From 139cf632ef61e42832c9e90b11470a6651ea0b13 Mon Sep 17 00:00:00 2001 From: eikek Date: Thu, 25 Apr 2024 23:55:07 +0200 Subject: [PATCH] Updated gh-pages --- docs/addons/basics/index.html | 46 +- docs/addons/control/index.html | 46 +- docs/addons/using/index.html | 46 +- docs/addons/writing/index.html | 54 +- docs/api/index.html | 46 +- docs/api/intro/index.html | 46 +- docs/api/upload/index.html | 46 +- docs/configure/admin-endpoint/index.html | 46 +- docs/configure/authentication/index.html | 46 +- docs/configure/baseurl/index.html | 46 +- docs/configure/bind/index.html | 46 +- docs/configure/database/index.html | 46 +- docs/configure/defaults/index.html | 46 +- docs/configure/file-backends/index.html | 46 +- docs/configure/file-processing/index.html | 46 +- docs/configure/fulltext-search/index.html | 46 +- docs/configure/main/index.html | 46 +- docs/configure/registration/index.html | 46 +- docs/dev/add-language/index.html | 46 +- .../index.html | 46 +- docs/dev/adr/0001-components/index.html | 46 +- .../adr/0002-component-interaction/index.html | 46 +- docs/dev/adr/0003-encryption/index.html | 46 +- docs/dev/adr/0004-iso8601vsepoch/index.html | 46 +- docs/dev/adr/0005-job-executor/index.html | 46 +- docs/dev/adr/0006-more-file-types/index.html | 46 +- .../adr/0007-convert-html-files/index.html | 46 +- .../adr/0008-convert-plain-text/index.html | 46 +- .../adr/0009-convert-office-docs/index.html | 46 +- .../adr/0010-convert-image-files/index.html | 46 +- docs/dev/adr/0011-extract-text/index.html | 46 +- docs/dev/adr/0012-periodic-tasks/index.html | 46 +- docs/dev/adr/0013-archive-files/index.html | 46 +- .../0014-fulltext-search-engine/index.html | 46 +- .../dev/adr/0015-convert-pdf-files/index.html | 46 +- docs/dev/adr/0016-custom-fields/index.html | 46 +- docs/dev/adr/index.html | 46 +- docs/dev/building/index.html | 46 +- docs/dev/development/index.html | 46 +- docs/dev/documentation/index.html | 929 ++++++++++++++++++ docs/dev/translation/index.html | 46 +- docs/faq/index.html | 46 +- docs/features/index.html | 46 +- docs/feed/index.html | 46 +- docs/index.html | 46 +- docs/install/changelog/index.html | 46 +- docs/install/docker/index.html | 46 +- docs/install/downgrading/index.html | 46 +- docs/install/download-run/index.html | 46 +- docs/install/nix/index.html | 46 +- docs/install/prereq/index.html | 46 +- docs/install/quickstart/index.html | 46 +- docs/install/reverseproxy/index.html | 46 +- docs/install/rpi/index.html | 46 +- docs/joex/file-processing/index.html | 46 +- docs/joex/intro/index.html | 46 +- docs/jsonminiquery/index.html | 46 +- docs/query/index.html | 46 +- docs/tools/android/index.html | 46 +- docs/tools/cli/index.html | 46 +- docs/tools/ds4e/index.html | 46 +- docs/tools/paperless-import/index.html | 46 +- docs/tools/smtpgateway/index.html | 46 +- docs/webapp/autotagging/index.html | 46 +- docs/webapp/bookmarks/index.html | 46 +- docs/webapp/curate/index.html | 46 +- docs/webapp/customfields/index.html | 46 +- docs/webapp/dashboards/index.html | 46 +- docs/webapp/download-all/index.html | 46 +- docs/webapp/emailsettings/index.html | 46 +- docs/webapp/finding/index.html | 46 +- docs/webapp/itemcard-customize/index.html | 46 +- docs/webapp/mailitem/index.html | 46 +- docs/webapp/merge/index.html | 46 +- docs/webapp/metadata/index.html | 46 +- docs/webapp/multiedit/index.html | 46 +- docs/webapp/notification/index.html | 46 +- docs/webapp/processing/index.html | 46 +- docs/webapp/scanmailbox/index.html | 46 +- docs/webapp/share/index.html | 46 +- docs/webapp/totp/index.html | 46 +- docs/webapp/uploading/index.html | 46 +- search_index.en.js | 2 +- sitemap.xml | 3 + 84 files changed, 3043 insertions(+), 1625 deletions(-) create mode 100644 docs/dev/documentation/index.html diff --git a/docs/addons/basics/index.html b/docs/addons/basics/index.html index 9cd40c131f..1f6e16b3e5 100644 --- a/docs/addons/basics/index.html +++ b/docs/addons/basics/index.html @@ -499,26 +499,6 @@ -
- - Query Language - -
- - - - - - - - - - - -
+ + Query Language + +
+ + + + + + @@ -733,6 +733,12 @@ +
+ + Documentation + +
+
Translating Web-Ui diff --git a/docs/addons/control/index.html b/docs/addons/control/index.html index ffb62abca0..5437bcdf16 100644 --- a/docs/addons/control/index.html +++ b/docs/addons/control/index.html @@ -499,26 +499,6 @@ -
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Translating Web-Ui diff --git a/docs/addons/using/index.html b/docs/addons/using/index.html index 0c286db345..24024dfd1c 100644 --- a/docs/addons/using/index.html +++ b/docs/addons/using/index.html @@ -499,26 +499,6 @@ -
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Translating Web-Ui diff --git a/docs/addons/writing/index.html b/docs/addons/writing/index.html index 4826d44280..ac8c21c348 100644 --- a/docs/addons/writing/index.html +++ b/docs/addons/writing/index.html @@ -499,26 +499,6 @@ -
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Translating Web-Ui @@ -848,12 +854,12 @@

ITEM_DATA_JSON"invoice" ], "assumedCorrOrg" : { - "id" : "2a3kPeH6C", + "id" : "Mm7iznjU", "name" : "Acme AG" }, "assumedCorrPerson" : null, "assumedConcPerson" : { - "id" : "2KKywKiQ4", + "id" : "26BDs5hF3", "name" : "Derek Jeter" }, "assumedConcEquip" : null @@ -894,7 +900,7 @@

ITEM_ORIGINAL_JSON an

Example

[
   {
-    "id" : "2T4samcMp",
+    "id" : "2638gYeKU",
     "name" : "the filename.png",
     "position" : 0,
     "language" : "eng",
@@ -903,7 +909,7 @@ 
ITEM_ORIGINAL_JSON an
     "checksum" : "+UvNKkmugfTThIng+UFpfOBpzDYgu547y6towTGxYKQ="
   },
   {
-    "id" : "2DywfdE2E",
+    "id" : "EsL32NcU",
     "name" : "other filename.png",
     "position" : 1,
     "language" : "eng",
diff --git a/docs/api/index.html b/docs/api/index.html
index ac33df8458..91ce52724b 100644
--- a/docs/api/index.html
+++ b/docs/api/index.html
@@ -499,26 +499,6 @@
     
     
 
-    

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-    
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+    
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@@ -733,6 +733,12 @@

+
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+
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+ + +
+ +
+ + + +
+
+ 0.41.0 +
+
+ +
+ + +
+ + + + + + + + + + + + + + +
+ + + + + +
+ +
+ + +
+ + +
+ + +
+ +
+ + + Documentation + +
+ + + + + + + + + + + + + +
+ + Installation + +
+ +
+ +
+ + Getting Started + +
+ +
+ + Prerequisites + +
+ +
+ + Docker + +
+ +
+ + Manual Installation + +
+ +
+ + Nix / Nixos + +
+ +
+ + Downgrading + +
+ +
+ + Raspberry-Pi + +
+ +
+ + Reverse Proxy + +
+ +
+ + Changelog + +
+ +
+ + + + + + + + + + + + +
+ + Documents → Docspell + +
+ + + + + + + + + + + + +
+ + Features + +
+ + + + + + + + + + + + +
+ + Configuration + +
+ +
+ +
+ + Main + +
+ +
+ + Bind + +
+ +
+ + Database + +
+ +
+ + File Backends + +
+ +
+ + File Processing + +
+ +
+ + Full-Text Search + +
+ +
+ + Admin Endpoint + +
+ +
+ + Authentication + +
+ +
+ + Registration + +
+ +
+ + Base Url + +
+ +
+ + Default Configuration + +
+ +
+ + + + + + + + + + + + +
+ + Web-Ui + +
+ +
+ +
+ + Dashboards + +
+ +
+ + Uploads + +
+ +
+ + Meta Data + +
+ +
+ + Custom Fields + +
+ +
+ + Curate Items + +
+ +
+ + Multi Edit + +
+ +
+ + Finding Items + +
+ +
+ + Bookmarks + +
+ +
+ + Download All Documents + +
+ +
+ + Customize Item Card + +
+ +
+ + E-Mail Settings + +
+ +
+ + Send Items Via E-Mail + +
+ +
+ + Notifications + +
+ +
+ + Scan Mailboxes + +
+ +
+ + Job Queue + +
+ +
+ + Auto Tagging + +
+ +
+ + Merge Items + +
+ +
+ + Two-Factor Authentication + +
+ +
+ + Shares + +
+ +
+ + + + + + + + + + + + +
+ + Addons + +
+ +
+ +
+ + Basics + +
+ +
+ + Usage + +
+ +
+ + Writing + +
+ +
+ + Control Runtime + +
+ +
+ + + + + + + + + + + + +
+ + Query Language + +
+ + + + + + + + + + + + + + + +
+ + Tools + +
+ +
+ +
+ + Cli + +
+ +
+ + Android Client + +
+ +
+ + Emacs + +
+ +
+ + Smtp Gateway With Exim + +
+ +
+ + Paperless Import + +
+ +
+ + + + + + + + + + + + +
+ + Api + +
+ +
+ +
+ + Api Introduction + +
+ +
+ + Upload Request + +
+ +
+ + + + + + + + + + + + +
+ + Joex + +
+ +
+ +
+ + Joex + +
+ +
+ + File Processing + +
+ +
+ + + + + + + + + + + + +
+ + Faq + +
+ + + + + + + + + + + + +
+ + Development + +
+ +
+ +
+ + Building Docspell + +
+ +
+ + Documentation + +
+ +
+ + Translating Web-Ui + +
+ +
+ + Tips & Setup + +
+ +
+ + Adding New Language + +
+ +
+ + + + +
+ + + +
+ + +
+
+
+ + + +

Documentation🔗

+

About🔗

+

Docspell's documentation primarily lives on this website, but +there is also valuable information contained with in the main +README.md +and various other +READMEs +in the repository.

+

Contributing🔗

+

First, please take a look at the "Documentation" portion of the +README.

+

Please note that the documentation hosted at https://docspell.org/ is for +the current version of Docspell and will not reflect any unreleased changes +to the code or documentation. Given that, before proposing a documentation +improvement, please check the latest version of the documentation (on the +master branch) to avoid potentially duplicating effort.

+

Simple Changes🔗

+

If you would like to contribute to this documentation website, simple edits +to existing pages can be made by clicking the "Edit" button at the bottom +of the live website page you wish to propose changes to. Doing so will take +you to GitHub where you can make your changes, commit them to a branch on +your fork of the repository, and ultimately create a pull request to get +them reviewed and merged into the official documentation.

+

Similarly, READMEs in the docspell repository can be made by opening +the file on GitHub and clicking the "Edit" icon. New files can be added as +well. The process is then the same as above.

+

Of course, if you would like to make your changes locally or make more complex +changes, you can fork the repository, clone your fork, make your changes, +push them to the fork, and then open a pull request.

+

Local Preview🔗

+

If you would like to also preview your local changes, you can do so as follows.

+

The subsequent commands assume you have already locally cloned the repository +(or a fork), and have a working development environment.

+
# in repository root
+sbt website/zolaBuild
+cd website/site && zola serve
+
+

As you write changes to the website content (to disk), Zola will live-reload +the site.

