code of Conduct at Event.
• Q Provide an example of the Event Feedback page if available.
• A The event feedback page is not yet available but, following the event, a post-event survey to all attendees where we ask the following question: “Diversity, Equity and Inclusion are key values of the OpenUK and we hope the sense of “belonging” was reflected during the event. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.”
• Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
• A Yes. This will be the third edition of State of Open Con and the first two editions were one of the most diverse tech conferences in the UK. The first one saw 49% non-white and 30% non-male attendees. The team organizing the event is very diverse and DEI is a core value of OpenUK, as demonstrated by the recent events for International Women's Day and Black History Month.
• Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
• A The event team plans to record feedback from events in a feedback form but attendees will be also encouraged to submit feedback to the event team during the event.
• Q How can attendees learn more about accessibility at the event?
• A During registration, attendees are asked whether they have any accessibility needs that can be accommodated to help them participate in the event. The venue itself was selected because of its accessibility facilities.
• Q Does the event platform allow attendees to suggest future accomodations for the event?
• A Any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation. During registration, we also ask the attendees whether "they would say that their day-to-day activities are limited because of a health problem or disability which has lasted, or is expected to last, at least 12 months?".
• Q Will the event platform be accessible to attendees and speakers after the event?
• A es, all the sessions will be recorded and posted on YouTube afterwards.

Inclusive Experience at Event

• Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
• Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
• Retention - The Event incorporates feedback from past events, or has a strategy to incorporate feedback into future iterations of the event.
• Accessibility Requests - Attendees are able to inquire if accomodations are available and make suggestions for future accomodations at events.
• Session Accessibility - Event attendees are able to access the event platform after the event

Code of Conduct at Event

• This event commits to the Code of Conduct at Event.
• Q Is the code of conduct posted at Event venue?
• A Yes
• Q Provide a link for the Event Code of Conduct.
• A https://stateofopencon.com/code-of-respect/

Code of Conduct at Event

• Findability - It is possible to find the Code of Conduct on the Event website.
• Clarity - Event Code of Conduct provides a definition of expected behaviour.
• Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• Enforcement - The participants in the Event are required to accept the Code of Conduct.

Diversity Access Tickets

• This event commits to the Diversity Access Tickets.
• Q How many different types of diversity access tickets are available for the event?
• A There will be 100 diversity access tickets available. The price of the conference has overall been heavily discounted for a conference of that size, to encourage a more diverse audience to attend the event.
• Q What are the criteria for qualifying for a diversity access ticket?
• A The tickets will primarily be for students and delegates currently unemployed but prioritized to historically underrepresented or untapped groups and/or those of lower socioeconomic status.
• Q Provide a link to the page containing information about Diversity Access Tickets.
• A To be provided shortly

Diversity Access tickets

• Availability - The event provides one or more Diversity Access Tickets, or it is a free event.
• Ticket allocation - The Event has a process for allocating diversity access tickets, or it is a free event.
• Findability - The information about Diversity Access Tickets is public, or it is a free event.

Family Friendliness

• This event commits to Family Friendliness.
• Q Does the Event provide childcare facilities for its attendees and speakers?
• A Unfortunately, we do not have the means to provide childcare/creche this year.
• Q What are the other ways that a family-friendly environment is being created in the Event?
• A We will have a diversity room and a quiet space.
• Q Provide relevant links related to family friendliness at the Event.
• A https://stateofopencon.com/delegate-experience/

Family Friendliness

• Availability - The Event provides one or more services/facilities for families.
• Findability - The information about the family friendly services provided at the Event is easy to find on the website.

