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Workshop preparation meeting

Each workshop should have a preparation call among instructors, experts, hosts, etc. This is separate from the {doc}helper training call <team-leaders>.

Topics of workshop instructor meeting

  • Introduction round
  • Go over {doc}instructor-intro and other pages in this section
    • New staff: go over in more details.
  • The role of {doc}expert helpers <expert-helpers>.
  • Everyone: discuss the roles in the workshop
  • For each lesson, a meeting between a former instructor and the current one (even if current one is experienced teaching it).
    • Set up any possible co-teaching arrangements.
  • Discuss hand-over times each day
  • Breaks should be descussed among instructors for each day, but default is 10 minutes between xx:50 and xx:10 each hour.
  • Practice instructor tech setup (screenshare, etc): can also be done in the one-on-one meeting.
  • Joining CodeRefinery: what comes next?

Don't forget

  • Update Zoom client (later than mid-October 2020) for breakout room features. Zoom alone isn't enough.

Common CodeRefinery conventions to remember

  • Breaks are not negotiable, minimum 10 minutes
  • Sessions can't be extended indefinitely, it's OK to run out of time and skip things (in fact, we expect this: all lessons have op. All lessons have optional episodes. Not finishing is normal, in fact.
    • Emphasize to learners that we can't cover everything and don't expect to.
  • During workshop, we communicate via:
    • HackMD
    • Zulipchat
    • Zoom chat is minor and most people don't need to watch.