+ + + + + +
+ + + +
+ + + + +
+
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Translating Web-Ui diff --git a/docs/webapp/totp/index.html b/docs/webapp/totp/index.html index 1cddde2e66..d439622c81 100644 --- a/docs/webapp/totp/index.html +++ b/docs/webapp/totp/index.html @@ -499,26 +499,6 @@ -
- - Query Language - -
- - - - - - - - - - - -
+ + Query Language + +
+ + + + + + @@ -733,6 +733,12 @@
+
+ + Documentation + +
+
Translating Web-Ui diff --git a/docs/webapp/uploading/index.html b/docs/webapp/uploading/index.html index 7d91ef64b7..c5d66f8ce8 100644 --- a/docs/webapp/uploading/index.html +++ b/docs/webapp/uploading/index.html @@ -499,26 +499,6 @@ -
- - Query Language - -
- - - - - - - - - - - -
+ + Query Language + +
+ + + + + + @@ -733,6 +733,12 @@
+
+ + Documentation + +
+
Translating Web-Ui diff --git a/search_index.en.js b/search_index.en.js index ee4b87ce1b..81a1272732 100644 --- a/search_index.en.js +++ b/search_index.en.js @@ -1 +1 @@ -window.searchIndex = 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is a place to collect random tips and knowledge around Docspell.\nThis is organized as a log, where entries can be added by whoever\nlikes to share something. Check this\npage for creating content here.\n","id":"https://docspell.org/blog/","title":"Main"},"https://docspell.org/blog/alternative-upload-from-browser/":{"body":"Uploading from browser or email client🔗\nAn alternative approach came to mind to directly upload from a browser\nor email client that at least works on a Linux system. In case this is\ninteresting for others, I'd like to share it here.\n\n\n\nCreate and activate a source in your collective (in this example\nMYCOLL); note that path to the file upload (the one with\n/api/v1/open/upload/item/)\n\n\nCreate a file docspell-upload-MYCOLL with the following content (replace UPLOAD_PATH with the actual path):\n#!/bin/bash\nlogger -t docspell_upload -- Docspell upload to MYCOLL: \"$*\" $(\ncurl -s -XPOST -F file=@\"$1\" UPLOAD_PATH\n)\n\n\n\nMake it executable: chmod 755 docspell-upload-MYCOLL\n\n\nCreate a file named docspell-MYCOLL.desktop with the following\ncontent (note that you need the full path to\ndocspell-upload-MYCOLL):\n[Desktop Entry]\nExec=PATH_TO_docspell-upload-MYCOLL %F\nMimeType=application/pdf;application/x-zip;application/x-zip-compressed;application/zip\nName=Docspell Upload (MYCOLL)\nNoDisplay=true\nType=Application\n\n\n\nPlace the file docspell-MYCOLL.desktop in\n$HOME/.local/share/applications/\n\n\nConfigure your browser or mail-reader actions for pdf and zip: They\nshould always ask what to do rather than opening a link or\nattachment with the standard application or save it to disk by\ndefault. Actually, always opening a pdf in the browser is fine, if\nthis allows to later save the viewed file.\n\n\nNow, when clicking on a file link or attachment, the browser or email\nclient should ask what to do. You then should be able to choose\n\"Docspell Upload (MYCOLL)\" from the list, which will upload the file\nto your collection.\nIf anything goes wrong, you can monitor the server response with the\ncommand journalctl -f -t docspell_upload\n","id":"https://docspell.org/blog/alternative-upload-from-browser/","title":"Upload directly from the browser or email client"},"https://docspell.org/blog/audio-file-addon/":{"body":"Audio file support🔗\nSince version 0.36.0 Docspell can be extended by\naddons - external programs that are\nexecuted at some defined point in Docspell. This is a walk through the\nfirst addon that was created, mainly as an example: providing support\nfor audio files.\n\nI think it is interesting to provide support for audio files for a\nDMS, although admittedly I don't have much of a use :). But this is\nthe kind of use-case that addons are for.\nThe idea🔗\nThe idea is very simple: the real work is done by external programs,\nmost notably coqui's stt a deep\nlearning toolkit originally created at Mozilla. It provides a command\nline tool that accepts a WAV file and spits out text. Perfect!\nWith this text, a PDF file can be created and a preview image which is\nalready enough for basic support. You can see the pdf in the web-ui\nand search for the text via SOLR or PostgreSQL.\nBecause a WAV file is not the most popular format today, ffmpeg can\nbe used to transform any other audio to WAV.\nThe only thing now is to create a program that checks the uploaded\nfiles, filters out all audio files and runs them through the mentioned\nprograms. So let's do this.\nPreparation🔗\nAddons are external programs and can be written in whatever language….\nFor me this is a good opportunity to refresh my rusty scheme know-how\na bit. So this addon is written in Scheme, in particular\nguile. Programming in scheme is\nfun and guile provides good integration into the (posix) OS and also\nhas a nice JSON module. I had the reference\ndocs\nopen all the time - look at them for further details on the used\nfunctions.\nIt's usually good to play around with the tools at first. For stt, we\nfirst need to download a model. This will be used to \"detect\" the\ntext in the audio data. They have a\npage where we can\ndownload model files for any supported language. For the addon, we\nwill implement English and German.\nWhen creating a PDF with wkhtmltopdf, we prettify it a little by\nembedding the plain text into some html template. This will also take\ncare to specifiy UTF-8 as default encoding directly in the HTML\ntemplate.\nFFMpeg just works as usual. It figures out the input format\nautomatically and knows from the extension of the output file what to\ndo.\nYou can find the full code\nhere.\nThe following shows excerpts from it with some explanation.\nThe script🔗\nHelpers🔗\nAfter the preamble, there are two helper functions.\n(define* (errln formatstr . args)\n (apply format (current-error-port) formatstr args)\n (newline))\n\n;; Macro for executing system commands and making this program exit in\n;; case of failure.\n(define-syntax sysexec\n (syntax-rules ()\n ((sysexec exp ...)\n (let ((rc (apply system* (list exp ...))))\n (unless (eqv? rc EXIT_SUCCESS)\n (format (current-error-port) \"> '~a …' failed with: ~#*~:*~d~%\" exp ... rc)\n (exit 1))\n #t))))\n\nAs this addon wants to pass data back to Docspell via stdout, we use\nthe stderr for logging and printing general information. The function\nerrln (short for \"error line\" :)) allows to conveniently print to\nstderr and the second wraps the system* procedure such that the\nscript fails whenever the external program fails. It is somewhat\nsimilar to set -e in bash.\nDependencies🔗\nNext is the declaration of external dependencies. At first all\nexternal programs are listed. This is important for later, when the\nscript is packaged via nix. Nix will substitute these commands with\nabsolute paths. Then it's good to not have them scattered around.\nIt also reads in the expected environment variables (only those we\nneed) that are provided by Docspell. Since this addon only makes sense\nto work on an item, it quits early should some env vars are missing.\n(define *curl* \"curl\")\n(define *ffmpeg* \"ffmpeg\")\n(define *stt* \"stt\")\n(define *wkhtmltopdf* \"wkhtmltopdf\")\n\n;; Getting some environment variables\n(define *output-dir* (getenv \"OUTPUT_DIR\"))\n(define *tmp-dir* (getenv \"TMP_DIR\"))\n(define *cache-dir* (getenv \"CACHE_DIR\"))\n\n(define *item-data-json* (getenv \"ITEM_DATA_JSON\"))\n(define *original-files-json* (getenv \"ITEM_ORIGINAL_JSON\"))\n(define *original-files-dir* (getenv \"ITEM_ORIGINAL_DIR\"))\n\n;; fail early if not in the right context\n(when (not *item-data-json*)\n (errln \"No item data json file found.\")\n (exit 1))\n\nInput/Output🔗\nThe input and output schemas can be defined now. This uses the\nguile-json module. It\nprovides very convenient features for reading and writing json.\nIt is possible to define a record via define-json-type that\ngenerates readers and writers to/from JSON. For example, the record\n<itemdata> is defined to be an object with only one field id. The\nfunction json->scm reads in json into scheme datastructures and then\nthe generated function scm->itemdata creates the record from it. For\nevery record, accessor functions exists. For example: (itemdata-id data) would lookup the field id in the given itemdata record\ndata.\nHere we need it to get the item-id and the list of file properties\nbelonging to the original uploaded files.\nAnother interesting definition is the <output> record. This captures\n(a subset of) the schema of what Docspell receives from this addon as\na result. A full example of this data is\nhere. We don't need commands or\nnewItems, so this schema only cares about the files attribute.\n(define-json-type <itemdata>\n (id))\n\n;; The array of original files\n(define-json-type <original-file>\n (id)\n (name)\n (position)\n (language)\n (mimetype)\n (length)\n (checksum))\n\n;; The output record, what is returned to docspell\n(define-json-type <itemfiles>\n (itemId)\n (textFiles)\n (pdfFiles))\n(define-json-type <output>\n (files \"files\" #(<itemfiles>)))\n\n;; Parses the JSON containing the item information\n(define *itemdata-json*\n (scm->itemdata (call-with-input-file *item-data-json* json->scm)))\n\n;; The JSON file containing meta data for all source files as vector.\n(define *original-meta-json*\n (let ((props (vector->list (call-with-input-file *original-files-json* json->scm))))\n (map scm->original-file props)))\n\nFinding the audio file🔗\nThe previously parsed json array *original-meta-json* can now be\nused to find any audio files within the original uploaded files, as\ndone in find-audio-files. It simply goes through the list and keeps\nthose files whose mimetype starts with audio/. The mimetype is\nprovided by Docspell in the file properties in ITEM_ORIGINAL_JSON.\nBefore converting to wav with ffmpeg, it is quickly checked if it's\nnot a wav already.\n(define (is-wav? mime)\n \"Test whether the mimetype MIME is denoting a wav file.\"\n (or (string-suffix? \"/wav\" mime)\n (string-suffix? \"/x-wav\" mime)\n (string-suffix? \"/vnd.wav\" mime)))\n\n(define (find-audio-files)\n \"Find all source files that are audio files.\"\n (filter! (lambda (el)\n (string-prefix?\n \"audio/\"\n (original-file-mimetype el)))\n *original-meta-json*))\n\n(define (convert-wav id mime)\n \"Run ffmpeg to convert to wav.\"\n (let ((src-file (format #f \"~a/~a\" *original-files-dir* id))\n (out-file (format #f \"~a/in.wav\" *tmp-dir*)))\n (if (is-wav? mime)\n src-file\n (begin\n (errln \"Running ffmpeg to convert wav file...\")\n (sysexec *ffmpeg* \"-loglevel\" \"error\" \"-y\" \"-i\" src-file out-file)\n out-file))))\n\nSpeech to text🔗\nOnce we have a wav file, we can run speech-to-text recognition on it.\nAs said above, we need to download a model first, which is depending\non a language. Luckily, Docspell provides the language of the file.\nThis is the lanugage either given directly by the user when uploading\nor it's the collective's default language.\nIn the following snippet, we get the language as arguments. We will\nget it later from the file properties.\nAs seen below, the model file is stored to the CACHE_DIR. This is\nprovided by Docspell and will survive the execution of this script.\nAll other directories involved will be deleted eventually. The\nCACHE_DIR is the place to store intermediate results you don't want\nto loose between addon runs. But as any cache, it may not exist the\nnext time the addon is run. Docspell doesn't clear it automatically,\nthough.\nThe last function simply executes the stt external command and puts\nstdout into a file.\n(define (get-model language)\n (let* ((lang (or language \"eng\"))\n (file (format #f \"~a/model_~a.pbmm\" *cache-dir* lang)))\n (unless (file-exists? file)\n (download-model lang file))\n file))\n\n(define (download-model lang file)\n \"Download model files per language. Nix has currently stt 0.9.3 packaged.\"\n (let ((url (cond\n ((string= lang \"eng\") \"https://coqui.gateway.scarf.sh/english/coqui/v0.9.3/model.pbmm\")\n ((string= lang \"deu\") \"https://coqui.gateway.scarf.sh/german/AASHISHAG/v0.9.0/model.pbmm\")\n (else (error \"Unsupported language: \" lang)))))\n (errln \"Downloading model file for language: ~a\" lang)\n (sysexec *curl* \"-SsL\" \"-o\" file url)\n file))\n\n(define (extract-text model input out)\n \"Runs stt for speech-to-text and writes the text into the file OUT.\"\n (errln \"Extracting text from audio…\")\n (with-output-to-file out\n (lambda ()\n (sysexec *stt* \"--model\" model \"--audio\" input))))\n\nCreate PDF🔗\nCreating the PDF is straight forward. The extracted text is embedded\ninto a HTML file which is then passed to wkhtmltopdf. Since we don't\nneed this file for anything else, it is stored to the TMP_DIR.\n(define (create-pdf txt-file out)\n (define (line str)\n (format #t \"~a\\n\" str))\n (errln \"Creating pdf file…\")\n (let ((tmphtml (format #f \"~a/text.html\" *tmp-dir*)))\n (with-output-to-file tmphtml\n (lambda ()\n (line \"<!DOCTYPE html>\")\n (line \"<html>\")\n (line \" <head><meta charset=\\\"UTF-8\\\"></head>\")\n (line \" <body style=\\\"padding: 2em; font-size: large;\\\">\")\n (line \" <div style=\\\"padding: 0.5em; font-size:normal; font-weight: bold; border: 1px solid black;\\\">\")\n (line \" Extracted from audio using stt on \")\n (display (strftime \"%c\" (localtime (current-time))))\n (line \" </div>\")\n (line \" <p>\")\n (display (call-with-input-file txt-file read-string))\n (line \" </p>\")\n (line \"</body></html>\")))\n (sysexec *wkhtmltopdf* tmphtml out)))\n\nPutting it together🔗\nThe main function now puts everything together. The process-file\nfunction is called for every file that is returned from\n(find-audio-files). It will extract the necessary information (like\nthe language) from the json document via record accessors (e.g.\noriginal-file-lanugage file)) and then calls the functions defined\nabove. At last it creates a <itemfile> record with make-itemfiles.\nAn <itemfile> record contains now the important information for\nDocspell. It requires the item-id and a mapping from attachment-ids to\nfiles in OUTPUT_DIR. For each attachment identified by its ID,\nDocspell replaces the extracted text with the contents of the given\nfile and replaces the converted PDF file, respectively. In the code\nbelow, two lists of such mappings are defined - the first for the text\nfiles, the second for the converted pdf. The files must be specified\nrelative to OUTPUT_DIR.\nThat means process-all returns a list of <itemfile> records which\nis then used to create the <output> record. And finally, a\noutput->json function will turn the record into proper JSON which is\nsend to stdout.\n(define (process-file itemid file)\n \"Processing a single audio file.\"\n (let* ((id (original-file-id file))\n (mime (original-file-mimetype file))\n (lang (original-file-language file))\n (txt-file (format #f \"~a/~a.txt\" *output-dir* id))\n (pdf-file (format #f \"~a/~a.pdf\" *output-dir* id))\n (wav (convert-wav id mime))\n (model (get-model lang)))\n (extract-text model wav txt-file)\n (create-pdf txt-file pdf-file)\n (make-itemfiles itemid\n `((,id . ,(format #f \"~a.txt\" id)))\n `((,id . ,(format #f \"~a.pdf\" id))))))\n\n(define (process-all)\n (let ((item-id (itemdata-id *itemdata-json*)))\n (map (lambda (file)\n (process-file item-id file))\n (find-audio-files))))\n\n(define (main args)\n (let ((out (make-output (process-all))))\n (format #t \"~a\" (output->json out))))\n\nExample output:\n{\n \"files\": [\n {\n \"itemId\":\"qZDnyGIAJsXr\",\n \"textFiles\": { \"HPFvIDib6eA\": \"HPFvIDib6eA.txt\" },\n \"pdfFiles\": { \"HPFvIDib6eA\": \"HPFvIDib6eA.pdf\"}\n }\n ]\n}\n\nPackaging🔗\nNow with that script some additional plumbing is needed to make it an\n\"Addon\" for Docspell.\nThe external tools - stt, ffmpeg, curl and wkhtmltopdf are required as\nwell as guile to compile and interpret the script. Also the guile-json\nmodule must be installed.\nThis can turn into a quite tedious task. Luckily, there is\nnix that has an answer to this. A user who wants\nto use this script only needs to install nix. This package manager\nthen takes care of providing the exact dependencies we need (down to\nthe correct version and including guile as the language and runtime).\nA flake🔗\nEverything is defined in the flake.nix in the source root. It looks\nlike this:\n{\n description = \"A docspell addon for basic audio file support\";\n\n inputs = {\n utils.url = \"github:numtide/flake-utils\";\n\n # Nixpkgs / NixOS version to use.\n nixpkgs.url = \"nixpkgs/nixos-21.11\";\n };\n\n outputs = { self, nixpkgs, utils }:\n utils.lib.eachSystem [\"x86_64-linux\"] (system:\n let\n pkgs = import nixpkgs {\n inherit system;\n overlays = [\n\n ];\n };\n name = \"audio-files-addon\";\n in rec {\n packages.${name} = pkgs.callPackage ./nix/addon.nix {\n inherit name;\n };\n\n defaultPackage = packages.${name};\n\n apps.${name} = utils.lib.mkApp {\n inherit name;\n drv = packages.${name};\n };\n defaultApp = apps.${name};\n\n ## … omitted for brevity\n }\n );\n}\n\nFirst sad thing is, that only x86_64 systems are supported. This is\ndue to stt not being available on other platforms currently (as\nprovided by nixpkgs).\nThe rest is a bit magic: A package and \"defaultPackage\" is defined\nwith a reference to nix/addon.nix. The important part is the line\n inputs = {\n # Nixpkgs / NixOS version to use.\n nixpkgs.url = \"nixpkgs/nixos-21.11\";\n };\n\nIt says that as input for \"building\" the script, we take all of\nnixpkgs which is a package\ncollection defined for (and in) nix - including thousands of software\npackages. We can pick and choose from these. No surprise, all external\ntools we need are included!\nA flake defines the inputs and outputs of a package. With all of\nnixpkgs as inputs, we can create a definition to elevate this script\ninto a package.\nPackage definition🔗\nThe definition for \"building\" the script is in nix/addon.nix:\n{ stdenv, bash, cacert, curl, stt, wkhtmltopdf, ffmpeg, guile, guile-json, lib, name }:\n\nstdenv.mkDerivation {\n inherit name;\n src = lib.sources.cleanSource ../.;\n\n buildInputs = [ guile guile-json ];\n\n patchPhase = ''\n TARGET=src/addon.scm\n sed -i 's,\\*curl\\* \"curl\",\\*curl\\* \"${curl}/bin/curl\",g' $TARGET\n sed -i 's,\\*ffmpeg\\* \"ffmpeg\",\\*ffmpeg\\* \"${ffmpeg}/bin/ffmpeg\",g' $TARGET\n sed -i 's,\\*stt\\* \"stt\",\\*stt\\* \"${stt}/bin/stt\",g' $TARGET\n sed -i 's,\\*wkhtmltopdf\\* \"wkhtmltopdf\",\\*wkhtmltopdf\\* \"${wkhtmltopdf}/bin/wkhtmltopdf\",g' $TARGET\n '';\n\n buildPhase = ''\n guild compile -o ${name}.go src/addon.scm\n '';\n\n # module name must be same as <filename>.go\n installPhase = ''\n mkdir -p $out/{bin,lib}\n cp ${name}.go $out/lib/\n\n cat > $out/bin/${name} <<-EOF\n #!${bash}/bin/bash\n export SSL_CERT_FILE=\"${cacert}/etc/ssl/certs/ca-bundle.crt\"\n exec -a \"${name}\" ${guile}/bin/guile -C ${guile-json}/share/guile/ccache -C $out/lib -e '(${name}) main' -c \"\" \\$@\n EOF\n chmod +x $out/bin/${name}\n '';\n}\n\nWith a bit of handwaving - this is a bash script that modifies\nslightly the scheme script and runs a compile on it. We simply declare\nall packages we need in the first line of { … } - these are\narguments that are automatically filled by nix by searching the\ncorresponding package in nixpkgs.\nFirst the patchPhase is executed. It will replace the variables\ncontaining the external tools with an absolute path to the version\nthat we currently get from nixpkgs. With this step nix takes care that\nall these packages are available at runtime when executing the\nscript. All versions are finally fixed in flake.lock and can be\nupgraded manually.\nThe buildPhase runs the guile compiler that produces some\nintermediate code that will be loaded instead of compiling the script\non-the-fly.\nAt last, installPhase creates a wrapper script that runs guile with\nthe correct load-path pointing to guile-json and to our pre-compiled\nscript. Additionally, trusted root certificates are exported to make\nthe curl commands work. This script will be created in $out\ndirectory that is provided by nix.\nIf you now run nix build in the source root, it will execute all\nthese phases and produce a symlink pointing to the result. You can\nthen cat the resulting file if you are curious.\nThis way the script is completely isolated from the system it runs\non - as long as the nix package manager is available. It includes all\nthe external tools, as well as the underlying runtime (guile)! The\nresult is a tiny wrapper bash script that can be run \"everywhere\"\n(modulo all the restrictions, like non-x86_64 platforms, of course\n:)).\nAddon Descriptor🔗\nAt last, a small yaml file is needed to tell Docspell a little about\nthe addon.\nmeta:\n name: \"audio-files-addon\"\n version: \"0.1.0\"\n description: |\n This addon adds support for audio files. Audio files are processed\n by a speech-to-text engine and a pdf is generated.\n\n It doesn't expect any user arguments at the moment. It requires\n internet access to download model files.\n\ntriggers:\n - final-process-item\n - final-reprocess-item\n - existing-item\n\nrunner:\n nix:\n enable: true\n\n docker:\n enable: false\n\n trivial:\n enable: true\n exec: src/addon.scm\n\noptions:\n networking: true\n collectOutput: true\n\nThis tells Docspell via triggers when this addon may be run. This\none only makes sense for an item. Thus it can be hooked up to run with\nevery file-processing job or a user can manually trigger it on an\nitem.\nIt also tells via runner: that it can be build and run via nix, but\nnot via docker (I gave up after an hour to create a Dockerfile…). It\ncould also be run \"as-is\" but the user then needs to install all these\ntools and guile manually.\nDone🔗\nThat's it. You can install this addon in Docspell and create a run\nconfiguration to let it execute when you want.\n","id":"https://docspell.org/blog/audio-file-addon/","title":"Addon for audio file support"},"https://docspell.org/blog/create-post/":{"body":"Create a new post🔗\nSharing ideas and tips is very much welcome, if you like you can\ncreate a small (or large) post here. You'll need git and potentially\na github account to make this convenient.\n\nThe contents of this website is maintained in the git\nrepository in the website/site\nfolder. It is build by the static site generator\nzola from a set of\nmarkdown files.\nIt is not necessary to know how everything is connected, you only need\nto edit or create markdown files at some specific location. Here are\nsome proposals how to add or edit pages and getting them published to\ndocspell.org.\nWhere to create the files🔗\nThe contents of the published website is in the branch current-docs.\nYou should base your changes on this branch.\nAll blog pages go into this directory: website/site/content/blog/.\nIn this directory each post is a markdown file named by this pattern:\n<year>-<month>-<day>_title_with_underscores.md\n\nFor example, this page here is named 2022-01-31_create_post.md.\nWrite on Github🔗\nA very convenient way is to edit and create posts directly on github\nin the browser. All pages contain a small Edit link at the bottom\nthat takes you directly into edit model of the corresponding file on\ngithub.\nTo create a new file on github, you can use this link:\nhttps://github.com/eikek/docspell/new/current-docs/website/site/content/blog\nIt will present a form that lets you create a new file with content.\nOnce you commit this change, the project will be forked into your\naccount and the change is applied to this new fork. Then you can\ncreate a pull request into this repository in order to publish it.\nPlase see below for how to start writing content.\nWriting locally🔗\nThe preferred approach is to explicitely fork the repository and clone\nit to your machine to do the modification. The big advantage is, that\nyou can look at the results while writing.\nIf you want to see a live view of the page while editing, some tools\nare required. The easiest way to get these is to install\nnix and run nix-shell website/shell.nix to get\nan environment with all these tools installed. Otherwise install the\nprograms mentioned in website/shell.nix, which are:\nyarn, zola,\nelm and sbt.\nThen clone the sources to your machine and build the complete site\nonce, so that all assets and required stuff is present:\nsbt website/zolaBuildTest\n\nNow you can use zola to start the page and watch for changes. The\nchanges are visible immediately without reloading the page in the\nbrowser.\ncd website/site && zola serve\n\nThis starts a web server on some port (usually 1111); point your\nbrowser to it and navigate to your new page. Whenever changes are\nsaved to the markdown file, the page refreshes automatically.\nIf styling is changed (in the css files or also sometimes when adding\nnew classes to HTML elements), a rebuild of the site css is necessary.\nThis can be done by running scripts/run-styles.sh. Via\nscripts/run-styles.sh --watch it is possible to watch for these\nchanges as well. But it shouldn't be necessary to do large edits to\nthe css.\nContent🔗\nFront matter🔗\nThe very beginning of such a markdown file contains some metadata.\nStart each page with these lines:\n+++\ntitle = \"Title of the post\"\n[extra]\nauthor = \"<your name>\"\nauthorLink = \"https://some-url\"\n+++\n\n# First heading…\n\nThe front matter is the first part enclosed in +++. See\nzola\ndocumentation for more details.\nThe author and authorLink setting is optional. You can leave out\nthe complete [extra] section. If authorLinkis defined, the author\nis rendered as a link to that URL. If author is missing, it defaults\nto \"Unknown\".\nElements🔗\nThe content is styled automatically and the post is added to the list\non the main blog page. Additional to the standard markdown formatting,\nthere are some more usefull elements.\nLinking🔗\nIf you want to link to an internal page, use markdown links where the\npath is formatted like this:\n[link title](@/path/to/markdown_file.md)\n\nUsing the @/path style, zola generates the correct final link (and\nchecks for dead links).\nInfo and warning boxes🔗\nThere are small templates available to format a basic info or warning\nbox message.\n{% infobubble(title=\"My Title\") %}\nYour content here ….\n{% end %}\n\nFor a box more styled like a warning, replace info with warning.\n{% warningbubble(title=\"My Title\") %}\nYour content here ….\n{% end %}\n\nThis will render into:\n\n \n \n My Title\n \n\n \n Your content here ….\n\n \n\n\n \n \n My Title\n \n\n \n Your content here ….\n\n \n\nSummary🔗\nIn order to get a decent summary in the list of posts, you need to set\na marker in your file. Place a line containing only\n<!-- more -->\n\ninto your file and everything before it will be rendered as a summary\non the blog listing.\nButtons🔗\nStyled buttons can be created using HTML inside the markdown file:\n<a class=\"no-default button1\" href=\"#\">Click!</a>\n\nTurns into:\nClick!\nImages🔗\nIn image to appear on the whole page, use HTML with a figure tag:\n<figure>\n <img src=\"image-url.jpg\">\n</figure>\n\n\n \n\nThe site has a light and dark mode and sometimes it's nice to provide\nimages for both variants. You can use HTML for this and a specific\nclass per theme:\n<figure class=\"dark-block\">\n <img src=\"dark-image.jpg\" >\n</figure>\n<figure class=\"light-block\">\n <img src=\"light-image.jpg\" >\n</figure>\n\nSee the effect when changing the theme:\n\n \n\n\n \n\nThis can be done via a template if the file is next to the markdown\nfile in the same directory:\n{{ figure2(light=\"light-image.jpg\", dark=\"dark-image.jpg\") }}\n\n\nPictures are from Unsplash.\n\nPublish🔗\nOpen a pull request against the current-docs branch. When the pull\nrequest is merged, the publishing process starts automatically and the\ncontent is available minutes after.\n","id":"https://docspell.org/blog/create-post/","title":"Create a new post"},"https://docspell.org/blog/scan-and-process-from-adf/":{"body":"Preproces Scans before upload🔗\nThis script scans from the ADF (Automatic Document Feeder),\npreprocesses it and uploads it to Docspell:\nscanadf2docspell\n\n\n\nI don't know if this is helpful to other Docspell users, but feel free\nto link to it in the Docspell documentation.\nAny suggestions or missing features?\nSheers eresturo\n","id":"https://docspell.org/blog/scan-and-process-from-adf/","title":"Preproces Scans before upload"},"https://docspell.org/docs/":{"body":"Introduction🔗\nDocspell aims to be a simple yet effective document organizer that\nmakes stowing documents away very quick and finding them later\nreliable (and also fast). It is a bit opinionated and more targeted\nfor home use and small/medium organizations.\nIn contrast to many DMS, the main focus is not so much to provide all\nkinds of features to manually create organizational structures, like\nfolder hierarchies, where you place the documents yourself. The\napproach is to leave it as a big pile of documents, but extract and\nattach metadata from each document. These are mainly properties that\nemerge from the document itself. The reason is that this is possible\nto automate. This makes it very simple to add documents, because\nthere is no time spent to think about where to put it. And it is\npossible to apply different structures on top later, like show first\nall documents of a specific correspondent, then all with tag\n'invoice', etc. If these properties are attached to all documents, it\nis really easy to find a document. It even can be combined with\nfulltext search for the, hopefully rare, desperate cases.\nOf course, it is also possible to add custom properties and arbitrary\ntags.\nDocspell analyzes the text to find metadata automatically. It can\nlearn from existing data and can apply\nNLP\ntechniques to support this. This metadata must be maintained manually\nin the application. Docspell looks for candidates for:\n\nCorrespondents\nConcerned person or things\nA date and due date\nTags\n\nFor tags, it sets all that it thinks do apply. For the others, it will\npropose a few candidates and sets the most likely one to your item.\nThis might be wrong, so it is recommended to curate the results.\nHowever, very often the correct one is either set or within the\nproposals where you fix it by a single click.\nBesides these properties, there are more metadata you can use to\norganize your files, for example custom fields, folders and notes.\nDocspell is also for programmers. Everything is available via a REST\nor HTTP api and can be easily used within your own scripts and tools,\nfor example using curl. There are also features for \"advanced use\"\nand many configuration options.\nComponents🔗\nDocspell consists of multiple components that run in separate\nprocesses:\n\nREST server\nJOEX, short for job executor\nFulltext Search Index (optional, Apache SOLR or PostgreSQL)\n\nThe REST server provides the Api and the web application. The web\napplication is a\nSPA written\nin Elm and is a client to the REST api. All\nfeatures are available via a http/rest api.\nThe joex is the component that does the “heavy work”, executing\nlong-running tasks, like processing files or importing your mails\nperiodically. While the joex component also exposes a small REST api\nfor controlling it, the main user interface is all inside the rest\nserver api.\nThe rest server and the job executor can be started multiple times in\norder to scale out. It must be ensured, that all connect to the same\ndatabase. And it is also recommended (though not strictly required),\nthat all components can reach each other.\nThe fulltext search index is another separate component, where\ncurrently SOLR and\nPostgreSQL\nis supported. Fulltext search is optional, this component is not\nrequired if docspell is run without fulltext search support.\nTerms🔗\nIn order to better understand the following pages, some terms are\nexplained.\nItem🔗\nAn item is roughly your document, only that an item may span\nmultiple files, which are called attachments. An item has meta\ndata associated:\n\na correspondent: the other side of the communication. It can be\nan organization or a person.\na concerning person or equipment: a person or thing that\nthis item is about. Maybe it is an insurance contract about your\ncar.\ntag: an item can be tagged with one or more tags (or labels). A\ntag can have a category. This is intended for grouping tags, for\nexample a category doctype could be used to group tags like\nbill, contract, receipt etc. Usually an item is not tagged\nwith more than one tag of a category.\na folder: a folder is similiar to a tag, but an item can only be\nin exactly one folder (or none). Furthermore folders allow to\nassociate users, so that items are only visible to the users who are\nmembers of a folder.\nan item date: this is the date of the document – if this is not\nset, the created date of the item is used.\na due date: an optional date indicating that something has to be\ndone (e.g. paying a bill, submitting it) about this item until this\ndate\na direction: one of \"incoming\" or \"outgoing\"\na name: some item name, defaults to the file name of the\nattachments\nsome notes: arbitrary descriptive text. You can use markdown\nhere, which is properly formatted in the web application.\n\nCollective🔗\nThe users of the application are part of a collective. A\ncollective is a group of users that share access to the same\nitems. The account name is therefore comprised of a collective name\nand a user name.\nAll users of a collective are equal; they have same permissions to\naccess all items. The items don't belong to a user, but to the\ncollective.\nThat means, to identify yourself when signing in, you have to give the\ncollective name and your user name. By default it is separated by a\nslash /, for example smith/john. If your user name is the same as\nthe collective name, you can omit one; so smith/smith can be\nabbreviated to just smith.\nBy default, all users can see all items of their collective. A\nfolder can be used to implement other visibilities: Every user can\ncreate a folder and associate members. It is possible to put items in\nthese folders and docspell shows only items that are either in no\nspecific folder or in a folder where the current user is owner or\nmember.\n","id":"https://docspell.org/docs/","title":"Documentation"},"https://docspell.org/docs/addons/basics/":{"body":"Addons🔗\nAddons allow to execute custom software within a defined context in\nDocspell. The idea is to be able to support new features and amend\nexisting ones.\n\n \n \n Experimental\n \n\n \n Addons are considered\nexperimental. The interaction between addons and Docspell is still\nsubject to change.\nThe intended audience for addons are developers (to create addons) and\ntechnically inclined users to install, configure and use them.\n\n \n\nDespite the warning above, addons are a nice way to amend your\ndocspell server with new things, you are encouraged to try it out and\ngive feedback ;-).\n\n \n \n Enable addons manually\n \n\n \n Addons are disabled by default. They must be enabled in the config\nfile of the restserver!\n\n \n\nWhat is an Addon?🔗\nAn addon is a zip file that contains a docspell-addon.yml (or .yaml\nor .json) file in its root. The docspell-addon.yml is the addon\ndescriptor telling how to run and optionally build the addon. In the\nZIP file, an addon provides a program that expects one argument which\nis a file containing the user input for the addon. Addons can\ncommunicate back to docspell via their stdout and/or via directly\ncalling the docspell server as part of their program.\nWhat can Addons do?🔗\nAddons can accept user input and are arbitrary external programs that\ncan do whatever they want. However, Docspell can embed running addons\nin restricted environments, where they don't have network for example.\nAddons can safely communicate to Docspell via their stdout output\nreturning instructions that Docspell will realise.\nRunning addons is managed by docspell. Currently they can be executed:\n\nas the final step when processing or re-procssing an item. They then\nhave access to all the item data that has been collected during\nprocessing (id, extracted text, converted pdfs, etc) and it can work\nwith that. It may, for example, set more tags or custom fields.\ntrigger manually on some existing item\nperiodically defined by a schedule. This executes the addons only\nwith the configured user input.\n… (maybe more to come)\n\nSince an addon may not make sense to run on all these situations, it\nmust define a sensible subset via the triggers option in its\ndescriptor.\nHow are they run🔗\nAddons are always executed by the joex component as an external\nprocess, therefore they can be written in any programming or scripting\nlanguage.\nThat means the machine running joex possibly needs to match the\nrequirements of each addon. To ease this, addons can provide a nix\ndescripton or a Dockerfile. Then\nyou need to prepare the machine only with two things (nix and docker)\nto have the prerequisites for running many addons.\nMore …🔗\nAddons are a flexible way to extend Docspell and require some\ntechnical affinity. However, only \"using\" addons should not be that\nhard, but it will always depend on the documentation of the addon and\nits own complexity.\nAs the user, you may have different views: preparing the server to be\nable to run addons, writing your own addons and finally using them\nThe following sections are divided these perspectives:\nUsing Addons🔗\nAddons must be installed and then configured in order before they can\nbe used. Using Addons describes this\nperspective.\n\n \n More…\n \n\nControl how addons are run🔗\nAs the owner of your server, you want to control how addons are\nrun. Since addons are arbitrary programs,\npotentially downloaded from the internet, they can be run in a\nrestricted environment.\n\n \n More…\n \n\nWrite custom addons🔗\nFinally, writing addons requires (among\nother things) to know how to interact with Docspell and what package\nformat is expected.\n\n \n More…\n \n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n","id":"https://docspell.org/docs/addons/basics/","title":"Basics"},"https://docspell.org/docs/addons/control/":{"body":"Control runtime of addons🔗\nAddons are run by the joex component as background tasks in an\nexternal process. Depending on the machine it is running on, the addon\ncan be run\n\ninside a docker container\ninside a systemd-nspawn container\ndirectly on the machine\n\nAddons can be provided as source packages, where the final program may\nneed to be built. They also can depend on other software. In order to\nnot prepare for each addon, it is recommended to install\nnix with flakes\nand docker on the machine running joex.\nPlease also look at addon section in the default\nconfiguration for joex.\nYou need to explicitly enable addons in the restserver config file.\nDocspell uses \"runners\" to execute an addon. This includes building it\nif necessary. The following runner exist:\n\ndocker: uses docker to build an run the addon\nnix-flake: builds via nix build and runs the executable in\n$out/bin\ntrivial: simply executes a file inside the addon (as specified in\nthe descriptor)\n\nIn the joex configuration you can specify which runners your system\nsupports.\nPrepare for running addons🔗\nDepending on how you want addons to be run, you need to install either\ndocker and/or systemd-nspawn on the machine running joex.\nAdditionally, the user running joex must be able to use these tools.\nFor docker it usually means to add the user to some group. For\nsystemd-nspawn you most likely want to configure sudo to run\npasswordless the systemd-nspawn command.\nWithout this, an addon can only be run \"directly\" on the machine that\nhosts joex (which might be perfectly fine). The addon then \"sees\" all\nfiles on the machine and could potentially do harm.\nIt is recommended to install nix and docker, if possible. Addons\nmay only run with docker or only without, so supporting both leaves\nmore options.\nPrepare for building addons🔗\nAddons can be packaged as source or binary packages. For the former,\njoex will build the addon first. There are two supported ways to do\nso:\n\nvia docker build when the addons provides a Dockerfile (use\nrunner docker)\nvia nix build when the addon provides a flake.nix file (use\nrunner nix-flake)\n\nBoth build strategies will cache the resulting artifact, so subsequent\nbuilds will be (almost) no-ops.\n\n \n \n Note\n \n\n \n Building addons requires to be connected to the internet! Running\nthem may not require a network connection.\n\n \n\nIf the addon is packaged as a binary, then usually the trivial\nrunner (possibly in combination with systemd-nspawn) can be used.\nRuntime🔗\nCache directory🔗\nAddons can use a \"cache directory\" to store data between runs. This\ndirectory is not cleaned by docspell. If you have concerns about\nspace, use a cron job or systemd-timer to periodically clean this\ndirectory.\n\"Pure\" vs \"Impure\"🔗\nAddons can talk back to Docspell in these ways: they can use the http\napi, for example with dsc, or they can return\ndata to instruct Docspell to apply changes.\nThe former requires the addon to be connected to the network to reach\nthe Docspell restserver. This allows the addon to do arbitrary\nchanges at any time - this is the \"impure\" variant.\nThe second approach can be run without network connectivity. When\nusing docker or systemd-nspawn, Docspell will run these addons without\nany network. Thus they can't do anything really, except return data\nback to Docspell.\nThe pure way is much preferred! It allows for more consistent\nbehaviour, because Docspell is in charge for applying any changes.\nDocspell can apply changes only if the addon returned successfully.\nAddons can also be retried on error, because no changes happened yet.\nIt's the decision of the addon author, how the addon will work. It\nshould document whether it is pure or impure. You can also look into\nthe descriptor and check for a networking: false setting. As the\nserver administrator, you can configure Docspell to only accept pure\naddons.\nRunners🔗\nnix flake runner🔗\nFor addons providing a flake.nix this runner can build it and find\nthe file to execute. With this flake.nix file addons can declare how\nthey should be build and what dependencies are required to run them.\nThe resulting executable can be executed via systemd-nspawn in a\nrestricted environment or directly on the machine.\n\n \n \n Requires\n \n\n \n You need to install nix and enable\nflakes to use this runner.\n\n \n\ndocker🔗\nAddons can provide a Dockerfile or an image. If no image is given,\ndocker build will be run to build an image from the Dockerfile.\nThen docker run is used to run the addon.\n\n \n \n Requires\n \n\n \n You need to install docker to use this runner.\n\n \n\ntrivial🔗\nAddons can simply declare a file to execute. Docspell can use\nsystemd-nspawn to run it in an restricted environment, or it can be\nrun directly on the machine. This variant is only useful for very\nsimple addons, that don't require any special dependencies.\n\n \n \n Requires\n \n\n \n You need to check each addon for its requirements and prepare the\nmachine accordingly.\n\n \n\nChoosing runners🔗\nThe config addons.executor-config.runners accepts a list of runners.\nIt specifies the preferred runner first. If an addon can be executed\nvia docker and nix, Docspell will choose the runner first in the list.\nIf you don't have nix installed, remove the nix-flake runner from\nthis list and same for docker, of course.\nsystemd-nspawn🔗\nThe systemd-nspawn can be used to run programs in a lightweight\nad-hoc container. It is available on most linux distributions (it is\npart of systemd…). It doesn't require an image to exist first; this\nmakes it very convenient for running addons in a restricted\nenvironment.\nIf you enable it in the config file, then all addons are either run\nvia systemd-nspawn or docker - and thus always in a restricted\nenvironment, where they can only access their own files and the files\nprovided by Docspell.\nThe downside is that systemd-nspawn needs to be run as root (as far\nas I know). Therfore, configure sudo to allow the user that is\nrunning joex to execute systemd-nspawn non-interactively.\n\n \n \n Requires\n \n\n \n Install systemd-nspawn and enable the user running joex to use it\npassword-less via sudo.\n\n \n\nWithin Docker🔗\nIf joex itself is run as a docker container, things get a bit\ncomplicated. The default image for joex does not contain nix, so the\nnix-flake runner cannot be used out of the box.\nIn order to use the docker runner, the container must be configured\nto access the hosts docker daemon. On most systems this can be\nachieved by bind-mounting the unix socket (usually at\n/var/run/docker.sock) into the container. Here is a snippet from the\nprovided docker-compose file:\n joex:\n image: docspell/joex:latest\n # ... left out for brevity\n volumes:\n - /var/run/docker.sock:/var/run/docker.sock\n - /tmp:/tmp\n\nAdditionally to /var/run/docker.sock, it also bind mounts the /tmp\ndirectory. This is necessary, because docker will be invoked with bind\nmounts from inside the continer - but these must be available on the\nhost, because the docker client in the container actually runs the\ncommand on the host.\nThe addon executor uses the systems temp-directory (which is usually\n/tmp) as a base for creating a working and cache directory. Should\nyou change this in joex config file (or your system uses a different\ndefault temp-dir), then the bind mount must be adapted as well.\nAnother variant is to extend the default joex image and add more\nprograms as needed by addons and then use the trivial runner.\nSummary / tl;dr🔗\nWhen joex is not inside a container:\n\n(optional) Install systemd-nspawn - it is provided on many\nGNU/Linux distributions\nConfigure sudo to allow the user running the joex component to\nexecute systemd-nspawn non-interactively (without requiring a\npassword)\nInstall docker\nInstall nix and enable\nflakes\nAllow the user who runs the joex component to use docker and nix. If\nyou install nix as multi-user, then this is already done.\nCheck the section on addons in the default\nconfiguration for joex\n\n","id":"https://docspell.org/docs/addons/control/","title":"Control Runtime"},"https://docspell.org/docs/addons/using/":{"body":"Using Addons🔗\nThis shows with an example, how to install and use an addon. If the ui\ndoesn't show these forms, addons are probably disabled. Addons need to\nbe enabled in the config file of the rest server.\nDiscovering🔗\nAddons can be installed from any URL to a zip file. One way is to use\nURLs generated by forges like github or gitlab. They provide zip files\ncontaining the repository contents. Alternatively an addon may provide\nspecific files in their release section.\nFor example, this is the url to the first release of the rotate-pdf\naddon:\n\nhttps://github.com/docspell/rotate-pdf-addon/archive/refs/tags/v0.1.0.zip\n\nThis url points to a fixed version. It is also possible to use urls\nthat are \"moving targets\":\n\nhttps://github.com/docspell/rotate-pdf-addon/archive/refs/heads/master.zip\n\nThe contents behind the above url will very likely change over time.\nFor better discoverability, repositories for addons on public forges\ncan be tagged with docspell-addon.\nInstall🔗\nWith an URL like above, you can go to Manage Data -> Addons -> New\nand insert the url:\n\n\n\n\n\n\n\n \n\n\n \n\nIt might take a while for Docspell to download, extract and verify the\naddon. The addon will be downloaded into the database. Once installed,\nthe given URL is not used anymore, unless a manual update is issued.\nAfter this finishes, you cannot change the URL anymore:\n\n\n\n\n\n\n\n \n\n\n \n\nWhen using URLs pointing to \"moving targets\", you could click the\nUpdate Addon button to re-download the contents at the url. This\ndoesn't make much sense for URLs to fixed versions (in theory these\ncould change as well, of course) and it is not without risk. It can be\nuseful for own addons to have them quickly updated.\nNow the addon is installed. It can now be used by creating a run configuration.\nRun Configuration🔗\nA run configuration is comprised of one or more addons, their inputs\nand some settings regarding their runtime environment.\nThe name is used for displaying in the webapp. You can disable/enable\na run configuration.\nIt is possible that addons use dsc or call the\nrest-server otherwise. Usually a valid session is required (to set\ntags or do searches). When selecting to run on behalf of a user, a\nvalid authenticator for that user is injected into the environment of\nthe addon run.\nThe Trigger Run setting specfies when this run configuraiton should\nbe executed. You can choose from options that all addons in the list\nmust support. In this example, only existing-item is used. This\nmeans the run configuration can be selected to run on any item.\nOther options include:\n\nfinal-process-item: executes automatically as the last step when\nprocessing uploaded files\nfinal-reprocess-item: like final-process-item but applies when\nan existing item is reprocessed.\nscheduled: runs periodically based on a schedule (and independent\nfrom any item)\n\nEach addon may require arguments. Click on Configure to enable the\nArguments section and add arguments for the corresponding addon.\nWhat to insert here is completely specific to the addon. In this case,\nit expects a JSON object with only one field \"degree\" that indicates\nhow to rotate. In this example, it should be rotated by 90°\ncounter-clockwise. You need to click Update to set it into the addon\nand then Submit to save everything.\n\n\n\n\n\n\n\n \n\n\n \n\nWith this run configuration in place, you can try it out on some item:\n\n\n\n\n\n\n\n \n\n\n \n\nThis example configured the rotate-pdf-addon to rotate left by 90°.\nCreate a simlar run configuration to rotate to the right.\n","id":"https://docspell.org/docs/addons/using/","title":"Usage"},"https://docspell.org/docs/addons/writing/":{"body":"Writing Addons🔗\nWriting an addon can be divided into two things:\n\ncreate the program\ndefine how to package and run it\n\nThe next sections describe both parts. For a quick start, check out\nthe example addons.\nAs previously written, you can choose a language. The interaction with\ndocspell happens by exchanging JSON data. So, whatever you choose, it\nshould be possible to read and produce JSON with some convenience.\nWriting the program🔗\nInterface to Docspell🔗\nThe interface to Docspell is JSON data. The addon receives all inputs\nas JSON and may return a JSON object as output (via stdout).