Event Accessibility

• This event commits to Event Accessibility.
• Q Is the Event in a wheelchair-accessible venue?
• A Yes, one of the reasons the venue was selected is because of its accessibility.
• Q Are speakers given guidance about creating slides that are colorblind accessible?
• A Yes, they will be.
• Q Is signage at the event and the event website colorblind accessible?
• A Signage isn't ready yet but we expect that it will be colorblind accessible.
• Q Does the Event provide other accessibility accommodations, or will upon request?
• A It can be provided on request. On the registration page, delegates are asked the following: "Do you have any accessibility needs you would like us to accommodate that would help you participate in the event?"
• Q Provide relevant links related to event accessibility at the Event.
• A To be provided

Event Accessibility

• Wheelchair Accessible - The Event is in a wheelchair-accessible venue.
• Colorblind Accessible - The Event guides speakers and provides colorblind-friendly signage.
• Other Accommodations - The Event will provide other accommodations as requested.
• Findability - The information about the accessibility accommodations provided at the Event is easy to find on the website.

Event Location Inclusivity

• This event commits to Event Location Inclusivity.
• Q Has the Event's location been checked against lists of places of concern for the following demographics: sexual and gender minorities, people with disabilities, racial and ethnic minorities, women, or religious minorities?
• A Yes, the event will be hosted in London, a multi-cultural and overall tolerant location.
• Q Have the Event's dates been checked for other events happening in the same location at the same time that could potentially bring harm to a subset of any attendees?
• A Yes, there are no nearby events in London that we know of that might pose harm or threat to any attendees.
• Q The Event website addresses or acknowledges any cause for concern for marginalized attendees.
• A As mentioned, we prioritize free tickets for under-represented groups. During registration, attendees are asked "Would you say that your day-to-day activities are limited because of a health problem or disability which has lasted, or is expected to last, at least 12 months?" to understand any potential challenges and potentially cater for attendees with any additional requirements beyond what's already offered.

Event Location Inclusivity

• Inclusivity Check - The Event organizers check for potential vectors of harm due to cultural differences, civil unrest, and local legislation in the event's location.
• Findability - Any cause for concern is communicated to attendees and is easy to find on the website.

Public Health and Safety

• This event commits to Public Health and Safety.
• Q Have you participated in the Public Health Pledge Badging Program?
• A Yes
• Q Provide a link to the PHPledge Badges received.
• A undefined
• Q Provide a link to publicly available information about public health and safety on the event website.
• A To be provided

Public Health and Safety

• Public Health Pledge Badge - The Event organizers have participated in the Public Health Badging Program.
• Findability - Information about public health and safety procedures and provisions is publicly available on the event website.

[badging-bot]

Checklist for @Young-W1

@Young-W1 Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines (In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

In-Person Event Submission

Requirements

• Event Name: State of OpenCon 2025
• Link to the Event Website: https://stateofopencon.com/
• Are you an organizer of this event? Yes

Initial checks

• Event is about Open Source technologies and systems.
• Event information is publicly available on a website.
• The Event Code of Conduct is publicly available.
• The applicant is the organizer of the event.

💡 Ensure all the initial checks are marked before proceeding with Metric based checks

Event Demographics

• This event commits to Event Diversity and Inclusion.
• Q Detail the process for measuring Event Demographics.
• A During registration, attendees are asked about their gender, ethnicity and whether they identify as neurodiverse.
• Q Provide an example of an opt-out option on the Event registration page if available.
• A Attendees have the option to select “Prefer not to say” when asked about their gender, ethnicity or whether they consider themselves neurodiverse.
• Q Provide an example of a demographics text input box on the Event registration page if available.
• A There’s no text input box in the Event Registration page but attendees can select "Other" as an alternative (from "Male", "Female", "Non-Binary" and "Prefer not to say" as the other answers).

