notes-sync.yml

name: Sync new Hubspot notes to Slack

on:
  workflow_dispatch:
    inputs:
      page_size:
        description: Page size for API requests
        required: false
        default: 10
        type: number
      max_pages:
        description: Maximum number of pages to request
        required: false
        default: 1
        type: number
      last_note_id:
        description: The ID of the last note that was processed
        required: false
        type: string
      slack_channel:
        description: The ID of the Cal-ITP Slack channel to post the message(s) to
        type: string
        required: false
  schedule:
    # every hour at HH:10
    - cron: 35 * * * *

jobs:
  sync-notes-to-slack:
    runs-on: ubuntu-latest
    steps:
      - name: Checkout
        uses: actions/checkout@v4

      - name: Setup Python
        uses: actions/setup-python@v5
        with:
          python-version: "3.11"
          cache: pip
          cache-dependency-path: "pyproject.toml"

      - name: Install tooling
        run: pip install -e .[hubspot,notes]

      - name: Get last_note_id from workflow input
        if: inputs.last_note_id
        run: echo ${{ inputs.last_note_id }} > last_note_id

      - name: Get last_note_id from repository variable
        if: github.event.schedule
        run: echo ${{ vars.HUBSPOT_LAST_NOTE_ID }} > last_note_id

      - name: Download newer notes
        id: download
        run: |
          python notes/download.py
          echo "last_note_id=$(cat last_note_id)" >> $GITHUB_OUTPUT
        env:
          HUBSPOT_ACCESS_TOKEN: ${{ secrets.HUBSPOT_NOTES_ACCESS_TOKEN }}
          HUBSPOT_MAX_PAGES: ${{ inputs.max_pages || vars.HUBSPOT_MAX_PAGES }}
          HUBSPOT_PAGE_SIZE: ${{ inputs.page_size || vars.HUBSPOT_PAGE_SIZE }}

      - name: Post a message for each downloaded note
        run: python notes/post.py
        env:
          SLACK_ACCESS_TOKEN: ${{ secrets.SLACK_ACCESS_TOKEN }}
          SLACK_CHANNEL_ID: ${{ inputs.slack_channel || vars.SLACK_CHANNEL_ID }}
          SLACK_RATE_LIMIT: ${{ vars.SLACK_RATE_LIMIT }}
          HUBSPOT_INSTANCE_ID: ${{ secrets.HUBSPOT_INSTANCE_ID }}

      - uses: actions/github-script@v7
        name: Update last_note_id repository variable
        if: github.event.schedule
        env:
          LAST_NOTE_ID: ${{steps.download.outputs.last_note_id}}
        with:
          github-token: ${{ secrets.GH_TOKEN_REPO_VARS }}
          script: |
            const { LAST_NOTE_ID } = process.env;

            github.rest.actions.updateRepoVariable({
              owner: context.repo.owner,
              repo: context.repo.repo,
              name: "HUBSPOT_LAST_NOTE_ID",
              value: LAST_NOTE_ID,
            });