\nAn addon can be executed in different contexts. Depending on this, the\navailable inputs differ. The addon always receives one argument, which\nis a file containing the user supplied data (it may be empty). A user\nis able to provide data to every addon from the web-ui.\nAll other things are provided as environment variables. There are\nenvironment variables that are always provided and some are only\navailable for specific contexts.\nFor example, an addon that is executed in the context of an item\n(maybe after processing or when a user selects an addon to run \"on an\nitem\"), Docspell prepares all data for the corresponding item and\nmakes it available to the addon. In contrast, an addon executed\nperiodically by a schedule, won't have this data available.\nBasic Environment🔗\nThe following environment variables are always provided by Docspell:\n\nADDON_DIR points to the directory containing the extracted addon\nzip file\nTMPDIR / TMP_DIR a directory for storing temporary data\nOUTPUT_DIR a directory for storing files that should be processed\nby docspell\nCACHE_DIR a directory for storing data that should stay between\naddon runs\n\nIt is very much recommended to always use these environment variables\nwhen reading and writing data. This keeps Docspell in control about\nthe exact location.\nThe working directory will be set to a directory that is also\ntemporary, but please don't rely on that. Use the environment\nvariables.\nItem data🔗\nWhen executed in the context of an item. Meaning for triggers:\nfinal-process-item, final-reprocess-item, existing-item.\nITEM_DATA_JSON🔗\nThis environment variable points to a JSON file containing information\nabout the current item. If it is run at processing time, it includes\nall information gathered so far by Docspell.\nExample\n{\n \"id\" : \"UyZ-item-id\",\n \"name\" : \"yearly report 2021\",\n \"collective\" : 1,\n \"source\" : \"webapp\",\n \"attachments\" : [\n {\n \"id\" : \"Apa-attach-id\",\n \"name\" : \"report_year_2021.pdf\",\n \"position\" : 0,\n \"content\" : \"this is the extracted text …\",\n \"language\" : \"eng\",\n \"pages\" : 2\n }\n ],\n \"customData\" : {\n \"my-id\" : 42\n },\n \"tags\" : [\n \"tag-1\"\n ],\n \"assumedTags\" : [\n \"invoice\"\n ],\n \"assumedCorrOrg\" : {\n \"id\" : \"2a3kPeH6C\",\n \"name\" : \"Acme AG\"\n },\n \"assumedCorrPerson\" : null,\n \"assumedConcPerson\" : {\n \"id\" : \"2KKywKiQ4\",\n \"name\" : \"Derek Jeter\"\n },\n \"assumedConcEquip\" : null\n}\n\nITEM_ARGS_JSON🔗\nThis environment variable points to a JSON file that contains the user\nsupplied information with an upload request. That is, a user may\nspecify tags or a language when uploading files. This would be in this\nfile.\nThis is only available for uploads. Trigger final-process-item.\nExample\n{\n \"collective\" : 1,\n \"itemId\" : null,\n \"language\" : \"eng\",\n \"direction\" : null,\n \"sourceAbbrev\" : \"scanner\",\n \"folderId\" : null,\n \"validFileTypes\" : [\n ],\n \"skipDuplicate\" : true,\n \"fileFilter\" : null,\n \"tags\" : [\n \"given-tag-1\"\n ],\n \"reprocess\" : false,\n \"attachmentsOnly\" : null,\n \"customData\" : {\n \"my-id\" : 42\n }\n}\n\nITEM_ORIGINAL_JSON and ITEM_PDF_JSON🔗\nThese JSON files contains a list of objects. Each object provides\nproperties about a file - either the original file or the converted\npdf. The structure is the same.\nExample\n[\n {\n \"id\" : \"2T4samcMp\",\n \"name\" : \"the filename.png\",\n \"position\" : 0,\n \"language\" : \"eng\",\n \"mimetype\" : \"image/png\",\n \"length\" : 454654,\n \"checksum\" : \"+UvNKkmugfTThIng+UFpfOBpzDYgu547y6towTGxYKQ=\"\n },\n {\n \"id\" : \"2DywfdE2E\",\n \"name\" : \"other filename.png\",\n \"position\" : 1,\n \"language\" : \"eng\",\n \"mimetype\" : \"application/pdf\",\n \"length\" : 1232214,\n \"checksum\" : \"sku2MZtGm4RwZE6YMrN884CthmXhegi2vhKzknZn+Rs=\"\n }\n]\n\nDirectories🔗\nThese environment variables point to directories that contain the attachment files.\n\nITEM_PDF_DIR contains all converted pdf files, the attachment id is the filename\nITEM_ORIGINAL_DIR contains all original files, the attachment id is the filename\n\nFor example, to obtain a converted pdf file, lookup the id in\nITEM_PDF_JSON and then construct the file name via\nITEM_PDF_DIR/{id}.\nSession for dsc🔗\nAn addon may use dsc which requires for many\ncommands a valid session identifier. Usually this is obtained by\nlogging in (i.e. using dsc login). This is not really feasible from\ninside an addon, of course. Therefore you can configure an addon to\nrun on behalf of some user when creating the run configuration.\nDocspell then generates a valid session identifier and puts it into\nthe environment. The dsc tool will pick them up\nautomatically.\nIt will also setup the URL to connect to some restserver. (If you have\nmultiple rest-servers running, it will pick one randomly).\n\nDSC_SESSION env variable containing a session identifier. It's\nvalidity is coupled on the configured timeout.\nDSC_DOCSPELL_URL the base url to some rest server\n\nThat means when using an addon in this way, you can simply use dsc\nwithout worrying about authentication or the correct URL to connect\nto.\nOutput🔗\nDocspell doesn't interpret the returncode of an addon, except checking\nfor being equal to 0 which indicates a successful run.\nIn order to do change data in Docspell, the addon program can run\ndsc (for example) to change some state - like setting tags etc. But\nthe preferred approach would be to return instructions for Docspell.\nDocspell will execute the instructions when the addon terminates\nsuccessfully - that is with return code 0.\nThese instructions are in a JSON object which needs to go to stdout.\nYou can use stderr in an addon for logging/debugging purposes. But if\nyou specify collectOutput: true in the descriptior, then stdout must\nonly return this specific JSON (or nothing, empty output is ignored).\nYou find the complete structure below. It consists of these parts:\n\ncommands: let's you declare actions to do for an item or attachment\nfiles: defines files relative to OUTPUT_DIR that should be\nprocessed\nnewItems: declares files relative to OUTPUT_DIR that should be\nprocessed as new uploads\n\nThe commands allows to set the item date, tags, fields and other things. All\nparts are optional, you don't need to return the complete structure. Just\nreturning commands or only files is ok.\nExample\n{\n \"commands\" : [\n {\n \"itemId\" : \"XabZ-item-id\",\n \"actions\" : [\n {\n \"date\" : 1699697471000,\n \"action\" : \"set-date\"\n },\n {\n \"tags\" : [\n \"tag1\",\n \"tag2\"\n ],\n \"action\" : \"add-tags\"\n },\n {\n \"tags\" : [\n \"tagX\",\n \"tagY\"\n ],\n \"action\" : \"replace-tags\"\n },\n {\n \"tags\" : [\n \"tag0\",\n \"tag9\"\n ],\n \"action\" : \"remove-tags\"\n },\n {\n \"categories\" : [\n \"doc-type\"\n ],\n \"action\" : \"remove-tags-category\"\n },\n {\n \"duedate\" : 1707908400000,\n \"action\" : \"set-due-date\"\n },\n {\n \"folder\" : \"folder-name\",\n \"action\" : \"set-folder\"\n },\n {\n \"id\" : \"OaIy-org-ID\",\n \"action\" : \"set-corr-org\"\n },\n {\n \"id\" : \"OaIy-person-ID\",\n \"action\" : \"set-corr-person\"\n },\n {\n \"id\" : \"AEiae-person-ID\",\n \"action\" : \"set-conc-person\"\n },\n {\n \"id\" : \"AEiae-equipment-ID\",\n \"action\" : \"set-conc-equipment\"\n },\n {\n \"field\" : \"eur\",\n \"value\" : \"12.99\",\n \"action\" : \"set-field\"\n },\n {\n \"name\" : \"new item name\",\n \"action\" : \"set-name\"\n },\n {\n \"notes\" : \"replace notes with this\",\n \"action\" : \"set-notes\"\n },\n {\n \"notes\" : \"More notes appended\",\n \"separator\" : \"-----\",\n \"action\" : \"add-notes\"\n }\n ],\n \"command\" : \"item-update\"\n },\n {\n \"itemId\" : \"XabZ-item-id\",\n \"attachId\" : \"Atca-attach-id\",\n \"actions\" : [\n {\n \"text\" : \"replace extracted text with this\",\n \"action\" : \"set-extracted-text\"\n }\n ],\n \"command\" : \"attachment-update\"\n }\n ],\n \"files\" : [\n {\n \"itemId\" : \"iZtb-item-id\",\n \"textFiles\" : {\n \"attach-id\" : \"newtext.txt\"\n },\n \"pdfFiles\" : {\n \"attach-id\" : \"better.pdf\"\n },\n \"previewImages\" : {\n \"attach-id\" : \"better-preview.png\"\n },\n \"newFiles\" : [\n {\n \"metadata\" : {\n \"language\" : \"eng\",\n \"skipDuplicate\" : true,\n \"attachmentsOnly\" : false,\n \"customData\" : null\n },\n \"file\" : \"new-file1.docx\"\n },\n {\n \"metadata\" : {\n \"language\" : \"deu\",\n \"skipDuplicate\" : true,\n \"attachmentsOnly\" : false,\n \"customData\" : null\n },\n \"file\" : \"new-file2.pdf\"\n }\n ]\n }\n ],\n \"newItems\" : [\n {\n \"metadata\" : {\n \"language\" : \"eng\",\n \"direction\" : \"incoming\",\n \"folderId\" : \"my-folder\",\n \"source\" : \"the-addon-x\",\n \"skipDuplicate\" : true,\n \"tags\" : [\n \"tag1\",\n \"tag2\"\n ],\n \"attachmentsOnly\" : null,\n \"customData\" : {\n \"my-id\" : 42\n }\n },\n \"files\" : [\n \"a-file.pdf\",\n \"another.jpg\"\n ]\n }\n ]\n}\n\nDescriptor🔗\nAn addon must provide an addon descriptior, which is a yaml or json\nfile looking like this:\n# The meta section is required. Name and version must not contain\n# whitespace\nmeta:\n name: \"name-of-addon\"\n version: \"2.21\"\n description: |\n Describe the purpose and how it must be used here\n\n# Defining when this addon is run. This is used to guide the user\n# interface in selecting an addon. At least one is required to specify.\n#\n# Possible values:\n# - scheduled: requires to enter a timer to run this addon periodically\n# - final-process-item: the final step when processing an item\n# - final-reprocess-item: the final step when reprocessing an item\n# - existing-item: A user selects the addon to run on an item\ntriggers:\n - final-process-item\n - final-reprocess-item\n - existing-item\n\n# How to build and run this addon (optional). If missing, auto\n# detection will enable a nix runner if a `flake.nix` is found in the\n# source root and docker if a `Dockerfile` is found.\n#\n# Both runners are compared to what is enabled at the server.\nrunner:\n # Building the program using nix flakes. This requires a flake.nix\n # file in the source root with a default package and a flake-enabled\n # nix on the joex machine.\n #\n # The program is build via `nix build`. If the joex machine has\n # systemd-nspawn installed, it is used to run the addon inside a\n # container. Otherwise the addon is run directly on the machine.\n nix:\n enable: true\n\n # Docker based runner can define a custom image to use. If a `build`\n # key exists pointing to a Dockerfile, the image is build before. If\n # the docker image is complex, you can build it independently and\n # provide the pre-build image.\n #\n # The program is run via `docker run` passing the arguments to the\n # addon. Thus it expects the entrypoint to be correctly configured\n # to the executable. You may use `args` in order to prepend\n # additional arguments, like the path to an executable if the image\n # requires that. The joex machine must have docker installed and the\n # user running joex must be allowed to use docker. You must either\n # define an image with an appropriate entry point or a dockerfile.\n docker:\n enable: false\n #image: myorg/myimage:latest\n build: Dockerfile\n\n # Trivial runner that simply executes the file specified with\n # `exec`. Nothing is build before. This runner usually requires that\n # the joex machine contains all dependencies needed to run the\n # addon. You may need to install additional software on the machine\n # running joex.\n trivial:\n enable: false\n exec: src/addon.sh\n\n# Optional arguments/options given to the program. The program\n# receives at least one argument, which is a file to the user input as\n# supplied in the application. The arguments here are prepended.\nargs:\n\n\noptions:\n # If false, the program is run inside a private network, blocking\n # traffic to the host and networks reachable from there. This only\n # applies if the addon can be run inside a container.\n #\n # If the addon runs side effects (such as using dsc to set tags),\n # this must be set to `true`.\n #\n # Default is false.\n networking: true\n\n # If true, the stdout of the program is parsed into a JSON structure\n # that is interpreted as actions executed by the task that runs the\n # addon. If the addon runs side effects only, set this to `false`\n # and the output is ignored.\n #\n # It is recommended to use this approach, if possible. It allows\n # docspell itself to apply any changes and the addon can run\n # completely isolated.\n #\n # Default is true.\n collectOutput: true\n\nPackaging🔗\nDocspell can use different ways to build and run the addon:\nnix-flake, docker and trivial. The first two allow to package\nthe addon in a defined way (with a single dependency, either nix or\ndocker) and then execute it independently from the underlying system.\nThis makes it possible to execute the addon on a variety of systems.\nThis is especially useful for addons that are meant to be public and\nreusable by different people.\nThe \"trivial\" runner is only executing some program specified in\ndocspell-addon.yaml, directly on the joex machine (or via\nsystemd-nspawn). The machine running joex must then provide all\nnecessary dependencies and it must be compatible to run the addon. It\nmay be useful especially for personal addons.\nnix flake🔗\nUsing nix with\nflakes enabled, is the recommended\napproach. It is very flexible and reproducible while sharing most\ndependencies (in contrast to docker where each image contains the same\npackages again and again).\nDocspell runs nix build to build the addon and then executes the\nfile produced to $out/bin.\ndocker🔗\nFor docker it is recommended to provide pre-build images. Docspell can\nbuild images from provided Dockerfile, but for larger images it\nmight be better to do this apriori.\nDocspell will run the addon using docker run … passing it only the\nuser-input file as argument. Thus the image must define an appropriate\nENTRYPOINT.\nExamples🔗\nMinimal Addon🔗\nThe steps below create a minimal addon:\n\n\nCreate a bash script addon.sh with this content:\n#!/usr/bin/env bash\n\necho \"Hello world!\"\n\n\n\nMake it executable:\nchmod +x addon.sh\n\n\n\nCreate a yaml file docspell-addon.yaml with this content:\nmeta:\n name: \"minimal-addon\"\n version: \"0.1.0\"\ntriggers:\n - existing-item\n - scheduled\nrunner:\n trivial:\n enable: true\n exec: addon.sh\n\n\n\nCreate a zip file containing these two files:\nzip addon.zip docspell-addon.yaml addon.sh\n\n\n\nThe addon is now ready. Make it available via an url (use some file\nsharing tool, upload it somewhere etc) and then it can be installed\nand run.\nNon-Minimal Addon🔗\nThe minimal example above is good to see what is required, but it is\nnot very useful…. Please see this post about the audio file\naddon that walks through a\nmore useful addon.\nMisc🔗\nAdvantages of \"pure\" addons🔗\nAlthough the output structure is not set in stone, it is recommended\nto use this in contrast to directly changing state via dsc.\n\noutputs of all addons are collected and only applied if all were\nsuccessful; in contrast side effects are always applied even if the\naddon fails shortly after\nsince addons are executed as joex tasks, their result can be send as\nevents to another http server for further processing.\naddons can run in an isolated environment without network (no data\ncan go out)\n\nUse addons in other addons?🔗\nThis can be achieved very conveniently by using nix. If addons are\ndefined as a nik flake, they can be easily consumed by each other.\n","id":"https://docspell.org/docs/addons/writing/","title":"Writing"},"https://docspell.org/docs/api/":{"body":"","id":"https://docspell.org/docs/api/","title":"Api"},"https://docspell.org/docs/api/intro/":{"body":"Api🔗\nDocspell is designed as a REST server that uses JSON to exchange\ndata. The REST api can be used to integrate docspell into your\nworkflow.\nDocspell REST Api Doc\nThe \"raw\" openapi.yml specification file can be found\nhere.\nThe routes can be divided into protected, unprotected routes and admin\nroutes. The unprotected, or open routes are at /open/* while the\nprotected routes are at /sec/* and /share/*, while admin routes\nare at /admin/*. Open routes don't require authenticated access and\ncan be used by any user. The protected routes require either an\nauthenticated user (for /sec/*) or a valid share id and possibly the\npassword (for /share/*). The admin routes require a special http\nheader with a value from the config file. They are disabled by\ndefault, you need to specify a secret in order to enable admin routes.\nAuthentication🔗\nThe unprotected route /open/auth/login can be used to login with\naccount name and password. The response contains a token that can be\nused for accessing protected routes. The token is only valid for a\nrestricted time which can be configured (default is 5 minutes).\nNew tokens can be generated using an existing valid token and the\nprotected route /sec/auth/session. This will return the same\nresponse as above, giving a new token.\nThis token can be added to requests in two ways: as a cookie header or\na \"normal\" http header. If a cookie header is used, the cookie name\nmust be docspell_auth and a custom header must be named\nX-Docspell-Auth.\nThe admin route (see below) /admin/user/resetPassword can be used to\nreset a password of a user.\nTo authenticate for a share, the /open/share/verify endpoint must be\nused. It expects the share id and possibly a password. If the share\nrequires a password, but it was not specified in the request, the\nresponse indicates this. The request must then be replayed with the\ncorrect password to retrieve a token. This token can then be used to\nall /share/* endpoints to identify the share - analog to the\nprotected /sec/* routes. It can be either specfied as a cookie or\nvia the header Docspell-Share-Auth.\nOpenID Connect🔗\nDocspell can be configured to be a relying party for OpenID Connect.\nPlease see the config\nsection for\ndetails.\nAdmin🔗\nThere are some endpoints available for adminstration tasks, for\nexample re-creating the complete fulltext index or resetting a\npassword. These endpoints are not available to normal users, but to\nadmins only. Docspell has no special admin users, it simply uses a\nsecret defined in the configuration file. The person who installs\ndocspell is the admin and knows this secret (and may share it) and\nrequests must provide it as a http header Docspell-Admin-Secret.\nExample: re-create the fulltext index (over all collectives):\n$ curl -XPOST -H \"Docspell-Admin-Secret: test123\" http://localhost:7880/api/v1/admin/fts/reIndexAll\n\nTo enable these endpoints, you must provide a secret in the\nconfiguration.\nLive Api🔗\nBesides the statically generated documentation at this site, the rest\nserver provides a swagger generated api documenation, that allows\nplaying around with the api. It requires a running docspell rest\nserver. If it is deployed at http://localhost:7880, then check this\nurl:\nhttp://localhost:7880/api/doc\n\nExamples🔗\nThese examples use the great command line tool\ncurl.\nLogin🔗\n$ curl -X POST -d '{\"account\": \"smith\", \"password\": \"test\"}' http://localhost:7880/api/v1/open/auth/login\n{\"collective\":\"smith\"\n,\"user\":\"smith\"\n,\"success\":true\n,\"message\":\"Login successful\"\n,\"token\":\"1568142350115-ZWlrZS9laWtl-$2a$10$rGZUFDAVNIKh4Tj6u6tlI.-O2euwCvmBT0TlyDmIHR1ZsLQPAI=\"\n,\"validMs\":300000\n}\n\nGet new token🔗\n$ curl -XPOST -H 'X-Docspell-Auth: 1568142350115-ZWlrZS9laWtl-$2a$10$rGZUFDAVNIKh4Tj6u6tlI.-O2euwCvmBT0TlyDmIHR1ZsLQPAI=' http://localhost:7880/api/v1/sec/auth/session\n{\"collective\":\"smith\"\n,\"user\":\"smith\"\n,\"success\":true\n,\"message\":\"Login successful\"\n,\"token\":\"1568142446077-ZWlrZS9laWtl-$2a$10$3B0teJ9rMpsBJPzHfZZPoO-WeA1bkfEONBN8fyzWE8DeaAHtUc=\"\n,\"validMs\":300000\n}\n\nGet some insights🔗\n$ curl -H 'X-Docspell-Auth: 1568142446077-ZWlrZS9laWtl-$2a$10$3B0teJ9rMpsBJPzHfZZPoO-WeA1bkfEONBN8fyzWE8DeaAHtUc=' http://localhost:7880/api/v1/sec/collective/insights\n{\"incomingCount\":3\n,\"outgoingCount\":1\n,\"itemSize\":207310\n,\"tagCloud\":{\"items\":[]}\n}\n\nSearch for items🔗\n$ curl -i -H 'X-Docspell-Auth: 1615240493…kYtFynj4' \\\n 'http://localhost:7880/api/v1/sec/item/search?q=tag=todo,invoice%20year:2021'\n{\n \"groups\": [\n {\n \"name\": \"2021-02\",\n \"items\": [\n {\n \"id\": \"41J962DjS7T-sjP9idxJ6o9-hJrmBk34YJN-mQqysHwcFD6\",\n \"name\": \"something.txt\",\n \"state\": \"confirmed\",\n \"date\": 1613598750202,\n \"dueDate\": 1617883200000,\n \"source\": \"webapp\",\n \"direction\": \"outgoing\",\n \"corrOrg\": {\n \"id\": \"J58tYifCh4X-cze5R8eSJcc-YAFr6qt1VKL-1ZmhRwiTXoH\",\n \"name\": \"EasyCare AG\"\n },\n \"corrPerson\": null,\n \"concPerson\": null,\n \"concEquipment\": null,\n \"folder\": {\n \"id\": \"GKwSvYVdvfb-QeAwzzT7pBM-Gbji2hQc2bL-uCyrMCAg3wo\",\n \"name\": \"test\"\n },\n \"attachments\": [],\n \"tags\": [],\n \"customfields\": [],\n \"notes\": null,\n \"highlighting\": []\n }\n ]\n },\n {\n \"name\": \"2021-01\",\n \"items\": [\n {\n \"id\": \"ANqtuDynXWU-PrhzUxzQVmH-PDuJfeJ6dYB-Ut3g1jrcFhw\",\n \"name\": \"letter-de.pdf\",\n \"state\": \"confirmed\",\n \"date\": 1611144000000,\n \"dueDate\": null,\n \"source\": \"webapp\",\n \"direction\": \"incoming\",\n \"corrOrg\": {\n \"id\": \"J58tYifCh4X-cze5R8eSJcc-YAFr6qt1VKL-1ZmhRwiTXoH\",\n \"name\": \"EasyCare AG\"\n },\n \"corrPerson\": null,\n \"concPerson\": {\n \"id\": \"AA5sV1nH9ve-mDCn4DxDRvu-tWkUquiW4fZ-fVJimW4Vq79\",\n \"name\": \"Max Mustermann\"\n },\n \"concEquipment\": null,\n \"folder\": null,\n \"attachments\": [],\n \"tags\": [],\n \"customfields\": [],\n \"notes\": null,\n \"highlighting\": []\n }\n ]\n }\n ]\n}\n\n","id":"https://docspell.org/docs/api/intro/","title":"Api Introduction"},"https://docspell.org/docs/api/upload/":{"body":"Upload Request🔗\nUploads of files to docspell are always processed the same way, no\nmatter if coming from a source, the integration endpoint or from the\nwebapp.\nThe request must be a http multipart/form-data request, with two\npossible fields:\n\nmeta\nfile\n\nThe file field can appear multiple times and is required at least\nonce. It is the part containing the file to upload.\nThe meta part is optional and can define additional meta data, that\ndocspell applies to items created from the given files. It allows to\ntransfer structured information together with the unstructured binary\nfiles.\nThis kind of request is very common and most programming languages\nhave support for this.\nFor example, here is a curl command uploading two files with meta\ndata. Since multiple is false, both files are added to one item:\ncurl -XPOST -F meta='{\"multiple\":false, \"direction\": \"outgoing\", \"tags\": {\"items\":[\"Order\"]}}' \\\n -F file=@letter-en.pdf \\\n -F file=@letter-de.pdf \\\n http://192.168.1.95:7880/api/v1/open/upload/item/3H7hvJcDJuk-NrAW4zxsdfj-K6TMPyb6BGP-xKptVxUdqWa\n\nMetadata🔗\nEach upload request can specify a set of metadata that should be\napplied to the item(s) that are created from this upload. This is\nspecified via a JSON structure in a part with name meta:\n{ multiple: Bool\n, direction: Maybe String\n, folder: Maybe String\n, skipDuplicates: Maybe Bool\n, tags: Maybe StringList\n, fileFilter: Maybe String\n, language: Maybe String\n, attachmentsOnly: Maybe Bool\n, flattenArchives: Maybe Bool\n}\n\n\n\nThe multiple property is by default true. It means that each\nfile in the upload request corresponds to a single item. An upload\nwith 5 files will result in 5 items created. If it is false, then\ndocspell will create just one item, that will then contain all\nfiles.\n\n\nFurthermore, the direction of the document (one of incoming or\noutgoing) can be given. It is optional, it can be left out or\nnull.\n\n\nA folder id can be specified. Each item created by this request\nwill be placed into this folder. Errors are logged (for example, the\nfolder may have been deleted before the task is executed) and the\nitem is then not put into any folder.\n\n\nThe skipDuplicates is optional and set to false if not\nspecified. It configures the processing task. If set to true, the\nprocessing task will skip all input files that are already present\nin docspell.\n\n\nThe tags field can be used to provide tags that should be applied\nautomatically. The StringList is a json object containing one\nfield items that is a list of strings:\n{ items: (List String)\n}\n\nTags can be defined using their ids or names.\n\n\nThen a fileFilter field can be used to filter files from uploaded\narchives. Say you upload a zip file and want only to include certain\nfiles, you could give a file filter like *.pdf to only select pdf\nfiles or *.html|*.pdf for selecting html and pdf files. This only\napplies to archive files, like zip or e-mails (where this is applied\nto the attachments).\n\n\nThe language is used for processing the document(s) contained in\nthe request. If not specified the collective's default language is\nused.\n\n\nThe attachmentsOnly property only applies to e-mail files (usually\n*.eml). If this is true, then the e-mail body is discarded and\nonly the attachments are imported. An e-mail without any attachments\nis therefore skipped.\n\n\nflattenArchives is flag to control how zip and eml files are\ntreated. When this is false (the default), then one zip or eml\nfile results in one item and its contents are the attachments. If\nyou rather want the contents to be treated as independent files,\nthen set this to true. This will submit each entry in the archive\nfile as a separate processing job. Note: when this is true the\narchive file is assumed to be just a container and doesn't contain\nother useful information. It is therefore NOT kept in docspell,\nonly its contents are. Also note that only the uploaded archive\nfiles are extracted once (not recursively), so if it contains other\narchive files, they are treated as normal.\n\n\nEndpoints🔗\nDocspell needs to know the collective that owns the files. There are\nthe following ways for this.\nAuthenticated User🔗\n/api/v1/sec/upload/item\n\nThis endpoint exists for authenticated users. That is, you must\nprovide a valid cookie or X-Docspell-Auth header with the request.\nYou can obtain this from the login endpoint.\nURL protected🔗\n/api/v1/open/upload/item/5JE…-…-…-…oHri\n\nA more flexible way for uploading files is to create a\n“Source” that creates a\n“hard-to-guess” url. A source can be created in the webapp (via http\ncalls) and associates a random id to a collective. This id is then\nused in the url and docspell can use it to associate the collective\nwhen uploading.\nWhen defining sources, you can also add metadata to it. These will be\nused as a fallback when inspecting the requests meta data part. Each\nmetadata not defined in the request will be filled with the one from\nthe corresponding source. Tags are applied from both inputs.\nIntegration Endpoint🔗\nAnother option for uploading files is the special integration\nendpoint. This endpoint allows an admin to upload files to any\ncollective, that is known by name.\n/api/v1/open/integration/item/[collective-name]\n\nThe endpoint is behind /api/v1/open, so this route is not protected\nby an authentication token (see REST Api for\nmore information). However, it can be protected via settings in the\nconfiguration file. The idea is that this endpoint is controlled by an\nadministrator and not the user of the application. The admin can\nenable this endpoint and choose between some methods to protect it.\nThen the administrator can upload files to any collective. This might\nbe useful to connect other trusted applications to docspell (that run\non the same host or network).\nThe endpoint is disabled by default, an admin must change the\ndocspell.server.integration-endpoint.enabled flag to true in the\nconfiguration file.\nIf queried by a GET request, it returns whether it is enabled and\nthe collective exists.\nIt is also possible to check for existing files using their sha256\nchecksum with:\n/api/v1/open/integration/checkfile/[collective-name]/[sha256-checksum]\n\nSee the SMTP gateway or the dsc\nwatch/upload command for example can use\nthis endpoint.\n","id":"https://docspell.org/docs/api/upload/","title":"Upload Request"},"https://docspell.org/docs/configure/admin-endpoint/":{"body":"Admin Endpoint🔗\nThe admin endpoint defines some routes\nfor adminstration tasks. This is disabled by default and can be\nenabled by providing a secret:\n...\n admin-endpoint {\n secret = \"123\"\n }\n\nThis secret must be provided to all requests to a /api/v1/admin/\nendpoint.\nThe most convenient way to execute admin tasks is to use the\ncli. You get a list of possible admin commands\nvia dsc admin help.\nTo see the output of the commands, there are these ways:\n\nlooking at the joex logs, which gives most details.\nUse the job-queue page when logged in as docspell-system\nsetup a webhook to be notified\nwhen a job finishes. This way you get a small message.\n\nAll admin tasks (and also some other system tasks) are run under the\naccount docspell-system (collective and user). You need to create\nthis account and setup the notification hooks in there - not in your\nnormal account.\n","id":"https://docspell.org/docs/configure/admin-endpoint/","title":"Admin Endpoint"},"https://docspell.org/docs/configure/authentication/":{"body":"Authentication🔗\nAuthentication works in two ways:\n\nwith an account-name / password pair\nwith an authentication token\n\nThe initial authentication must occur with an accountname/password\npair. This will generate an authentication token which is valid for a\nsome time. Subsequent calls to secured routes can use this token. The\ntoken can be given as a normal http header or via a cookie header.\nThese settings apply only to the REST server.\ndocspell.server.auth {\n server-secret = \"hex:caffee\" # or \"b64:Y2FmZmVlCg==\"\n session-valid = \"5 minutes\"\n}\n\nThe server-secret is used to sign the token. If multiple REST\nservers are deployed, all must share the same server secret. Otherwise\ntokens from one instance are not valid on another instance. The secret\ncan be given as Base64 encoded string or in hex form. Use the prefix\nhex: and b64:, respectively. If no prefix is given, the UTF8 bytes\nof the string are used.\nThe session-valid determines how long a token is valid. This can be\njust some minutes, the web application obtains new ones\nperiodically. So a rather short time is recommended.\nOpenID Connect / OAuth2🔗\nYou can integrate Docspell into your SSO solution via OpenID\nConnect (OIDC). This requires to set up\nan OpenID Provider (OP) somewhere and to configure Docspell\naccordingly to act as the relying party.\nYou can define multiple OPs to use. For some examples, please see the\ndefault configuration.\nThe configuration of a provider highly depends on how it is setup.\nHere is an example for a setup using\nkeycloak:\nprovider = {\n provider-id = \"keycloak\",\n client-id = \"docspell\",\n client-secret = \"example-secret-439e-bf06-911e4cdd56a6\",\n scope = \"profile\", # scope is required for OIDC\n authorize-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/auth\",\n token-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/token\",\n #User URL is not used when signature key is set.\n #user-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/userinfo\",\n #logout-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/logout?redirect_uri=…\"\n sign-key = \"b64:MII…ZYL09vAwLn8EAcSkCAwEAAQ==\",\n sig-algo = \"RS512\"\n}\n\nThe provider-id is some identifier that is used in the URL to\ndistinguish between possibly multiple providers. The client-id and\nclient-secret define the two parameters required for a \"confidential\nclient\". The different URLs are best explained at the keycloak\ndocs.\nThey are available for all OPs in some way. The user-url is not\nrequired, if the access token is already containing the necessary\ndata. If not, then docspell performs another request to the\nuser-url, which must be the user-info endpoint, to obtain the\nrequired user data.\nThe logout-url is optional. If specified the browser will be\nredirected to this url when a user logsout from Docspell. It should\nthen logout the user from the authentication provider as well. If not\ngiven, the user is logged out from Docspell, but may still hold a SSO\nsession. In this case a warning is rendered on the login screen.\nNote that this currently only applies if oidc-auto-redirect=true.\nIf the data is taken from the token directly and not via a request to\nthe user-info endpoint, then the token must be validated using the\ngiven sign-key and sig-algo. These two values are then required to\nspecify! However, if the user-info endpoint should be used, then leave\nthe sign-key empty and specify the correct url in user-url. When\nspecifying the sign-key use a prefix of b64: if it is Base64\nencoded or hex: if it is hex encoded. Otherwise the unicode bytes\nare used, which is most probably not wanted for this setting.\nOnce the user is authenticated, docspell tries to setup an account and\ndoes some checks. For this it must get to the username and collective\nname somehow. How it does this, can be specified by the user-key and\ncollective-key settings:\n# The collective of the user is given in the access token as\n# property `docspell_collective`.\ncollective-key = \"lookup:docspell_collective\",\n# The username to use for the docspell account\nuser-key = \"preferred_username\"\n\nThe user-key is some string that is used to search the JSON response\nfrom the OP for an object with that key. The search happens\nrecursively, so the field can be in a nested object. The found value\nis used as the user name. Keycloak transmits the preferred_username\nwhen asking for the profile scope. This can be used as the user\nname.\nThe collective name can be obtained by different ways. For example,\nyou can instruct your OP (like keycloak) to provide a collective name\nin the token and/or user-info responses. If you do this, then use the\nlookup: prefix as in the example above. This instructs docspell to\nsearch for a value the same way as the user-key. You can also set a\nfixed collective, using fixed: prefix; in this case all users are in\nthe same collective! A third option is to prefix it with account: -\nthen the value that is looked up is interpreted as the full account\nname, like collective/user and the user-key setting is ignored. If\nyou want to put each user in its own collective, you can just use the\nsame value as in user-key, only prefixed with lookup:. In the\nexample it would be lookup:preferred_username.\nIf you find that these methods do not suffice for your case, please\nopen an issue.\nAuto-redirect to the OIDC provider🔗\nIf there is only one single configured openid provider and this\nsetting:\noidc-auto-redirect = true\n\nThen the webui will redirect immediately to the login page of the oidc\nprovider, skipping the login page for Docspell.\nFor logging out, you can specify a logout-url for the provider which\nis used to redirect the browser after logging out from Docspell.\nMixing OIDC and local accounts🔗\nLocal accounts and those created from an openid provider can live next\nto each other. There is only a caveat for accounts with same login\nname that may occur from local and openid providers. By default,\ndocspell treats OIDC and local accounts always as different when\nlogging in.\nThat means when a local user exists and the same account is trying to\nlogin via an openid provider, docspell fails the authentication\nattempt by default. It could be that these accounts belong to\ndifferent persons in reality.\nThe other way around is the same: signing up an account that exists\ndue to an OIDC login doesn't work, because the collective already\nexists. And obviously, logging in without a password doesn't work\neither :). Even if a password would exists for an account created by\nan OIDC flow, logging in with it doesn't work. It would allow to\nbypass the openid provider (which may not be desired)\nThis behavior can be changed by setting:\non-account-source-conflict = convert\n\nin the config file (or environment variable). With this setting,\naccounts with same name are treated identical, independet where they\ncame from. So you can login either locally or via the configured\nopenid provider. Note that this also allows users to set a local\npassword by themselves (which may not adhere to the password rules you\ncan potentially define at an openid provider).\n","id":"https://docspell.org/docs/configure/authentication/","title":"Authentication"},"https://docspell.org/docs/configure/baseurl/":{"body":"Baseurl🔗\nThe base url is an important setting that defines the http URL where\nthe corresponding component can be reached. It applies to both\ncomponents. For a joex component, the url must be resolvable from a\nREST server component. The REST server also uses this url to create\nabsolute urls and to configure the authenication cookie.\nBy default it is build using the information from the bind setting,\nwhich is http://localhost:7880.\nIf the default is not changed, docspell will use the request to\ndetermine the base-url. It first inspects the X-Forwarded-For header\nthat is often used with reverse proxies. If that is not present, the\nHost header of the request is used. However, if the base-url\nsetting is changed, then only this setting is used.\ndocspell.server.base-url = ...\ndocspell.joex.base-url = ...\n\nIf you are unsure, leave it at its default.\nExamples🔗\ndocspell.server.base-url = \"https://docspell.example.com\"\ndocspell.joex.base-url = \"http://192.168.101.10\"\n\n","id":"https://docspell.org/docs/configure/baseurl/","title":"Base URL"},"https://docspell.org/docs/configure/bind/":{"body":"Bind🔗\nThe host and port the http server binds to. This applies to both\ncomponents. The joex component also exposes a small REST api to\ninspect its state and notify the scheduler.\ndocspell.server.bind {\n address = localhost\n port = 7880\n}\ndocspell.joex.bind {\n address = localhost\n port = 7878\n}\n\nBy default, it binds to localhost and some predefined port. This\nmust be changed, if components are on different machines.\n","id":"https://docspell.org/docs/configure/bind/","title":"Bind"},"https://docspell.org/docs/configure/database/":{"body":"Database🔗\nThe database holds by default all the data and must be configured\nexactly the same on all nodes.\nThe following are supported DBs:\n\nPostgreSQL (recommended)\nMariaDB\nH2\n\nThis has to be specified for the rest server and joex. By default, a\nH2 database in the current /tmp directory is configured.\nOptions🔗\nThe config looks like this (both components):\ndocspell.joex.jdbc {\n url = ...\n user = ...\n password = ...\n}\n\ndocspell.server.backend.jdbc {\n url = ...\n user = ...\n password = ...\n}\n\nThe url is the connection to the database. It must start with\njdbc, followed by name of the database. The rest is specific to the\ndatabase used: it is either a path to a file for H2 or a host/database\nurl for MariaDB and PostgreSQL.\nWhen using H2, the user and password can be chosen freely on first\nstart, but must stay the same on subsequent starts. Usually, the user\nis sa and the password is left empty. Additionally, the url must\ninclude these options:\n;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\n\nExamples🔗\nPostgreSQL:\nurl = \"jdbc:postgresql://localhost:5432/docspelldb\"\n\nMariaDB:\nurl = \"jdbc:mariadb://localhost:3306/docspelldb\"\n\nH2\nurl = \"jdbc:h2:///path/to/a/file.db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\n\n","id":"https://docspell.org/docs/configure/database/","title":"Database"},"https://docspell.org/docs/configure/defaults/":{"body":"Default Configuration🔗\nBelow is the default config file for the restserver and joex. If you\ncreate a config file, you only need to include settings that differ\nfrom the default config.\nRest Server🔗\ndocspell.server {\n\n # This is shown in the top right corner of the web application\n app-name = \"Docspell\"\n\n # This is the id of this node. If you run more than one server, you\n # have to make sure to provide unique ids per node.\n app-id = \"rest1\"\n\n # This is the base URL this application is deployed to. This is used\n # to create absolute URLs and to configure the cookie.\n #\n # If default is not changed, the HOST line of the login request is\n # used instead or the value of the `X-Forwarded-For` header. If set\n # to some other value, the request is not inspected.\n base-url = \"http://localhost:7880\"\n\n # This url is the base url for reaching this server internally.\n # While you might set `base-url` to some external address (like\n # mydocs.myserver.com), the `internal-url` must be set such that\n # other nodes can reach this server.\n internal-url = \"http://localhost:7880\"\n\n # Configures logging\n logging {\n # The format for the log messages. Can be one of:\n # Json, Logfmt, Fancy or Plain\n format = \"Fancy\"\n\n # The minimum level to log. From lowest to highest:\n # Trace, Debug, Info, Warn, Error\n minimum-level = \"Warn\"\n\n # Override the log level of specific loggers\n levels = {\n \"docspell\" = \"Info\"\n \"org.flywaydb\" = \"Info\"\n \"binny\" = \"Info\"\n \"org.http4s\" = \"Info\"\n }\n }\n\n # Where the server binds to.\n bind {\n address = \"localhost\"\n port = 7880\n }\n\n # Options for tuning the http server\n server-options {\n enable-http-2 = false\n\n # Maximum allowed connections\n max-connections = 1024\n\n # Timeout for waiting for the first output of the response\n response-timeout = 45s\n }\n\n # This is a hard limit to restrict the size of a batch that is\n # returned when searching for items. The user can set this limit\n # within the client config, but it is restricted by the server to\n # the number defined here. An admin might choose a lower number\n # depending on the available resources.\n max-item-page-size = 200\n\n # The number of characters to return for each item notes when\n # searching. Item notes may be very long, when returning them with\n # all the results from a search, they add quite some data to return.\n # In order to keep this low, a limit can be defined here.\n max-note-length = 180\n\n # This defines whether the classification form in the collective\n # settings is displayed or not. If all joex instances have document\n # classification disabled, it makes sense to hide its settings from\n # users.\n show-classification-settings = true\n\n # Authentication.\n auth {\n\n # The secret for this server that is used to sign the authenicator\n # tokens. If multiple servers are running, all must share the same\n # secret. You can use base64 or hex strings (prefix with b64: and\n # hex:, respectively). If empty, a random secret is generated.\n # Example: b64:YRx77QujCGkHSvll0TVEmtTaw3Z5eXr+nWMsEJowgKg=\n server-secret = \"\"\n\n # How long an authentication token is valid. The web application\n # will get a new one periodically.\n session-valid = \"5 minutes\"\n\n remember-me {\n enabled = true\n # How long the remember me cookie/token is valid.\n valid = \"30 days\"\n }\n\n # One of: fail, convert\n #\n # Accounts can be local or defined at a remote provider and\n # integrated via OIDC. If the same account is defined in both\n # sources, docspell by default fails if a user mixes logins (e.g.\n # when registering a user locally and then logging in with the\n # same user via OIDC). When set to `convert` docspell treats it as\n # being the same and simply updates the account to reflect the new\n # account source.\n on-account-source-conflict = \"fail\"\n }\n\n # Settings for \"download as zip\"\n download-all {\n # How many files to allow in a zip.\n max-files = 500\n\n # The maximum (uncompressed) size of the zip file contents.\n max-size = 1400M\n }\n\n # Configures OpenID Connect (OIDC) or OAuth2 authentication. Only\n # the \"Authorization Code Flow\" is supported.\n #\n # Multiple authentication providers can be defined. Each is\n # configured in the array below. The `provider` block gives all\n # details necessary to authenticate against an external OIDC or\n # OAuth provider. This requires at least two URLs for OIDC and three\n # for OAuth2. When using OIDC, the `user-url` is only required if\n # the account data is to be retrieved from the user-info endpoint\n # and not from the JWT token. For the request to the `user-url`, the\n # access token is then used to authenticate at the provider. Thus,\n # it doesn't need to be validated here and therefore no `sign-key`\n # setting is needed. However, if you want to extract the account\n # information from the access token, it must be validated here and\n # therefore the correct signature key and algorithm must be\n # provided. If the `sign-key` is left empty, the `user-url` is used\n # and must be specified. If the `sign-key` is _not_ empty, the\n # response from the authentication provider is validated using this\n # key.\n #\n # If a `logout-url` is provided, it will be used to finally redirect\n # the browser to this url that should logout the user from Docspell\n # at the provider.\n #\n # After successful authentication, docspell needs to create the\n # account. For this a username and collective name is required. The\n # account name is defined by the `user-key` and `collective-key`\n # setting. The `user-key` is used to search the JSON structure, that\n # is obtained from the JWT token or the user-info endpoint, for the\n # login name to use. It traverses the JSON structure recursively,\n # until it finds an object with that key. The first value is used.\n #\n # The `collective-key` can be used in multiple ways and both can\n # work together to retrieve the full account id:\n #\n # - If it starts with `fixed:`, like \"fixed:collective\", the name\n # after the `fixed:` prefix is used as collective as is. So all\n # users are in the same collective.\n #\n # - If it starts with `lookup:`, like \"lookup:collective_name\", the\n # value after the prefix is used to search the JSON response for\n # an object with this key, just like it works with the `user-key`.\n #\n # - If it starts with `account:`, like \"account:demo\", it works the\n # same as `lookup:` only that the value is interpreted as the full\n # account name of form `collective/login`. The `user-key` value is\n # ignored in this case.\n #\n # If these values cannot be obtained from the response, docspell\n # fails the authentication. It is then assumed that the successfully\n # authenticated user at the OP has not enough permissions to access\n # docspell.\n #\n # Below are examples for OpenID Connect (keycloak) and OAuth2\n # (github).\n openid =\n [ { enabled = false,\n\n # The name to render on the login link/button.\n display = \"Keycloak\"\n\n # This illustrates to use a custom keycloak setup as the\n # authentication provider. For details, please refer to the\n # keycloak documentation. The settings here assume a certain\n # configuration at keycloak.\n #\n # Keycloak can be configured to return the collective name for\n # each user in the access token. It may also be configured to\n # return it in the user info response. If it is already in the\n # access token, an additional request can be omitted. Set the\n # `sign-key` to an empty string then. Otherwise provide the\n # algo and key from your realm settings. In this example, the\n # realm is called \"home\".\n provider = {\n provider-id = \"keycloak\",\n client-id = \"docspell\",\n client-secret = \"example-secret-439e-bf06-911e4cdd56a6\",\n scope = \"profile\", # scope is required for OIDC\n authorize-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/auth\",\n token-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/token\",\n #User URL is not used when signature key is set.\n #user-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/userinfo\",\n logout-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/logout\"\n sign-key = \"b64:anVzdC1hLXRlc3Q=\",\n sig-algo = \"RS512\"\n },\n # The collective of the user is given in the access token as\n # property `docspell_collective`.\n collective-key = \"lookup:docspell_collective\",\n # The username to use for the docspell account\n user-key = \"preferred_username\"\n },\n { enabled = false,\n\n # The name to render on the login link/button.\n display = \"Github\"\n\n # Provider settings for using github as an authentication\n # provider. Note that this is only an example to illustrate\n # how it works. Usually you wouldn't want to let every user on\n # github in ;-).\n #\n # Github doesn't have full OpenIdConnect, but supports the\n # OAuth2 code flow (which is very similar). It mainly means,\n # that there is no standardized token to validate and get\n # information from. So the user-url must be used in this case.\n provider = {\n provider-id = \"github\",\n client-id = \"<your github client id>\",\n client-secret = \"<your github client secret>\",\n scope = \"\", # scope is not needed for github\n authorize-url = \"https://github.com/login/oauth/authorize\",\n token-url = \"https://github.com/login/oauth/access_token\",\n user-url = \"https://api.github.com/user\",\n sign-key = \"\" # this must be set empty\n sig-algo = \"RS256\" #unused but must be set to something\n },\n\n # If the authentication provider doesn't provide the\n # collective name, simply use a fixed one. This means all\n # users from this provider are in the same collective!\n collective-key = \"fixed:demo\",\n\n # Github provides the login name via the `login` property as\n # response from the user-url. This value is used to construct\n # the account in docspell.\n user-key = \"login\"\n }\n ]\n\n # When exactly one OIDC/OAuth provider is configured, then the weapp\n # automatically redirects to its authentication page skipping the\n # docspell login page.\n oidc-auto-redirect = true\n\n # This endpoint allows to upload files to any collective. The\n # intention is that local software integrates with docspell more\n # easily. Therefore the endpoint is not protected by the usual\n # means.\n #\n # For security reasons, this endpoint is disabled by default. If\n # enabled, you can choose from some ways to protect it. It may be a\n # good idea to further protect this endpoint using a firewall, such\n # that outside traffic is not routed.\n #\n # NOTE: If all protection methods are disabled, the endpoint is not\n # protected at all!\n integration-endpoint {\n enabled = false\n\n # The priority to use when submitting files through this endpoint.\n priority = \"low\"\n\n # The name used for the item \"source\" property when uploaded\n # through this endpoint.