Event Demographics

• Measuring Demographics - If the Event collects demographic information, they have a process for collecting and storing the data.
• Opt-Out - If the Event collects demographic information, they provide an opportunity to opt-out
• Text Input - If the Event collects demographic information, they provide a text box to input certain data such as Gender, Race, or Ethnicity

Inclusive Experience at Event

• This event commits to the Code of Conduct at Event.
• Q Provide an example of the Event Feedback page if available.
• A The event feedback page is not yet available but, following the event, a post-event survey to all attendees where we ask the following question: “Diversity, Equity and Inclusion are key values of the OpenUK and we hope the sense of “belonging” was reflected during the event. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.”
• Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
• A Yes. This will be the third edition of State of Open Con and the first two editions were one of the most diverse tech conferences in the UK. The first one saw 49% non-white and 30% non-male attendees. The team organizing the event is very diverse and DEI is a core value of OpenUK, as demonstrated by the recent events for International Women's Day and Black History Month.
• Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
• A The event team plans to record feedback from events in a feedback form but attendees will be also encouraged to submit feedback to the event team during the event.
• Q How can attendees learn more about accessibility at the event?
• A During registration, attendees are asked whether they have any accessibility needs that can be accommodated to help them participate in the event. The venue itself was selected because of its accessibility facilities.
• Q Does the event platform allow attendees to suggest future accomodations for the event?
• A Any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation. During registration, we also ask the attendees whether "they would say that their day-to-day activities are limited because of a health problem or disability which has lasted, or is expected to last, at least 12 months?".
• Q Will the event platform be accessible to attendees and speakers after the event?
• A es, all the sessions will be recorded and posted on YouTube afterwards.

Inclusive Experience at Event

• Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
• Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
• Retention - The Event incorporates feedback from past events, or has a strategy to incorporate feedback into future iterations of the event.
• Accessibility Requests - Attendees are able to inquire if accomodations are available and make suggestions for future accomodations at events.
• Session Accessibility - Event attendees are able to access the event platform after the event

Code of Conduct at Event

• This event commits to the Code of Conduct at Event.
• Q Is the code of conduct posted at Event venue?
• A Yes
• Q Provide a link for the Event Code of Conduct.
• A https://stateofopencon.com/code-of-respect/

Code of Conduct at Event

• Findability - It is possible to find the Code of Conduct on the Event website.
• Clarity - Event Code of Conduct provides a definition of expected behaviour.
• Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• Enforcement - The participants in the Event are required to accept the Code of Conduct.

Diversity Access Tickets

• This event commits to the Diversity Access Tickets.
• Q How many different types of diversity access tickets are available for the event?
• A There will be 100 diversity access tickets available. The price of the conference has overall been heavily discounted for a conference of that size, to encourage a more diverse audience to attend the event.
• Q What are the criteria for qualifying for a diversity access ticket?
• A The tickets will primarily be for students and delegates currently unemployed but prioritized to historically underrepresented or untapped groups and/or those of lower socioeconomic status.
• Q Provide a link to the page containing information about Diversity Access Tickets.
• A To be provided shortly

Diversity Access tickets

• Availability - The event provides one or more Diversity Access Tickets, or it is a free event.
• Ticket allocation - The Event has a process for allocating diversity access tickets, or it is a free event.
• Findability - The information about Diversity Access Tickets is public, or it is a free event.

Family Friendliness

• This event commits to Family Friendliness.
• Q Does the Event provide childcare facilities for its attendees and speakers?
• A Unfortunately, we do not have the means to provide childcare/creche this year.
• Q What are the other ways that a family-friendly environment is being created in the Event?
• A We will have a diversity room and a quiet space.
• Q Provide relevant links related to family friendliness at the Event.
• A https://stateofopencon.com/delegate-experience/

Family Friendliness

• Availability - The Event provides one or more services/facilities for families.
• Findability - The information about the family friendly services provided at the Event is easy to find on the website.