\n source-name = \"integration\"\n\n # IPv4 addresses to allow access. An empty list, if enabled,\n # prohibits all requests. IP addresses may be specified as simple\n # globs: a part marked as `*' matches any octet, like in\n # `192.168.*.*`. The `127.0.0.1' (the default) matches the\n # loopback address.\n allowed-ips {\n enabled = false\n ips = [ \"127.0.0.1\" ]\n }\n\n # Requests are expected to use http basic auth when uploading\n # files.\n http-basic {\n enabled = false\n realm = \"Docspell Integration\"\n user = \"docspell-int\"\n password = \"docspell-int\"\n }\n\n # Requests are expected to supply some specific header when\n # uploading files.\n http-header {\n enabled = false\n header-name = \"Docspell-Integration\"\n header-value = \"some-secret\"\n }\n }\n\n # This is a special endpoint that allows some basic administration.\n #\n # It is intended to be used by admins only, that is users who\n # installed the app and have access to the system. Normal users\n # should not have access and therefore a secret must be provided in\n # order to access it.\n #\n # This is used for some endpoints, for example:\n # - re-create complete fulltext index:\n # curl -XPOST -H'Docspell-Admin-Secret: xyz' http://localhost:7880/api/v1/admin/fts/reIndexAll\n admin-endpoint {\n # The secret. If empty, the endpoint is disabled.\n secret = \"\"\n }\n\n # Configuration of the full-text search engine. (the same must be used for joex)\n full-text-search {\n # The full-text search feature can be disabled. It requires an\n # additional index server which needs additional memory and disk\n # space. It can be enabled later any time.\n #\n # Currently the SOLR search platform and PostgreSQL is supported.\n enabled = false\n\n # Which backend to use, either solr or postgresql\n backend = \"solr\"\n\n # Configuration for the SOLR backend.\n solr = {\n # The URL to solr\n url = \"http://localhost:8983/solr/docspell\"\n # Used to tell solr when to commit the data\n commit-within = 1000\n # If true, logs request and response bodies\n log-verbose = false\n # The defType parameter to lucene that defines the parser to\n # use. You might want to try \"edismax\" or look here:\n # https://solr.apache.org/guide/8_4/query-syntax-and-parsing.html#query-syntax-and-parsing\n def-type = \"lucene\"\n # The default combiner for tokens. One of {AND, OR}.\n q-op = \"OR\"\n }\n\n # Configuration for PostgreSQL backend\n postgresql = {\n # Whether to use the default database, only works if it is\n # postgresql\n use-default-connection = false\n\n # The database connection.\n jdbc {\n url = \"jdbc:postgresql://server:5432/db\"\n user = \"pguser\"\n password = \"\"\n }\n\n # A mapping from a language to a postgres text search config. By\n # default a language is mapped to a predefined config.\n # PostgreSQL has predefined configs for some languages. This\n # setting allows to create a custom text search config and\n # define it here for some or all languages.\n #\n # Example:\n # { german = \"my-german\" }\n #\n # See https://www.postgresql.org/docs/14/textsearch-tables.html ff.\n pg-config = {\n }\n\n # Define which query parser to use.\n #\n # https://www.postgresql.org/docs/14/textsearch-controls.html#TEXTSEARCH-PARSING-QUERIES\n pg-query-parser = \"websearch_to_tsquery\"\n\n # Allows to define a normalization for the ranking.\n #\n # https://www.postgresql.org/docs/14/textsearch-controls.html#TEXTSEARCH-RANKING\n pg-rank-normalization = [ 4 ]\n }\n }\n\n # Configuration for the backend.\n backend {\n\n # Enable or disable debugging for e-mail related functionality. This\n # applies to both sending and receiving mails. For security reasons\n # logging is not very extensive on authentication failures. Setting\n # this to true, results in a lot of data printed to stdout.\n mail-debug = false\n\n # The database connection.\n jdbc {\n # The JDBC url to the database. By default a H2 file-based\n # database is configured. You can provide a postgresql or\n # mariadb connection here. When using H2 use the PostgreSQL\n # compatibility mode and AUTO_SERVER feature.\n url = \"jdbc:h2://\"${java.io.tmpdir}\"/docspell-demo.db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\n\n # The database user.\n user = \"sa\"\n\n # The database password.\n password = \"\"\n }\n\n # Additional settings related to schema migration.\n database-schema = {\n # Whether to run main database migrations.\n run-main-migrations = true\n\n # Whether to run the fixup migrations.\n run-fixup-migrations = true\n\n # Use with care. This repairs all migrations in the database by\n # updating their checksums and removing failed migrations. Good\n # for testing, not recommended for normal operation.\n repair-schema = false\n }\n\n # Configuration for registering new users.\n signup {\n\n # The mode defines if new users can signup or not. It can have\n # three values:\n #\n # - open: every new user can sign up\n # - invite: new users can sign up only if they provide a correct\n # invitation key. Invitation keys can be generated by the\n # server.\n # - closed: signing up is disabled.\n mode = \"open\"\n\n # If mode == 'invite', a password must be provided to generate\n # invitation keys. It must not be empty.\n new-invite-password = \"\"\n\n # If mode == 'invite', this is the period an invitation token is\n # considered valid.\n invite-time = \"3 days\"\n }\n\n files {\n # Defines the chunk size (in bytes) used to store the files.\n # This will affect the memory footprint when uploading and\n # downloading files. At most this amount is loaded into RAM for\n # down- and uploading.\n #\n # It also defines the chunk size used for the blobs inside the\n # database.\n chunk-size = 524288\n\n # The file content types that are considered valid. Docspell\n # will only pass these files to processing. The processing code\n # itself has also checks for which files are supported and which\n # not. This affects the uploading part and can be used to\n # restrict file types that should be handed over to processing.\n # By default all files are allowed.\n valid-mime-types = [ ]\n\n # The id of an enabled store from the `stores` array that should\n # be used.\n #\n # IMPORTANT NOTE: All nodes must have the exact same file store\n # configuration!\n default-store = \"database\"\n\n # A list of possible file stores. Each entry must have a unique\n # id. The `type` is one of: default-database, filesystem, s3.\n #\n # The enabled property serves currently to define target stores\n # for te \"copy files\" task. All stores with enabled=false are\n # removed from the list. The `default-store` must be enabled.\n stores = {\n database =\n { enabled = true\n type = \"default-database\"\n }\n\n filesystem =\n { enabled = false\n type = \"file-system\"\n directory = \"/some/directory\"\n }\n\n minio =\n { enabled = false\n type = \"s3\"\n endpoint = \"http://localhost:9000\"\n access-key = \"username\"\n secret-key = \"password\"\n bucket = \"docspell\"\n region = \"\"\n }\n }\n }\n\n addons = {\n enabled = false\n\n # Whether installing addons requiring network should be allowed\n # or not.\n allow-impure = true\n\n # Define patterns of urls that are allowed to install addons\n # from.\n #\n # A pattern is compared against an URL by comparing three parts\n # of an URL via globs: scheme, host and path.\n #\n # You can use '*' (0 or more) and '?' (one) as wildcards in each\n # part. For example:\n #\n # https://*.mydomain.com/projects/*\n # *s://gitea.mydomain/*\n #\n # A hostname is separated by dots and the path by a slash. A '*'\n # in a pattern means to match one or more characters. The path\n # pattern is always matching the given prefix. So /a/b/* matches\n # /a/b/c and /a/b/c/d and all other sub-paths.\n #\n # Multiple patterns can be defined va a comma separated string\n # or as an array. An empty string matches no URL, while the\n # special pattern '*' all by itself means to match every URL.\n allowed-urls = \"*\"\n\n # Same as `allowed-urls` but a match here means do deny addons\n # from this url.\n denied-urls = \"\"\n }\n }\n}\n\nJoex🔗\ndocspell.joex {\n\n # This is the id of this node. If you run more than one server, you\n # have to make sure to provide unique ids per node.\n app-id = \"joex1\"\n\n\n # This is the base URL this application is deployed to. This is used\n # to register this joex instance such that docspell rest servers can\n # reach them\n base-url = \"http://localhost:7878\"\n\n # Where the REST server binds to.\n #\n # JOEX provides a very simple REST interface to inspect its state.\n bind {\n address = \"localhost\"\n port = 7878\n }\n\n # Configures logging\n logging {\n # The format for the log messages. Can be one of:\n # Json, Logfmt, Fancy or Plain\n format = \"Fancy\"\n\n # The minimum level to log. From lowest to highest:\n # Trace, Debug, Info, Warn, Error\n minimum-level = \"Warn\"\n\n # Override the log level of specific loggers\n levels = {\n \"docspell\" = \"Info\"\n \"org.flywaydb\" = \"Info\"\n \"binny\" = \"Info\"\n \"org.http4s\" = \"Info\"\n }\n }\n\n # The database connection.\n #\n # It must be the same connection as the rest server is using.\n jdbc {\n\n # The JDBC url to the database. By default a H2 file-based\n # database is configured. You can provide a postgresql or mariadb\n # connection here. When using H2 use the PostgreSQL compatibility\n # mode and AUTO_SERVER feature.\n url = \"jdbc:h2://\"${java.io.tmpdir}\"/docspell-demo.db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\n\n # The database user.\n user = \"sa\"\n\n # The database password.\n password = \"\"\n }\n\n # Additional settings related to schema migration.\n database-schema = {\n # Whether to run main database migrations.\n run-main-migrations = true\n\n # Whether to run the fixup migrations.\n run-fixup-migrations = true\n\n # Use with care. This repairs all migrations in the database by\n # updating their checksums and removing failed migrations. Good\n # for testing, not recommended for normal operation.\n repair-schema = false\n }\n\n # Enable or disable debugging for e-mail related functionality. This\n # applies to both sending and receiving mails. For security reasons\n # logging is not very extensive on authentication failures. Setting\n # this to true, results in a lot of data printed to stdout.\n mail-debug = false\n\n send-mail {\n # This is used as the List-Id e-mail header when mails are sent\n # from docspell to its users (example: for notification mails). It\n # is not used when sending to external recipients. If it is empty,\n # no such header is added. Using this header is often useful when\n # filtering mails.\n #\n # It should be a string in angle brackets. See\n # https://tools.ietf.org/html/rfc2919 for a formal specification\n # of this header.\n list-id = \"\"\n }\n\n # Configuration for the job scheduler.\n scheduler {\n\n # Each scheduler needs a unique name. This defaults to the node\n # name, which must be unique, too.\n name = ${docspell.joex.app-id}\n\n # Number of processing allowed in parallel.\n pool-size = 1\n\n # A counting scheme determines the ratio of how high- and low-prio\n # jobs are run. For example: 4,1 means run 4 high prio jobs, then\n # 1 low prio and then start over.\n counting-scheme = \"4,1\"\n\n # How often a failed job should be retried until it enters failed\n # state. If a job fails, it becomes \"stuck\" and will be retried\n # after a delay.\n retries = 2\n\n # The delay until the next try is performed for a failed job. This\n # delay is increased exponentially with the number of retries.\n retry-delay = \"1 minute\"\n\n # The queue size of log statements from a job.\n log-buffer-size = 500\n\n # If no job is left in the queue, the scheduler will wait until a\n # notify is requested (using the REST interface). To also retry\n # stuck jobs, it will notify itself periodically.\n wakeup-period = \"30 minutes\"\n }\n\n periodic-scheduler {\n\n # Each scheduler needs a unique name. This defaults to the node\n # name, which must be unique, too.\n name = ${docspell.joex.app-id}\n\n # A fallback to start looking for due periodic tasks regularily.\n # Usually joex instances should be notified via REST calls if\n # external processes change tasks. But these requests may get\n # lost.\n wakeup-period = \"10 minutes\"\n }\n\n # Configuration for the user-tasks.\n user-tasks {\n # Allows to import e-mails by scanning a mailbox.\n scan-mailbox {\n # A limit of how many folders to scan through. If a user\n # configures more than this, only upto this limit folders are\n # scanned and a warning is logged.\n max-folders = 50\n\n # How many mails (headers only) to retrieve in one chunk.\n #\n # If this is greater than `max-mails' it is set automatically to\n # the value of `max-mails'.\n mail-chunk-size = 50\n\n # A limit on how many mails to process in one job run. This is\n # meant to avoid too heavy resource allocation to one\n # user/collective.\n #\n # If more than this number of mails is encountered, a warning is\n # logged.\n max-mails = 500\n }\n }\n\n\n # Docspell uses periodic house keeping tasks, like cleaning expired\n # invites, that can be configured here.\n house-keeping {\n\n # When the house keeping tasks execute. Default is to run every\n # week.\n schedule = \"Sun *-*-* 00:00:00 UTC\"\n\n # This task removes invitation keys that have been created but not\n # used. The timespan here must be greater than the `invite-time'\n # setting in the rest server config file.\n cleanup-invites = {\n\n # Whether this task is enabled.\n enabled = true\n\n # The minimum age of invites to be deleted.\n older-than = \"30 days\"\n }\n\n # This task removes expired remember-me tokens. The timespan\n # should be greater than the `valid` time in the restserver\n # config.\n cleanup-remember-me = {\n # Whether the job is enabled.\n enabled = true\n\n # The minimum age of tokens to be deleted.\n older-than = \"30 days\"\n }\n\n # Jobs store their log output in the database. Normally this data\n # is only interesting for some period of time. The processing logs\n # of old files can be removed eventually.\n cleanup-jobs = {\n\n # Whether this task is enabled.\n enabled = true\n\n # The minimum age of jobs to delete. It is matched against the\n # `finished' timestamp.\n older-than = \"30 days\"\n\n # This defines how many jobs are deleted in one transaction.\n # Since the data to delete may get large, it can be configured\n # whether more or less memory should be used.\n delete-batch = \"100\"\n }\n\n # Zip files created for downloading multiple files are cached and\n # can be cleared periodically.\n cleanup-downloads = {\n\n # Whether to enable clearing old download archives.\n enabled = true\n\n # The minimum age of a download file to be deleted.\n older-than = \"14 days\"\n }\n\n # Removes node entries that are not reachable anymore.\n check-nodes {\n # Whether this task is enabled\n enabled = true\n # How often the node must be unreachable, before it is removed.\n min-not-found = 2\n }\n\n # Checks all files against their checksum\n integrity-check {\n enabled = true\n }\n }\n\n # A periodic task to check for new releases of docspell. It can\n # inform about a new release via e-mail. You need to specify an\n # account that has SMTP settings to use for sending.\n update-check {\n # Whether to enable this task\n enabled = false\n\n # Sends the mail without checking the latest release. Can be used\n # if you want to see if mail sending works, but don't want to wait\n # until a new release is published.\n test-run = false\n\n # When the update check should execute. Default is to run every\n # week. You can specify a time zone identifier, like\n # 'Europe/Berlin' at the end.\n schedule = \"Sun *-*-* 00:00:00 UTC\"\n\n # An account id in form of `collective/user` (or just `user` if\n # collective and user name are the same). This user account must\n # have at least one valid SMTP settings which are used to send the\n # mail.\n sender-account = \"\"\n\n # The SMTP connection id that should be used for sending the mail.\n smtp-id = \"\"\n\n # A list of recipient e-mail addresses.\n # Example: `[ \"john.doe@gmail.com\" ]`\n recipients = []\n\n # The subject of the mail. It supports the same variables as the\n # body.\n subject = \"Docspell {{ latestVersion }} is available\"\n\n # The body of the mail. Subject and body can contain these\n # variables which are replaced:\n #\n # - `latestVersion` the latest available version of Docspell\n # - `currentVersion` the currently running (old) version of Docspell\n # - `releasedAt` a date when the release was published\n #\n # The body is processed as markdown after the variables have been\n # replaced.\n body = \"\"\"\nHello,\n\nYou are currently running Docspell {{ currentVersion }}. Version *{{ latestVersion }}*\nis now available, which was released on {{ releasedAt }}. Check the release page at:\n\n<https://github.com/eikek/docspell/releases/latest>\n\nHave a nice day!\n\nDocpell Update Check\n\"\"\"\n }\n\n # Configuration of text extraction\n extraction {\n # For PDF files it is first tried to read the text parts of the\n # PDF. But PDFs can be complex documents and they may contain text\n # and images. If the returned text is shorter than the value\n # below, OCR is run afterwards. Then both extracted texts are\n # compared and the longer will be used.\n #\n # If you set this to 0 (or a negative value), then the text parts\n # of a PDF are ignored and OCR is always run and its result used.\n pdf {\n min-text-len = 500\n }\n\n preview {\n # When rendering a pdf page, use this dpi. This results in\n # scaling the image. A standard A4 page rendered at 96dpi\n # results in roughly 790x1100px image. Using 32 results in\n # roughly 200x300px image.\n #\n # Note, when this is changed, you might want to re-generate\n # preview images. Check the api for this, there is an endpoint\n # to regenerate all for a collective.\n dpi = 32\n }\n\n # Extracting text using OCR works for image and pdf files. It will\n # first run ghostscript to create a gray image from a pdf. Then\n # unpaper is run to optimize the image for the upcoming ocr, which\n # will be done by tesseract. All these programs must be available\n # in your PATH or the absolute path can be specified below.\n ocr {\n\n # Images greater than this size are skipped. Note that every\n # image is loaded completely into memory for doing OCR. This is\n # the pixel count, `height * width` of the image.\n max-image-size = 14000000\n\n # Defines what pages to process. If a PDF with 600 pages is\n # submitted, it is probably not necessary to scan through all of\n # them. This would take a long time and occupy resources for no\n # value. The first few pages should suffice. The default is first\n # 10 pages.\n #\n # If you want all pages being processed, set this number to -1.\n #\n # Note: if you change the ghostscript command below, be aware that\n # this setting (if not -1) will add another parameter to the\n # beginning of the command.\n page-range {\n begin = 10\n }\n\n # The ghostscript command.\n ghostscript {\n command {\n program = \"gs\"\n args = [ \"-dNOPAUSE\"\n , \"-dBATCH\"\n , \"-dSAFER\"\n , \"-sDEVICE=tiffscaled8\"\n , \"-sOutputFile={{outfile}}\"\n , \"{{infile}}\"\n ]\n timeout = \"5 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-extraction\"\n }\n\n # The unpaper command.\n unpaper {\n command {\n program = \"unpaper\"\n args = [ \"{{infile}}\", \"{{outfile}}\" ]\n timeout = \"5 minutes\"\n }\n }\n\n # The tesseract command.\n tesseract {\n command {\n program = \"tesseract\"\n args = [\"{{file}}\"\n , \"stdout\"\n , \"-l\"\n , \"{{lang}}\"\n ]\n timeout = \"5 minutes\"\n }\n }\n }\n }\n\n # Settings for text analysis\n text-analysis {\n # Maximum length of text to be analysed.\n #\n # All text to analyse must fit into RAM. A large document may take\n # too much heap. Also, most important information is at the\n # beginning of a document, so in most cases the first two pages\n # should suffice. Default is 5000, which are about 2 pages (just a\n # rough guess, of course). For my data, more than 80% of the\n # documents are less than 5000 characters.\n #\n # This values applies to nlp and the classifier. If this value is\n # <= 0, the limit is disabled.\n max-length = 5000\n\n # A working directory for the analyser to store temporary/working\n # files.\n working-dir = ${java.io.tmpdir}\"/docspell-analysis\"\n\n nlp {\n # The mode for configuring NLP models:\n #\n # 1. full – builds the complete pipeline\n # 2. basic - builds only the ner annotator\n # 3. regexonly - matches each entry in your address book via regexps\n # 4. disabled - doesn't use any stanford-nlp feature\n #\n # The full and basic variants rely on pre-build language models\n # that are available for only a few languages. Memory usage\n # varies among the languages. So joex should run with -Xmx1400M\n # at least when using mode=full.\n #\n # The basic variant does a quite good job for German and\n # English. It might be worse for French, always depending on the\n # type of text that is analysed. Joex should run with about 500M\n # heap, here again lanugage German uses the most.\n #\n # The regexonly variant doesn't depend on a language. It roughly\n # works by converting all entries in your addressbook into\n # regexps and matches each one against the text. This can get\n # memory intensive, too, when the addressbook grows large. This\n # is included in the full and basic by default, but can be used\n # independently by setting mode=regexner.\n #\n # When mode=disabled, then the whole nlp pipeline is disabled,\n # and you won't get any suggestions. Only what the classifier\n # returns (if enabled).\n mode = full\n\n # The StanfordCoreNLP library caches language models which\n # requires quite some amount of memory. Setting this interval to a\n # positive duration, the cache is cleared after this amount of\n # idle time. Set it to 0 to disable it if you have enough memory,\n # processing will be faster.\n #\n # This has only any effect, if mode != disabled.\n clear-interval = \"15 minutes\"\n\n # Restricts proposals for due dates. Only dates earlier than this\n # number of years in the future are considered.\n max-due-date-years = 10\n\n regex-ner {\n # Whether to enable custom NER annotation. This uses the\n # address book of a collective as input for NER tagging (to\n # automatically find correspondent and concerned entities). If\n # the address book is large, this can be quite memory\n # intensive and also makes text analysis much slower. But it\n # improves accuracy and can be used independent of the\n # lanugage. If this is set to 0, it is effectively disabled\n # and NER tagging uses only statistical models (that also work\n # quite well, but are restricted to the languages mentioned\n # above).\n #\n # Note, this is only relevant if nlp-config.mode is not\n # \"disabled\".\n max-entries = 1000\n\n # The NER annotation uses a file of patterns that is derived\n # from a collective's address book. This is is the time how\n # long this data will be kept until a check for a state change\n # is done.\n file-cache-time = \"1 minute\"\n }\n }\n\n # Settings for doing document classification.\n #\n # This works by learning from existing documents. This requires a\n # satstical model that is computed from all existing documents.\n # This process is run periodically as configured by the\n # collective. It may require more memory, depending on the amount\n # of data.\n #\n # It utilises this NLP library: https://nlp.stanford.edu/.\n classification {\n # Whether to enable classification globally. Each collective can\n # enable/disable auto-tagging. The classifier is also used for\n # finding correspondents and concerned entities, if enabled\n # here.\n enabled = true\n\n # If concerned with memory consumption, this restricts the\n # number of items to consider. More are better for training. A\n # negative value or zero means to train on all items.\n #\n # This limit and `text-analysis.max-length` define how much\n # memory is required. On weaker hardware, it is advised to play\n # with these values.\n item-count = 600\n\n # These settings are used to configure the classifier. If\n # multiple are given, they are all tried and the \"best\" is\n # chosen at the end. See\n # https://nlp.stanford.edu/nlp/javadoc/javanlp/edu/stanford/nlp/classify/ColumnDataClassifier.html\n # for more info about these settings. The settings here yielded\n # good results with *my* dataset.\n #\n # Enclose regexps in triple quotes.\n classifiers = [\n { \"useSplitWords\" = \"true\"\n \"splitWordsTokenizerRegexp\" = \"\"\"[\\p{L}][\\p{L}0-9]*|(?:\\$ ?)?[0-9]+(?:\\.[0-9]{2})?%?|\\s+|.\"\"\"\n \"splitWordsIgnoreRegexp\" = \"\"\"\\s+\"\"\"\n \"useSplitPrefixSuffixNGrams\" = \"true\"\n \"maxNGramLeng\" = \"4\"\n \"minNGramLeng\" = \"1\"\n \"splitWordShape\" = \"chris4\"\n \"intern\" = \"true\" # makes it slower but saves memory\n }\n ]\n }\n }\n\n # Configuration for converting files into PDFs.\n #\n # Most of it is delegated to external tools, which can be configured\n # below. They must be in the PATH environment or specify the full\n # path below via the `program` key.\n convert {\n\n # The chunk size used when storing files. This should be the same\n # as used with the rest server.\n chunk-size = ${docspell.joex.files.chunk-size}\n\n # A string used to change the filename of the converted pdf file.\n # If empty, the original file name is used for the pdf file ( the\n # extension is always replaced with `pdf`).\n converted-filename-part = \"converted\"\n\n # When reading images, this is the maximum size. Images that are\n # larger are not processed.\n max-image-size = ${docspell.joex.extraction.ocr.max-image-size}\n\n # Settings when processing markdown files (and other text files)\n # to HTML.\n #\n # In order to support text formats, text files are first converted\n # to HTML using a markdown processor. The resulting HTML is then\n # converted to a PDF file.\n markdown {\n\n # The CSS that is used to style the resulting HTML.\n internal-css = \"\"\"\n body { padding: 2em 5em; }\n \"\"\"\n }\n\n # Which HTML->PDF converter command to use. One of: wkhtmlpdf,\n # weasyprint.\n html-converter = \"wkhtmlpdf\"\n\n # To convert HTML files into PDF files, the external tool\n # wkhtmltopdf is used.\n wkhtmlpdf {\n command = {\n program = \"wkhtmltopdf\"\n args = [\n \"-s\",\n \"A4\",\n \"--encoding\",\n \"{{encoding}}\",\n \"--load-error-handling\", \"ignore\",\n \"--load-media-error-handling\", \"ignore\",\n \"-\",\n \"{{outfile}}\"\n ]\n timeout = \"2 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-wkhtmltopdf\"\n }\n\n # An alternative to wkhtmltopdf is weasyprint.\n weasyprint {\n command = {\n program = \"weasyprint\"\n args = [\n \"--optimize-size\", \"all\",\n \"--encoding\", \"{{encoding}}\",\n \"-\",\n \"{{outfile}}\"\n ]\n timeout = \"2 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-weasyprint\"\n }\n\n # To convert image files to PDF files, tesseract is used. This\n # also extracts the text in one go.\n tesseract = {\n command = {\n program = \"tesseract\"\n args = [\n \"{{infile}}\",\n \"out\",\n \"-l\",\n \"{{lang}}\",\n \"pdf\",\n \"txt\"\n ]\n timeout = \"5 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-convert\"\n }\n\n # To convert \"office\" files to PDF files, the external tool\n # unoconv is used. Unoconv uses libreoffice/openoffice for\n # converting. So it supports all formats that are possible to read\n # with libreoffice/openoffic.\n #\n # Note: to greatly improve performance, it is recommended to start\n # a libreoffice listener by running `unoconv -l` in a separate\n # process.\n unoconv = {\n command = {\n program = \"unoconv\"\n args = [\n \"-f\",\n \"pdf\",\n \"-o\",\n \"{{outfile}}\",\n \"{{infile}}\"\n ]\n timeout = \"2 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-convert\"\n }\n\n # The tool ocrmypdf can be used to convert pdf files to pdf files\n # in order to add extracted text as a separate layer. This makes\n # image-only pdfs searchable and you can select and copy/paste the\n # text. It also converts pdfs into pdf/a type pdfs, which are best\n # suited for archiving. So it makes sense to use this even for\n # text-only pdfs.\n #\n # It is recommended to install ocrympdf, but it also is optional.\n # If it is enabled but fails, the error is not fatal and the\n # processing will continue using the original pdf for extracting\n # text. You can also disable it to remove the errors from the\n # processing logs.\n #\n # The `--skip-text` option is necessary to not fail on \"text\" pdfs\n # (where ocr is not necessary). In this case, the pdf will be\n # converted to PDF/A.\n ocrmypdf = {\n enabled = true\n command = {\n program = \"ocrmypdf\"\n args = [\n \"-l\", \"{{lang}}\",\n \"--skip-text\",\n \"--deskew\",\n \"-j\", \"1\",\n \"{{infile}}\",\n \"{{outfile}}\"\n ]\n timeout = \"5 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-convert\"\n }\n\n # Allows to try to decrypt a PDF with encryption or protection. If\n # enabled, a PDFs encryption or protection will be removed during\n # conversion.\n #\n # For encrypted PDFs, this is necessary to be processed, because\n # docspell needs to read it. It also requires to specify a\n # password here. All passwords are tried when reading a PDF.\n #\n # This is enabled by default with an empty password list. This\n # removes protection from PDFs, which is better for processing.\n #\n # Passwords can be given here and each collective can maintain\n # their passwords as well. But if the `enabled` setting below is\n # `false`, then no attempt at decrypting is done.\n decrypt-pdf = {\n enabled = true\n passwords = []\n }\n }\n\n # The same section is also present in the rest-server config. It is\n # used when submitting files into the job queue for processing.\n #\n # Currently, these settings may affect memory usage of all nodes, so\n # it should be the same on all nodes.\n files {\n # Defines the chunk size (in bytes) used to store the files.\n # This will affect the memory footprint when uploading and\n # downloading files. At most this amount is loaded into RAM for\n # down- and uploading.\n #\n # It also defines the chunk size used for the blobs inside the\n # database.\n chunk-size = 524288\n\n # The file content types that are considered valid. Docspell\n # will only pass these files to processing. The processing code\n # itself has also checks for which files are supported and which\n # not. This affects the uploading part and can be used to\n # restrict file types that should be handed over to processing.\n # By default all files are allowed.\n valid-mime-types = [ ]\n\n # The id of an enabled store from the `stores` array that should\n # be used.\n #\n # IMPORTANT NOTE: All nodes must have the exact same file store\n # configuration!\n default-store = \"database\"\n\n # A list of possible file stores. Each entry must have a unique\n # id. The `type` is one of: default-database, filesystem, s3.\n #\n # The enabled property serves currently to define target stores\n # for te \"copy files\" task. All stores with enabled=false are\n # removed from the list. The `default-store` must be enabled.\n stores = {\n database =\n { enabled = true\n type = \"default-database\"\n }\n\n filesystem =\n { enabled = false\n type = \"file-system\"\n directory = \"/some/directory\"\n }\n\n minio =\n { enabled = false\n type = \"s3\"\n endpoint = \"http://localhost:9000\"\n access-key = \"username\"\n secret-key = \"password\"\n bucket = \"docspell\"\n region = \"\"\n }\n }\n }\n\n # Configuration of the full-text search engine. (the same must be used for restserver)\n full-text-search {\n # The full-text search feature can be disabled. It requires an\n # additional index server which needs additional memory and disk\n # space. It can be enabled later any time.\n #\n # Currently the SOLR search platform and PostgreSQL is supported.\n enabled = false\n\n # Which backend to use, either solr or postgresql\n backend = \"solr\"\n\n # Configuration for the SOLR backend.\n solr = {\n # The URL to solr\n url = \"http://localhost:8983/solr/docspell\"\n # Used to tell solr when to commit the data\n commit-within = 1000\n # If true, logs request and response bodies\n log-verbose = false\n # The defType parameter to lucene that defines the parser to\n # use. You might want to try \"edismax\" or look here:\n # https://solr.apache.org/guide/8_4/query-syntax-and-parsing.html#query-syntax-and-parsing\n def-type = \"lucene\"\n # The default combiner for tokens. One of {AND, OR}.\n q-op = \"OR\"\n }\n\n # Configuration for PostgreSQL backend\n postgresql = {\n # Whether to use the default database, only works if it is\n # postgresql\n use-default-connection = false\n\n # The database connection.\n jdbc {\n url = \"jdbc:postgresql://server:5432/db\"\n user = \"pguser\"\n password = \"\"\n }\n\n # A mapping from a language to a postgres text search config. By\n # default a language is mapped to a predefined config.\n # PostgreSQL has predefined configs for some languages. This\n # setting allows to create a custom text search config and\n # define it here for some or all languages.\n #\n # Example:\n # { german = \"my-german\" }\n #\n # See https://www.postgresql.org/docs/14/textsearch-tables.html ff.\n pg-config = {\n }\n\n # Define which query parser to use.\n #\n # https://www.postgresql.org/docs/14/textsearch-controls.html#TEXTSEARCH-PARSING-QUERIES\n pg-query-parser = \"websearch_to_tsquery\"\n\n # Allows to define a normalization for the ranking.\n #\n # https://www.postgresql.org/docs/14/textsearch-controls.html#TEXTSEARCH-RANKING\n pg-rank-normalization = [ 4 ]\n }\n\n # Settings for running the index migration tasks\n migration = {\n # Chunk size to use when indexing data from the database. This\n # many attachments are loaded into memory and pushed to the\n # full-text index.\n index-all-chunk = 10\n }\n }\n\n addons {\n # A directory to extract addons when running them. Everything in\n # here will be cleared after each run.\n working-dir = ${java.io.tmpdir}\"/docspell-addons\"\n\n # A directory for addons to store data between runs. This is not\n # cleared by Docspell and can get large depending on the addons\n # executed.\n #\n # This directory is used as base. In it subdirectories are created\n # per run configuration id.\n cache-dir = ${java.io.tmpdir}\"/docspell-addon-cache\"\n\n executor-config {\n # Define a (comma or whitespace separated) list of runners that\n # are responsible for executing an addon. This setting is\n # compared to what is supported by addons. Possible values are:\n #\n # - nix-flake: use nix-flake runner if the addon supports it\n # (this requires the nix package manager on the joex machine)\n # - docker: use docker\n # - trivial: use the trivial runner\n #\n # The first successful execution is used. This should list all\n # runners the computer supports.\n runner = \"nix-flake, docker, trivial\"\n\n # systemd-nspawn can be used to run the program in a container.\n # This is used by runners nix-flake and trivial.\n nspawn = {\n # If this is false, systemd-nspawn is not tried. When true, the\n # addon is executed inside a lightweight container via\n # systemd-nspawn.\n enabled = false\n\n # Path to sudo command. By default systemd-nspawn is executed\n # via sudo - the user running joex must be allowed to do so NON\n # INTERACTIVELY. If this is empty, then nspawn is tried to\n # execute without sudo.\n sudo-binary = \"sudo\"\n\n # Path to the systemd-nspawn command.\n nspawn-binary = \"systemd-nspawn\"\n\n # Workaround, if multiple same named containers are run too fast\n container-wait = \"100 millis\"\n }\n\n # When multiple addons are executed sequentially, stop after the\n # first failing result. If this is false, then subsequent addons\n # will be run for their side effects only.\n fail-fast = true\n\n # The timeout for running an addon.\n run-timeout = \"15 minutes\"\n\n # Configure the nix flake runner.\n nix-runner {\n # Path to the nix command.\n nix-binary = \"nix\"\n\n # The timeout for building the package (running nix build).\n build-timeout = \"15 minutes\"\n }\n\n # Configure the docker runner\n docker-runner {\n # Path to the docker command.\n docker-binary = \"docker\"\n\n # The timeout for building the package (running docker build).\n build-timeout = \"15 minutes\"\n }\n }\n }\n}\n\nEnvironment Variables🔗\nEnvironment variables can be used when there is no config file\nsupplied.\nThere is one caveat: The configuration files above reuse values by\nreferencing them. This applies for example to the app-id - it is\nused at other places, where the config file simply references it via\nits full path. For example for the scheduler name, the default value\nis ${docspell.joex.app-id}. This way the value of scheduler.name\nis always the same as app-id. But this doesn't work with env\nvariables! Here you'd need to update each such value.\nFor example, when creating multiple joex', they must have different\napp-ids and with this, these values need to be set as well:\nDOCSPELL_JOEX_APP__ID=joex2\nDOCSPELL_JOEX_PERIODIC__SCHEDULER_NAME=joex2\nDOCSPELL_JOEX_SCHEDULER_NAME=joex2\n\nThe listing below shows all possible variables and their default\nvalues.\n#### Server Configuration ####\n\n# The secret. If empty, the endpoint is disabled.\nDOCSPELL_SERVER_ADMIN__ENDPOINT_SECRET=\"\"\n\n# This is the id of this node. If you run more than one server, you\n# have to make sure to provide unique ids per node.\nDOCSPELL_SERVER_APP__ID=\"rest1\"\n\n# This is shown in the top right corner of the web application\nDOCSPELL_SERVER_APP__NAME=\"Docspell\"\n\n# One of: fail, convert\n# \n# Accounts can be local or defined at a remote provider and\n# integrated via OIDC. If the same account is defined in both\n# sources, docspell by default fails if a user mixes logins (e.g.\n# when registering a user locally and then logging in with the\n# same user via OIDC). When set to `convert` docspell treats it as\n# being the same and simply updates the account to reflect the new\n# account source.\nDOCSPELL_SERVER_AUTH_ON__ACCOUNT__SOURCE__CONFLICT=\"fail\"\nDOCSPELL_SERVER_AUTH_REMEMBER__ME_ENABLED=true\n\n# How long the remember me cookie/token is valid.\nDOCSPELL_SERVER_AUTH_REMEMBER__ME_VALID=\"30 days\"\n\n# The secret for this server that is used to sign the authenicator\n# tokens. If multiple servers are running, all must share the same\n# secret. You can use base64 or hex strings (prefix with b64: and\n# hex:, respectively). If empty, a random secret is generated.\n# Example: b64:YRx77QujCGkHSvll0TVEmtTaw3Z5eXr+nWMsEJowgKg=\nDOCSPELL_SERVER_AUTH_SERVER__SECRET=\"\"\n\n# How long an authentication token is valid. The web application\n# will get a new one periodically.\nDOCSPELL_SERVER_AUTH_SESSION__VALID=\"5 minutes\"\n\n# Whether installing addons requiring network should be allowed\n# or not.\nDOCSPELL_SERVER_BACKEND_ADDONS_ALLOW__IMPURE=true\n\n# Define patterns of urls that are allowed to install addons\n# from.\n# \n# A pattern is compared against an URL by comparing three parts\n# of an URL via globs: scheme, host and path.\n# \n# You can use '*' (0 or more) and '?' (one) as wildcards in each\n# part. For example:\n# \n# https://*.mydomain.com/projects/*\n# *s://gitea.mydomain/*\n# \n# A hostname is separated by dots and the path by a slash. A '*'\n# in a pattern means to match one or more characters. The path\n# pattern is always matching the given prefix. So /a/b/* matches\n# /a/b/c and /a/b/c/d and all other sub-paths.\n# \n# Multiple patterns can be defined va a comma separated string\n# or as an array. An empty string matches no URL, while the\n# special pattern '*' all by itself means to match every URL.\nDOCSPELL_SERVER_BACKEND_ADDONS_ALLOWED__URLS=\"*\"\n\n# Same as `allowed-urls` but a match here means do deny addons\n# from this url.\nDOCSPELL_SERVER_BACKEND_ADDONS_DENIED__URLS=\"\"\nDOCSPELL_SERVER_BACKEND_ADDONS_ENABLED=false\n\n# Use with care. This repairs all migrations in the database by\n# updating their checksums and removing failed migrations. Good\n# for testing, not recommended for normal operation.\nDOCSPELL_SERVER_BACKEND_DATABASE__SCHEMA_REPAIR__SCHEMA=false\n\n# Whether to run the fixup migrations.\nDOCSPELL_SERVER_BACKEND_DATABASE__SCHEMA_RUN__FIXUP__MIGRATIONS=true\n\n# Whether to run main database migrations.\nDOCSPELL_SERVER_BACKEND_DATABASE__SCHEMA_RUN__MAIN__MIGRATIONS=true\n\n# Defines the chunk size (in bytes) used to store the files.\n# This will affect the memory footprint when uploading and\n# downloading files. At most this amount is loaded into RAM for\n# down- and uploading.\n# \n# It also defines the chunk size used for the blobs inside the\n# database.\nDOCSPELL_SERVER_BACKEND_FILES_CHUNK__SIZE=524288\n\n# The id of an enabled store from the `stores` array that should\n# be used.\n# \n# IMPORTANT NOTE: All nodes must have the exact same file store\n# configuration!\nDOCSPELL_SERVER_BACKEND_FILES_DEFAULT__STORE=\"database\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_DATABASE_ENABLED=true\nDOCSPELL_SERVER_BACKEND_FILES_STORES_DATABASE_TYPE=\"default-database\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_FILESYSTEM_DIRECTORY=\"/some/directory\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_FILESYSTEM_ENABLED=false\nDOCSPELL_SERVER_BACKEND_FILES_STORES_FILESYSTEM_TYPE=\"file-system\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_ACCESS__KEY=\"username\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_BUCKET=\"docspell\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_ENABLED=false\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_ENDPOINT=\"http://localhost:9000\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_REGION=\"\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_SECRET__KEY=\"password\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_TYPE=\"s3\"\n\n# The database password.\nDOCSPELL_SERVER_BACKEND_JDBC_PASSWORD=\"\"\nDOCSPELL_SERVER_BACKEND_JDBC_URL=\"jdbc:h2:///tmp/docspell-demo.db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\n\n# The database user.\nDOCSPELL_SERVER_BACKEND_JDBC_USER=\"sa\"\n\n# Enable or disable debugging for e-mail related functionality. This\n# applies to both sending and receiving mails. For security reasons\n# logging is not very extensive on authentication failures. Setting\n# this to true, results in a lot of data printed to stdout.\nDOCSPELL_SERVER_BACKEND_MAIL__DEBUG=false\n\n# If mode == 'invite', this is the period an invitation token is\n# considered valid.\nDOCSPELL_SERVER_BACKEND_SIGNUP_INVITE__TIME=\"3 days\"\n\n# The mode defines if new users can signup or not. It can have\n# three values:\n# \n# - open: every new user can sign up\n# - invite: new users can sign up only if they provide a correct\n# invitation key. Invitation keys can be generated by the\n# server.\n# - closed: signing up is disabled.\nDOCSPELL_SERVER_BACKEND_SIGNUP_MODE=\"open\"\n\n# If mode == 'invite', a password must be provided to generate\n# invitation keys. It must not be empty.\nDOCSPELL_SERVER_BACKEND_SIGNUP_NEW__INVITE__PASSWORD=\"\"\n\n# This is the base URL this application is deployed to. This is used\n# to create absolute URLs and to configure the cookie.\n# \n# If default is not changed, the HOST line of the login request is\n# used instead or the value of the `X-Forwarded-For` header. If set\n# to some other value, the request is not inspected.\nDOCSPELL_SERVER_BASE__URL=\"http://localhost:7880\"\nDOCSPELL_SERVER_BIND_ADDRESS=\"localhost\"\nDOCSPELL_SERVER_BIND_PORT=7880\n\n# How many files to allow in a zip.\nDOCSPELL_SERVER_DOWNLOAD__ALL_MAX__FILES=500\n\n# The maximum (uncompressed) size of the zip file contents.\nDOCSPELL_SERVER_DOWNLOAD__ALL_MAX__SIZE=\"1400M\"\n\n# Which backend to use, either solr or postgresql\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_BACKEND=\"solr\"\n\n# The full-text search feature can be disabled. It requires an\n# additional index server which needs additional memory and disk\n# space. It can be enabled later any time.\n# \n# Currently the SOLR search platform and PostgreSQL is supported.\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_ENABLED=false\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_POSTGRESQL_JDBC_PASSWORD=\"\"\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_POSTGRESQL_JDBC_URL=\"jdbc:postgresql://server:5432/db\"\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_POSTGRESQL_JDBC_USER=\"pguser\"\n\n# Define which query parser to use.\n# \n# https://www.postgresql.org/docs/14/textsearch-controls.html#TEXTSEARCH-PARSING-QUERIES\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_POSTGRESQL_PG__QUERY__PARSER=\"websearch_to_tsquery\"\n\n# Whether to use the default database, only works if it is\n# postgresql\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_POSTGRESQL_USE__DEFAULT__CONNECTION=false\n\n# Used to tell solr when to commit the data\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_SOLR_COMMIT__WITHIN=1000\n\n# The defType parameter to lucene that defines the parser to\n# use. You might want to try \"edismax\" or look here:\n# https://solr.apache.org/guide/8_4/query-syntax-and-parsing.html#query-syntax-and-parsing\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_SOLR_DEF__TYPE=\"lucene\"\n\n# If true, logs request and response bodies\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_SOLR_LOG__VERBOSE=false\n\n# The default combiner for tokens. One of {AND, OR}.\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_SOLR_Q__OP=\"OR\"\n\n# The URL to solr\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_SOLR_URL=\"http://localhost:8983/solr/docspell\"\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_ALLOWED__IPS_ENABLED=false\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_ENABLED=false\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__BASIC_ENABLED=false\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__BASIC_PASSWORD=\"docspell-int\"\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__BASIC_REALM=\"Docspell Integration\"\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__BASIC_USER=\"docspell-int\"\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__HEADER_ENABLED=false\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__HEADER_HEADER__NAME=\"Docspell-Integration\"\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__HEADER_HEADER__VALUE=\"some-secret\"\n\n# The priority to use when submitting files through this endpoint.\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_PRIORITY=\"low\"\n\n# The name used for the item \"source\" property when uploaded\n# through this endpoint.\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_SOURCE__NAME=\"integration\"\n\n# This url is the base url for reaching this server internally.\n# While you might set `base-url` to some external address (like\n# mydocs.myserver.com), the `internal-url` must be set such that\n# other nodes can reach this server.\nDOCSPELL_SERVER_INTERNAL__URL=\"http://localhost:7880\"\n\n# The format for the log messages. Can be one of:\n# Json, Logfmt, Fancy or Plain\nDOCSPELL_SERVER_LOGGING_FORMAT=\"Fancy\"\nDOCSPELL_SERVER_LOGGING_LEVELS_\"ORG_FLYWAYDB\"=\"Info\"\nDOCSPELL_SERVER_LOGGING_LEVELS_\"ORG_HTTP4S\"=\"Info\"\nDOCSPELL_SERVER_LOGGING_LEVELS_BINNY=\"Info\"\nDOCSPELL_SERVER_LOGGING_LEVELS_DOCSPELL=\"Info\"\n\n# The minimum level to log. From lowest to highest:\n# Trace, Debug, Info, Warn, Error\nDOCSPELL_SERVER_LOGGING_MINIMUM__LEVEL=\"Warn\"\n\n# This is a hard limit to restrict the size of a batch that is\n# returned when searching for items. The user can set this limit\n# within the client config, but it is restricted by the server to\n# the number defined here. An admin might choose a lower number\n# depending on the available resources.\nDOCSPELL_SERVER_MAX__ITEM__PAGE__SIZE=200\n\n# The number of characters to return for each item notes when\n# searching. Item notes may be very long, when returning them with\n# all the results from a search, they add quite some data to return.\n# In order to keep this low, a limit can be defined here.\nDOCSPELL_SERVER_MAX__NOTE__LENGTH=180\n\n# When exactly one OIDC/OAuth provider is configured, then the weapp\n# automatically redirects to its authentication page skipping the\n# docspell login page.\nDOCSPELL_SERVER_OIDC__AUTO__REDIRECT=true\nDOCSPELL_SERVER_SERVER__OPTIONS_ENABLE__HTTP__2=false\n\n# Maximum allowed connections\nDOCSPELL_SERVER_SERVER__OPTIONS_MAX__CONNECTIONS=1024\n\n# Timeout for waiting for the first output of the response\nDOCSPELL_SERVER_SERVER__OPTIONS_RESPONSE__TIMEOUT=\"45s\"\n\n# This defines whether the classification form in the collective\n# settings is displayed or not. If all joex instances have document\n# classification disabled, it makes sense to hide its settings from\n# users.\nDOCSPELL_SERVER_SHOW__CLASSIFICATION__SETTINGS=true\n\n#### JOEX Configuration ####\nDOCSPELL_JOEX_ADDONS_CACHE__DIR=\"/tmp/docspell-addon-cache\"\n\n# The timeout for building the package (running docker build).\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_DOCKER__RUNNER_BUILD__TIMEOUT=\"15 minutes\"\n\n# Path to the docker command.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_DOCKER__RUNNER_DOCKER__BINARY=\"docker\"\n\n# When multiple addons are executed sequentially, stop after the\n# first failing result. If this is false, then subsequent addons\n# will be run for their side effects only.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_FAIL__FAST=true\n\n# The timeout for building the package (running nix build).\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_NIX__RUNNER_BUILD__TIMEOUT=\"15 minutes\"\n\n# Path to the nix command.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_NIX__RUNNER_NIX__BINARY=\"nix\"\n\n# Workaround, if multiple same named containers are run too fast\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_NSPAWN_CONTAINER__WAIT=\"100 millis\"\n\n# If this is false, systemd-nspawn is not tried. When true, the\n# addon is executed inside a lightweight container via\n# systemd-nspawn.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_NSPAWN_ENABLED=false\n\n# Path to the systemd-nspawn command.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_NSPAWN_NSPAWN__BINARY=\"systemd-nspawn\"\n\n# Path to sudo command. By default systemd-nspawn is executed\n# via sudo - the user running joex must be allowed to do so NON\n# INTERACTIVELY. If this is empty, then nspawn is tried to\n# execute without sudo.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_NSPAWN_SUDO__BINARY=\"sudo\"\n\n# The timeout for running an addon.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_RUN__TIMEOUT=\"15 minutes\"\n\n# Define a (comma or whitespace separated) list of runners that\n# are responsible for executing an addon. This setting is\n# compared to what is supported by addons. Possible values are:\n# \n# - nix-flake: use nix-flake runner if the addon supports it\n# (this requires the nix package manager on the joex machine)\n# - docker: use docker\n# - trivial: use the trivial runner\n# \n# The first successful execution is used. This should list all\n# runners the computer supports.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_RUNNER=\"nix-flake, docker, trivial\"\nDOCSPELL_JOEX_ADDONS_WORKING__DIR=\"/tmp/docspell-addons\"\n\n# This is the id of this node. If you run more than one server, you\n# have to make sure to provide unique ids per node.\nDOCSPELL_JOEX_APP__ID=\"joex1\"\n\n# This is the base URL this application is deployed to. This is used\n# to register this joex instance such that docspell rest servers can\n# reach them\nDOCSPELL_JOEX_BASE__URL=\"http://localhost:7878\"\nDOCSPELL_JOEX_BIND_ADDRESS=\"localhost\"\nDOCSPELL_JOEX_BIND_PORT=7878\n\n# Defines the chunk size (in bytes) used to store the files.\n# This will affect the memory footprint when uploading and\n# downloading files. At most this amount is loaded into RAM for\n# down- and uploading.\n# \n# It also defines the chunk size used for the blobs inside the\n# database.\nDOCSPELL_JOEX_CONVERT_CHUNK__SIZE=524288\n\n# A string used to change the filename of the converted pdf file.\n# If empty, the original file name is used for the pdf file ( the\n# extension is always replaced with `pdf`).\nDOCSPELL_JOEX_CONVERT_CONVERTED__FILENAME__PART=\"converted\"\nDOCSPELL_JOEX_CONVERT_DECRYPT__PDF_ENABLED=true\n\n# Which HTML->PDF converter command to use. One of: wkhtmlpdf,\n# weasyprint.\nDOCSPELL_JOEX_CONVERT_HTML__CONVERTER=\"wkhtmlpdf\"\n\n# The CSS that is used to style the resulting HTML.\nDOCSPELL_JOEX_CONVERT_MARKDOWN_INTERNAL__CSS=\"\\n body { padding: 2em 5em; }\\n \"\n\n# Images greater than this size are skipped. Note that every\n# image is loaded completely into memory for doing OCR. This is\n# the pixel count, `height * width` of the image.\nDOCSPELL_JOEX_CONVERT_MAX__IMAGE__SIZE=14000000\nDOCSPELL_JOEX_CONVERT_OCRMYPDF_COMMAND_PROGRAM=\"ocrmypdf\"\nDOCSPELL_JOEX_CONVERT_OCRMYPDF_COMMAND_TIMEOUT=\"5 minutes\"\nDOCSPELL_JOEX_CONVERT_OCRMYPDF_ENABLED=true\nDOCSPELL_JOEX_CONVERT_OCRMYPDF_WORKING__DIR=\"/tmp/docspell-convert\"\nDOCSPELL_JOEX_CONVERT_TESSERACT_COMMAND_PROGRAM=\"tesseract\"\nDOCSPELL_JOEX_CONVERT_TESSERACT_COMMAND_TIMEOUT=\"5 minutes\"\nDOCSPELL_JOEX_CONVERT_TESSERACT_WORKING__DIR=\"/tmp/docspell-convert\"\nDOCSPELL_JOEX_CONVERT_UNOCONV_COMMAND_PROGRAM=\"unoconv\"\nDOCSPELL_JOEX_CONVERT_UNOCONV_COMMAND_TIMEOUT=\"2 minutes\"\nDOCSPELL_JOEX_CONVERT_UNOCONV_WORKING__DIR=\"/tmp/docspell-convert\"\nDOCSPELL_JOEX_CONVERT_WEASYPRINT_COMMAND_PROGRAM=\"weasyprint\"\nDOCSPELL_JOEX_CONVERT_WEASYPRINT_COMMAND_TIMEOUT=\"2 minutes\"\nDOCSPELL_JOEX_CONVERT_WEASYPRINT_WORKING__DIR=\"/tmp/docspell-weasyprint\"\nDOCSPELL_JOEX_CONVERT_WKHTMLPDF_COMMAND_PROGRAM=\"wkhtmltopdf\"\nDOCSPELL_JOEX_CONVERT_WKHTMLPDF_COMMAND_TIMEOUT=\"2 minutes\"\nDOCSPELL_JOEX_CONVERT_WKHTMLPDF_WORKING__DIR=\"/tmp/docspell-wkhtmltopdf\"\n\n# Use with care. This repairs all migrations in the database by\n# updating their checksums and removing failed migrations. Good\n# for testing, not recommended for normal operation.\nDOCSPELL_JOEX_DATABASE__SCHEMA_REPAIR__SCHEMA=false\n\n# Whether to run the fixup migrations.\nDOCSPELL_JOEX_DATABASE__SCHEMA_RUN__FIXUP__MIGRATIONS=true\n\n# Whether to run main database migrations.\nDOCSPELL_JOEX_DATABASE__SCHEMA_RUN__MAIN__MIGRATIONS=true\nDOCSPELL_JOEX_EXTRACTION_OCR_GHOSTSCRIPT_COMMAND_PROGRAM=\"gs\"\nDOCSPELL_JOEX_EXTRACTION_OCR_GHOSTSCRIPT_COMMAND_TIMEOUT=\"5 minutes\"\nDOCSPELL_JOEX_EXTRACTION_OCR_GHOSTSCRIPT_WORKING__DIR=\"/tmp/docspell-extraction\"\n\n# Images greater than this size are skipped. Note that every\n# image is loaded completely into memory for doing OCR. This is\n# the pixel count, `height * width` of the image.\nDOCSPELL_JOEX_EXTRACTION_OCR_MAX__IMAGE__SIZE=14000000\nDOCSPELL_JOEX_EXTRACTION_OCR_PAGE__RANGE_BEGIN=10\nDOCSPELL_JOEX_EXTRACTION_OCR_TESSERACT_COMMAND_PROGRAM=\"tesseract\"\nDOCSPELL_JOEX_EXTRACTION_OCR_TESSERACT_COMMAND_TIMEOUT=\"5 minutes\"\nDOCSPELL_JOEX_EXTRACTION_OCR_UNPAPER_COMMAND_PROGRAM=\"unpaper\"\nDOCSPELL_JOEX_EXTRACTION_OCR_UNPAPER_COMMAND_TIMEOUT=\"5 minutes\"\nDOCSPELL_JOEX_EXTRACTION_PDF_MIN__TEXT__LEN=500\n\n# When rendering a pdf page, use this dpi. This results in\n# scaling the image. A standard A4 page rendered at 96dpi\n# results in roughly 790x1100px image. Using 32 results in\n# roughly 200x300px image.\n# \n# Note, when this is changed, you might want to re-generate\n# preview images. Check the api for this, there is an endpoint\n# to regenerate all for a collective.\nDOCSPELL_JOEX_EXTRACTION_PREVIEW_DPI=32\n\n# Defines the chunk size (in bytes) used to store the files.\n# This will affect the memory footprint when uploading and\n# downloading files. At most this amount is loaded into RAM for\n# down- and uploading.\n# \n# It also defines the chunk size used for the blobs inside the\n# database.\nDOCSPELL_JOEX_FILES_CHUNK__SIZE=524288\n\n# The id of an enabled store from the `stores` array that should\n# be used.\n# \n# IMPORTANT NOTE: All nodes must have the exact same file store\n# configuration!\nDOCSPELL_JOEX_FILES_DEFAULT__STORE=\"database\"\nDOCSPELL_JOEX_FILES_STORES_DATABASE_ENABLED=true\nDOCSPELL_JOEX_FILES_STORES_DATABASE_TYPE=\"default-database\"\nDOCSPELL_JOEX_FILES_STORES_FILESYSTEM_DIRECTORY=\"/some/directory\"\nDOCSPELL_JOEX_FILES_STORES_FILESYSTEM_ENABLED=false\nDOCSPELL_JOEX_FILES_STORES_FILESYSTEM_TYPE=\"file-system\"\nDOCSPELL_JOEX_FILES_STORES_MINIO_ACCESS__KEY=\"username\"\nDOCSPELL_JOEX_FILES_STORES_MINIO_BUCKET=\"docspell\"\nDOCSPELL_JOEX_FILES_STORES_MINIO_ENABLED=false\nDOCSPELL_JOEX_FILES_STORES_MINIO_ENDPOINT=\"http://localhost:9000\"\nDOCSPELL_JOEX_FILES_STORES_MINIO_REGION=\"\"\nDOCSPELL_JOEX_FILES_STORES_MINIO_SECRET__KEY=\"password\"\nDOCSPELL_JOEX_FILES_STORES_MINIO_TYPE=\"s3\"\n\n# Which backend to use, either solr or postgresql\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_BACKEND=\"solr\"\n\n# The full-text search feature can be disabled. It requires an\n# additional index server which needs additional memory and disk\n# space. It can be enabled later any time.\n# \n# Currently the SOLR search platform and PostgreSQL is supported.\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_ENABLED=false\n\n# Chunk size to use when indexing data from the database. This\n# many attachments are loaded into memory and pushed to the\n# full-text index.\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_MIGRATION_INDEX__ALL__CHUNK=10\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_POSTGRESQL_JDBC_PASSWORD=\"\"\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_POSTGRESQL_JDBC_URL=\"jdbc:postgresql://server:5432/db\"\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_POSTGRESQL_JDBC_USER=\"pguser\"\n\n# Define which query parser to use.\n# \n# https://www.postgresql.org/docs/14/textsearch-controls.html#TEXTSEARCH-PARSING-QUERIES\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_POSTGRESQL_PG__QUERY__PARSER=\"websearch_to_tsquery\"\n\n# Whether to use the default database, only works if it is\n# postgresql\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_POSTGRESQL_USE__DEFAULT__CONNECTION=false\n\n# Used to tell solr when to commit the data\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_SOLR_COMMIT__WITHIN=1000\n\n# The defType parameter to lucene that defines the parser to\n# use. You might want to try \"edismax\" or look here:\n# https://solr.apache.org/guide/8_4/query-syntax-and-parsing.html#query-syntax-and-parsing\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_SOLR_DEF__TYPE=\"lucene\"\n\n# If true, logs request and response bodies\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_SOLR_LOG__VERBOSE=false\n\n# The default combiner for tokens. One of {AND, OR}.\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_SOLR_Q__OP=\"OR\"\n\n# The URL to solr\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_SOLR_URL=\"http://localhost:8983/solr/docspell\"\n\n# Whether this task is enabled\nDOCSPELL_JOEX_HOUSE__KEEPING_CHECK__NODES_ENABLED=true\n\n# How often the node must be unreachable, before it is removed.\nDOCSPELL_JOEX_HOUSE__KEEPING_CHECK__NODES_MIN__NOT__FOUND=2\n\n# Whether to enable clearing old download archives.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__DOWNLOADS_ENABLED=true\n\n# The minimum age of a download file to be deleted.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__DOWNLOADS_OLDER__THAN=\"14 days\"\n\n# Whether this task is enabled.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__INVITES_ENABLED=true\n\n# The minimum age of invites to be deleted.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__INVITES_OLDER__THAN=\"30 days\"\n\n# This defines how many jobs are deleted in one transaction.\n# Since the data to delete may get large, it can be configured\n# whether more or less memory should be used.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__JOBS_DELETE__BATCH=\"100\"\n\n# Whether this task is enabled.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__JOBS_ENABLED=true\n\n# The minimum age of jobs to delete. It is matched against the\n# `finished' timestamp.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__JOBS_OLDER__THAN=\"30 days\"\n\n# Whether the job is enabled.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__REMEMBER__ME_ENABLED=true\n\n# The minimum age of tokens to be deleted.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__REMEMBER__ME_OLDER__THAN=\"30 days\"\nDOCSPELL_JOEX_HOUSE__KEEPING_INTEGRITY__CHECK_ENABLED=true\n\n# When the house keeping tasks execute. Default is to run every\n# week.\nDOCSPELL_JOEX_HOUSE__KEEPING_SCHEDULE=\"Sun *-*-* 00:00:00 UTC\"\n\n# The database password.\nDOCSPELL_JOEX_JDBC_PASSWORD=\"\"\nDOCSPELL_JOEX_JDBC_URL=\"jdbc:h2:///tmp/docspell-demo.db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\n\n# The database user.\nDOCSPELL_JOEX_JDBC_USER=\"sa\"\n\n# The format for the log messages. Can be one of:\n# Json, Logfmt, Fancy or Plain\nDOCSPELL_JOEX_LOGGING_FORMAT=\"Fancy\"\nDOCSPELL_JOEX_LOGGING_LEVELS_\"ORG_FLYWAYDB\"=\"Info\"\nDOCSPELL_JOEX_LOGGING_LEVELS_\"ORG_HTTP4S\"=\"Info\"\nDOCSPELL_JOEX_LOGGING_LEVELS_BINNY=\"Info\"\nDOCSPELL_JOEX_LOGGING_LEVELS_DOCSPELL=\"Info\"\n\n# The minimum level to log. From lowest to highest:\n# Trace, Debug, Info, Warn, Error\nDOCSPELL_JOEX_LOGGING_MINIMUM__LEVEL=\"Warn\"\n\n# Enable or disable debugging for e-mail related functionality. This\n# applies to both sending and receiving mails. For security reasons\n# logging is not very extensive on authentication failures. Setting\n# this to true, results in a lot of data printed to stdout.\nDOCSPELL_JOEX_MAIL__DEBUG=false\n\n# This is the id of this node. If you run more than one server, you\n# have to make sure to provide unique ids per node.\nDOCSPELL_JOEX_PERIODIC__SCHEDULER_NAME=\"joex1\"\n\n# A fallback to start looking for due periodic tasks regularily.\n# Usually joex instances should be notified via REST calls if\n# external processes change tasks. But these requests may get\n# lost.\nDOCSPELL_JOEX_PERIODIC__SCHEDULER_WAKEUP__PERIOD=\"10 minutes\"\n\n# A counting scheme determines the ratio of how high- and low-prio\n# jobs are run. For example: 4,1 means run 4 high prio jobs, then\n# 1 low prio and then start over.\nDOCSPELL_JOEX_SCHEDULER_COUNTING__SCHEME=\"4,1\"\n\n# The queue size of log statements from a job.\nDOCSPELL_JOEX_SCHEDULER_LOG__BUFFER__SIZE=500\n\n# This is the id of this node. If you run more than one server, you\n# have to make sure to provide unique ids per node.\nDOCSPELL_JOEX_SCHEDULER_NAME=\"joex1\"\n\n# Number of processing allowed in parallel.\nDOCSPELL_JOEX_SCHEDULER_POOL__SIZE=1\n\n# How often a failed job should be retried until it enters failed\n# state. If a job fails, it becomes \"stuck\" and will be retried\n# after a delay.\nDOCSPELL_JOEX_SCHEDULER_RETRIES=2\n\n# The delay until the next try is performed for a failed job. This\n# delay is increased exponentially with the number of retries.\nDOCSPELL_JOEX_SCHEDULER_RETRY__DELAY=\"1 minute\"\n\n# If no job is left in the queue, the scheduler will wait until a\n# notify is requested (using the REST interface). To also retry\n# stuck jobs, it will notify itself periodically.\nDOCSPELL_JOEX_SCHEDULER_WAKEUP__PERIOD=\"30 minutes\"\n\n# This is used as the List-Id e-mail header when mails are sent\n# from docspell to its users (example: for notification mails). It\n# is not used when sending to external recipients. If it is empty,\n# no such header is added. Using this header is often useful when\n# filtering mails.\n# \n# It should be a string in angle brackets. See\n# https://tools.ietf.org/html/rfc2919 for a formal specification\n# of this header.\nDOCSPELL_JOEX_SEND__MAIL_LIST__ID=\"\"\n\n# Whether to enable classification globally. Each collective can\n# enable/disable auto-tagging. The classifier is also used for\n# finding correspondents and concerned entities, if enabled\n# here.\nDOCSPELL_JOEX_TEXT__ANALYSIS_CLASSIFICATION_ENABLED=true\n\n# If concerned with memory consumption, this restricts the\n# number of items to consider. More are better for training. A\n# negative value or zero means to train on all items.\n# \n# This limit and `text-analysis.max-length` define how much\n# memory is required. On weaker hardware, it is advised to play\n# with these values.\nDOCSPELL_JOEX_TEXT__ANALYSIS_CLASSIFICATION_ITEM__COUNT=600\n\n# Maximum length of text to be analysed.\n# \n# All text to analyse must fit into RAM. A large document may take\n# too much heap. Also, most important information is at the\n# beginning of a document, so in most cases the first two pages\n# should suffice. Default is 5000, which are about 2 pages (just a\n# rough guess, of course). For my data, more than 80% of the\n# documents are less than 5000 characters.\n# \n# This values applies to nlp and the classifier. If this value is\n# <= 0, the limit is disabled.\nDOCSPELL_JOEX_TEXT__ANALYSIS_MAX__LENGTH=5000\n\n# The StanfordCoreNLP library caches language models which\n# requires quite some amount of memory. Setting this interval to a\n# positive duration, the cache is cleared after this amount of\n# idle time. Set it to 0 to disable it if you have enough memory,\n# processing will be faster.\n# \n# This has only any effect, if mode != disabled.\nDOCSPELL_JOEX_TEXT__ANALYSIS_NLP_CLEAR__INTERVAL=\"15 minutes\"\n\n# Restricts proposals for due dates. Only dates earlier than this\n# number of years in the future are considered.\nDOCSPELL_JOEX_TEXT__ANALYSIS_NLP_MAX__DUE__DATE__YEARS=10\n\n# The mode for configuring NLP models:\n# \n# 1. full – builds the complete pipeline\n# 2. basic - builds only the ner annotator\n# 3. regexonly - matches each entry in your address book via regexps\n# 4. disabled - doesn't use any stanford-nlp feature\n# \n# The full and basic variants rely on pre-build language models\n# that are available for only a few languages. Memory usage\n# varies among the languages. So joex should run with -Xmx1400M\n# at least when using mode=full.\n# \n# The basic variant does a quite good job for German and\n# English. It might be worse for French, always depending on the\n# type of text that is analysed. Joex should run with about 500M\n# heap, here again lanugage German uses the most.\n# \n# The regexonly variant doesn't depend on a language. It roughly\n# works by converting all entries in your addressbook into\n# regexps and matches each one against the text. This can get\n# memory intensive, too, when the addressbook grows large. This\n# is included in the full and basic by default, but can be used\n# independently by setting mode=regexner.\n# \n# When mode=disabled, then the whole nlp pipeline is disabled,\n# and you won't get any suggestions. Only what the classifier\n# returns (if enabled).\nDOCSPELL_JOEX_TEXT__ANALYSIS_NLP_MODE=\"full\"\n\n# The NER annotation uses a file of patterns that is derived\n# from a collective's address book. This is is the time how\n# long this data will be kept until a check for a state change\n# is done.\nDOCSPELL_JOEX_TEXT__ANALYSIS_NLP_REGEX__NER_FILE__CACHE__TIME=\"1 minute\"\n\n# Whether to enable custom NER annotation. This uses the\n# address book of a collective as input for NER tagging (to\n# automatically find correspondent and concerned entities). If\n# the address book is large, this can be quite memory\n# intensive and also makes text analysis much slower. But it\n# improves accuracy and can be used independent of the\n# lanugage. If this is set to 0, it is effectively disabled\n# and NER tagging uses only statistical models (that also work\n# quite well, but are restricted to the languages mentioned\n# above).\n# \n# Note, this is only relevant if nlp-config.mode is not\n# \"disabled\".\nDOCSPELL_JOEX_TEXT__ANALYSIS_NLP_REGEX__NER_MAX__ENTRIES=1000\nDOCSPELL_JOEX_TEXT__ANALYSIS_WORKING__DIR=\"/tmp/docspell-analysis\"\n\n# The body of the mail. Subject and body can contain these\n# variables which are replaced:\n# \n# - `latestVersion` the latest available version of Docspell\n# - `currentVersion` the currently running (old) version of Docspell\n# - `releasedAt` a date when the release was published\n# \n# The body is processed as markdown after the variables have been\n# replaced.\nDOCSPELL_JOEX_UPDATE__CHECK_BODY=\"\\nHello,\\n\\nYou are currently running Docspell {{ currentVersion }}. Version *{{ latestVersion }}*\\nis now available, which was released on {{ releasedAt }}. Check the release page at:\\n\\n<https://github.com/eikek/docspell/releases/latest>\\n\\nHave a nice day!\\n\\nDocpell Update Check\\n\"\n\n# Whether to enable this task\nDOCSPELL_JOEX_UPDATE__CHECK_ENABLED=false\n\n# When the update check should execute. Default is to run every\n# week. You can specify a time zone identifier, like\n# 'Europe/Berlin' at the end.\nDOCSPELL_JOEX_UPDATE__CHECK_SCHEDULE=\"Sun *-*-* 00:00:00 UTC\"\n\n# An account id in form of `collective/user` (or just `user` if\n# collective and user name are the same). This user account must\n# have at least one valid SMTP settings which are used to send the\n# mail.\nDOCSPELL_JOEX_UPDATE__CHECK_SENDER__ACCOUNT=\"\"\n\n# The SMTP connection id that should be used for sending the mail.\nDOCSPELL_JOEX_UPDATE__CHECK_SMTP__ID=\"\"\n\n# The subject of the mail. It supports the same variables as the\n# body.\nDOCSPELL_JOEX_UPDATE__CHECK_SUBJECT=\"Docspell {{ latestVersion }} is available\"\n\n# Sends the mail without checking the latest release. Can be used\n# if you want to see if mail sending works, but don't want to wait\n# until a new release is published.\nDOCSPELL_JOEX_UPDATE__CHECK_TEST__RUN=false\n\n# How many mails (headers only) to retrieve in one chunk.\n# \n# If this is greater than `max-mails' it is set automatically to\n# the value of `max-mails'.\nDOCSPELL_JOEX_USER__TASKS_SCAN__MAILBOX_MAIL__CHUNK__SIZE=50\n\n# A limit of how many folders to scan through. If a user\n# configures more than this, only upto this limit folders are\n# scanned and a warning is logged.\nDOCSPELL_JOEX_USER__TASKS_SCAN__MAILBOX_MAX__FOLDERS=50\n\n# A limit on how many mails to process in one job run. This is\n# meant to avoid too heavy resource allocation to one\n# user/collective.\n# \n# If more than this number of mails is encountered, a warning is\n# logged.\nDOCSPELL_JOEX_USER__TASKS_SCAN__MAILBOX_MAX__MAILS=500\n\n","id":"https://docspell.org/docs/configure/defaults/","title":"Default Configuration"},"https://docspell.org/docs/configure/file-backends/":{"body":"File Backends🔗\nDocspell allows to choose from different storage backends for binary\nfiles. You can choose between:\n\n\nDatabase (the recommended default)\nThe database can be used to store the files as well. It is the\ndefault. It doesn't require any other configuration and works well\nwith multiple instances of restservers and joex nodes.\n\n\nS3\nThe S3 backend allows to store files in an S3 compatible storage.\nIt was tested with MinIO, which is possible to self host.\n\n\nFilesystem\nThe filesystem can also be used directly, by specifying a\ndirectory. Be aware that all nodes must have read and write\naccess into this directory! When running multiple nodes over a\nnetwork, consider using one of the above instead. Docspell uses a\nfixed structure for storing the files below the given directory, it\ncannot be configured.\n\n\nWhen using S3 or filesystem, remember to backup the database and the\nfiles!\nNote that Docspell not only stores the file that are uploaded, but\nalso some other files for internal use.\nConfiguring🔗\n\n \n \n Note\n \n\n \n Each node must have the same config for its file backend! When using\nthe filesystem, make sure all processes can access the directory with\nread and write permissions.\n\n \n\nThe file storage backend can be configured inside the files section\n(see the default configs):\nfiles {\n …\n default-store = \"database\"\n\n stores = {\n database =\n { enabled = true\n type = \"default-database\"\n }\n\n filesystem =\n { enabled = false\n type = \"file-system\"\n directory = \"/some/directory\"\n }\n\n minio =\n { enabled = false\n type = \"s3\"\n endpoint = \"http://localhost:9000\"\n access-key = \"username\"\n secret-key = \"password\"\n bucket = \"docspell\"\n # region = \"…\"\n }\n }\n}\n\nThe stores object defines a set of stores and the default-store\nselects the one that should be used. All disabled store configurations\nare removed from the list. Thus the default-store must be enabled.\nOther enabled stores can be used as the target when copying files (see\nbelow).\nA store configuration requires a enabled and type property.\nDepending on the type property, other properties are required, they\nare presented above. The available storage types are\ndefault-database, file-system and s3.\nIf you use the docker setup, you can find the corresponding\nenvironment variables to the above config snippet\nhere.\nChange Backends🔗\nIt is possible to change backends with a bit of manual effort. When\ndoing this, please make sure that the application is not used. It is\nimportant that no file is uploaded during the following steps.\nThe cli will be used, please set it up first\nand you need to enable the admin endpoint. Config\nchanges mentioned here must be applied to all nodes - joex and\nrestserver!\n\n\nIn the config, enable a second file backend (besides the default)\nyou want to change to and start docspell as normal. Don't change\ndefault-store yet.\n\n\nRun the file integrity check in order to see whether all files are\nok as they are in the current store. This can be done using the\ncli by running:\ndsc admin file-integrity-check\n\n\n\nRun the copy files admin command which will copy all files from the\ncurrent default-store to all other enabled stores.\ndsc admin clone-file-repository\n\nAnd wait until it's done :-). You can see the progress in the jobs\npage when logged in as docspell-system or just look at the logs.\n\n\nIn the config, change the default-store to the one you just\ncopied all the files to and restart docspell.\n\n\nLogin and do some smoke tests. Then run the file integrity check\nagain:\ndsc admin file-integrity-check\n\n\n\nIf all is fine, then you are done and are now using the new file\nbackend. If the second integrity check fails, please open an issue.\nYou need then to revert the config change of step 4 to use the\nprevious default-store again.\nIf you want to delete the files from the database, you can do so by\nrunning the following SQL against the database:\nDELETE FROM filechunk\n\nYou can copy them back into the database using the steps above.\n","id":"https://docspell.org/docs/configure/file-backends/","title":"File Backends"},"https://docspell.org/docs/configure/file-processing/":{"body":"File Processing🔗\nFiles are being processed by the joex component. So all the respective\nconfiguration is in this config only.\nFile processing involves several stages, detailed information can be\nfound here and in the\ncorresponding sections in joex default\nconfig.\nConfiguration allows to define the external tools and set some\nlimitations to control memory usage. The sections are:\n\ndocspell.joex.extraction\ndocspell.joex.text-analysis\ndocspell.joex.convert\n\nOptions to external commands can use variables that are replaced by\nvalues at runtime. Variables are enclosed in double braces {{…}}.\nPlease see the default configuration for what variables exist per\ncommand.\nClassification🔗\nIn text-analysis.classification you can define how many documents at\nmost should be used for learning. The default settings should work\nwell for most cases. However, it always depends on the amount of data\nand the machine that runs joex. For example, by default the documents\nto learn from are limited to 600 (classification.item-count) and\nevery text is cut after 5000 characters (text-analysis.max-length).\nThis is fine if most of your documents are small and only a few are\nnear 5000 characters). But if all your documents are very large, you\nprobably need to either assign more heap memory or go down with the\nlimits.\nClassification can be disabled, too, for when it's not needed.\nNLP🔗\nThis setting defines which NLP mode to use. It defaults to full,\nwhich requires more memory for certain languages (with the advantage\nof better results). Other values are basic, regexonly and\ndisabled. The modes full and basic use pre-defined lanugage\nmodels for procesing documents of languaes German, English, French and\nSpanish. These require some amount of memory (see below).\nThe mode basic is like the \"light\" variant to full. It doesn't use\nall NLP features, which makes memory consumption much lower, but comes\nwith the compromise of less accurate results.\nThe mode regexonly doesn't use pre-defined lanuage models, even if\navailable. It checks your address book against a document to find\nmetadata. That means, it is language independent. Also, when using\nfull or basic with lanugages where no pre-defined models exist, it\nwill degrade to regexonly for these.\nThe mode disabled skips NLP processing completely. This has least\nimpact in memory consumption, obviously, but then only the classifier\nis used to find metadata (unless it is disabled, too).\nYou might want to try different modes and see what combination suits\nbest your usage pattern and machine running joex. If a powerful\nmachine is used, simply leave the defaults. When running on an\nraspberry pi, for example, you might need to adjust things.\nMemory Usage🔗\nThe memory requirements for the joex component depends on the document\nlanguage and the enabled features for text-analysis. The nlp.mode\nsetting has significant impact, especially when your documents are in\nGerman. Here are some rough numbers on jvm heap usage (the same file\nwas used for all tries):\n\n\n \n nlp.mode\n English\n German\n French\n \n\n\n\n\n full420M950M490M\n basic170M380M390M\n\n\nNote that these are only rough numbers and they show the maximum used\nheap memory while processing a file.\nWhen using mode=full, a heap setting of at least -Xmx1400M is\nrecommended. For mode=basic a heap setting of at least -Xmx500M is\nrecommended.\nOther languages can't use these two modes, and so don't require this\namount of memory (but don't have as good results). Then you can go\nwith less heap. For these languages, the nlp mode is the same as\nregexonly.\nTraining the classifier is also memory intensive, which solely depends\non the size and number of documents that are being trained. However,\ntraining the classifier is done periodically and can happen maybe\nevery two weeks. When classifying new documents, memory requirements\nare lower, since the model already exists.\nMore details about these modes can be found\nhere.\nThe restserver component is very lightweight, here you can use\ndefaults.\n","id":"https://docspell.org/docs/configure/file-processing/","title":"File Processing"},"https://docspell.org/docs/configure/fulltext-search/":{"body":"Full-Text Search🔗\nFulltext search is optional and provided by external systems. There\nare currently Apache SOLR and PostgreSQL's\ntext search\navailable.\nYou can enable and configure the fulltext search backends as described\nbelow and then choose the backend:\nfull-text-search {\n enabled = true\n # Which backend to use, either solr or postgresql\n backend = \"solr\"\n …\n}\n\nAll docspell components must provide the same fulltext search\nconfiguration.\nThe features provided for full text search depends on the backend.\nDocspell only hands the query to the backend and thus content queries\nmay not work across different fulltext search backends.\nSOLR🔗\nApache SOLR can be used to provide the\nfull-text search. This is defined in the full-text-search.solr\nsubsection:\n...\n full-text-search {\n ...\n solr = {\n url = \"http://localhost:8983/solr/docspell\"\n }\n }\n\nThe default configuration\ncontains more information about each setting.\nThe solr.url is the mandatory setting that you need to change to\npoint to your SOLR instance. Then you need to set the enabled flag\nto true.\nWhen installing docspell manually, just install solr and create a core\nas described in the solr\ndocumentation.\nThat will provide you with the connection url (the last part is the\ncore name). If Docspell detects an empty core it will run a schema\nsetup on start automatically.\nThe full-text-search.solr options must be the same for joex and the\nrestserver.\nSometimes it is necessary to re-create the entire index, for example\nif you upgrade SOLR or delete the core to provide a new one (see\nhere for\ndetails). Another way is to restart docspell (while clearing the\nindex). If docspell detects an empty index at startup, it will submit\na task to build the index automatically.\nNote that a collective can also re-index their data using a similiar\nendpoint; but this is only deleting their data and doesn't do a full\nre-index.\nThe solr index doesn't contain any new information, it can be\nregenerated any time using the above REST call. Thus it doesn't need\nto be backed up.\nPostgreSQL🔗\nPostgreSQL provides many additional features, one of them is text\nsearch. Docspell\ncan utilize this to provide the fulltext search feature. This is\nespecially useful, if PostgreSQL is used as the primary database for\ndocspell.\nYou can choose to use the same database or separate connection. The\nfulltext search will create a single table ftspsql_search that holds\nall necessary data. When doing backups, you can exclude this table as\nit can be recreated from the primary data any time.\nThe configuration is placed inside full-text-search:\nfull-text-search {\n …\n postgresql = {\n use-default-connection = false\n\n jdbc {\n url = \"jdbc:postgresql://server:5432/db\"\n user = \"pguser\"\n password = \"\"\n }\n\n pg-config = {\n }\n pg-query-parser = \"websearch_to_tsquery\"\n pg-rank-normalization = [ 4 ]\n }\n}\n\nThe flag use-default-connection can be set to true if you use\nPostgreSQL as the primary db to have it also used for the fulltext\nsearch. If set to false, the subsequent jdbc block defines the\nconnection to the postgres database to use.\nIt follows some settings to tune PostgreSQL's text search feature.\nPlease visit their\ndocumentation for\nall the details.\n\n\npg-config: this is an optional mapping from document languages as\nused in Docspell to a PostgreSQL text search configuration. Not all\nlanguages are equally well supported out of the box. You can create\nyour own text search config in PostgreSQL and then define it in this\nmap for your language. For example:\npg-config = {\n english = \"my-english\"\n german = \"my-german\"\n}\n\nBy default, the predefined configs are used for some lanugages and\notherwise fallback to simple.\nIf you change this setting, you must re-index everything.\n\n\npg-query-parser: the parser applied to the fulltext query. By\ndefault it is websearch_to_tsquery. (relevant doc\nlink)\n\n\npg-rank-normalization: this is used to tweak rank calculation that\naffects the order of the elements returned from a query. It is an\narray of numbers out of 1, 2, 4, 8, 16 or 32. (relevant\ndoc\nlink)\n\n\nRe-create the index🔗\nThere is an admin route that allows to\nre-create the entire index (for all collectives). This is possible via\na call:\n$ curl -XPOST -H \"Docspell-Admin-Secret: test123\" http://localhost:7880/api/v1/admin/fts/reIndexAll\n\nor use the cli:\ndsc admin -a test123 recreate-index\n\nHere the test123 is the key defined with admin-endpoint.secret. If\nit is empty (the default), this call is disabled (all admin routes).\nOtherwise, the POST request will submit a system task that is executed\nby a joex instance eventually.\nUsing this endpoint, the entire index (including the schema) will be\nre-created.\n","id":"https://docspell.org/docs/configure/fulltext-search/","title":"Full-Text Search"},"https://docspell.org/docs/configure/main/":{"body":"Configuration🔗\nDocspell's executables (restserver and joex) can take one argument – a\nconfiguration file. If that is not given, the defaults are used,\noverriden by environment variables. A config file overrides default\nvalues, so only values that differ from the defaults are necessary.\nThe complete default options and their documentation is at the end of\nthis page.\nBesides the config file, another way is to provide individual settings\nvia key-value pairs to the executable by the -D option. For example\nto override only base-url you could add the argument\n-Ddocspell.server.base-url=… to the command. Multiple options are\npossible. For more than few values this is very tedious, obviously, so\nthe recommended way is to maintain a config file. If these options\nand a file is provded, then any setting given via the -D… option\noverrides the same setting from the config file.\nAt last, it is possible to configure docspell via environment\nvariables if there is no config file supplied (if a config file is\nsupplied, it is always preferred). Note that this approach is limited,\nas arrays are not supported. A list of environment variables can be\nfound at here. The\nenvironment variable name follows the corresponding config key - where\ndots are replaced by underscores and dashes are replaced by two\nunderscores. For example, the config key docspell.server.app-name\ncan be defined as env variable DOCSPELL_SERVER_APP__NAME.\nIt is also possible to specify environment variables inside a config\nfile (to get a mix of both) - please see the documentation of the\nconfig library\nfor more on this.\nFile Format🔗\nThe format of the configuration files can be\nHOCON,\nJSON or what this config\nlibrary understands. The default\nvalues below are in HOCON format, which is recommended, since it\nallows comments and has some advanced\nfeatures.\nPlease also see their documentation for more details.\nA short description (please check the links for better understanding):\nThe config consists of key-value pairs and can be written in a\nJSON-like format (called HOCON). Keys are organized in trees, and a\nkey defines a full path into the tree. There are two ways:\na.b.c.d=15\n\nor\na {\n b {\n c {\n d = 15\n }\n }\n}\n\nBoth are exactly the same and these forms are both used at the same\ntime. Usually the braces approach is used to group some more settings,\nfor better readability.\nStrings that contain \"not-so-common\" characters should be enclosed in\nquotes. It is possible to define values at the top of the file and\nreuse them on different locations via the ${full.path.to.key}\nsyntax. When using these variables, they must not be enclosed in\nquotes.\nConfig Options🔗\nThe configuration of both components uses separate namespaces. The\nconfiguration for the REST server is below docspell.server, while\nthe one for joex is below docspell.joex.\nYou can therefore use two separate config files or one single file\ncontaining both namespaces.\nApp-id🔗\nThe app-id is the identifier of the corresponding instance. It must\nbe unique for all instances. By default the REST server uses rest1\nand joex joex1. It is recommended to overwrite this setting to have\nan explicit and stable identifier should multiple instances are\nintended.\ndocspell.server.app-id = \"rest1\"\ndocspell.joex.app-id = \"joex1\"\n\nOther options🔗\nPlease see the menu on the left for details about specific\nconfiguration options.\nJVM Options🔗\nThe start scripts support some options to configure the JVM. One often\nused setting is the maximum heap size of the JVM. By default, java\ndetermines it based on properties of the current machine. You can\nspecify it by given java startup options to the command:\n$ ./docspell-restserver*/bin/docspell-restserver -J-Xmx1G -- /path/to/server-config.conf\n\nThis would limit the maximum heap to 1GB. The double slash separates\ninternal options and the arguments to the program. Another frequently\nused option is to change the default temp directory. Usually it is\n/tmp, but it may be desired to have a dedicated temp directory,\nwhich can be configured:\n$ ./docspell-restserver*/bin/docspell-restserver -J-Xmx1G -Djava.io.tmpdir=/path/to/othertemp -- /path/to/server-config.conf\n\nThe command:\n$ ./docspell-restserver*/bin/docspell-restserver -h\n\ngives an overview of supported options.\nIt is recommended to run joex with the G1GC enabled. If you use java8,\nyou need to add an option to use G1GC (-XX:+UseG1GC), for java11\nthis is not necessary (but doesn't hurt either). This could look like\nthis:\n./docspell-joex-0.41.0\n/bin/docspell-joex -J-Xmx1596M -J-XX:+UseG1GC -- /path/to/joex.conf\n\nUsing these options you can define how much memory the JVM process is\nable to use. This might be necessary to adopt depending on the usage\nscenario and configured text analysis features.\nPlease have a look at the corresponding\nsection.\nLogging🔗\nDocspell logs to stdout. This works well, when managed by systemd or\nsimilar tools. Logging can be configured in the configuration file or\nvia environment variables. There are these settings:\n\nminimum-level specifies the log level to control the verbosity.\nLevels are ordered from: Trace, Debug, Info, Warn and\nError\nformat this defines how the logs are formatted. There are two\nformats for humans: Plain and Fancy. And two more suited for\nmachine consumption: Json and Logfmt. The Json format contains\nall details, while the others may omit some for readability\nlevels optional logger name to level mappings to override the\nlog level for specific loggers. If not mentioned here, everything is\nlogged with minimum-level.\n\nThe default settings for joex and restserver are the same and\nconfigure a minimum level of Warn and override some loggers with\nInfo.\n","id":"https://docspell.org/docs/configure/main/","title":"Main"},"https://docspell.org/docs/configure/registration/":{"body":"Registration Options🔗\nThis defines if and how new users can create accounts. There are 3\noptions:\n\nclosed no new user can sign up\nopen new users can sign up\ninvite new users can sign up but require an invitation key\n\nThis applies only to the REST sevrer component.\ndocspell.server.backend.signup {\n mode = \"open\"\n\n # If mode == 'invite', a password must be provided to generate\n # invitation keys. It must not be empty.\n new-invite-password = \"\"\n\n # If mode == 'invite', this is the period an invitation token is\n # considered valid.\n invite-time = \"3 days\"\n}\n\nThe mode invite is intended to open the application only to some\nusers. The admin can create these invitation keys and distribute them\nto the desired people. For this, the new-invite-password must be\ngiven. The idea is that only the person who installs docspell knows\nthis. If it is not set, then invitation won't work. New invitation\nkeys can be generated from within the web application or via REST\ncalls (using curl, for example).\ncurl -X POST -d '{\"password\":\"blabla\"}' \"http://localhost:7880/api/v1/open/signup/newinvite\"\n\n","id":"https://docspell.org/docs/configure/registration/","title":"Registration"},"https://docspell.org/docs/dev/add-language/":{"body":"Adding a new language for document processing🔗\nThen there are other commits and issues to look at:\n\nAdd Lithuanian and PR\nAdd Polish and PR\nAdd Spanish language\nAdd Latvian language and PR\nAdd Japanese language and PR, had some corrections: 1, Issue, 2, Issue\nAdd Hebrew language\n\nSome older commits may be a bit out of date, but still show the\nrelevant things to do. These are:\n\nadd it to Language.scala, create a new case object and add it to\nthe all list (then fix compile errors)\ndefine a list of month names to support date recognition and update\nDateFind.scala to recognize date patterns for that language. Add\nsome tests to DateFindTest. While writing test-cases, you can check\nthem via sbt's command prompt as following:testOnly docspell.analysis.date.DateFindTest\n\n\nadd it to joex' dockerfile to be available for tesseract\nupdate the solr migration/field definitions in SolrSetup. Create a\nnew solr migration that adds the content field for the new\nlanguage - it is a copy&paste from other similar changes.\nupdate FtsRepository for the PostgreSQL fulltext search variant:\nif not sure, use simple here\nupdate the elm file so it shows up on the client. Also requires to\nadd translations in Messages.Data.Language\n\nTest🔗\nCheck if everything is fine with sbt Test/compile. After the project\ncompiles without errors, run sbt fix to apply formatting fixes.\nIt would be good to startup docspell and check the new lanugage a bit,\nincluding whether fulltext search is working.\nSometimes, SOLR doesn't support a language. In this case the migration\nneeds to first add the new field type. There are examples for\nLithuanian and Hebrew in the code.\nFor the docker image, you can run\nPLATFORMS=linux/amd64 ./build.sh 0.36.0-SNAPSHOT\n\nin docker/dockerfile directory to build the docker image (just\nchoose some version, it doesn't matter).\nNon-NLP only🔗\nNote that this is without support for NLP. Including support for NLP\nmeans that the stanford nlp\nlibrary needs to provide models for it and these must be included in\nthe build and tested a bit.\nOpening issues on Github🔗\nYou can also open an issue on github requesting to support a language.\nI kindly ask to include all necessary information, like in\nthis issue. I know\nthat I can dig it out from websites, but it would be nice to have\neverything ready. Also it is better to know from a local person some\ndetails, like which date patterns are more likely to appear than\nothers.\n","id":"https://docspell.org/docs/dev/add-language/","title":"Adding new language"},"https://docspell.org/docs/dev/adr/":{"body":"ADR🔗\nThis contains a list of ADRs, most of them are from very early. It\noften just contains notes that could go nowhere else, but still should\nbe captured.\n","id":"https://docspell.org/docs/dev/adr/","title":"ADRs"},"https://docspell.org/docs/dev/adr/0000-use-markdown-architectural-decision-records/":{"body":"Context and Problem Statement🔗\nWe want to record architectural decisions\nmade in this project. Which format and structure should these records\nfollow?\nConsidered Options🔗\n\nMADR 2.1.0 - The Markdown Architectural Decision Records\nMichael Nygard's template - The first incarnation of the term \"ADR\"\nSustainable Architectural\nDecisions -\nThe Y-Statements\nOther templates listed at\nhttps://github.com/joelparkerhenderson/architecture_decision_record\nFormless - No conventions for file format and structure\n\nDecision Outcome🔗\nChosen option: \"MADR 2.1.0\", because\n\nImplicit assumptions should be made explicit. Design documentation\nis important to enable people understanding the decisions later on.\nSee also A rational design process: How and why to fake\nit.\nThe MADR format is lean and fits our development style.\nThe MADR structure is comprehensible and facilitates usage &\nmaintenance.\nThe MADR project is vivid.\nVersion 2.1.0 is the latest one available when starting to document\nADRs.\n\n","id":"https://docspell.org/docs/dev/adr/0000-use-markdown-architectural-decision-records/","title":"Use Markdown Architectural Decision Records"},"https://docspell.org/docs/dev/adr/0001-components/":{"body":"Context and Problem Statement🔗\nHow should the application be structured into its main components? The\ngoal is to be able to have multiple rest servers/webapps and multiple\ndocument processor components working togehter.\nDecision Outcome🔗\nThe following are the \"main\" modules. There may be more helper modules\nand libraries that support implementing a feature.\nstore🔗\nThe code related to database access. It also provides the job\nqueue. It is designed as a library.\njoex🔗\nJoex stands for \"job executor\".\nAn application that executes jobs from the queue and therefore depends\non the store module. It provides the code for all tasks that can be\nsubmitted as jobs. If no jobs are in the queue, the joex \"sleeps\"\nand must be waked via an external request.\nIt provides the document processing code.\nIt provides a http rest server to get insight into the joex state\nand also to be notified for new jobs.\nbackend🔗\nIt provides all the logic, except document processing, as a set of\n\"operations\". An operation can be directly mapped to a rest\nendpoint.\nIt is designed as a library.\nrest api🔗\nThis module contains the specification for the rest server as an\nopenapi.yml file. It is packaged as a scala library that also\nprovides types and conversions to/from json.\nThe idea is that the rest server module can depend on it as well as\nrest clients.\nrest server🔗\nThis is the main application. It directly depends on the backend\nmodule, and each rest endpoint maps to a \"backend operation\". It is\nalso responsible for converting the json data inside http requests\nto/from types recognized by the backend module.\nwebapp🔗\nThis module provides the user interface as a web application.\n","id":"https://docspell.org/docs/dev/adr/0001-components/","title":"Components"},"https://docspell.org/docs/dev/adr/0002-component-interaction/":{"body":"Context and Problem Statement🔗\nThere are multiple web applications with their rest servers and there\nare multiple document processors. These processes must communicate:\n\nonce a new job is added to the queue the rest server must somehow\nnotify processors to wake up\nonce a processor takes a job, it must propagate the progress and\noutcome to all rest servers only that the rest server can notify the\nuser that is currently logged in. Since it's not known which\nrest-server the user is using right now, all must be notified.\n\nConsidered Options🔗\n\nJMS (ActiveMQ or similiar): Message Broker as another active\ncomponent\nAkka: using a cluster\nDB: Register with \"call back urls\"\n\nDecision Outcome🔗\nChoosing option 3: DB as central synchronisation point.\nThe reason is that this is the simplest solution and doesn't require\nexternal libraries or more processes. The other options seem too big\nof a weapon for the task at hand. They are both large components\nitself and require more knowledge to use them efficiently.\nIt works roughly like this:\n\nrest servers and processors register at the database on startup each\nwith a unique call-back url\nand deregister on shutdown\neach component has db access\nrest servers can list all processors and vice versa\n\nPositive Consequences🔗\n\ncomplexity of the whole application is not touched\nsince a lot of data must be transferred to the document processors,\nthis is solved by simply accessing the db. So the protocol for data\nexchange is set. There is no need for other protocols that handle\nlarge data (http chunking etc)\nuses the already exsting db as synchronisation point\nno additional knowledge required\nsimple to understand and so not hard to debug\n\nNegative Consequences🔗\n\nall components must have db access. this also is a security con,\nbecause if one of those processes is hacked, db access is\npossible. and it simply is another dependency that is not really\nrequired for the joex component\nthe joex component cannot be in an untrusted environment (untrusted\nfrom the db's point of view). For example, it is not possible to\ncreate \"personal joex\" that only receive your own jobs…\nin order to know if a component is really active, one must run a\nping against the call-back url\n\n","id":"https://docspell.org/docs/dev/adr/0002-component-interaction/","title":"Component Interaction"},"https://docspell.org/docs/dev/adr/0003-encryption/":{"body":"Context and Problem Statement🔗\nSince docspell may store important documents, it should be possible to\nencrypt them on the server. It should be (almost) transparent to the\nuser, for example, a user must be able to login and download a file in\nclear form. That is, the server must also decrypt them.\nThen all users of a collective should have access to the files. This\nrequires to share the key among users of a collective.\nBut, even when files are encrypted, the associated meta data is not!\nSo especially access to the database would allow to see tags,\nassociated persons and correspondents of documents.\nSo in short, encryption means:\n\nfile contents (the blobs and extracted text) is encrypted\nmetadata is not\nsecret keys are stored at the server (protected by a passphrase),\nsuch that files can be downloaded in clear form\n\nDecision Drivers🔗\n\nmajor driver is to provide most possible privacy for users\neven at the expense of less features; currently I think that the\nassociated meta data is enough for finding documents (i.e. full text\nsearch is not needed)\n\nConsidered Options🔗\nIt is clear, that only blobs (file contents) can be encrypted, but not\nthe associated metadata. And the extracted text must be encrypted,\ntoo, obviously.\nPublic Key Encryption (PKE)🔗\nWith PKE that the server can automatically encrypt files using\npublicly available key data. It wouldn't require a user to provide a\npassphrase for encryption, only for decryption.\nThis would allows for first processing files (extracting text, doing\ntext analyisis) and encrypting them (and the text) afterwards.\nThe public and secret keys are stored at the database. The secret key\nmust be protected. This can be done by encrypting the passphrase to\nthe secret key using each users login password. If a user logs in, he\nor she must provide the correct password. Using this password, the\nprivate key can be unlocked. This requires to store the private key\npassphrase encrypted with every users password in the database. So the\nwhole security then depends on users password quality.