Event Accessibility

• This event commits to Event Accessibility.
• Q Is the Event in a wheelchair-accessible venue?
• A Yes, one of the reasons the venue was selected is because of its accessibility.
• Q Are speakers given guidance about creating slides that are colorblind accessible?
• A Yes, they will be.
• Q Is signage at the event and the event website colorblind accessible?
• A Signage isn't ready yet but we expect that it will be colorblind accessible.
• Q Does the Event provide other accessibility accommodations, or will upon request?
• A It can be provided on request. On the registration page, delegates are asked the following: "Do you have any accessibility needs you would like us to accommodate that would help you participate in the event?"
• Q Provide relevant links related to event accessibility at the Event.
• A To be provided

Event Accessibility

• Wheelchair Accessible - The Event is in a wheelchair-accessible venue.
• Colorblind Accessible - The Event guides speakers and provides colorblind-friendly signage.
• Other Accommodations - The Event will provide other accommodations as requested.
• Findability - The information about the accessibility accommodations provided at the Event is easy to find on the website.

Event Location Inclusivity

• This event commits to Event Location Inclusivity.
• Q Has the Event's location been checked against lists of places of concern for the following demographics: sexual and gender minorities, people with disabilities, racial and ethnic minorities, women, or religious minorities?
• A Yes, the event will be hosted in London, a multi-cultural and overall tolerant location.
• Q Have the Event's dates been checked for other events happening in the same location at the same time that could potentially bring harm to a subset of any attendees?
• A Yes, there are no nearby events in London that we know of that might pose harm or threat to any attendees.
• Q The Event website addresses or acknowledges any cause for concern for marginalized attendees.
• A As mentioned, we prioritize free tickets for under-represented groups. During registration, attendees are asked "Would you say that your day-to-day activities are limited because of a health problem or disability which has lasted, or is expected to last, at least 12 months?" to understand any potential challenges and potentially cater for attendees with any additional requirements beyond what's already offered.

Event Location Inclusivity

• Inclusivity Check - The Event organizers check for potential vectors of harm due to cultural differences, civil unrest, and local legislation in the event's location.
• Findability - Any cause for concern is communicated to attendees and is easy to find on the website.

Public Health and Safety

• This event commits to Public Health and Safety.
• Q Have you participated in the Public Health Pledge Badging Program?
• A Yes
• Q Provide a link to the PHPledge Badges received.
• A undefined
• Q Provide a link to publicly available information about public health and safety on the event website.
• A To be provided

Public Health and Safety

• Public Health Pledge Badge - The Event organizers have participated in the Public Health Badging Program.
• Findability - Information about public health and safety procedures and provisions is publicly available on the event website.

[Arya-AD]

@adeyinkaoresanya I'm done here!

[Young-W1]

@adeyinkaoresanya , I am done with my review.

I found the website a bit challenging to navigate. I could not find the tabs for the sub-topics except code of conduct on the website; could only access some because the links were attached to the submission.

[adeyinkaoresanya]

@adeyinkaoresanya , I am done with my review.

I found the website a bit challenging to navigate. I could not find the tabs for the sub-topics except code of conduct on the website; could only access some because the links were attached to the submission.

@Young-W1 Thank you very much for the review and the observations. Please could you provide some suggestions for @nvibert ?

[Young-W1]

@adeyinkaoresanya , I am done with my review.
I found the website a bit challenging to navigate. I could not find the tabs for the sub-topics except code of conduct on the website; could only access some because the links were attached to the submission.

@Young-W1 Thank you very much for the review and the observations. Please could you provide some suggestions for @nvibert ?

I think it just goes into the website design. Like having those sub-topics(e.g. delegate experience, accessibility accommodation) show up when they hover, just like you can see code of respect when you hover over conference codes.

[adeyinkaoresanya]

@adeyinkaoresanya , I am done with my review.
I found the website a bit challenging to navigate. I could not find the tabs for the sub-topics except code of conduct on the website; could only access some because the links were attached to the submission.

@Young-W1 Thank you very much for the review and the observations. Please could you provide some suggestions for @nvibert ?

I think it just goes into the website design. Like having those sub-topics(e.g. delegate experience, accessibility accommodation) show up when they hover, just like you can see code of respect when you hover over conference codes.

Thank you @Young-W1

@nvibert Please could you look into this?