\nThere are plenty of other difficulties with this approach (how about\npassword change, new secret keys, adding users etc).\nUsing this kind of encryption would protect the data against offline\nattacks and also for accidental leakage (for example, if a bug in the\nsoftware would access a file of another user).\nNo Encryption🔗\nIf only blobs are encrypted, against which type of attack would it\nprovide protection?\nThe users must still trust the server. First, in order to provide the\nwanted features (document processing), the server must see the file\ncontents. Then, it will receive and serve files in clear form, so it\nhas access to them anyways.\nWith that in mind, the \"only\" feature is to protect against \"stolen\ndatabase\" attacks. If the database is somehow leaked, the attackers\nwould only see the metadata, but not real documents. It also protects\nagainst leakage, maybe caused by a pogramming error.\nBut the downside is, that it increases complexity a lot. And since\nthis is a personal tool for personal use, is it worth the effort?\nDecision Outcome🔗\nNo encryption, because of its complexity.\nFor now, this tool is only meant for \"self deployment\" and personal\nuse. If this changes or there is enough time, this decision should be\nreconsidered.\n","id":"https://docspell.org/docs/dev/adr/0003-encryption/","title":"Encryption"},"https://docspell.org/docs/dev/adr/0004-iso8601vsepoch/":{"body":"Context and Problem Statement🔗\nThe question is whether the REST Api should return an ISO8601\nformatted string in UTC timezone, or the unix time (number of\nmilliseconds since 1970-01-01).\nThere is quite some controversy about it.\n\nhttps://stackoverflow.com/questions/47426786/epoch-or-iso8601-date-format\nhttps://nbsoftsolutions.com/blog/designing-a-rest-api-unix-time-vs-iso-8601\n\nIn my opinion, the ISO8601 format (always UTC) is better. The reason\nis the better readability. But elm folks are on the other side:\n\nhttps://package.elm-lang.org/packages/elm/time/1.0.0#iso-8601\nhttps://package.elm-lang.org/packages/rtfeldman/elm-iso8601-date-strings/latest/\n\nOne can convert from an ISO8601 date-time string in UTC time into the\nepoch millis and vice versa. So it is the same to me. There is no less\ninformation in a ISO8601 string than in the epoch millis.\nTo avoid confusion, all date/time values should use the same encoding.\nDecision Outcome🔗\nI go with the epoch time. Every timestamp/date-time values is\ntransfered as Unix timestamp.\nReasons:\n\nthe Elm application needs to frequently calculate with these values\nto render the current waiting time etc. This is better if there are\nnumbers without requiring to parse dates first\nSince the UI is written with Elm, it's probably good to adopt their\nstyle\n\n","id":"https://docspell.org/docs/dev/adr/0004-iso8601vsepoch/","title":"ISO8601 vs Millis as Date-Time transfer"},"https://docspell.org/docs/dev/adr/0005-job-executor/":{"body":"Context and Problem Statement🔗\nDocspell is a multi-user application. When processing user's\ndocuments, there must be some thought on how to distribute all the\nprocessing jobs on a much more restricted set of resources. There\nmaybe 100 users but only 4 cores that can process documents at a\ntime. Doing simply FIFO is not enough since it provides an unfair\ndistribution. The first user who submits 20 documents will then occupy\nall cores for quite some time and all other users would need to wait.\nThis tries to find a more fair distribution among the users (strictly\nmeaning collectives here) of docspell.\nThe job executor is a separate component that will run in its own\nprocess. It takes the next job from the \"queue\" and executes the\nassociated task. This is used to run the document processing jobs\n(text extraction, text analysis etc).\n\n\nThe task execution should survive restarts. State and task code\nmust be recreated from some persisted state.\n\n\nThe processing should be fair with respect to collectives.\n\n\nIt must be possible to run many job executors, possibly on\ndifferent machines. This can be used to quickly enable more\nprocessing power and removing it once the peak is over.\n\n\nTask execution can fail and it should be able to retry those\ntasks. Reasons are that errors may be temporarily (for example\ntalking to a third party service), and to enable repairing without\nstopping the job executor. Some errors might be easily repaired (a\nprogram was not installed or whatever). In such a case it is good\nto know that the task will be retried later.\n\n\nConsidered Options🔗\nIn contrast to other ADRs this is just some sketching of thoughts for\nthe current implementation.\n\n\nJob description are serialized and written to the database into a\ntable. This becomes the queue. Tasks are identified by names and a\njob executor implementation must have a map of names to code to\nlookup the task to perform. The tasks arguments are serialized into\na string and written to the database. Tasks must decode the\nstring. This can be conveniently done using JSON and the provided\ncirce decoders.\n\n\nTo provide a fair execution jobs are organized into groups. When a\nnew job is requested from the queue, first a group is selected\nusing a round-robin strategy. This should ensure good enough\nfairness among groups. A group maps to a collective. Within a\ngroup, a job is selected based on priority, submitted time (fifo)\nand job state (see notes about stuck jobs).\n\n\nAllowing multiple job executors means that getting the next job can\nfail due to simultaneous running transactions. It is retried until\nit succeeds. Taking a job puts in into scheduled state. Each job\nexecutor has a unique (manually supplied) id and jobs are marked\nwith that id once it is handed to the executor.\n\n\nWhen a task fails, its state is updated to state stuck. Stuck\njobs are retried in the future. The queue prefers to return stuck\njobs that are due at the specific point in time ignoring the\npriority hint.\n\n\nMore Details🔗\nA job has these properties\n\nid (something random)\ngroup\ntaskname (to choose task to run)\nsubmitted-date\nworker (the id of the job executor)\nstate, one of: waiting, scheduled, running, stuck, cancelled,\nfailed, success\n\nwaiting: job has been inserted into the queue\nscheduled: job has been handed over to some executore and is\nmarked with the job executor id\nrunning: a task is currently executing\nstuck: a task has failed and is being retried eventually\ncancelled: task has finished and there was a cancel request\nfailed: task has failed, execeeded the retries\nsuccess: task has completed successfully\n\n\n\nThe queue has a take or nextJob operation that takes the worker-id\nand a priority hint and goes roughly like this:\n\nselect the next group using round-robin strategy\nselect all jobs with that group, where\n\nstate is stuck and waiting time has elapsed\nstate is waiting and have the given priority if possible\n\n\njobs are ordered by submitted time, but stuck jobs whose waiting\ntime elapsed are preferred\n\nThere are two priorities within a group: high and low. A configured\ncounting scheme determines when to select certain priority. For\nexample, counting scheme of (2,1) would select two high priority\njobs and then 1 low priority job. The take operation tries to prefer\nthis priority but falls back to the other if no job with this priority\nis available.\nA group corresponds to a collective. Then all collectives get\n(roughly) equal treatment.\nOnce there are no jobs in the queue the executor goes into sleep and\nmust be waked to run again. If a job is submitted, the executors are\nnotified.\nStuck Jobs🔗\nA job is going into stuck state, if the task has failed. In this\nstate, the task is rerun after a while until a maximum retry count is\nreached.\nThe problem is how to notify all executors when the waiting time has\nelapsed. If one executor puts a job into stuck state, it means that\nall others should start looking into the queue again after x\nminutes. It would be possible to tell all existing executors to\nschedule themselves to wake up in the future, but this would miss all\nexecutors that show up later.\nThe waiting time is increased exponentially after each retry (2 ^ retry) and it is meant as the minimum waiting time. So it is ok if\nall executors wakeup periodically and check for new work. Most of the\ntime this should not be necessary and is just a fallback if only stuck\njobs are in the queue and nothing is submitted for a long time. If the\nsystem is used, jobs get submitted once in a while and would awake all\nexecutors.\n","id":"https://docspell.org/docs/dev/adr/0005-job-executor/","title":"Joex - Job Executor"},"https://docspell.org/docs/dev/adr/0006-more-file-types/":{"body":"Context and Problem Statement🔗\nDocspell currently only supports PDF files. This has simplified early\ndevelopment and design a lot and so helped with starting the project.\nHandling pdf files is usually easy (to view, to extract text, print\netc).\nThe pdf format has been chosen, because PDFs files are very common and\ncan be viewed with many tools on many systems (i.e. non-proprietary\ntools). Docspell also is a document archive and from this perspective,\nit is important that documents can be viewed in 10 years and more. The\nhope is, that the PDF format is best suited for this. Therefore all\ndocuments in Docspell must be accessible as PDF. The trivial solution\nto this requirement is to only allow PDF files.\nSupport for more document types, must then take care of the following:\n\nextracting text\nconverting into pdf\naccess original file\n\nText should be extracted from the source file, in case conversion is\nnot lossless. Since Docspell can already extract text from PDF files\nusing OCR, text can also be extracted from the converted file as a\nfallback.\nThe original file must always be accessible. The main reason is that\nall uploaded data should be accessible without any modification. And\nsince the conversion may not always create best results, the original\nfile should be kept.\nDecision Drivers🔗\nPeople expect that software like Docspell support the most common\ndocument types, like all the “office documents” (docx, rtf, odt,\nxlsx, …) and images. For many people it is more common to create\nthose files instead of PDF. Some (older) scanners may not be able to\nscan into PDF files but only to image files.\nConsidered Options🔗\nThis ADR does not evaluate different options. It rather documents why\nthis feature is realized and the thoughts that lead to how it is\nimplemented.\nRealization🔗\nData Model🔗\nThe attachment table holds one file. There will be another table\nattachment_source that holds the original file. It looks like this:\nCREATE TABLE \"attachment_source\" (\n \"id\" varchar(254) not null primary key,\n \"file_id\" varchar(254) not null,\n \"filename\" varchar(254),\n \"created\" timestamp not null,\n foreign key (\"file_id\") references \"filemeta\"(\"id\"),\n foreign key (\"id\") references \"attachment\"(\"attachid\")\n);\n\nThe id is the primary key and is the same as the associated\nattachment, creating a 1-1 relationship (well, more correct is\n0..1-1) between attachment and attachment_source.\nThere will always be a attachment_source record for every\nattachment record. If the original file is a PDF already, then both\ntable's file_id columns point to the same file. But now the user can\nchange the filename of an attachment while the original filename is\npreserved in attachment_source. It must not be possible for the user\nto change anything in attachment_source.\nThe attachment table is not touched in order to keep current code\nmostly unchanged and to have a simpler data migration. The downside\nis, that the data model allows to have an attachment record without\nan attachment_source record. OTOH, a foreign key inside attachment\npointing to an attachment_source is also not correct, because it\nallows the same attachment_source record to be associated with many\nattachment records. This would do even more harm, in my opinion.\nMigration🔗\nCreating a new table and not altering existing ones, should simplify\ndata migration.\nSince only PDF files where allowed and the user could not change\nanything in the attachment table, the existing data can simply be\ninserted into the new table. This presents the trivial case where the\nattachment and source are the same.\nProcessing🔗\nThe first step in processing is now converting the file into a pdf. If\nit already is a pdf, nothing is done. This step is before text\nextraction, so text can first be tried to extract from the source file\nand only if that fails (or is not supported), text can be extracted\nfrom the converted pdf file. All remaining steps are untouched.\nIf conversion is not supported for the input file, it is skipped. If\nconversion fails, the error is propagated to let the retry mechanism\ntake care.\nWhat types?🔗\nWhich file types should be supported? At a first step, all major\noffice documents, common images, plain text (i.e. markdown) and html\nshould be supported. In terms of file extensions: doc, docx,\nxls, xlsx, odt, md, html, txt, jpg, png, tif.\nThere is always the preference to use jvm internal libraries in order\nto be more platform independent and to reduce external dependencies.\nBut this is not always possible (like doing OCR).\n\n \n \n \n \n\n \n\nConversion🔗\n\nOffice documents (doc, docx, xls, xlsx, odt, ods):\nunoconv (see ADR 9)\nHTML (html): wkhtmltopdf (see ADR 7)\nText/Markdown (txt, md): Java-Lib flexmark + wkhtmltopdf\nImages (jpg, png, tif): Tesseract (see ADR\n10)\n\nText Extraction🔗\n\nOffice documents (doc, docx, xls, xlsx): Apache Poi\nOffice documends (odt, ods): Apache Tika (including the sources)\nHTML: not supported, extract text from converted PDF\nImages (jpg, png, tif): Tesseract\nText/Markdown: n.a.\nPDF: Apache PDFBox or Tesseract\n\nLinks🔗\n\nConvert HTML Files\nConvert Plain Text\nConvert Office Documents\nConvert Image Files\nExtract Text from Files\n\n","id":"https://docspell.org/docs/dev/adr/0006-more-file-types/","title":"More File Types"},"https://docspell.org/docs/dev/adr/0007-convert-html-files/":{"body":"Context and Problem Statement🔗\nHow can HTML documents be converted into a PDF file that looks as much\nas possible like the original?\nIt would be nice to have a java-only solution. But if an external tool\nhas a better outcome, then an external tool is fine, too.\nSince Docspell is free software, the tools must also be free.\nConsidered Options🔗\n\npandoc external command\nwkhtmltopdf external command\nUnoconv external command\n\nNative (firefox) view:\n\n \n \n \n \n\n \n\nI downloaded the HTML file to disk together with its resources (using\nSave as... in the browser).\nPandoc🔗\n\n \n \n \n \n\n \n\n\n \n \n \n \n\n \n\nNot showing the version using context pdf-engine, since it looked\nvery similiar to the latex variant.\nwkhtmltopdf🔗\n\n \n \n \n \n\n \n\nUnoconv🔗\n\n \n \n \n \n\n \n\nDecision Outcome🔗\nwkhtmltopdf.\nIt shows the best results.\n","id":"https://docspell.org/docs/dev/adr/0007-convert-html-files/","title":"Convert HTML Files"},"https://docspell.org/docs/dev/adr/0008-convert-plain-text/":{"body":"Context and Problem Statement🔗\nHow can plain text and markdown documents be converted into a PDF\nfiles?\nRendering images is not important here, since the files must be self\ncontained when uploaded to Docspell.\nThe test file is the current documentation page of Docspell, found in\nmicrosite/docs/doc.md.\n---\nlayout: docs\nposition: 4\ntitle: Documentation\n---\n\n# {page .title}\n\n\nDocspell assists in organizing large amounts of PDF files that are\n...\n\n## How it works\n\nDocuments have two ...\n\n1. You maintain a kind of address book. It should list all possible\n correspondents and the concerning people/things. This grows\n incrementally with each new unknown document.\n2. When docspell analyzes a document, it tries to find matches within\n your address ...\n3. You can inspect ...\n\nThe set of meta data that docspell uses to draw suggestions from, must\nbe maintained ...\n\n\n## Terms\n\nIn order to better understand these pages, some terms should be\nexplained first.\n\n### Item\n\nAn **Item** is roughly your (pdf) document, only that an item may span\nmultiple files, which are called **attachments**. And an item has\n**meta data** associated:\n\n- a **correspondent**: the other side of the communication. It can be\n an organization or a person.\n- a **concerning person** or **equipment**: a person or thing that\n this item is about. Maybe it is an insurance contract about your\n car.\n- ...\n\n### Collective\n\nThe users of the application are part of a **collective**. A\n**collective** is a group of users that share access to the same\nitems. The account name is therefore comprised of a *collective name*\nand a *user name*.\n\nAll users of a collective are equal; they have same permissions to\naccess all...\n\nThen a plain text file is tried, too (without any markup).\nMaecenas mauris lectus, lobortis et purus mattis\n\nDuis vehicula mi vel mi pretium\n\nIn non mauris justo. Duis vehicula mi vel mi pretium, a viverra erat efficitur. Cras aliquam est ac eros varius, id iaculis dui auctor. Duis pretium neque ligula, et pulvinar mi placerat et. Nulla nec nunc sit amet nunc posuere vestibulum. Ut id neque eget tortor mattis tristique. Donec ante est, blandit sit amet tristique vel, lacinia pulvinar arcu.\n\nPellentesque scelerisque fermentum erat, id posuere justo pulvinar ut.\nCras id eros sed enim aliquam lobortis. Sed lobortis nisl ut eros\nefficitur tincidunt. Cras justo mi, porttitor quis mattis vel,\nultricies ut purus. Ut facilisis et lacus eu cursus.\n\nIn eleifend velit vitae libero sollicitudin euismod:\n\n- Fusce vitae vestibulum velit,\n- Pellentesque vulputate lectus quis pellentesque commodo\n\nthe end.\n\nConsidered Options🔗\n\nflexmark for markdown to\nHTML, then use existing machinery described in adr\n7\npandoc external command\n\nflexmark markdown library for java🔗\nProcess files with flexmark\nand then create a PDF from the resulting html.\nUsing the following snippet:\ndef renderMarkdown(): ExitCode = {\n val opts = new MutableDataSet()\n opts.set(Parser.EXTENSIONS.asInstanceOf[DataKey[util.Collection[_]]],\n util.Arrays.asList(TablesExtension.create(),\n StrikethroughExtension.create()));\n\n val parser = Parser.builder(opts).build()\n val renderer = HtmlRenderer.builder(opts).build()\n val reader = Files.newBufferedReader(Paths.get(\"in.txt|md\"))\n val doc = parser.parseReader(reader)\n val html = renderer.render(doc)\n val body = \"<html><head></head><body style=\\\"padding: 0 5em;\\\">\" + html + \"</body></html>\"\n Files.write(\n Paths.get(\"test.html\"),\n body.getBytes(StandardCharsets.UTF_8))\n\n ExitCode.Success\n }\n\nThen run the result through wkhtmltopdf.\nMarkdown file:\n\n \n \n \n \n\n \n\n\nTXT file:\n\n \n \n \n \n\n \n\n\npandoc🔗\nCommand:\npandoc -f markdown -t html -o test.pdf microsite/docs/doc.md\n\nMarkdown/Latex:\n\n \n \n \n \n\n \n\n\nMarkdown/Html:\n\n \n \n \n \n\n \n\n\nText/Latex:\n\n \n \n \n \n\n \n\n\nText/Html:\n\n \n \n \n \n\n \n\n\nDecision Outcome🔗\nJava library \"flexmark\".\nI think all results are great. It depends on the type of document and\nwhat one expects to see. I guess that most people expect something\nlike pandoc-html produces for the kind of files docspell is for (it is\nnot for newspaper articles, where pandoc-latex would be best fit).\nBut choosing pandoc means yet another external command to depend on.\nAnd the results from flexmark are really good, too. One can fiddle\nwith options and css to make it look better.\nTo not introduce another external command, decision is to use flexmark\nand then the already existing html->pdf conversion.\n","id":"https://docspell.org/docs/dev/adr/0008-convert-plain-text/","title":"Convert Text Files"},"https://docspell.org/docs/dev/adr/0009-convert-office-docs/":{"body":"Context and Problem Statement🔗\nHow can office documents, like docx or odt be converted into a PDF\nfile that looks as much as possible like the original?\nIt would be nice to have a java-only solution. But if an external tool\nhas a better outcome, then an external tool is fine, too.\nSince Docspell is free software, the tools must also be free.\nConsidered Options🔗\n\nApache POI together with\nthis\nlibrary\npandoc external command\nabiword external command\nUnoconv external command\n\nTo choose an option, some documents are converted to pdf and compared.\nOnly the formats docx and odt are considered here. These are the\nmost used formats. They have to look well, if a xlsx or pptx\ndoesn't look so great, that is ok.\nHere is the native view to compare with:\nODT:\n\n \n \n \n \n\n \n\nXWPFConverter🔗\nI couldn't get any example to work. There were exceptions:\njava.lang.IllegalArgumentException: Value for parameter 'id' was out of bounds\n at org.apache.poi.util.IdentifierManager.reserve(IdentifierManager.java:80)\n at org.apache.poi.xwpf.usermodel.XWPFRun.<init>(XWPFRun.java:101)\n at org.apache.poi.xwpf.usermodel.XWPFRun.<init>(XWPFRun.java:146)\n at org.apache.poi.xwpf.usermodel.XWPFParagraph.buildRunsInOrderFromXml(XWPFParagraph.java:135)\n at org.apache.poi.xwpf.usermodel.XWPFParagraph.<init>(XWPFParagraph.java:88)\n at org.apache.poi.xwpf.usermodel.XWPFDocument.onDocumentRead(XWPFDocument.java:147)\n at org.apache.poi.POIXMLDocument.load(POIXMLDocument.java:159)\n at org.apache.poi.xwpf.usermodel.XWPFDocument.<init>(XWPFDocument.java:124)\n at docspell.convert.Testing$.withPoi(Testing.scala:17)\n at docspell.convert.Testing$.$anonfun$run$1(Testing.scala:12)\n at cats.effect.internals.IORunLoop$.cats$effect$internals$IORunLoop$$loop(IORunLoop.scala:87)\n at cats.effect.internals.IORunLoop$RestartCallback.signal(IORunLoop.scala:355)\n at cats.effect.internals.IORunLoop$RestartCallback.apply(IORunLoop.scala:376)\n at cats.effect.internals.IORunLoop$RestartCallback.apply(IORunLoop.scala:316)\n at cats.effect.internals.IOShift$Tick.run(IOShift.scala:36)\n at cats.effect.internals.PoolUtils$$anon$2$$anon$3.run(PoolUtils.scala:51)\n at java.util.concurrent.ThreadPoolExecutor.runWorker(ThreadPoolExecutor.java:1149)\n at java.util.concurrent.ThreadPoolExecutor$Worker.run(ThreadPoolExecutor.java:624)\n at java.lang.Thread.run(Thread.java:748)\n\nThe project (not Apache Poi, the other) seems unmaintained. I could\nnot find any website and the artifact in maven central is from 2016.\nPandoc🔗\nI know pandoc as a very great tool when converting between markup\ndocuments. So this tries it with office documents. It supports docx\nand odt from there --list-input-formats.\nFrom the pandoc manual:\n\nBy default, pandoc will use LaTeX to create the PDF, which requires\nthat a LaTeX engine be installed (see --pdf-engine below).\nAlternatively, pandoc can use ConTeXt, roff ms, or HTML as an\nintermediate format. To do this, specify an output file with a .pdf\nextension, as before, but add the --pdf-engine option or -t context,\n-t html, or -t ms to the command line. The tool used to generate the\nPDF from the intermediate format may be specified using --pdf-engine.\n\nTrying with latex engine:\npandoc -f odt -o test.pdf example.odt\n\nResults ODT:\n\n \n \n \n \n\n \n\npandoc -f odt -o test.pdf example.docx\n\nResults DOCX:\n\n \n \n \n \n\n \n\n\nTrying with context engine:\npandoc -f odt -t context -o test.pdf example.odt\n\nResults ODT:\n\n \n \n \n \n\n \n\nResults DOCX:\n\n \n \n \n \n\n \n\n\nTrying with ms engine:\npandoc -f odt -t ms -o test.pdf example.odt\n\nResults ODT:\n\n \n \n \n \n\n \n\nResults DOCX:\n\n \n \n \n \n\n \n\n\nTrying with html engine (this requires wkhtmltopdf to be present):\n$ pandoc --extract-media . -f odt -t html -o test.pdf example.odt\n\nResults ODT:\n\n \n \n \n \n\n \n\nResults DOCX:\n\n \n \n \n \n\n \n\nAbiword🔗\nTrying with:\nabiword --to=pdf example.odt\n\nResults:\n\n \n \n \n \n\n \n\nTrying with a docx file failed. It worked with a doc file.\nUnoconv🔗\nUnoconv relies on libreoffice/openoffice, so installing it will result\nin installing parts of libreoffice, which is a very large dependency.\nTrying with:\nunoconv -f pdf example.odt\n\nResults ODT:\n\n \n \n \n \n\n \n\nResults DOCX:\n\n \n \n \n \n\n \n\nDecision Outcome🔗\nUnoconv.\nThe results from unoconv are really good.\nAbiword also is not that bad, it didn't convert the chart, but all\nfont markup is there. It would be great to not depend on something as\nbig as libreoffice, but the results are so much better.\nAlso pandoc deals very well with DOCX files (using the context\nengine). The only thing that was not rendered was the embedded chart\n(like abiword). But all images and font styling was present.\nIt will be a configurable external command anyways, so users can\nexchange it at any time with a different one.\n","id":"https://docspell.org/docs/dev/adr/0009-convert-office-docs/","title":"Convert Office Documents"},"https://docspell.org/docs/dev/adr/0010-convert-image-files/":{"body":"Context and Problem Statement🔗\nHow to convert image files properly to pdf?\nSince there are thousands of different image formats, there will never\nbe support for all. The most common containers should be supported,\nthough:\n\njpeg (jfif, exif)\npng\ntiff (baseline, single page)\n\nThe focus is on document images, maybe from digital cameras or\nscanners.\nConsidered Options🔗\n\npdfbox library\nimagemagick external command\nimg2pdf external command\ntesseract external command\n\nThere are no screenshots here, because it doesn't make sense since\nthey all look the same on the screen. Instead we look at the files\nproperties.\nInput File\nThe input files are:\n$ identify input/*\ninput/jfif.jpg JPEG 2480x3514 2480x3514+0+0 8-bit sRGB 240229B 0.000u 0:00.000\ninput/letter-en.jpg JPEG 1695x2378 1695x2378+0+0 8-bit Gray 256c 467341B 0.000u 0:00.000\ninput/letter-en.png PNG 1695x2378 1695x2378+0+0 8-bit Gray 256c 191571B 0.000u 0:00.000\ninput/letter-en.tiff TIFF 1695x2378 1695x2378+0+0 8-bit Grayscale Gray 4030880B 0.000u 0:00.000\n\nSize:\n\njfif.jpg 240k\nletter-en.jpg 467k\nletter-en.png 191k\nletter-en.tiff 4.0M\n\npdfbox🔗\nUsing a java library is preferred, if the quality is good enough.\nThere is an\nexample\nfor this exact use case.\nThis is the sample code:\ndef imgtopdf(file: String): ExitCode = {\n val jpg = Paths.get(file).toAbsolutePath\n if (!Files.exists(jpg)) {\n sys.error(s\"file doesn't exist: $jpg\")\n }\n val pd = new PDDocument()\n val page = new PDPage(PDRectangle.A4)\n pd.addPage(page)\n val bimg = ImageIO.read(jpg.toFile)\n\n val img = LosslessFactory.createFromImage(pd, bimg)\n\n val stream = new PDPageContentStream(pd, page)\n stream.drawImage(img, 0, 0, PDRectangle.A4.getWidth, PDRectangle.A4.getHeight)\n stream.close()\n\n pd.save(\"test.pdf\")\n pd.close()\n\n ExitCode.Success\n}\n\nUsing pdfbox 2.0.18 and twelvemonkeys 3.5. Running time: 1384ms\n$ identify *.pdf\njfif.jpg.pdf PDF 595x842 595x842+0+0 16-bit sRGB 129660B 0.000u 0:00.000\nletter-en.jpg.pdf PDF 595x842 595x842+0+0 16-bit sRGB 49118B 0.000u 0:00.000\nletter-en.png.pdf PDF 595x842 595x842+0+0 16-bit sRGB 49118B 0.000u 0:00.000\nletter-en.tiff.pdf PDF 595x842 595x842+0+0 16-bit sRGB 49118B 0.000u 0:00.000\n\nSize:\n\njfif.jpg 1.1M\nletter-en.jpg 142k\nletter-en.png 142k\nletter-en.tiff 142k\n\nimg2pdf🔗\nThis is a python tool that adds the image into the pdf without\nreencoding.\nUsing version 0.3.1. Running time: 323ms.\n$ identify *.pdf\njfif.jpg.pdf PDF 595x842 595x842+0+0 16-bit sRGB 129708B 0.000u 0:00.000\nletter-en.jpg.pdf PDF 595x842 595x842+0+0 16-bit sRGB 49864B 0.000u 0:00.000\nletter-en.png.pdf PDF 595x842 595x842+0+0 16-bit sRGB 49864B 0.000u 0:00.000\nletter-en.tiff.pdf PDF 595x842 595x842+0+0 16-bit sRGB 49864B 0.000u 0:00.000\n\nSize:\n\njfif.jpg 241k\nletter-en.jpg 468k\nletter-en.png 191k\nletter-en.tiff 192k\n\nImageMagick🔗\nThe well known imagemagick tool can convert images to pdfs, too.\nUsing version 6.9.10-71. Running time: 881ms.\n$ identify *.pdf\njfif.jpg.pdf PDF 595x843 595x843+0+0 16-bit sRGB 134873B 0.000u 0:00.000\nletter-en.jpg.pdf PDF 1695x2378 1695x2378+0+0 16-bit sRGB 360100B 0.000u 0:00.000\nletter-en.png.pdf PDF 1695x2378 1695x2378+0+0 16-bit sRGB 322418B 0.000u 0:00.000\nletter-en.tiff.pdf PDF 1695x2378 1695x2378+0+0 16-bit sRGB 322418B 0.000u 0:00.000\n\nSize:\n\njfif.jpg 300k\nletter-en.jpg 390k\nletter-en.png 180k\nletter-en.tiff 5.1M\n\nTesseract🔗\nDocspell already relies on tesseract for doing OCR. And in contrast to\nall other candidates, it can create PDFs that are searchable. Of\ncourse, this yields in much longer running time, that cannot be\ncompared to the times of the other options.\ntesseract doc3.jpg out -l deu pdf\n\nIt can also create both outputs in one go:\ntesseract doc3.jpg out -l deu pdf txt\n\nUsing tesseract 4. Running time: 6661ms\n$ identify *.pdf\ntesseract/jfif.jpg.pdf PDF 595x843 595x843+0+0 16-bit sRGB 130535B 0.000u 0:00.000\ntesseract/letter-en.jpg.pdf PDF 1743x2446 1743x2446+0+0 16-bit sRGB 328716B 0.000u 0:00.000\ntesseract/letter-en.png.pdf PDF 1743x2446 1743x2446+0+0 16-bit sRGB 328716B 0.000u 0:00.000\ntesseract/letter-en.tiff.pdf PDF 1743x2446 1743x2446+0+0 16-bit sRGB 328716B 0.000u 0:00.000\n\nSize:\n\njfif.jpg 246k\nletter-en.jpg 473k\nletter-en.png 183k\nletter-en.tiff 183k\n\nDecision🔗\nTesseract.\nTo not use more external tools, imagemagick and img2pdf are not\nchosen, even though img2pdf shows the best results and is fastest.\nPdfbox library would be the favorite, because results are good and\nwith the twelvemonkeys\nlibrary there is support for many images. The priority is to avoid\nmore external commands if possible.\nBut since there already is a dependency to tesseract and it can create\nsearchable pdfs, the decision is to use tesseract for this. Then PDFs\nwith images can be converted to searchable PDFs with images. And text\nextraction is required anyways.\n","id":"https://docspell.org/docs/dev/adr/0010-convert-image-files/","title":"Convert Image Files"},"https://docspell.org/docs/dev/adr/0011-extract-text/":{"body":"Context and Problem Statement🔗\nWith support for more file types there must be a way to extract text\nfrom all of them. It is better to extract text from the source files,\nin contrast to extracting the text from the converted pdf file.\nThere are multiple options and multiple file types. Again, most\npriority is to use a java/scala library to reduce external\ndependencies.\nConsidered Options🔗\nMS Office Documents🔗\nThere is only one library I know: Apache\nPOI. It supports doc(x) and xls(x).\nHowever, it doesn't support open-document format (odt and ods).\nOpenDocument Format🔗\nThere are two libraries:\n\nApache Tika Parser\nODFToolkit\n\nTika: The tika-parsers package contains an opendocument parser for\nextracting text. But it has a huge dependency tree, since it is a\nsuper-package containing a parser for almost every common file type.\nODF Toolkit: This depends on Apache Jena\nand also pulls in quite some dependencies (while not as much as\ntika-parser). It is not too bad, since it is a library for\nmanipulating opendocument files. But all I need is to only extract\ntext. I created tests that extracted text from my odt/ods files. It\nworked at first sight, but running the tests in a loop resulted in\nstrange nullpointer exceptions (it only worked the first run).\nRichtext🔗\nRichtext is supported by the jdk (using RichtextEditorKit from\nswing).\nPDF🔗\nFor \"image\" pdf files, tesseract is used. For \"text\" PDF files, the\nlibrary Apache PDFBox can be used.\nThere also is iText with a AGPL\nlicense.\nImages🔗\nFor images and \"image\" PDF files, there is already tesseract in place.\nHTML🔗\nHTML must be converted into a PDF file before text can be extracted.\nText/Markdown🔗\nThese files can be used as-is, obviously.\nDecision Outcome🔗\n\nMS Office files: POI library\nOpen Document files: Tika, but integrating the few source files that\nmake up the open document parser. Due to its huge dependency tree,\nthe library is not added.\nPDF: Apache PDFBox. I know this library better than itext.\n\n","id":"https://docspell.org/docs/dev/adr/0011-extract-text/","title":"Extract Text from Files"},"https://docspell.org/docs/dev/adr/0012-periodic-tasks/":{"body":"Context and Problem Statement🔗\nCurrently there is a Scheduler that consumes tasks off a queue in\nthe database. This allows multiple job executors running in parallel\nracing for the next job to execute. This is for executing tasks\nimmediately – as long as there are enough resource.\nWhat is missing, is a component that maintains periodic tasks. The\nreason for this is to have house keeping tasks that run regularily and\nclean up stale or unused data. Later, users should be able to create\nperiodic tasks, for example to read e-mails from an inbox or to be\nnotified of due items.\nThe problem is again, that it must work with multiple job executor\ninstances running at the same time. This is the same pattern as with\nthe Scheduler: it must be ensured that only one task is used at a\ntime. Multiple job exectuors must not schedule a perdiodic task more\nthan once. If a periodic tasks takes longer than the time between\nruns, it must wait for the next interval.\nConsidered Options🔗\n\nAdding a timer and nextrun field to the current job table\nCreating a separate table for periodic tasks\n\nDecision Outcome🔗\nThe 2. option.\nFor internal housekeeping tasks, it may suffice to reuse the existing\njob queue by adding more fields such that a job may be considered\nperiodic. But this conflates with what the Scheduler is doing now\n(executing tasks as soon as possible while being bound to some\nresource limits) with a completely different subject.\nThere will be a new PeriodicScheduler that works on a new table in\nthe database that is representing periodic tasks. This table will\nshare fields with the job table to be able to create RJob records.\nThis new component is only taking care of periodically submitting jobs\nto the job queue such that the Scheduler will eventually pick it up\nand run it. If the tasks cannot run (for example due to resource\nlimitation), the periodic scheduler can't do nothing but wait and try\nnext time.\nCREATE TABLE \"periodic_task\" (\n \"id\" varchar(254) not null primary key,\n \"enabled\" boolean not null,\n \"task\" varchar(254) not null,\n \"group_\" varchar(254) not null,\n \"args\" text not null,\n \"subject\" varchar(254) not null,\n \"submitter\" varchar(254) not null,\n \"priority\" int not null,\n \"worker\" varchar(254),\n \"marked\" timestamp,\n \"timer\" varchar(254) not null,\n \"nextrun\" timestamp not null,\n \"created\" timestamp not null\n);\n\nPreparing for other features, at some point periodic tasks will be\ncreated by users. It should be possible to disable/enable them. The\nnext 6 properties are needed to insert jobs into the job table. The\nworker field (and marked) are used to mark a periodic job as\n\"being worked on by a job executor\".\nThe timer is the schedule, which is a\nsystemd-like\ncalendar event string. This is parsed by this\nlibrary. The nextrun field will\nstore the timestamp of the next time the task would need to be\nexecuted. This is needed to query this table for the newest task.\nThe PeriodicScheduler works roughly like this:\nOn startup:\n\nRemove stale worker values. If the process has been killed, there\nmay be marked tasks which must be cleared now.\n\nMain-Loop:\n0. Cancel current scheduled notify (see 4. below)\n\nget next (= earliest & enabled) periodic job\nif none: stop\nif triggered (= nextrun <= 'now'):\n\n\nMark periodic task. On fail: goto 1.\nSubmit new job into the jobqueue:\n\nUpdate nextrun field\nCheck for non-final jobs of that name. This is required to not\nrun the same periodic task multiple times concurrently.\n\nif exist: goto 4.\nif not exist: submit job\n\n\n\n\nUnmark periodic task\n\n\nif future\n\n\nschedule notify: notify self to run again next time the task\nschedule triggers\n\n","id":"https://docspell.org/docs/dev/adr/0012-periodic-tasks/","title":"Periodic Tasks"},"https://docspell.org/docs/dev/adr/0013-archive-files/":{"body":"Context and Problem Statement🔗\nDocspell should have support for files that contain the actual files\nthat matter, like zip files and other such things. It should extract\nits contents automatcially.\nSince docspell should never drop or modify user data, the archive file\nmust be present in the database. And it must be possible to download\nthe file unmodified.\nOn the other hand, files in there need to be text analysed and\nconverted to pdf files.\nDecision Outcome🔗\nThere is currently a table attachment_source which holds references\nto \"original\" files. These are the files as uploaded by the user,\nbefore converted to pdf. Archive files add a subtlety to this: in case\nof an archive, an attachment_source is the original (non-archive)\nfile inside an archive.\nThe archive file itself will be stored in a separate table attachment_archive.\nExample: uploading a files.zip ZIP file containing report.jpg:\n\nattachment_source: report.jpg\nattachment: report.pdf\nattachment_archive: files.zip\n\nArchive may contain other archives. Then the inner archives will not\nbe saved. The archive file is extracted recursively, until there is no\nknown archive file found.\nInitial Support🔗\nInitial support is implemented for ZIP and EML (e-mail files) files.\n","id":"https://docspell.org/docs/dev/adr/0013-archive-files/","title":"Archive Files"},"https://docspell.org/docs/dev/adr/0014-fulltext-search-engine/":{"body":"It should be possible to search the contents of all documents.\nContext and Problem Statement🔗\nTo allow searching the documents contents efficiently, a separate\nindex is necessary. The \"defacto standard\" for fulltext search on the\nJVM is something backed by Lucene.\nAnother option is to use a RDBMS that supports fulltext search.\nThis adds another component to the mix, which increases the complexity\nof the setup and the software. Since docspell works great without this\nfeature, it shouldn't have a huge impact on the application, i.e. if\nthe fulltext search component is down or broken, docspell should still\nwork (just the fulltext search is then not working).\nConsidered Options🔗\n\nApache SOLR\nElasticSearch\nPostgreSQL\nAll of them or a subset\n\nDecision Outcome🔗\nIf docspell is running on PostgreSQL, it would be nice to also use it\nfor fulltext search to save the cost of running another component. But\nI don't want to lock the database to PostgreSQL only because of the\nfulltext search feature.\nElasticSearch and Apache SOLR are quite similiar in features. SOLR is\npart of Lucene and therefore lives in the Apache ecosystem. I would\nchoose SOLR over ElasticSearch, because I used it before.\nThe last option (supporting all) is interesting, since it would enable\nto use PostgreSQL for fulltext search for those that use PostgreSQL as\nthe database for docspell.\nIn a first step, identify what docspell needs from a fulltext search\ncomponent and create this interface and an implementation for Apache\nSOLR. This enables all users to use the fulltext search feature. As a\nlater step, an implementation based on PostgreSQL and/or ElasticSearch\ncould be provided, too.\n","id":"https://docspell.org/docs/dev/adr/0014-fulltext-search-engine/","title":"Fulltext Search Engine"},"https://docspell.org/docs/dev/adr/0015-convert-pdf-files/":{"body":"Context and Problem Statement🔗\nSome PDFs contain only images (when coming from a scanner) and\ntherefore one is not able to click into the pdf and select text for\ncopy&paste. Also it is not searchable in a PDF viewer. These are\nreally shortcomings that can be fixed, especially when there is\nalready OCR build in.\nFor images, this works already as tesseract is used to create the PDF\nfiles. Tesseract creates the files with an additional text layer\ncontaining the OCRed text.\nConsidered Options🔗\n\nocrmypdf OCRmyPDF adds an\nOCR text layer to scanned PDF files, allowing them to be searched\n\nocrmypdf🔗\nThis is a very nice python tool, that uses tesseract to do OCR on each\npage and add the extracted text as a pdf text layer to the page.\nAdditionally it creates PDF/A type pdfs, which are great for\narchiving. This fixes exactly the things stated above.\nIntegration🔗\nDocspell already has this built in for images. When converting images\nto a PDF (which is done early in processing), the process creates a\ntext and a PDF file. Docspell then sets the text in this step and the\ntext extraction step skips doing its work, if there is already text\navailable.\nIt would be possible to use the --sidecar option with ocrmypdf to\ncreate a text file of the extracted text with one run, too (exactly\nlike it works for tesseract). But for \"text\" pdfs, ocrmypdf writes\nsome info-message into this text file:\n[OCR skipped on page 1]\f[OCR skipped on page 2]\n\nDocspell cannot reliably tell, wether this is extracted text or not.\nIt would be reqiured to load the pdf and check its contents. This is a\nbit of bad luck, because everything would just work already. So it\nrequires a (small) change in the text-extraction step. By default,\ntext extraction happens on the source file. For PDFs, text extraction\nshould now be run on the converted file, to avoid running OCR twice.\nThe converted pdf file is either be a text-pdf in the first place,\nwhere ocrmypdf would only convert it to a PDF/A file; or it may be a\nconverted file containing the OCR-ed text as a pdf layer. If ocrmypdf\nis disabled, the converted file and the source file are the same for\nPDFs.\nDecision Outcome🔗\nAdd ocrmypdf as an optional conversion from PDF to PDF. Ocrmypdf is\ndistributed under the GPL-3 license.\n","id":"https://docspell.org/docs/dev/adr/0015-convert-pdf-files/","title":"Convert PDF Files"},"https://docspell.org/docs/dev/adr/0016-custom-fields/":{"body":"Context and Problem Statement🔗\nUsers want to add custom metadata to items. For example, for invoices\nfields like invoice-number or total/amount make sense. When\nusing a pagination stamp, every item gets a pagination number.\nThis is currently not possible to realize in docspell. But it is an\nessential part when organizing and archiving documents. It should be\nsupported.\nConsidered Options🔗\nRequirements🔗\n\nFields have simple types: There is a difference in presenting a\ndate, string or number. At least some simple types should be\ndistinguishable for the UI to make it more convenient to use.\nAn item can have at most one value of a field: The typical example\nis invoice number – it doesn't make sense to be able to specify\ntwo invoice-numbers on an item. If still necessary, one can create\nartificial fields like invoice-number-1 and invoice-number-2.\nFulltext Index: should custom field values be sent to the full-text\nindex?\n\nThis is not required, imho. At least not for a start.\n\n\nFields are stored per collective. When creating a new field, user\ncan select from existing ones to avoid creating same fields with\ndifferent names.\nFields can be managed: Rename, change type, delete. Show fields that\ndon't have any value associated and could be deleted.\n\nIdeas🔗\nDatabase🔗\nInitial sketch:\nCREATE TABLE custom_field (\n id varchar(244) not null primary key,\n name varchar(100) not null,\n cid varchar(254) not null,\n ftype varchar(100) not null,\n foreign key \"cid\" references collective(cid),\n unique (cid, name)\n);\n\nCREATE TABLE custom_field_item_value (\n id varchar(254) not null primary key,\n item_id varchar(254) not null,\n field varchar(254) not null,\n field_value varchar(254),\n foreign key item_id references item(id),\n foreign key field references custom_field(id),\n unique (item_id, field) -- only one value allowed per item\n)\n\n\nfield carries the type in the column ftype. type is an enum:\ntext, numeric, date, money, bool\nthe type is just some constant, the database doesn't care and can't\nenforce anything\nthe field name is unique per collective\na value to a field can only exist on an item\nonly one value per item can be created for one field\nthe values are represented as a string in the database\nthe application is responsible for converting into a string\ndate is a local date, the iso format is used (e.g. 2020-08-11)\nWhy not each type a separate column, like value_str, value_date\netc?\n\nmaking them different requires to fetch all fields first before\nrunning a query, in order to know which columns to check\n\nusually the query would look like this: my_field_1 == \"test\";\nin order to know what column to check for my_field_1, a query\nto fetch the field must be done first. Only then the type is\nknown and its clear what column to use for the value. This\ncomplicates searching and increases query count.\n\n\nThe value must be present (or converted) into the target type\nIt's a lot simpler for the implementation to reduce every custom\nfield to a string value at the database. Type-specific queries\n(like avg, sum etc) can still be done using sql CAST function.\n\n\n\nChanging Type:\n\nchange the type on the custom_field table\nthe string must be convertible to the new type, which must be\nensured by the application\n\nAdding more types:\n\nammend the ftype enum with a new value and provide conversion\nfunctions\n\nREST Api🔗\n\nthe known field types must be transferred to the ui\nthe ui creates custom presentation for date, money etc\n\nInput 1:\n\nsetting one value for a specific field. The server knows its type\nand converts accordingly (e.g. string->date)\njson only knows number, strings and bools (and null).\nmake a structure to allow to specify all json types:{ value_str: Maybe String\n, value_num: Maybe Float\n, value_bool: Maybe Bool\n}\n\n\ncon: setting all to Nothing is an error as well as using the wrong\nfield with some type (e.g. setting value_str for setting a\nnumeric field)\ncon: very confusing – what to use for fields of type \"date\" or\n\"money\"?\nclient needs some parsing anyways to show errors\n\nInput 2:\n\nsend one value as a string{ value: String\n}\n\n\nstring must be in a specific format according to its type. server\nmay convert (like 12.4999 → 12.49), or report an error\nclient must create the correct string\n\nOutput:\n\nserver sends field name, type and value per custom field. Return an\narray of objects per item.\n\nSearching:\n\nUI knows all fields of a collective: user selects one in a dropdown\nand specifies the value\n\nDecision Outcome🔗\n\nvalues are strings at the database\nvalues are strings when transported from/to server\nclient must provide the correct formatted strings per type\n\nnumeric: some decimal number\nmoney: decimal number\ntext: no restrictions\ndate: a local date as iso string, e.g. 2011-10-09\nbool: either \"true\" or \"false\", case insensitive\n\n\n\nInitial Version🔗\n\ncreate the database structure and a REST api to work with custom\nfields\ncreate a UI on item detail to add/set custom fields\nshow custom fields on item detail\ncreate a page to manage fields: only rename and deletion\nextend the search for custom fields\nshow custom fields in search results\n\n","id":"https://docspell.org/docs/dev/adr/0016-custom-fields/","title":"Custom Fields"},"https://docspell.org/docs/dev/building/":{"body":"Building🔗\nYou must install sbt,\nnodejs (for the npm command) and\nElm.\nClone the sources, cd into the new directory and run sbt. This\ndrops you in the sbt prompt. Then these tasks can be run:\n\nmake to compile all sources (Elm + Scala)\nmake-zip to create zip packages\nmake-deb to create debian packages\nmake-tools to create a zip containing the script in tools/\nmake-pkg for a clean compile + building all packages (zip + deb)\n\nThe zip and deb files can be found afterwards in:\nmodules/restserver/target/universal\nmodules/joex/target/universal\n\n","id":"https://docspell.org/docs/dev/building/","title":"Building Docspell"},"https://docspell.org/docs/dev/development/":{"body":"Setup / Tips🔗\nStarting Servers with reStart🔗\nWhen developing, it's very convenient to use the revolver sbt\nplugin. Start the sbt console\nand then run:\nsbt:docspell-root> restserver/reStart\n\nThis starts a REST server. Once this started up, type:\nsbt:docspell-root> joex/reStart\n\nif also a joex component is required. Prefixing the commads with ~,\nresults in recompile+restart once a source file is modified.\nIt is possible to start both in the root project:\nsbt:docspell-root> reStart\n\nCustom config file🔗\nThe sbt build is setup such that a file dev.conf in the directory\nlocal (at root of the source tree) is picked up as config file, if\nit exists. So you can create a custom config file for development. For\nexample, a custom database for development may be setup this way:\n#jdbcurl = \"jdbc:h2:///home/dev/workspace/projects/docspell/local/docspell-demo.db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\njdbcurl = \"jdbc:postgresql://localhost:5432/docspelldev\"\n#jdbcurl = \"jdbc:mariadb://localhost:3306/docspelldev\"\n\ndocspell.server {\n backend {\n jdbc {\n url = ${jdbcurl}\n user = \"dev\"\n password = \"dev\"\n }\n }\n}\n\ndocspell.joex {\n jdbc {\n url = ${jdbcurl}\n user = \"dev\"\n password = \"dev\"\n }\n scheduler {\n pool-size = 1\n }\n}\n\nDeveloping Frontend🔗\nThe frontend is a SPA written in Elm. The UI\nframework in use is tailwind.\nThe frontend code is in the sub-project webapp. Running sbt's\ncompile task, compiles elm sources and creates the final CSS file.\nWhenever the restserver module is build by sbt, the webapp\nsub-project is built as well and the final files to deliver are\nupdated. So, when in sbt shell, \"watch-compile\" the project\nrestserver, (via ~ restserver/compile), re-compiles elm-code on\nchange. However, it also re-creates the final css, which is a rather\nlong task.\nTo speed things up when only developing the frontend, a bash script is\nprovided in project/dev-ui-build.sh. Start the restserver once,\nusing restserver/reStart task as described above. Then run this\nscript in the source root. It will watch elm files and the css file\nand re-compiles only on change writing the resulting files in the\ncorrect locations so they get picked up by the restserver.\nNow you can edit elm files and the index.css and then only refresh\nthe page. Elm compilation is very fast, it's difficult to reach the\nrefresh button before it is done compiling :). When editing the CSS,\nit takes a little longer, but this is hardly necessary, thanks to\ntailwind.\nThere is still a problem: the browser caches the js and css files by\ndefault, so a page refresh is not enough, you need to clear the cache,\ntoo. To avoid this annoyance, set a env variable DOCSPELL_ENV to the\nvalue dev. Docspell then adds a response header, preventing the\nbrowser to cache these files. This must be done, obviously, before\nstarting the restserver:\n$ export DOCSPELL_ENV=dev\n$ sbt \"restserver/reStart\"\n\nDeveloping Backend🔗\nOpenAPI🔗\nThe http API is specified in the corresponding -openapi.yml file.\nThe component section is being used to generate code for the client\nand the server, so that both are always in sync. However, the route\ndefinitions are not checked against the server implementation.\nChanges to the openapi files can be checked by running a sbt task:\nrestapi/openapiLint //and/or\njoexapi/openapiLint\n\nThese tasks must not show any errors (it is checked by the CI). The\nwarnings should also be fixed.\nNix Expressions🔗\nThe directory /nix contains Nix Flake to install docspell via\nthe nix package manager and to integrate it into NixOS.\nFlake implements checks output which can be run with nix flake check\nand it defines a development VM which can be used to interactively work\nwith docspell.\nTo run the VM, issue:\ncd $PROJECT_ROOT/nix\nnix run '.#nixosConfigurations.dev-vm.config.system.build.vm\n\nTo open docspell, wait for docspell-restserver service to report that\nhttp listener is up and connect to localhost:64080.\nTo ssh into the machine, run:\nssh -o StrictHostKeyChecking=no \\\n -o UserKnownHostsFile=/dev/null \\\n -p 64022 root@localhost\n\nOnce connected to the machine, you can see the docspell config file via\nsystemd-show docspell-joex.service | grep ExecStart | cut -d'=' -f2 | xargs cat | tail -n1 | awk '{print $NF}'| sed 's/.$//' | xargs cat | jq\n\nRelease🔗\nThe CI and making a release is done via github actions. The workflow\nis roughly like this:\n\neach PR is only merged if the sbt ci task returns successfully.\nThis is ensured by the ci.yml workflow that triggers on each pull\nrequest\neach commit to the master branch is also going through sbt ci\nand then a prerelease is created. The tag nightly is used to point\nto the latest commit in master. Note, that this is discouraged by\ngit, but github\ndoesn't allow to create a release without a tag. So this tag moves\n(and is not really a tag then…). After the prerelease is created,\nthe docker images are built and pushed to docker hub into the\ndocspell organization. The\ndocker images are also tagged with nightly at docker hub. This is\nall done via the realease-nightly.yml workflow.\nA stable release is started by pushing a tag with pattern v* to\ngithub. This triggers the release.yml workflow which builds the\npackages and creates a release in draft mode. The sbt ci task\nis not run, because it is meant to only release commits already in\nthe master branch. After this completes, the release notes need to\nbe added manually and then the release must be published at github.\nThis then triggers the docker-images.yml workflow, which builds\nthe corresponding docker images and pushes them to docker hub. The\ndocker images are tagged with the exact version and the latest tag\nis moved to the new images. Another manual step is to set the branch\ncurrent-docs to its new state and push it to github. This will\ntrigger a build+publish of the website.\nPublishing the website happens automatically on each push to the\nbranch current-docs. Changes to the current website must be based\non this branch.\n\nSome notes: I wanted a 2/3 step process when doing a stable release,\nto be able to add release notes manually (I don't want this to be\nautomated right now) and to do some testing with the packages before\npublishing the release. However, for the nightly releases, this\ndoesn't matter - everything must be automated here obviously. I also\nwanted the docker images to be built from the exact same artifacts\nthat have been released at github (in contrast to being built again).\n","id":"https://docspell.org/docs/dev/development/","title":"Tips & Setup"},"https://docspell.org/docs/dev/translation/":{"body":"UI Translation🔗\nHelp with translating the web-ui is greatly appreciated. I can only\nprovide translations for English and German, and these may be wrong -\nso pointing out mistakes is also appreciated :).\nHere is a detailed walkthrough for adding a new language. It requires\nto code in Elm. But even if you're not a\nprogrammer, you will be comfortable as it's not difficult for this\ntask. Elm is also a nice and friendly language, provding helpful error\nmessages.\nThis guide assumes no knowledge about Elm at all.\nTL;DR🔗\nIf you are already familiar with Elm, here is the TL;DR:\n\nGoto Messages.UiLanguage in modules/webapp/src/main/elm and add\nanother language to the union type and also to the all list.\nFix all compile errors by providing a different Texts value for\nthe new language.\n\nPrepare🔗\nYou need to install git,\nsbt, Elm and\nnodejs (for the npm command) to\ncompile and run the project.\nIt is also recommended to install elm-format as it will help you to\nformat the elm source code. Look\nhere for how to install it with\nyour editor of choice.\nCheckout the source code🔗\nNote: These steps are only required to do once. If you come back to\ntranslating, just start the application.\nUse git to clone the docspell repository to your machine. In a\nterminal type:\n❯ git clone https://github.com/eikek/docspell.git\nCloning into 'docspell'...\nremote: Enumerating objects: 1861, done.\nremote: Counting objects: 100% (1861/1861), done.\nremote: Compressing objects: 100% (861/861), done.\nremote: Total 30276 (delta 821), reused 1604 (delta 668), pack-reused 28415\nReceiving objects: 100% (30276/30276), 60.89 MiB | 23.62 MiB/s, done.\nResolving deltas: 100% (14658/14658), done.\n\n/tmp took 4s\n❯\n\nThis creates a new directory docspell. Change into it, create a\nDOCSPELL_ENV environment variable and run sbt:\n❯ cd docspell\ndocspell on  master via 🌳 v0.19.1 via ☕ v11.0.9 via ⬢ v12.21.0\n❯ export DOCSPELL_ENV=dev\n❯ sbt\n[info] welcome to sbt 1.5.0 (Oracle Corporation Java 1.8.0_212)\n[info] loading settings for project global-plugins from plugins.sbt ...\n[info] loading settings for project docspell-build from plugins.sbt ...\n[info] loading project definition from /tmp/docspell/project\n[info] compiling 6 Scala sources to /tmp/docspell/project/target/scala-2.12/sbt-1.0/classes ...\n[info] loading settings for project root from build.sbt,version.sbt ...\n[info] resolving key references (24191 settings) ...\n[info] set current project to docspell-root (in build file:/tmp/docspell/)\n[info] sbt server started at local:///home/eike/.sbt/1.0/server/3cf61b9ad9af43ee6032/sock\n[info] started sbt server\nsbt:docspell-root>\n\nThis downloads some stuff and puts you in the sbt shell. Now compile\neverything (only needed the first time after checkout):\nsbt:docspell-root> make\n\nThis will take a while, you need to wait until this is finished.\nStart the application🔗\nIf sbt is not started, start sbt from within the source root. Also\nexport the DOCSPELL_ENV variable before starting sbt:\n> export DOCSPELL_ENV=dev\n> sbt\n\nThen start the application:\nsbt:docspell-root> reStart\n\nThis starts docspell (joex and the restserver). Once the output gets a\nbit quiter, open a browser and navigate to http://localhost:7880.\nYou can create a new account (if not already done so) and login.\nNote that the database is created in your /tmp directory, so it\nmight be cleared once you restart your machine. For translating this\nshould not be a problem.\nMake webui updates faster🔗\nThe sbt build tool could be used to watch the elm sources and\nre-compile everything on change. This however also restarts the server\nand takes quite long. When only coding on the webui the server can be\njust left as is. Only the new compiled webapp must be made available\nto the running server. For this, a script is provided in the\nproject/ folder.\nNow open two more terminals and cd into the docspell folder as before\nand run the following in one:\n❯ ./project/dev-ui-build.sh watch-js\nCompile elm to js …\nSuccess!\n\n Main ───> /tmp/docspell/modules/webapp/target/scala-2.13/classes/META-INF/resources/webjars/docspell-webapp/0.22.0-SNAPSHOT/docspell-app.js\n\nWatching elm sources. C-c to quit.\nSetting up watches. Beware: since -r was given, this may take a while!\nWatches established.\n\nAnd in the other run this:\n❯ ./project/dev-ui-build.sh watch-css\nWatching css …\n\nOnce you have this, you're all set. The docspell application is\nrunning and changes to elm and css files are detected, the webapp is\ncompiled and the resulting javascript and css file is copied to the\ncorrect location. To see your changes, a refresh in the browser is\nnecessary.\nIf this script is not working, install inotify-tools. The\ninotifywait command is required.\nYou'll notice that compiling elm and css is very fast.\nFind the webapp sources🔗\nThe web-ui is implemented in the webapp module. The sources can be\nfound in the folder modules/webapp/src/main/elm.\nAll translated strings are in the files below Messages directory.\nYou should start with the file UiLanguage.elm to add a new language\nto the list. Then start with App.elm to provide transalations. See\nbelow for details.\nExample: Add German🔗\nAdd the new language🔗\nStart by editing UiLanguage.elm and add another language to the\nlist:\ntype UiLanguage\n = English\n | German\n\nMore languaes are simply appended using the | symbol. Use the\nEnglish name here, because this is source code.\nAlso add it to the list of all languages below. Simply add the new\nlanguage separated by a comma ,.\nall : List UiLanguage\nall =\n [ English\n , German\n ]\n\nIf you make a mistake, the elm compiler will tell you with usually\nquite helpful messages. Now, after adding this, there will be errors\nwhen compiling the elm files. You should see something like this:\nDetected problems in 1 module.\n-- MISSING PATTERNS ------------------- modules/webapp/src/main/elm/Messages.elm\n\nThis `case` does not have branches for all possibilities:\n\n45|> case lang of\n46|> English ->\n47|> gb\n\nMissing possibilities include:\n\n German\n\nI would have to crash if I saw one of those. Add branches for them!\n\nHint: If you want to write the code for each branch later, use `Debug.todo` as a\nplaceholder. Read <https://elm-lang.org/0.19.1/missing-patterns> for more\nguidance on this workflow.\n\nSo around line 45 in Messages.elm there is something wrong. This is\nthe place where a record of all strings is returned given some\nlanugage. Currently, there is only one set of strings for English.\nOpen this file, you see at the and a value of name gb for English.\nCopy it to another name, de for this example (it's good practice to\nstick to the two letter country code).\nde : Messages\nde =\n { lang = German\n , iso2 = \"de\"\n , label = \"Deutsch\"\n , flagIcon = \"flag-icon flag-icon-de\"\n , app = Messages.App.gb\n , collectiveSettings = Messages.Page.CollectiveSettings.gb\n , login = Messages.Page.Login.gb\n , register = Messages.Page.Register.gb\n , newInvite = Messages.Page.NewInvite.gb\n , upload = Messages.Page.Upload.gb\n , itemDetail = Messages.Page.ItemDetail.gb\n , queue = Messages.Page.Queue.gb\n , userSettings = Messages.Page.UserSettings.gb\n , manageData = Messages.Page.ManageData.gb\n , search = Messages.Page.Search.gb\n }\n\nChange lang, iso2, label and flagIcon appropriately. For the\nlabel use the native language name (not English), as this is the\nlabel shown to users when selecting a language. The flag icon can be\ncopied and only the last two letters need to be changed to the country\ncode. You may look here for\nadditional information.\nNow the error can be fixed. Go to line 45 and add another branch to\nthe case expression:\nget : UiLanguage -> Messages\nget lang =\n case lang of\n English ->\n gb\n\n German ->\n de\n\nThis makes the compiler happy again. If you refresh the browser, you\nshould see the new language in the dropdown menu. You can already\nchoose the new language, but nothing happens in the application. Of\ncourse, we just copied the English strings for now. So now begins the\ntranslation process.\nTranslating🔗\nNow translation can begin. If you look at the newly created value\nde, you'll see some entries in the record. Each corresponds to a\npage: login is for the login page, home for the \"home page\" etc;\nand app is for the top menu.\nTake one of them and start translating. For the example, I use the\nfirst one which is Messages.App. The file to this is\nMessages/App.em. You can always replace the dots with slashes to\nfind a file to an elm module. Open this file and you'll see again a\ngb value at the end. Copy it to de and start translating:\nde : Texts\nde =\n { collectiveProfile = \"Kollektiv-Profil\"\n , userProfile = \"Benutzer-Profil\"\n , lightDark = \"Hell/Dunkel\"\n , logout = \"Abmelden\"\n , items = \"Dokumente\"\n , manageData = \"Daten verwalten\"\n , uploadFiles = \"Dateien hochladen\"\n , processingQueue = \"Verarbeitung\"\n , newInvites = \"Neue Einladung\"\n , help = \"Hilfe (English)\"\n }\n\nThen go to the beginning of the file and add the new de value to the\nlist of \"exposed\" values. This is necessary so it can be used from\nwithin the Messages.elm module.\nmodule Messages.App exposing\n ( Texts\n , de {- the new value -}\n , gb\n )\n\nNow you can go back to Messages.elm and exchange Messages.App.gb\nwith Messages.App.de.\nde : Messages\nde =\n { lang = German\n , iso2 = \"de\"\n , label = \"Deutsch\"\n , flagIcon = \"flag-icon flag-icon-de\"\n , app = Messages.App.de\n , collectiveSettings = Messages.Page.CollectiveSettings.gb\n , login = Messages.Page.Login.gb\n , register = Messages.Page.Register.gb\n , newInvite = Messages.Page.NewInvite.gb\n , upload = Messages.Page.Upload.gb\n , itemDetail = Messages.Page.ItemDetail.gb\n , queue = Messages.Page.Queue.gb\n , userSettings = Messages.Page.UserSettings.gb\n , manageData = Messages.Page.ManageData.gb\n , search = Messages.Page.Search.gb\n }\n\nIf you refresh the browser, you should now see the new values. Then\ntake the next entry and start over. It happens that some files contain\nother string-sets of certain components. Then just follow this guide\nrecursively.\nPublishing🔗\nYou can publish your work to this repo in various ways:\nGithub PR🔗\nThis is the preferred way, because it means less work for me :). If\nyou have a github account, you can create a pull request. Here is a\nquick walk-through. There is a thorough help at\ngithub.\n\nFork this repository in the github webapp\nGo to the docspell source root you checked out in the terminal. Run:git remote rename origin upstream\ngit remote add origin git@github.com:<your-github-name>/docspell.git\ngit fetch --all\n\n\nCreate a new git branch:git checkout -b translate origin/master\n\n\nMake a commit of your changes:git config user.name \"Your Name\"\ngit config user.email \"Your Email\" #(note that this email will be publicly viewable! a dummy address is fine, too)\ngit commit -am 'Add translation for German'\n\nModify the message to your needs.\nPush the change to your fork:git push origin translate\n\n\nGo to the github webapp and create a pull request from your branch.\n\nE-Mail🔗\nYou can send me the patch via e-mail. You can use git send-email or\nyour favorite e-mail client. For this do step 4 from above and then:\ngit bundle create translation.bundle origin/master..HEAD\n\nThen send the created translate.bundle file. If this command doesn't\nwork, try:\ngit format-patch origin/master..HEAD\n\nThis results in one or more 0001-… files that you can send.\nAny other🔗\nContact me by mail or create an issue.\n","id":"https://docspell.org/docs/dev/translation/","title":"Translating Web-UI"},"https://docspell.org/docs/faq/":{"body":"FAQ🔗\nWhere are my files stored?🔗\nEverything, including all files, are stored in the database by\ndefault.\nFor the files there are alternatives: you can configure a S3 storage\nand even using the filesystem directly is possible. I wouldn't\nrecommend the latter, especially not if networks are between the\nnodes. The recommended default is using the database, as it was the\nonly way until 0.34.0, thus the others are not well battle tested.\nHere are some thoughts on why the decision was made for using the\ndatabase only previous to 0.34.0.\nFirst, it was clear that a database is required in order to support\nthe planned features. It is required to efficiently support a\nmulti-user application: the account data, passwords and many other\nthings (tags, metadata etc) must be stored and queried reliably. Very\noften a relational model emerges and a database is the best fit,\notherwise one would just \"reinvent the wheel\". So the options are to\nhave a database and files in the filesystem or everything in one\ndatabase. There are, of course, pros and cons for both ways, these\nwere the reasons for the current decision:\n\nBackups: With two things, you have to take care to backup both. All\nsupported databases have good support for backups so having just one\nthing to backup is (usually) better than having to backup two\nthings. YMMV if you already have some backups system in place.\nSimpler, easier to maintain application: there is just one storage\nsystem used by the application and not two which reduces complexity\nin the code.\nConsistency: Both \"databases\" (filesystem + relational db) can\neasily get out of sync and this will break the application. It's a\nvery strong plus to be able to rely on the strong ACID guarantees of\ndatabase systems.\nDistributed/Scaling: One goal is to run Docspell in a distributed\nway. If files were on the filesystem, the problem is that they have\nto be transferred to all the nodes eventually. This is trivially\nsolved to use the database as a central storage and synchronization\npoint.\nSupport for binary files in today's databases is not that bad.\nDocspell has no intention to store very large files. It will be\nquite efficient. I've used it several times and never had problems\nrelated to this.\nThis postgres\npage shows some pros and cons.\nThe advantage of having files in the filesystem is weakened, if\nfiles have to be stored using some hash of filenames which might be\nnecessary in order to overcome certain file-system limitations.\nFor low-volume/traffic installations where you just don't want to\nrun a real database server, you can use the\nH2 database. This is an in-process\ndatabase (comparable to sqlite) and doesn't require another server\nrunning.\n\nYou can find more in these issues:\n270,\n289.\nWhat's the Exit Strategy then?🔗\nOf course, there is no guarantee that this project will be alive in\nthe future. It is important to know how to use your data then.\nA very important thing is: it is FREE software (as in freedom and in\nbeer). That is, you can be sure to use the current version for as long\nas you want. So it is a good idea to backup the releases (or docker\nimages) you are using alongside with your data. This ensures that you\nwill be able to use your data \"forever\". This also means that you\ncan inspect the data model and use the api and/or standard SQL tools\nto get all the data. While this may be difficult/inconvenient, the\npoint here is only that it is possible. It's not hidden or obscured,\nnothing is lost. You can even backup the sources to keep this\ndocumentation, too.\nIn order to move to a different tool, it is necessary to get the data\nout of Docspell in a machine readable/automatic way. Currently, there\nis a export command in the command\nline client that can be used to download all your files and item\nmetadata.\nMy recommendation is to run periodic database backups and also store\nthe binaries/docker images. This lets you re-create the current state\nany time which allows to postpone the problem of getting the data in a\nspecific format out of Docspell.\nNote that you don't need to backup the SOLR instance (if you're using\nfulltext search), since it can be recreated by Docspell.\nWhat if my documents already contain OCR-ed text?🔗\nDocuments are not ocr-ed twice normally. Doscpell first extracts the\ntext from a pdf. If this is below some configurable minimum length, it\nwill still run OCR just to see if that gives more. Then the longer of\nthe texts is taken. By default it will hand all pdfs to ocrmypdf, but\nthis will skip already ocred files. The whole ocrmypdf process can be\nswitched off in the config file. So if you only have these pdfs, this\nwould be an option, I guess. Alternatively, it is possible to change\nthe ocrmypdf options in docspell's config file to fit your\nrequirements.\nIs there support for migrating from other tools?🔗\nCurrently there exists a bash script to import files and metadata from\nPaperless.\nPlease see this issue.\nWhy another DMS?🔗\nBack when Docspell started, there weren't as many options as there are\nnow. I wanted to try out a different approach.\nWh…?🔗\nIf you have any questions, don't hesitate to ask. You can open an\nissue or leave\na message in the gitter room. If\nyou don't want to sign-up there, drop a mail to info at\ndocspell.org.\n","id":"https://docspell.org/docs/faq/","title":"FAQ"},"https://docspell.org/docs/features/":{"body":"Features🔗\n\nMulti-account application\nMultiple users per account (multiple users can access the same\naccount)\nHandle multiple documents as one unit\nOCR using tesseract\nFull-Text Search based\non Apache SOLR or\nPostgreSQL's text\nsearch\nConversion to PDF: all files are converted into a PDF file. PDFs\nwith only images (as often returned from scanners) are converted\ninto searchable PDF/A pdfs.\nA powerful query language to find\ndocuments\nThe possibility to download all the filtered documents (once at least one filter has been selected). \nuse bookmarks to save more complex queries\ncustomizable dashboards as the main page\nNon-destructive: all your uploaded files are never modified and can\nalways be downloaded untouched\nOrganize files using tags, folders, Custom\nFields and other\nmetadata\nText is analysed to find and attach meta data automatically\nKeywords metadata from pdf files is extracted and matched against\ntags in the database\nManage document processing: cancel\njobs, set priorities\nEverything available via a documented\nREST Api; allows to generate\nclients for many\nlanguages\nOpenID\nConnect\nsupport allows Docspell to integrate into your SSO setup, for\nexample with keycloak.\nTwo-Factor Authentication using TOTP built\nin\nmobile-friendly Web-UI with dark and light theme\nCreate anonymous\n“upload-urls” to\nupload files; these urls allow to be configured with metadata like\ntags, folder etc that are applied to all files uploaded through this\nurl\nShare documents via cryptic public links\n(optionally protected by a password)\nSend documents via e-mail\nNotifications for documents with\ndue dates or events via E-Mail, Matrix or\nGotify\nRead your mailboxes via IMAP to\nimport mails into docspell\nEdit multiple items at once\nMerge multiple items\nREST server and document processing are separate applications which\ncan be scaled-out independently\nEverything stored in a SQL database: PostgreSQL, MariaDB or H2\n\nH2 is embedded, a \"one-file-only\" database, avoids installing db\nservers\n\n\nChoose a file backend to store\nfiles right in the database, in a S3 compatible storage or also use\nthe filesystem directly\nSupport for encrypted PDFs\nFiles supported:\n\nDocuments:\n\nPDF\ncommon MS Office (doc, docx, xls, xlsx)\nOpenDocument (odt, ods)\nRichText (rtf)\nImages (jpg, png, tiff)\nHTML\ntext/* (treated as Markdown)\n\n\nArchives (extracted automatically, can be nested)\n\nzip\neml\n(e-mail files in plain text MIME)\n\n\n\n\nExtend Docspell via addons\nTooling:\n\nCommand Line Interface allowing to upload\nfiles, watch folders and many more!\nAndroid App to quickly upload files\nfrom your android devices\nSMTP Gateway: Setup a SMTP server\nthat delivers mails directly to docspell.\n\n\nLicense: AGPLv3\n\nLimitations🔗\nThese are current known limitations that may be of interest for\nconsidering docspell at the moment.\n\nDocuments cannot be modified.\nYou can remove and add documents but there is no versioning.\nThere is no fine grained permission management\n\n","id":"https://docspell.org/docs/features/","title":"Features"},"https://docspell.org/docs/feed/":{"body":"Documents → Docspell🔗\nOne of the main goals is to stow documents away quickly.\nDocspell makes no assumptions about where your documents are. It\noffers just one HTTP endpoint that accepts files. (Well, technically\nyou create them in the webapp, and you can create many of them.) This\nendpoint is designed to work conveniently with tools like\ncurl and it should be easy to use from other\nlanguages, too.\nSo the idea is to have most flexibility – that is, it is up to you how\ndocuments arrive. Of course, there is something prepared:\nUpload in Webapp🔗\nThis is the simplest way, but also the least flexible. You can just\nlogin and go to the upload page to submit files.\n\n\n\n\n\n\n \n\n\n \n\nThis requires to login at the webapp. Since this is complicated from\nother applications, you can create custom hard-to-guess endpoints to\nuse with the following options.\nScanners / Watch Directories🔗\nIf you have a (document) scanner (or think about getting one), it can\nusually be configured to place scanned documents as image or PDF files\non your NAS. On your NAS, run dsc watch as a service (there is a\ndocker container to get started) that watches this directory and\nuploads all incoming files to Docspell. The dsc\ntool can watch directories recursively and can\nskip files already uploaded, so you can organize the files as you want\nin there (rename, move etc).\nThis can be used multiple times on different machines, if desired.\nThe scanner should support 300dpi for better results. Docspell\nconverts the files into PDF adding a text layer of image-only files.\nCheck out\nscanadf2docspell if\nyour scanner is connected to your computer. This can create nice pdf\nfiles from scanners with ADF, applying corrections and sending them to\ndocspell.\n\n \n More\n \n\nAndroid🔗\nThere is an android\nclient provided that lets\nyou upload files from your android devices. The idea is to use a\nseparate app, like\nOpenNoteScanner, to\n\"scan\" documents using your phone/tablet and then upload it to\nDocspell. For the upload part, you can use the provided app. It hooks\ninto the Share-With menu and uploads the file to Docspell.\nThis is especially useful to quickly upload small things like shopping\nreceipts.\n\n \n \n \n \n \n \n \n \n Download the APK\n \n \n\n\n \n More\n \n\nPoll E-Mails🔗\nYour mailbox can be polled periodically to import mails. For example,\ncreate a dedicated folder in your e-mail client and move mails in\nthere that you want to push to Docspell. You can then define a\nrecurring job, that looks into this folders and imports the mails.\n\n\n\n\n\n\n \n\n\n \n\n\n \n More\n \n\nE-Mail Server🔗\nThis is a little more involved, but can be quite nice. A SMTP server\ncan be setup that simply uploads incoming mails to Docspell (using\ncurl), instead of storing the mails on disk. This requires some\nknowledge to setup such a server and it makes sense to own a domain.\nOr it can be used internally to connect devices like scanners that\noffer a scan-to-mail option. The SMTP server would accept mails to\n[your-username]@[your-domain] and resolves the [your-username]\npart in Docspell to upload the files to the correct account.\nThere is a docker container prepared to get started. Click below to\nread more.\n\n \n More\n \n\nCommand-Line🔗\nI like to use the command line, and so there is a cli that can be used\nfor some tasks, for example uploading files. Below is a quick demo, it\nsupports many more options, see the link below for details.\n\n \n\n\n \n More\n \n\n","id":"https://docspell.org/docs/feed/","title":"Documents → Docspell"},"https://docspell.org/docs/install/changelog/":{"body":"Changelog🔗\nv0.41.0🔗\nJan 29th, 2024\n\nAdd khmer language (#2011)\nReplace blaze with ember (http stack) (#2221, #2348)\nUpdated several dependencies (#2348, #2354, 2355)\nFix AddonExecutionResult monoid (#2363)\nSetting item date from addons (#2345)\nFix sql queries where a space was missing (#2367, #2368)\nChange AWS region for minio file backend (#2386)\nAllow additional metadata to be passed on upload for addons and hooks (#2334)\nAdd support for Slovak language\nFix possibility to configure too large session-valid values (#2309)\nConsider emails when flattenArchives is true (#2063)\nAllow new file upload without hitting reset (#2323)\n\nBig thanks to:\n\n@eikek\n@madduck\n@mprasil\n@rehanone\n@v6ak\n@xshadowlegendx\n\nv0.40.0🔗\nMar 11th, 2023\n\nAdd Ukrainian language (#1835, @GooRoo)\nwebui: normalize , to . for numeric fields\nimprove error reporting when file backend fails (#1976)\ndocker: remove exlpicit zlib install (#1863)\nnix: replace wkhtmltopdf with weasyprint (#1873, #1895, @VTimofeenko)\nfix listing shares with no name (#1840)\nfix html conversion of text files (#1915)\nfix: remove test-scoped dependencies from artifacts (#1856)\nfix deletin users (#1941)\nfix notification for collective scoped tasks (#1987)\n\nRest API changes🔗\n\nNone\n\nConfiguration Changes🔗\n\nNone\n\nv0.39.0🔗\nNov 7th, 2022\n\nAllow to set extracted content (#1775) You can now fix OCRed text\nthis way.\nImprove handling mixes of OIDC and local accounts (#1827). It is now\npossible to use the same account locally and via OIDC.\nAdd Estonian language (#1646)\nUpdated docker images to new alpine and openjdk, fixing #1736\n(#1713) by @jberggg and @eikek\n\ndrops support for arm7 (#1719)\nintroduces weasyprint as an alternative to wkhtmltopdf for\nconverting html files to pdf\n\n\nFix docspell's query to remove attach.count. It has been removed a\nwhile ago, but the query language didn't reflect it (#1758)\nFix search for linked items (#1808)\nFix item selection after merging (#1809)\nInternal changes to how a collective is referenced as a preparation\nfor #585 (#1686)\nUpdate H2 to 2.1.x, incompatible to the previous used version\n(#1690)\n\nPLEASE NOTE🔗\nThe database structure changed substantially in this release. Please\nmake sure to create a backup of your database before attempting\nthe upgrade!\nDocker Users🔗\nThere are two major changes for docker users: First ARM7 support has\nbeen dropped, because it was too much work to maintain alongside the\nother architectures. Second the images have been updated to the latest\nalpine linux, which requires to sacrifice using wkhtmltopdf as a\ntool to convert HTML to PDF (often used for processing emails).\nThe joex image doesn't have the wkhtmltopdf binary anymore, because\nit is not available for alpine linux. Instead weasyprint has been\nadded. Docspell by default still uses wkhtmltopdf, because I found\nit has better results. But you can now switch to weasyprint and if\nyou use the provided docker images you have to.\nThere is a new config that you need to set - when using environment\nvariables:\nDOCSPELL_JOEX_CONVERT_HTML__CONVERTER=weasyprint\n\nJust add it to the env variables in the docker-compose.yml. If you\nuse a config file, add this to it:\ndocspell.joex {\n convert.html-converter = \"weasyprint\"\n}\n\nFile Backends🔗\nThe internal change on how collectives are now referenced requires to\nadopt the files accordingly. If you have your files in the database,\nall is being migrated automatically on first start.\nFor other file backends, the files must be migrated manually. The\ndifference is that from now on a collective is referenced by a unique\nnumber and not by its name anymore. You can look at the table\ncollective to see which number was assigned to a collective and then\n\nfor a filebackend, simply move the folder with a collective name to\nits corresponding number\nfor s3 backend the same must happen, using some s3 client (maybe\nthis\none)\n\nH2🔗\nIf you use H2 as a database, there are some manual steps required. H2\nwas bumped from 1.4.x to 2.1.x and the new version cannot read the\ndatabase files of the old version.\nAdditionally, one of the changesets for H2 used a now illegal syntax\nand had to be changed. This will lead to checksum mismatch errors when\nstarting up.\nCreating and restoring a dump, the script tools/h2-util.sh can be\nused. The H2 version can be specified with an environment variable\nH2_VERSION to easily create a dump in one version and restore in\nanother.\nTo fix the changeset, you could simply run this sed command on the\ndump before restoring:\nsed -i 's,175554607,-276220379,g' docspell-dump-h2.sql\n\nBut this could potentially change not only the checksum, but other\nthings in the dump. It is not very likely, though. A more safe\nalternative is to use a text editor and find the correct place to\nchange or just set database-schema.repair-schema = true in the\nconfig file or use the env variables\nDOCSPELL_SERVER_BACKEND_DATABASE__SCHEMA_REPAIR__SCHEMA=true\n\nand startup only the restserver one time to have the checksum fixed.\nAnother safe variant is to run this update statement on your h2\ndatabase:\nUPDATE flyway_schema_history set checksum = -276220379 WHERE version = '1.9.3';\n\nRest API changes🔗\n\nAdds apis for retrieving and setting extracted text at\n/sec/attachment/{id}/extracted-text\n\nConfiguration Changes🔗\nRestserver:\n\nAdds auth.on-account-source-conflict to decide what to do if an\naccount exists locally and at some OIDC provider\n\nJoex:\n\nAdds a new system command for weasyprint an alternative to\nwkhtmltopdf\nAdds the setting convert.html-converter to set which to use\n(default stays on wkhtmltopdf)\n\nv0.38.0🔗\nJul 09, 2022\n\nAllow to skip login page if a single OIDC provider is configured (#1640)\nAdd config to force OCR on a PDF even if text would be available (#1628)\nImprovements for OIDC integration (#1619, #1545)\nImprove unzipping/zipping files (#1603)\nFix starting a background task to install addon (#1601)\nAdd more database indexes to improve search (#1584)\nAdd paging to the share view (#1582)\nRemove unused code (#1581)\n\nRest API Changes🔗\n\nremove inReplyTo from item metadata, it has never been used\n\nConfiguration Changes🔗\nRestserver:\n\nAdd (optional) logout-url to a open-id provider config block\nAdd oidc-auto-redirect\n\nJoex:\n\nAllow values <= 0 for pdf.min-text-len to force OCR on a pdf\n\nv0.37.0🔗\nJun 04, 2022\n\nFix e-mail address input field (#1565)\nOverhaul of search when fulltext search is applied. Fixes #1363.\nReturn when a search exceeds server configured limit for page size (#1358)\nSeveral fixes related to addons (#1566, 1573)\n\nRest API Changes🔗\n\nremoved searchIndex endpoint, because it is redundant\n\nConfiguration Changes🔗\n\nNone.\n\nv0.36.0🔗\nMay 22, 2022\n\nExtend docspell via addons (experimental feature) (#1550)\nAdds Lithuanian and Polish to document languages (#1540, #1345)\nAdded a quick guide for adding more languages (#942)\nMake dashboard boxes headlines bold (#1531)\nImprove logging config; allow to specify loggers and their level (#1535)\nAllow for auth tokens to optionally be issued with an validity (#1533, 1534)\nAllow to repair db migrations, necessary for rare cases like #1517\n\nRest API Changes🔗\n\nnew endpoints for managing addons\nnew endpoint for joex to return its addon executor config\n\nConfiguration Changes🔗\n\nlogging config sections allows to specfiy a map of logger names ->\nlevel pairs (joex and restserver)\naddon config section in restserver: allows to enable/disable\ncorresponding endpoints\naddon config section in joex: allows to configure how to run addons\n\nv0.35.0🔗\nApr 14, 2022\n\nDownload multiple documents as zip (#1093). The webui allows to\ndownload multiple files as a zip archive. The zip file is created at\nthe server and cached for a while.\nNew project ds4e providing some\nutilises to access Docspell from Emacs.\nIncrease size for password fields in the database (#1508)\nHide the delete button in new notifciation channel forms (#1506)\nFix logging (#1468), non-errors were logged as errors. \nApply the migration fix from last version only from 0.32.0 onwards\n(#1469)\nFix typos in UI (#1510, @monnypython)\nAdd support for Postgres FTS in nix module (#1512, @LeSuisse)\n\nRest API Changes🔗\n\nadds routes to create and download multiple files\n\nConfiguration Changes🔗\n\nrestserver: add limits for creating zip files from search queries\njoex: settings for new cleanup task that removes zip files that\nexceed some configured age\n\nv0.34.0🔗\nMar 31, 2022\n\nFrench translation (#1440): The UI is now available in French!\nThanks to @jgirardet.\nLink Items (#528): Link items together directly (without using\ncustom fields) and see all related items quickly on the search page.\nImport mails recursively (#1260): The scanmailbox task can now go\nthrough folders recursively. Thanks to @Moerfi666 and @seijikun.\nFulltext search via PostgreSQL (#424): Another backend for full-text\nsearch was added that is backed by PostgreSQL's text search feature.\nYou can now choose between SOLR and PostgreSQL for fulltext search.\nMore file backends (#1379): Next to storing the files in the\ndatabase, you can now choose to store them in a S3 compatible\nstorage or use the filesystem directly.\nFlat zip upload (#1366): An option has been added to the upload\nmetadata that will unpack zip files and process each entry\nseparately (instead of treating a zip file as a single item).\nFix to upload large files (#1339): Uploaded files are not loaded\nentirely into memory allowing to upload large files.\nFix previously published db migration (#1454, #1436): Unfortunately,\nthere was an db migration in the last release that caused problems\non some installations. A fix for this migration has been added.\nFix build to run on windows (#1449, #1461): Building docspell on\nwindows has been improved by @arittner.\n\nFor some of the new features, you need the new version of\ndsc.\nRest API Changes🔗\n\nadds routes to clone file repositories and the integrity check\nadds routes to support linking items\nScanMailboxSettings has a new flag scanRecursively\nItemDetail and ItemLight contain a new field to transport\nrelated/linked items\nItemUploadMeta has a new flag to specify whether zip files should\nbe treated as a container only, and be \"flattened\" into the list of\nuploaded files\n\nConfiguration Changes🔗\n\nrest server only: added options to tune the http server\njoex only: adds a file integrity check to the regular house keeping tasks\nconfiguration for postgresql based full-text search\nextend files config adding the different storage backends for\nfiles\n\nv0.33.0🔗\nMar 6, 2022\n\nRefactor file identifiers, as preparation for different file storage\nbackends (#1380)\n\nPLEASE NOTE this release contains a DB migration that changes\nall file identifiers in the database. It is really very much\nrecommended to do a backup of the database before updating!\n\n\nAllow background tasks to return results that are published via events (#1362)\n\nthe task for processing files returns now data (item id, name,\nextracted text, tags etc) that is included in the JobDone event\ndata\n\n\nUsers can specify a time zone in user settings (#1062)\n\nthe time zone is used when formatting dates in the web ui\nthe time zone is used for calendar events of periodic tasks; you\nneed to save each periodic task again in order to pass a different\ntimezone\nshould you have calendar events in the config file, you can add a\ntime zone at the end\nif not specified, it will default to UTC as before\n\n\nImprove item selection (#1422)\n\nselecting items was possible before, but only ephemeral in the list view\nit is now stored globally and kept until you explicitely clear the selection\nitems can be selected in detail view and the search menu shows an\nentry to quickly see all items currently selected\nmakes it easier to select a bunch of documents for sharing/bookmarking etc\n\n\nChange logging format and backend\n\nThe logging format has changed again from logfmt to the \"classic\" one\nthe configuration allows to use logfmt, json or two \"classic\" formats\nlogback has been removed! If you used a custom logback.xml\nbefore, I'm sorry this is not possible anymore. There are two\nsettings in the config file for now to control logging:\nlogging.minimum-level and logging.format.\n\n\nPdf preview not updated (#1210)\n\nsome browsers (e.g. safari and some mobile browsers) don't update\nthe ui when the src attribute of the embed element changes\nfor the \"fallback view\", an iframe is now used - thus for mobile\nit should work now. Safari on desktop would require to change the\nrespective setting\n\n\nSeveral ui improvements\n\nMore cards per row for large screens (#1401)\nmore space below direction dropdown (#1400)\nfix input field save-while-typing (#1340, #1299)\nimproves detail view on small screens (#1420)\nsort tags by group and then name (#1396)\nfix bug presenting an empty tag category in search menu (#1402)\nwrap long text in dashboard tables (#1357)\ntypo fixes (#1387, #1433)\n\n\nRemove tools package from release (#1421)\n\nthe tools package doesn't contain general useful stuff anymore and\nis thus removed from the release packaging. The code is still\nthere, and can be packaged manually\n\n\n\nRest API Changes🔗\nNone.\nConfiguration Changes🔗\n\nadd logging.format and logging.minimum-level\nchange default values for calendar events to explicitely show that\nthey are in UTC (the value itself is not changed)\n\nv0.32.0🔗\nFeb 06, 2022\n\nDashboards: There is a new starting page showing a dashboard.\nDashboards can be customized (#1294)\nUI-settings can be specified per collective and then be overriden by\nuser settings (#838)\nManaging notifications channels: Instead of giving channel data with\neach notification hook, they can now be managed separately. This is\nmore convenient, because they can be reused for different\nnotification hooks and periodic queries. Notifications can be\nassociated to multiple channels. (#1293)\n\nPlease note that some (small) manual effort is recommended when\nupgrading: The channel data from all your current notifications is\ncopied into a separate data set. This can create duplicates if you\nhad notifications with equal channel data. In order to remove\nthese duplicates, first change all notifications to a known\nchannel and afterwards you can delete the obsolete ones.\n\n\nReplace bundled pdf viewer with pdfjs default viewer. (#1304)\nFixes the query used in a periodic query, that had returned trashed\nitems (#1323)\nFixes UI bugs where some data was not initialized in the view\n(#1324)\nFix sorting tags in search menu (#1318)\nReworked website using tailwindcss\n\nv0.31.0🔗\nJan 16, 2022\n\nBookmark queries and use it in searches. (#1175) Also the periodic\nquery form is updated to allow using a bookmarks.\nCustomize message for periodic queries (#1258). You can now add your\nown sentence to the beginning of the message notifying you for a\nlist of items.\nAllow to configure a priority for Gotify notifications (#1277)\nImprove handling tags (#960). When choosing a tag by the dropdown\nthe catgory is shown next to a tag and the options can be\nconstrainted by clicking a category bubble.\nFix timezone in docker image (#1234)\nFix adding high-dpi images that would cause an out-of-memory error\nwhen generating previews (#1183).\nFix tearing down and initializing pubsub table to allow changing app\nids (#1251)\nFix switching between tile and list view when \"full width\" preview\nis enabled (#1261)\nDisable \"group by month\" if there are no groups (#1255)\nFix deleting periodic queries (button was not working) (#1257)\n\nRest API Changes🔗\n\nnew routes for managing bookmarks\nadded routes for client settings to be separated between user and\ncollective, the previous endpoint now returns a merged json\nadd a priority value to gotify settings\nadd bookmark value to periodic query settings\n\nConfiguration Changes🔗\nNone.\nv0.30.1🔗\nDec 22, 2021\nBug fix release for #1229: notification mails could not be sent. \nv0.30.0🔗\nDec 21, 2021\n\nAdd a list view for items, allowing to toggle between tile and list\nview (#526)\nGeneric notification system: It is a start. A few events are\navailable with the idea to add more when needed. Get notified about\ncertain events via gotify, matrix or e-mail. A generic periodic\nquery has been added (in addition to the notify-due-items task).\n(#848, #1174)\nUpdate stanford-corenlp and add Spanish to the supported language\nset for NLP and Hungarian to the standard set of languages.\nFix to update job execution count when a job is canceled (#1182)\nChange the log format to logfmt\nand remove all ansi color sequences\n\nRest API Changes🔗\n\nadded new routes to manage notification channels and hooks\nadded new routes for the generic periodic query task\n\nConfiguration Changes🔗\nNone.\nv0.29.0🔗\nNov 18, 2021\n\nShow number of waiting jobs in the top bar (#1069). This introduces\nsome changes under the hood, for example: while previously the\nrestserver was notifying job executors about new jobs, it will now\nalso receive messages from the job executors. This requires a new\nsetting (see below).\nHide sidebar by default on mobile (#1169)\nImprove scanmailbox form (#1147)\nImprove input of an e-mail address (#987)\nFix e-mail import for certain files (#1140)\nFix uploading files with non-ascii filenames (#991)\n\nRest API Changes🔗\nNone\nConfiguration Changes🔗\nImportant\n\nthe restserver has a new setting internal-url which must be set to\nthe base url of the server such that other nodes (i.e. joex nodes)\ncan reach it. It is by default set to http://localhost:7880. If\nyou are using docker: the docker-compose.yml in this repository\nhas been updated. You can copy&paste the new env variable\nDOCSPELL_SERVER_INTERNAL__URL=http://docspell-restserver:7880 into\nyour docker-compose.yml or add it to your config file.\n\nv0.28.0🔗\nOct 27, 2021\n\nShare items (#446). Allows to create shares, public cryptic links,\nto a subset of your documents that can be shared with other people\n(who don't need an account). It is possible to search inside the\nshared subset. Shares have a lifetime and can be password protected.\nSupport encrypted PDFs (#1074). When importing PDF files, the\nprotection layer (usually for signed PDFs) is being removed in order\nto process it. The config file and collective settings can now\ndefine a list of passwords that are being used when trying to\ndecrypt encrypted PDFs.\nUse environment variables to configure Docspell instead of a config\nfile (#1121). This is mainly intended when running via docker or\nother similar tools. Note that settings that accept list as its\nvalues are not yet supported.\nTry to detect the best way to render PDFs (#1099). Mobile browsers\nneed a fallback for rendering PDFs, but desktop browsers can do it\nmuch better natively. The user settings allow to decide how to\nrender a PDF or to let docspell detect it.\nFilter possible values in search menu based on current results\n(#856). This removes options that would only yield empty results\nfrom the dropdowns.\nFix search in documenation (#1120)\n\nRest API Changes🔗\n\n/share/* routes to access a share\n/open/share/verify routes to verify a share id\n/sec/share/* routes to manage shares\nextend SearchStats to include correspondents/concerning numbers\n\nConfiguration Changes🔗\n\nrestserver: changed the server secret from the (dummy) value\nhex:caffee to an empty string. This results in a random secret\ngenerated at application start. It is recommended to set it to some\nrandom value, otherwise sessions don't survive server restarts.\njoex: adds a section decrypt-pdf for specifying a list of\npasswords to try when encountering encrypted PDFs\n\nv0.27.0🔗\nSep 23, 2021\n\nAllow external authentication providers via OpenID\nConnect. Now you can integrate Docspell\ninto your SSO solution. Using keycloak, for example (or other such\ntools) users can be maintained elsewhere, like in an LDAP directory.\n(#489)\nAdds two-factor authentication using TOTPs. If you don't want to\nsetup an external authentication provider (which is another tool to\nmaintain), you can use the builtin TOTP support to have two-factor\nauthentication. (#762)\nImprovements when querying documents (#1040)\nChanged the underlying code for storing and loading files. This is a\npreparation to allow different storage backends for files in the\nfuture (maybe the filesystem or s3). (#1080)\nThe license has changed from GPLv3+ to AGPLv3+ (#1078)\nFixes a bug in the \"check for updates\" task that was added in the\nlast release (#1068)\nReduces the length of the startup command, which makes tools like\nps much more readable and allows now to start docspell on Windows\n(untested, though ;-)) (#1062)\nFixes merging items, where sent mails were not copied to the target\nitem. (#1055)\nFixes and improves deleting users. Now all their data is also\nremoved and it is shown what that would be. (#1060)\n\nRest API Changes🔗\n\nThe login routes now won't return a session token when 2FA is\nenabled for an account. The returned token must be used to provide\nthe TOTP in order to finalize login.\nAdded open/auth/two-factor endpoint to provide the TOTP for login\nAdded open/auth/openid/{providerId}[/resume] endpoints to initiate\nauthentication via an external provider\nAdded sec/user/{username}/deleteData to retrieve a summary of data\nthat would be deleted with that user\nAdded sec/user/otp/* endpoints to manage the TOTP for an account\nAdded admin/user/otp/reserOTP to reset the 2FA setup for any user\n\nConfiguration Changes🔗\n\nRestserver: Added a section to configure external authentication\nprovider\n\nv0.26.0🔗\nAug 28, 2021\n\nAdd ability to merge items (#414). You can now select multiple items\nand merge them all into one. The first item in the list is the\ntarget item, all others are deleted after a successful merge. The\nwebapp allows to reorder this list, of course.\nAdd option to only import attachments of e-mails (#983). \nImprove Manage Data page by sorting the tables (#965, #538)\nAllow wildcard searches in queries using attach.id (#971). Before\nyou would have to specify the complete id. This is inconvenient when\nusing from the command line client.\nAdd Hebrew to the document languages (#1027, thans @wallace11).\nPlease note, that the SOLR support is very basic for this language.\nAdd a periodic task to check for Docspell updates (#990). Let's you\ncheck periodically for new versions of docspell. It uses an existing\nuser account and its mail settings to send an e-mail.\nShow the link to an item and its attachments as a QR code in item\ndetails (#836). This might be useful when you want to attach this\nlink to physical devices.\nThe search menu highlights the sections that contain active filters\n(#966)\nSafe deletion of items (#347). When deleting items, they are now\nmarked as deleted and can therefore be restored. A periodic job\nwill really delete them from the database eventually.\nImproves German translation (#985, thanks @monnypython)\nThe dsc tool has also been\nimproved, thanks to @seijikun.\nUpgrade the website to work with newer zola versions (#847)\nRemove the scripts in tools/ since these are now obsolete. The new\ncommand line interface covers\nthese features now. Note that the docker images are also NOT built\nanymore. The directory still exits and is still a place for scripts\nand little tooling around docspell.\nFixes a regression where the browser would not display the pdf (#975)\nFixes the health checks in the docker setup (#976)\nFixes an issue with text extraction for Japanese documents where\nnumbers were extracted as special unicode points (#973). This only\naffects the docker setup, when not using the docker images you need\nto setup tesseract to use different training data for Japanese.\n\nRest API Changes🔗\nComplete\ndiff\n(need to click the Files changed tab)\n\nThe routes to fetch a list of tags, organizations, persons, fields\netc can now optionally take a sort query parameter to specify how\nto order the list.\nAdded /sec/collective/emptytrash/startonce to run the task to\nempty the trash immediately\nThe search endpoints can now take an optional parameter searchMode\nthat defines whether to search in trashed items or not\nDeleting an item via the api now only changes its state to Trashed \nAdded /sec/item/{id}/restore to restore a trashed item (unless it\nhas been deleted from the database).\nAdded /sec/items/restoreAll to restore multiple of trashed items\nAdded /sec/items/merge that accepts a POST request with a list of\nitems to merge. The first item is the \"target\" item. All other items\nare deleted after the merge was successful.\nThe ScanMailboxSettings, Source and ItemUploadMeta structures\nnow contains a boolean field attachmentsOnly\nItemInsights structure now contains a counter for trashed items\nCollectiveSettings structure now has a section to specify settings\nfor periodically deleting trashed items.\n\nConfiguration Changes🔗\n\nJoex: A new section for configuring the update task has been added.\nSee section update-check in the default config\nfile.\n\nv0.25.1🔗\nJul 29, 2021\n\nFix solr fulltext search by adding the new japanese content field\n\nThe SOLR fulltext search is broken in 0.25.0, so this is a fixup\nrelease.\nv0.25.0🔗\nJul 29, 2021\n\nIntroducing a new CLI tool (#345) that replaces all the shell\nscripts from the tools/ directory! https://github.com/docspell/dsc\nUI changes:\n\nyear separators are now more prominent (#950)\nfixes a bug in the item counter in detail view when an item is\ndeleted (#920)\nGerman translation improvements (#901)\nThe number of selected files is shown in upload page (#896)\n\n\nThe created date of an item can now be used in queries (#925, #958)\nSetting tags api has been improved (#955)\nTask for converting pdfs is now behind the admin secret (#949)\nTask for generating preview images is now behind the admin secret (#915)\nrespond with 404 when the source-id is not correct (#931)\nUpdate of core libraries (#890)\nAdd Japanese to the list of document languages. Thanks @wallace11\nfor helping out (#948, #962)\nFix setting the folder from metadata when processing a file and\nallow to specifiy it by name or id (#940)\nFixes docspell config file in docker-compose setup (#909)\nFixes selecting the next job in the job executor (#898)\nFixes a bug that prevents uploading more than one file at once\n(#938)\n\nRest API Changes🔗\n\nRemoved sec/item/convertallpdfs endpoint in favor for new\nadmin/attachments/convertallpdfs endpoint which is now an admin\ntask\nRemoved sec/collective/previews endpoint, in favor for new\nadmin/attachments/generatePreviews endpoint which is now an admin\ntask to generate previews for all files. The now removed enpoint did\nthis only for one collective.\n/sec/item/{id}/tags: Setting tags to an item (replacing existing\ntags) has been changed to allow tags to be specified as names or ids\n/sec/item/{id}/tagsremove: Added a route to remove tags for a\nsingle item\n\nConfiguration Changes🔗\nNone.\nv0.24.0🔗\nJun 18, 2021\nThis time a translation of the Web-UI in German is included and the\ndocker build was overhauled. The releases are now build and tested\nusing Java 11.\n\nRework Docker setup. Images are now provided for different\narchitectures and have a new home now (see below). The images are\nnow built via a github-action from the official packages of each\nrelease. (#635, #643, #840, #687)\nTranslation of the UI into German (thanks to @monnypython for proof\nreading and applying lots of corrections!) (#292, #683, #870)\nImprove migration of SOLR (#604)\n\nThe information whether solr has been setup, is now stored inside\nSOLR. This means when upgrading Docspell, all data will be\nre-indexed.\n\n\nAdd --exclude and --include options to the consumedir.sh\nscript (#885)\nImproved documenation of the http api (#874)\nRemoved unused libraries in the final packages to reduce file size a\nbit (#841)\nBug: Searching by tag category was broken when using upper case\nletters (#849)\nBug: when adding a boolean custom field, it must be applied\nimmediatly (#842)\nBug: when entering a space in a dropdown the menu closes (#863)\nBug: Some scripts didn't work with earlier versions of jq (#851)\nBug: The source form was broken in that it didn't load the language\ncorrectly (#877)\nBug: Tag category options were wrongly populated when narrowing tags\nvia a search (#880)\n\nBreaking Changes🔗\nJava 11🔗\nNot really a breaking change. Docspell is now build and tested using\nJava 11. Docspell has a small amount of Java source code. This is\ncompiled using Java 11 but to target Java 8 JVMs. So it still can run\nunder Java 8. However, it is recommended to use at least Java 11 to\nrun Docspell.\nDocker Images🔗\nThe docker images are now pushed to the\ndocspell organization at\ndocker-hub! So the images are now:\n\ndocspell/restserver\ndocspell/joex\ndocspell/tools\n\nTags: images are tagged with two floating tags: nightly and\nlatest. The nightly tag always points to the latest development\nstate (the master branch). The latest tag points to the latest\nrelease. Each release is also tagged with its version number, like\nv0.24.0.\nThe images changed slightly in that there is no assumption on where\nthe config file is placed. Now you need to pass the docspell config\nfile explicitely when using the images.\nMultiarch: Images are now build for amd64, arm64 and armv7.\nThe consumedir is being replaced by the more generic docspell/tools\nimage which contains all the scripts from the tools/ section. That\nmeans it has no special entrypoint for the consumedir script anymore.\nThe polling functionality is now provided by the consumedir script.\nAnd the docker-compose file needs now to specify the complete command\narguments. This makes it much more flexible to use.\nThis allows to use this image to run all the other tool scripts, too.\nThe scripts are in PATH inside the image and prefixed by ds-, so for\nexample ds-consumedir or ds-export-files etc.\nDocker Compose🔗\nThe docker-compose setup is now at docker/docker-compose. Please\nlook at the new compose\nfile\nand do the corresponding changes at yours. Especially the consumedir\ncontainer changed significantly. Then due to the fact that the config\nfile must be given explicitely, you need to add this argument to each\ndocspell component (restserver and joex) via a command section (see\nthe compose file referenced above).\nThe .envrc has been cleaned from some settings. Since the config\nfiles is mounted into the image, you can just edit this file instead.\nThe only settings left in the .envrc file are those that need to be\navailable in the docker-compose file and the application. If some\nsettings need to be duplicated for joex and restserver, you can use\nthe builtin variable resolution mechanism for this. An example is\nprovided in the new config file.\nConfiguration Changes🔗\nNone.\nRest API Changes🔗\nNone.\nv0.23.0🔗\nMay 29, 2021\nThis release enables deleting multiple files at once of an item. It\nalso changes how user settings are stored. Additionally several bugs\nin the ui and server have been fixed.\n\nFeature: Central user settings (#565): user settings have been\nstored in the browser but are now stored at the server. This means\nthat all settings are now shared across all devices. See below for\nnotes on migrating your current settings.\nFeature: Delete multiple attachemnts at once, thanks to\n@stefan-scheidewig (#626): multiple attachments on an item can be\ndeleted with a single click\nFeature: Make consumedir-cleaner run on windows, thanks to\n@JaCoB1123 (#809)\nBug: More work externalizing strings (#784, #760): many more strings\nhave been externalized for being translated; also dates are now\nexternalized, too\nBug: Better anonymous upload page (#758): the upload page for\nanonymous users shouldn't show a form to provide any metadata\nBug: Tag category color (#835): the input field to specify colors\nfor tag categories didn't show the category name\nBug: Search in names (#822): a bug in the webui sent a broken query\nto the server, making the \"search in names\" field unusable\nBug: Fulltext only search broken (#823): the fulltext only search\ndidn't only consult the solr index, but also the database, making it\na lot slower and presenting the results not in the order returned by\nsolr.\nBug: Ui switches to logged in state on auth failure (#814)\nBug: Broken search summary when tag has no category (#759)\n\nMigrating UI Settings🔗\nAfter the upgrade to this version, your current ui settings are not\nread anymore. That means docspell starts up with a light theme and tag\ncolors are gone etc. If there are no settings at the server, but\ndocspell finds some at your browser, the UI Settings page shows a\nbig message and a button. Clicking this button sends your settings to\nthe server. This message disappears as soon as there are some settings\non the server.\nIf you have multiple devices, you now need to choose one which\nsettings you want to migrate to the server. It is currently not\npossible to store settings per device.\nNote: the button is only there if there are no settings at the\nserver. So if you want to migrate, don't set the theme or click on\nother things that are persisted before doing the migration!\nREST Api Changes🔗\n\nnew routes have been added to delete multiple attachments of an item\nnew routes have been added to manage client settings\n\nConfiguration Changes🔗\n\nnone\n\nv0.22.0🔗\nApr 11, 2021\nThis release fixes some annoying bugs and prepares the web-ui to be\ntranslated into other languages. For actual translating them, I ask\nfor your help. There is a detailed post about how to start with it in\nthe docs.\n\nRefactor webui to prepare for localisation (#726)\nAdd names to user defined tasks for better documentation (#712)\nFixes some ui bugs:\n\nscrollbar position (#722)\nother minor ui related fixes (#746)\n\n\nRemoved deprecated api endpoints, fixing #482\nFixes bug where items are already shown in the ui, although still in\nprocessing (#719)\nSwitch to github actions for ci (#748)\nFixes a bug in the new query language (#754)\nFix counters for categories in the search menu (#755)\n\nREST Api Changes🔗\n\nremove deprecated endpoints: sec/item/searchForm,\nsec/item/searchFormWithTags, sec/item/searchFormStats\nadds category-count data to SearchSummary\n\nConfiguration Changes🔗\n\nnone\n\nv0.21.0🔗\nMar 13, 2021\nThe main feature of this release gives a very flexible way of\nsearching for documents, using a query.\n\nAdd a query language to provide a flexible way for searching\n\nthe search form now is translated into a search query\nallows to search for items not in a folder or not in a specific\nfolder (#628, #379)\nAllows for range searches in custom fields (#540)\nAnd more! See the\ndocumentation\n\n\nAdd a use attribute to all metadata, to be able to exclude them\nfrom suggestions (#659)\nAllow to submit items for reprocessing via the UI (#365)\nAdd Latvian language (#679)\nScrollbars are back! (#681, #677)\nThe ds.sh script was changed to inform the processing jobs to also\ncheck for duplicates (#653)\nDocker setup now uses again a fixed hostname (#608)\nMoving the unit tests to MUnit (#672)\nRemove the old UI code (#636)\nFix date extraction for English (#665)\nFix bug when reading contacts from extracted text (#709)\nFix bugs when reading mails (#691, #678)\nFix a bug that wouldn't show an error message when entering bad\ncharacters in the register form (#663)\nFixes a typo in the user settings menu (#654, thanks\n@ChristianKlass)\n\nThanks to everyone showing interest in docspell and dedicating time by\nopening issues, testing and providing ideas!\nREST Api Changes🔗\nNote there are breaking changes in the REST Api\n\nprevious search and searchWithTags has been renamed to\nsearchForm and searchFormWithTags, respectively\nsame with searchStats, it has been renamed to searchFormStats\nThe new search route can be used with GET and POST requests\nand accepts now a search query and also a flag for whether returning\ndetails or not (there are no separate endpoints anymore)\nThe new searchStats accepts a query\nThe ItemQuery data structure is now only a query string, without\nlimit and offset\nOrganization and Person have an additional use attribute\n\nConfiguration Changes🔗\nThere were no changes to the configuration files.\nv0.20.0🔗\nFeb 19, 2021\nThis release comes with a completely new ui based on\ntailwindcss, including a dark theme!\nAdditionally there are some other minor features and bug fixes.\n\nNew Web-UI with light and dark theme (#293).\n\nAll markup and css was reworked. For this release, the old ui is\nstill available as a fallback if something got missing while\nporting. The old ui will be removed in the next release.\nExperience on mobile devices is greatly improved\nto get back to the old ui, you need to install a browser extension\nto be able to add a request header. Check this for\nfirefox\nor this for\nchromium\nthen add the request header Docspell-Ui with value 1.\nReloading the page gets you back the old ui.\n\n\nWith new Web-UI, certain features and fixes were realized, but not\nbackported to the old ui:\n\nfoldable sections in search and multi-edit menu (#613, #527)\nshow current item in detail view (#369)\nfixed some ui issues regarding processing logs (#363)\nscrollbar fix (#600)\n\n\nAllow a person to be correspondent, concerning or both (#605)\nAdd a short-name field to the organization (#560)\nAdd a description field to the equipment (#633)\nAllow to specify a language for a source url (#651). This can be\nused to define upload urls per document language.\nTrim whitespace for certain fields (#539)\nA different docker entrypoint for the consumedir script was added\nthat supports polling (thanks @JaCoB1123, #603, #624)\nFix duplicate suggestions (#627)\nFix reading mails with empty headers (#606)\nFix suggesting person that doesn't belong to the suggested\norganization (#625)\nCleanup registered nodes periodically (#618)\n\nREST Api Changes🔗\n\nThe Person structure was changed: the concerning boolean flag is\nreplaced by a use attribute\nThe Equipment structure has an additional notes attribute\nThe Source structure has an additional language attribute\n\nConfiguration Changes🔗\n\njoex: \n\nadditional section in house-keeping to configure the periodic\nnode cleanup task\n\n\n\nv0.19.0🔗\nJan 25, 2021\nThis release comes with major improvements to the text analysis\nmodule. It is now much more configurable, has improved results and can\nlearn tags from all categories. Additionally, more languages for\ndocument processing have been added and it's now easier to add more.\nPlease open an issue if want more languages to be included.\n\ntext analysis improvements (#263, #570)\n\ndocspell can now learn from all your tag categories\nthe detection for correspondents/concerned entities has been\nimproved by using the classifier for this, too\nall text analysis steps are now configurable that makes it\npossible to adapt it better to your data and machine. \nThe docs have been updated with some details\nhere and\nhere.\n\n\nmore languages (#488)\n\nAdds: Spanish, Italian, Portuguese, Czech, Dutch, Danish, Finnish,\nNorwegian, Swedish, Russian, Romanian\nlanguages have different support for text-analysis, but there is\nsome basic support for all\nthere is extended support for English, German and French through\nStanford CoreNLP nlp\nmodels (as before)\n\n\nscan mailbox change (#576)\n\nThe change from last version (#551) has been moved behind a flag\nin the \"scan mailbox settings\". Please review your scan mailbox\ntasks in your user settings.\nThe scan mailbox settings form view has been organized into tabs,\nas it grew too large for a single form.\n\n\nnix tools package fixed (#584)\n\nIf you are using docspell tools package for nix, it has now been\nfixed in that all scripts are available. They are now all prefixed\nby ds- (except the ds script)\n\n\nfix deleting organization (#578)\n\nDue to the new relationship of a person to an organization,\ndeleting an organization whith references a person was not\npossible. This is now fixed.\n\n\nbase url fix (#579)\n\nThe baseurl setting is optional, but when specified it was\nrequired to omit a trailing slash. This is now fixed in that it is\nalways rendered without the trailing slash to the client, no\nmatter what is in the config\n\n\ntag category case sensitive search fix (#568)\n\nThis was a bug introduced by the last release. When tag categories\ncan now be spelled upper- or lower-case. In 0.18.0 you had to\nspell them lowercase, otherwise the search doesn't work.\n\n\nadds a workaround for mails that don't specify their used charset (#591)\n\nBreaking Changes🔗\n\nThe joex configuration changed around text analysis. If you had some\ncustom settings there, please review these wrt the new default\nconfig.\nWhen using the nix package manager: the tools package renamed the\nscripts to be better distinguishable, since they all end up in\n$PATH. They are now prefixed by ds-.\nThe path of the consumedir script changed in the consumedir docker\nimage\nThe settings of the scan-mailbox task has been extended by another\nflag. It controls when to apply the post-processing (moving or\ndeleting). If you were relying that all mails (even those excluded\nby a subject filter) where moved away, you need to check your\nscan-mailbox task settings.\n\nREST Api Changes🔗\n\nthe data structure for ClassifierSettings changed to allow\nspecfiying a blacklist or whitelist of tag categories and the\nenabled flag has been removed.\n\nConfiguration Changes🔗\n\njoex\n\nthe config regarding text analysis changed, there are new config\noptions, like nlp.mode and the max-due-date-years has been\nmoved inside text-anlysis. Please have a look at the new\ndefault config\nif you changed something there.\nThe regex-ner section has changed: the enabled flag has been\nremoved, you can now limit the number of entries using\nmax-entries to apply and 0 means to disable it.\n\n\n\nv0.18.0🔗\nJan 11, 2021\n\nFeature: Results summary and updated tag count (#496, #333)\n\nA search summary can be displayed that shows the overall result\ncount and to each custom field with a numeric type (number or\nmoney) small statistics like sum, average and max/min values. This\nis useful when you track your expenses on invoices or receipts.\nThis additional ui element can be enabled/disabled in your ui\nsettings.\nThe result summary is now also used to update the tag counts in\nthe search menu according to the current results.\n\n\nFeature: password reset (#376,\ndocs)\n\nAdds a new route for admins to reset the password of a user\nAdmin users are those with access to the config file, the endpoint\nrequires to supply a secret from the config file.\nA bash script is provided for more convenient access.\nNote this also moves the re-create index endpoint behind the same\nsecret! See below.\n\n\nFeature: custom fields clickable (#514)\n\nThe item detail view allows to click on tags to quickly find all\ntagged items. This now works for custom fields, too.\n\n\nFeature: scroll independently (#541)\n\nThe search menu can scroll now independent from the main area\ncontaining the item cards.\n\n\nImprovement: improve attachment selection (#396)\n\nWhen selecting an attachment, it shows its preview to the name\ninstead of the name only\n\n\nImprovement: wildcard search for custom date fields (#550)\n\nSearching for custom field values allows to use a wildcard * at\nbeginning or end. This is also enabled for date-fields.\n\n\nImprovement: joex memory (#509)\n\nJoex currently requires a lot of memory to hold the NLP models.\nAfter idling for some time, which can be configured and defaults\nto 15 min, the NLP model cache is cleared. This reduces memory\nload and makes it possible for the JVM to give it back to the OS.\nThis is supposed to relieve memory consumption when idling only.\nHowever, whether it is reclaimed by the OS depends on the JVM and\nits settings. To observe it early, use the G1GC garbage collector.\nThis is enabled by default for JDK11. So it is recommended to use\nJDK11 (which is used in the docker images).\n\n\nImprovement: allow scaling joex with docker-compose, thanks @bjeanes\n(#552)\n\nThis allows to easily start multiple joex containers via\ndocker-compose\n\n\nImprovement: allow to connect with gmail via app specific passwords\n(#520)\n\nImap settings have been extended to be able to specify if a OAuth2\nshould be used or not.\nBefore, OAuth2 was the default when the server has advertised it.\nThis has been changed now, which means you need to adapt your\nIMAP settings if you currently use OAuth2\n\n\nFix: provide multiple possible date suggestions for English\ndocuments (#561)\nFix: add missing language files to joex docker image (#525)\nFix: fix a bug that occurs when processing is restarted (i.e. after\na crash) (#530)\nFix: fix a bug in the ui where the mail connection field was not\ncorrectly updated (#524)\nFix: fix bug when importing mails with an applied filter (#551)\n\nBreaking Changes🔗\n\nRest Server config:\n\nIf you specify the fulltext-search.recreate-key, you need to\nchange your config. Delete it and use the secret now for the new\nsetting admin-endpoint.secret.\n\n\nroutes\n\nThe route to drop and recreate the fulltext search index has been\nmoved. It is now at /admin/fts/reIndexAll. The secret must now\nprovided as http header and not in the url.\n\n\ncollective settings:\n\nThe imap settings have a new flag which indicates whether OAuth2\nauth mechanism should be prefered. This is false by default. If\nyou have used it with OAuth2 (like with gmail) you need either set\nthis flag to true manually or use an application specific\npassword.\n\n\n\nREST Api Changes🔗\n\nRest Server:\n\nMove endpoint /open/fts/reIndexAll/{id} to\n/admin/fts/reIndexAll. The secret must now be specified via an\nhttp header Docspell-Admin-Secret.\nAdd /admin/user/resetPassword which requires a http header\nDocspell-Admin-Secret with a value from the config file.\nAdd /sec/item/searchStats to return a search result summary\nChanges ImapSettings to include a useOAuth flag\nRemove fileCount from the TagCloud structure\nThe return value for /sec/item/searchStats now contains all\ntags, before tags with count == 0 were excluded\n\n\n\nConfiguration Changes🔗\n\nRest Server:\n\nadds admin-endpoint.secret (without any value) that is the\nsecret for the new \"admin endpoint\"\nRemoves full-text-search.recreate-key, the route that was using\nthis key is now moved in the admin endpoint and therefore shares\nthis secret now.\n\n\nJoex:\n\nadds clear-stanford-nlp-interval = \"15 minutes\" which is the\njoex idle time to clear the nlp cache\nThe default pool-size is set to 1. You can increase it on\nstronger machines.\n\n\n\nv0.17.1🔗\nDec 15, 2020\nAn unfortunate bug has made it into the previous release that makes\nthe webapp near unusable. Therefore this release, containing only the\nfix for #508.\nSorry for the inconvenience!\nv0.17.0🔗\nDec 14, 2020\nThis release comes with some smaller features:\n\nFeature: Remember-Me – another cookie is used to provide a\nremember-me functionality. The cookie is checked against some value\nin the database, so an admin can always make all remember-me cookies\ninvalid. (#435)\nFeature: Link persons to organizations. In the address book, a\nperson can now be associated to an organzition. The dropdowns show a\nlittle hint for which organization a person belongs to. Also\nsuggestions for persons are restricted to those of the organization\nif that has been associated before. (#375)\nFeature: Allow to filter on source names. The search form can now\nsearch by a source name. The new field can be hidden via ui settings\n(it must be activated for exising users). (#390)\nFeature: Customize the title and subtitle of the item card in the\noverview. You can now define patterns for the title and subtitle of\na card. (#429)\nFeature: Export your data. A bash script has been added that goes\nthrough your items and downloads them all to disk (including their\nmetadata!). This can be used to periodically backup the data in\ndocspell.\nImprovement: The webui has been improved in that the search bar and\nsearch form are unified regarding the text search. The two fields in\nthe form, allowing to search in names and fulltext, have been\ncombined into a single field just as the search bar. (#497)\n\nThis is the last release for 2020. I had hoped to put more into this,\nbut this time of the year is always a busy one ;-). I want to thank\nyou for your support and interest in this project and I wish you all a\njoyful Christmas time!\nREST Api Changes🔗\n\nThe Person structure now takes a reference to the organization.\nItemSearch is extended with the source field.\nUserPass is extended to include a rememberMe flag\n\nConfiguration Changes🔗\n\nRestserver:\n\na remember-me section was added to the auth section\n\n\nJoex:\n\na cleanup-remember-me section was added to the house-keeping\ntasks.\n\n\n\nv0.16.0🔗\nNov 28, 2020\nThis release brings the \"custom metadata fields\" feature. It allows\nyou to define custom fields and associate values to your items.\nAdditionally there are some ui and other fixes and improvements.\n\nFeature: Custom Fields – define custom metadata fields an set values\nfor them on your items. For example, this can be used to track\ninvoice numbers, pagination stamps etc. Fields can be defined per\ncollective and carry a format (or type). (#41)\nFeature: The language has been added to the metadata of an upload\nrequest and therefore overrides the collective's default language.\nThis means you can now set the document language with each document.\n(#350)\nFeature: Show the currently logged in user and the collective in the\nweb app. (#329)\nFeature: Tag categories are presented as a dropdown, where you can\nchoose an existing one or type a new one. (#331)\nFeature: The dropdown fields for a person have been changed in that\nthe options are now restricted to the corresponding scope: the\ncorrespondent person only shows persons not marked as concerning\nand vice-versa. (#332)\nFeature: Add CC and BCC recipients to item mail (#481)\nThe consumedir.sh scripts was improved:\n\nlog a warning for all subfolders that currently wouldn't work due\nto configuration problems\nignore hidden files on linux (starting with a dot .)\ninclude the parameter skipDuplicates into the upload request\nwhen the -m option is present\n\n\nFixes a bug that prevented detecting dates in january (#480, thanks\n@vanto!)\nFixes updating search view after changes like deleting item in\nmulti-edit mode or updating tags via drag-and-drop.\n\nThe list of issues is\nhere.\nREST Api Changes🔗\n\nItemSearch is extended to allow searching for custom field values\n/sec/item/{id}/customfield route to set values for custom fields\n/sec/item/{id}/customfield/{fieldId} route to delete values for\ncustom fields on an item\n/sec/items/customfield, /sec/items/customfieldremove routes to\nset/remove custom field values for multiple items\n/sec/customfield routes to manage custom fields\nA lanugage field has been added to ItemUploadMeta and\nScanMailboxSettings\nAdded cc and bcc fields to SimpleMail\n\nConfiguration Changes🔗\nNone.\nv0.15.0🔗\nNov 15, 2020\nThis release adds the \"preview feature\", where a thumbnail of the\nfirst page of each attachment can be shown in the overview. Additional\nthere are some bugfixes and UI improvements.\n\nFeature: create a thumbnail of every file. The scale factor can be\nconfigured in the config file. The user can choose in the ui, what\nsize to display and whether to display it or not. (#327)\nFeature: Display the number of pages in the overview (#325)\nFeature: Extend the upload request to allow to specify a file filter\nand a list of tags (#346, #385):\n\nfile filter: this is a glob that selects files when an archive\nfile (a zip or e-mail file) is uploaded\ntag list: allows to specify a list of tags that are automatically\nset on the item that is being created\nthese two settings are added to the scan-mailbox form and the\nsource-form\n\n\nFeature: Filter mails to import by subject (#384)\nFeature: Add quick links to item-detail and overview to jump to a\nspecific search view; e.g. click on correspondent takes you to the\noverview with this correspondent selected in the search menu (#355)\nImproved css assets (#349)\n\nMoved from Semantic-UI to\nFomantic-UI, which is an actively\nmaintained fork of the former\nRemoved the request to obtain a google font. Now you can use\ndocspell without hassle in environments without internet\nconnection\njquery could be dropped as a js dependency\nThis is a foundation for adding/changing themes eventually.\n\n\nImproved ui for multi select mode when selecting items\nFix a bug when creating new scan-mailbox settings (#382)\nFix a build issue that resulted in missing scripts in the tools zip\nfile.\nFix a bug that added the .pdf extension twice. The filename can\nnow be defined in the config file. (#397)\n\nREST Api Changes🔗\n\nNew endpoints for getting/re-generating preview images:\n\nsec/item/{id}/preview\nsec/attachment/{id}/preview\nsec/collective/previews to re-generate all previews of a\ncollective\n\n\nChanges in data structures:\n\nScanMailboxSettings adds a list of tags, a file- and subject\nfilter\nItemUploadMeta adds a list of tags and a file filter\nSourceList now contains the Source and its associated Tags\nSource has an additional file filter\nnew SourceTagIn structure to use when updating/adding sources\nRenamed concEquip to concEquipment in ItemLight\nItemLight has an additional attachments list containing basic\ninfos about the associated attachments\n\n\n\nConfiguration Change🔗\n\nJoex: ….extraction.preview.dpi to specify the dpi to use when\ncreating the thumbnail. Higher value results in better quality\nimages, but also larger ones\nJoex: ….convert.converted-filename-part to specify the part that\nis used for the pdf-converted file\n\nv0.14.0🔗\nNov 1st, 2020\nThis release contains many bug fixes, thank you all so much for\nhelping out! There is also a new feature and some more scripts in\ntools.\n\nEdit/delete multiple items at once (#253, #412)\nShow/hide side menus via ui settings (#351)\nAdds two more scripts to the tools/ section (thanks to\n@totti4ever):\n\none script to import data from paperless (#358, #359), and\na script to check clean a directory from files that are already in\ndocspell (#403)\n\n\nExtend docker image to use newest ocrmypdf version (#393, thanks\n@totti4ever)\nFix bug that would stop processing when pdf conversion fails (#392,\n#387)\nFix bug to have a separate, configurable source identifier for the\nintegration upload endpoint (#389)\nFixes ui bug to not highlight the last viewed item when searching\nagain. (#373)\nFixes bug when saving multiple changes to the ui settings (#368)\nFixes uniqueness check for equipments (#370)\nFixes a bug when doing document classification where user input was\nnot correctly escaped for regexes (#356)\nFixes debian packages to have both (joex + restserver) the same user\nto make H2 work (#336)\nFixes a bug when searching with multiple tags using MariaDB (#404)\n\nREST Api Changes🔗\n\nRoutes for managing multiple items:\n\n/sec/items/deleteAll\n/sec/items/tags\n/sec/items/tagsremove\n/sec/items/name\n/sec/items/folder\n/sec/items/direction\n/sec/items/date\n/sec/items/duedate\n/sec/items/corrOrg\n/sec/items/corrPerson\n/sec/items/concPerson\n/sec/items/concEquipment\n/sec/items/confirm\n/sec/items/unconfirm\n/sec/items/reprocess\n\n\nAdds another parameter to ItemSearch structure to enable searching\nin a subset of items giving their ids.\n\nConfiguration Changes🔗\n\nnew setting ….integration-endpoint.source-name to define the\nsource name for files uploaded through this endpoint\n\nv0.13.0🔗\nOct 19, 2020\nThis release contains bugfixes.\n\nImprovements to the docker setup: application can be build from any\nversion. Thanks to @totti4ever.\n\nThis change required breaking changes in the docker-compose.yml\nfile. Please update your docker-compose.yml to the new version.\nThe image tags changed:\n\nthe -latest is now upper case, -LATEST\ntagged releases include the version prefixed with a v, like in\n-v0.13.0\nthere are new -SNAPSHOT images that are build from the current\nmaster branch. Please note that snapshot versions may not be\ncompatible with each other!\n\n\n\n\nThe date extraction tried to create invalid dates (#298)\nFixed order of job log entries that was undefined if entries were\nwritten very fast\nFix content column for MariaDB (#297)\nFixe regarding retrying processing of files: attached files were not\ncorrectly found and the duplicate check must not run\nWhen \"home-page\" is rendered, do an initial search. This updates the\nview correctly if something changed when coming from item details.\nReset upload page on init (#294)\nFixes regarding base-url setting and auth cookie (#308)\nFixes in openapi spec (#338, #343)\nFixed error messages for modal dialogs (tag/organization/person) (#341)\n\nREST Api Changes🔗\n\nNo changes, besides some fixes to urls in the spec to be constistent\nto the app.\n\nConfiguration Changes🔗\n\nNo changes.\n\nv0.12.0🔗\nSep 28, 2020\nThanks to a lot of great input from users, this release fixes\nannoyances in the ui.\n\nImprove startup experience wrt the base-url setting. Docspell now\nuses request headers to determine absolute urls if this setting is\nunchanged. (#250)\nFixes scrolling issues when going from detail to list view and vice\nversa. (#254)\nFix quick search component to keep search term between changes.\n(#261)\nDocspell now provides a valid manifest to be an installable \"pwa\".\nFixes consumedir.sh script to work with whitespace in filenames.\n(#269)\nFix hidden fields feature. Hidden fields are now resetted when\nclicking Confirm. (#256)\nImprove Save Name in item detail: The save button is removed and\nchanges are saved while typing. (#255)\nAdd keyboard shortcuts in item detail for navigating and\nconfirm/unconfirm. (#225)\nDetect duplicate files server side. The processing task is now able\nto detect duplicate files to skip them if desired. The ui has a new\ncheckbox when uploading. (#252)\nImprove view of many attachments to an item: The tab menu is\nreplaced by a dropdown menu that allows to change attachments also\non small screens and/or when there are many attachments.\n\nConfiguration Changes🔗\n\nNo changes to default config values.\n\nREST Api Changes🔗\n\nAmend ItemUploadMeta with a skipDuplicates flag for ignoring\nduplicate files on processing.\n\nv0.11.1🔗\nSep 09, 2020\nThis is a bugfix release. The full-text-index requires a schema\nupgrade for the added language that got lost in the previous release.\nv0.11.0🔗\nSep 07, 2020\nThis release didn't change much on the surface, but contains a lot of\nimprovements for processing files.\n\nImproves the recognition of correspondents and people in the\ndocuments. Until now, the analyser didn't know about the existing\norganizations/people of a collective. Now this data is given to the\nanalyser as input which results in a higher accuracy when finding\nmatches. This may result in high memory usage depending on the size\nof the collective data and therefore can be disabled in the config\nfile.\nAdds text classification. Docspell can now learn from your existing\ntagged items. Given a tag category, a statistical model is created\nfrom your existing documents and used to predict a tag (of that\ncategory) for new documents. Creating this model may need a lot of\nmemory and therefore text classification can be disabled globally\nvia the config file. Additionally each collective can enable/disable\nit. Learning is done periodically via a user-task that can be\nconfigured in the collective settings.\nAdds the language french, supported for text extraction and text\nanalysis. \nFixes some build failures that produced artifcats with source files.\nChange the job priority of any waiting job from the Processing\npage.\nServing static asset files gzipped, to reduce bandwidth\n\nConfiguration Changes🔗\n\nNew settings in joex.analysis.regex-ner, ….classification and\n….working-dir for the classifier and NER feature.\nNew setting in server.show-classification-settings to hide/show\nthe classifier settings on the Collective Settings page. If\nclassification is disabled globally (i.e. from all joex instances),\nthe feature can be hidden from the users.\n\nREST Api Changes🔗\n\n/sec/collective/classifier/startonce to start the learning task\nseparately from the schedule.\n/sec/queue/{id}/priority for setting a new priority of a job (only\nfor jobs in waiting state)\nThe CollectiveSettings object is amended with a new\nClassifierSetting object.\n\nv0.10.0🔗\nAug 15, 2020\n\nLots of web ui improvements:\n\nRework the search menu for tags and\nfolders:\nThe dropdown field is removed for tags and folders. They are\nrepresented as a list and items can be cycled through to be\nincluded/excluded or deselected. It is possible to use\ndrag-and-drop to associate tags to items and put items into\nfolders.\nRework page that displays sources; allow to copy the urls and add\na qr code\nAdd item notes to the cards in the list view, can be configured if\nit is shown or not (#186, #201)\nImprove how the item notes are displayed in the item detail view\n(#186, #192)\nFix the Load more… button\nAllow to search by tag categories (#203)\nAllow to edit metadata in item detail view. Until now it was only\npossible to add new metadata (#205)\nDo not cover the whole screen with the metadata modal dialog, only\nthe menu is now covered so that it is possible to select text from\nthe document (#205)\nAllow to hide some fields from the menus. What fields to display\ncan be configured in the ui settings (#195)\n\n\nImplemented some routes that were specified in the openapi, but have\nnot been implemented so far\nFix source upload routes where it didn't check whether a source is\nenabled or not. Further checks are now done as first step to not\nupload the file into memory for nothing if something fails (e.g. the\nsource doesn't exist)\nRe-process files. A\nroute\nhas been added that submits files for re-processing. It is possible\nto re-process some files of an item or all. There is no UI for this\nfor now. You'd need to run curl or something manually to trigger\nit. It will replace all extracted metadata of the files,but\ndoesn't touch the metadata of the item. (#206)\nAdd a task to convert all pdfs using the\nOCRMyPdf tool that can be\nused in docspell since the last release. This task converts all your\nexisting PDFs into a PDF/A type pdf including the OCR-ed text layer.\nThere is no UI to trigger this task, but a script is provided to\nhelp with it. (#206)\nThere is now an Android Client\nApp to conveniently\nupload files from your android devices\n\nConfiguration Changes🔗\n\nNew setting docspell.server.max-note-length to specify how much of\nthe item notes should be transeferred with each search result.\n\nREST Api Changes🔗\n\nAdded /sec/collective/tagcloud to return all used tags of a\ncollective. This is the same as returned from the insights route,\nbut without all the other data.\nAdded /sec/item/convertallpdfs to trigger a task for converting\nall currently unconverted pdfs\nAdded /sec/item/{id}/taglink for associating tags given by name or\nid\nAdded /sec/item/{id}/tagtoggle for toggling tags given by name or\nid\nAdded /sec/item/{id}/reprocess for submitting an item for being\nre-processed\n\nv0.9.0🔗\nAug 1st, 2020\n\nNew feature: folders. Users can create folders and put items into\nthem. Folders can have members (users of the collective) and search\nresults are restricted to items that are in no folder or in a folder\nwhere current user is a member. (see #21)\nFolders can be given to the upload request.\nAdd ocrmypdf utility to convert pdf->pdf with ocr-ed text layer.\nExtract PDF metadata and use the keywords to search for tags and\napply them to the item during processing. (See #175)\nFix duplicate results when doing fulltext only searches\nSeveral small bug fixes and improvements in the UI\n\nFix position of datepicker (see #186)\nFix race condition when updating calendar-event field\nSort tags by count in collective-insights view\nSimplify search bar \n\n\nNew website\n\nConfiguration Changes🔗\n\nJoex: add a section docspell.joex.convert.ocrmypdf for configuring\nthe ocrmypdf tool.\nJoex: change default value of ….extraction.pdf.min-text-len from\n10 to 500.\n\nREST Api Changes🔗\n\nAdd /sec/folder/* routes for managing folders.\nAdd /sec/item/{id}/folder for updating an item folder.\nChange ItemSearch structure to be able to search for items in a\nspecific folder.\nChange ItemDetail and ItemLight structure, adding the item folder \nChange ItemUploadMeta structure, adding a folder id field. \nChange Source structure, adding a folder id field. \nChange User structure, adding the user id\n\nv0.8.0🔗\nJune 29, 2020\n\nAdds the full-text\nsearch\nfeature (see #69). It requires a separate\nSolr instance. Items can be searched by\ndocuments contents and item/file names. It is possible to use\nfull-text search to further confine the results via the search menu.\nFixes column types for item date and due-date for MariaDB (see #158)\nand adds an upper limit for due-dates (which is configurable).\nFixes a bug when cancelling jobs. Stuck jobs were only removed from\nthe queue, but their cancel routine was not called.\nChanges in cancelling process-item jobs: the item will still be\ncreated and not removed.\nFixes a bug where items could not be deleted if there were sent\nmails attached.\nFixes the openapi spec for the joex component. This made the\ngenerated live documentation unusable.\nChanges to the consumedir.sh script:\n\nAllow to recursively watch or traverse directories\nAllow it to work with the integration endpoint. This allows using\nconsumedir.sh for all collectives.\n\n\nThe docker setup now starts a solr container automatically and\nconfigures the consumedir container to use the integration endpoint.\nIt is still necessary to define an environment variable.\n\nConfiguration Changes🔗\n\nSet new default for docspell.server.max-item-page-size to 200.\nNew full-text-search section for restserver and joex.\n\nREST Api Changes🔗\n\nAdd /open/fts/reIndexAll/{key} to re-index the full-text search\nindex. The key must be defined in the config file, so only admins\ncan execute this.\nAdd /sec/fts/reIndex to allow a collective to re-index their data\nonly.\nAdd /open/integration/checkfile/{id}/{checksum} to check whether a\nfile is in docspell via the integration endpoint.\nAdd /sec/item/searchIndex to allow searching the full-text index\nonly. This route returns the results as ordered by SOLR and not\nordered by date.\nThe ItemSearch input data is extended to support the new full-text\nsearch field.\nThe ItemLight result structure now can contain \"highlighting\"\ninformation that is provided by the full-text search index.\n\nv0.7.0🔗\nJune 17, 2020\n\nDocument integration endpoint and add a GET route to check it.\nAdd webui settings for the user. These settings only apply to the\nweb client and are stored in the browser's local storage.\nEnable paging in the item list view. The page size can be set in the\nnew client settings. If the number of results is equal to this size,\na button at the end of the page allows to load more.\nThe item list now contains all tags of an item.\nThe tag colors can be customized in the client settings. A color per\ntag category can be defined.\nNew meta data (tags, correspondents, concerned entities) can be\ncreated directly in the item detail view (see #138). No need to\nnavigate away to the Manage Data page.\nFixes a bug in the dropdown widgets that would present items that\nhave already been selected.\nAllow to have multiple notify-due-items tasks.\nNew simple search feature: The list view now appears without the\nsearch menu by default. A search bar is shown instead that allows to\nsearch in item name and notes and in names of correspondents and\nconcerned entities. The search menu can be opened as before. The\nname search field now only searches in item names (as before\n0.3.0), i.e. it doesn't search item notes anymore, which is now\npossible with the allNames search field.\nFixes a bug where a search term was not lower-cased but compared to\na lower-cased value (see #147).\nAllow to change names of attachments. \nDocument how to create a SMTP gateway to docspell and provide a\nsimple docker based setup. This is a SMTP server that delivers mails\nto docspell instead of using a mbox or maildir. It utilises the\nintegration endpoint.\n\nConfiguration Changes🔗\n\nAdd docspell.server.max-item-page-size for a hard limit of the\npage size when fetching items.\nChanged default value of\ndocspell.server.integration-endpoint.allowed-ips.enabled to\nfalse.\nAdd docspell.server.backend.mail-debug to allow debug mail related\nproblems.\n\nREST Api Changes🔗\n\nAdd GET /open/integration/item/{id} to allow checking the\nintegration endpoint.\nChange all routes to update item properties (name, tags, direction,\ncorrOrg, corrPerson, concPerson, concEquipment, notes, date,\nduedate) from POST to PUT.\nAdd corresponding POST routes to create and update meta data in\none call. This is only applicable: corrOrg, corrPerson, tags,\nconcPerson, concEquipment.\nAdd POST /sec/attachment/{id}/name to change the name of an\nattachment.\nChange /sec/usertask/notifydueitems to return a list of\nnotification settings.\nChange the POST route to /sec/usertask/notifydueitems to only\ncreate new notification tasks.\nAdd a PUT route to /sec/usertask/notifydueitems to update\nexisting notification tasks.\nAdd a GET and DELETE route to\n/sec/usertask/notifydueitems/{id} to retrieve or delete a specific\nnotification task.\nThe ItemSearch structure is extended to allow specifying offset\nand limit for paging (which is required now). It also has an\noptional property allNames to provide the search term for the new\nsimple search feature.\nThe ItemLight structure has now a list of tags.\n\nv0.6.0🔗\nMay 25th, 2020\n\nNew feature \"Scan Mailboxes\". Docspell can now read mailboxes\nperiodically to import your mails.\nNew feature \"Integration Endpoint\". Allows an admin to upload files\nto any collective using a separate endpoint.\nNew feature: add files to existing items.\nNew feature: reorder attachments via drag and drop.\nThe document list on the front-page has been rewritten. The table is\nremoved and documents are now presented in a “card view”.\nAmend the mail-to-pdf conversion to include the e-mail date.\nWhen processing e-mails, set the item date automatically from the\nreceived-date in the mail.\nFixes regarding character encodings when reading e-mails.\nFix the find-by-checksum route that, given a sha256 checksum,\nreturns whether there is such a file in docspell. It falsely\nreturned false although documents existed.\nFix webapp for mobile devices.\nFix the search menu to remember dates in fields. When going back\nfrom an item detail to the front-page, the search menu remembers the\nlast state, but dates were cleared.\nFix redirecting / only to /app.\n\nConfiguration Changes🔗\nThe joex and rest-server component have new config sections:\n\nAdd docspell.joex.mail-debug flag to enable debugging e-mail\nrelated code. This is only useful if you encounter problems\nconnecting to mail servers.\nAdd docspell.joex.user-tasks with a scan-mailbox section to\nconfigure the new scan-mailbox user task.\nAdd docspell.joex.files section that is the same as the\ncorresponding section in the rest server config.\nAdd docspell.server.integration-endpoint with sub-sections to\nconfigure an endpoint for uploading files for admin users.\n\nREST Api Changes🔗\n\nChange /sec/email/settings to /sec/email/settings/smtp\nAdd /sec/email/settings/imap\nAdd /sec/usertask/scanmailbox routes to configure one or more\nscan-mailbox tasks\nThe data used in /sec/collective/settings was extended with a\nboolean value to enable/disable the \"integration endpoint\" for a\ncollective.\nAdd /sec/item/{itemId}/attachment/movebefore to move an attachment\nbefore another.\n\nv0.5.0🔗\nMay 1st, 2020\n\nAllow to delete attachments of an item.\nAllow to be notified via e-mail for items with a due date. This uses\nthe periodic-task framework introduced in the last release.\nFix issues when converting HTML with unkown links. This especially\nhappens with e-mails that contain images to attachments.\nFix various issues when importing e-mail files, for example:\n\nfixes encoding problems for mails without explicit transfer encoding\nadd meta info (from, to, subject) to the converted pdf document\nclean html mails to remove unwanted content (like javascript)\n\n\nFix classpath issue with javax.mail vs jakarta.mail\n\nConfiguration Changes🔗\nThe Joex component has config changes:\n\nA new section send-mail containing a List-Id e-mail header to\nuse. Use an empty string (the default) to avoid setting such header.\nThis header is only applied for notification mails.\n\nv0.4.0🔗\nMar. 29, 2020\n\nSupport for archive files. Archives, for example zip files, contain\nthe files that should go into docspell. Docspell now extracts\narchives and adds the content to an item. The extraction process is\nrecursive, so there may be zip files in zip files. File types\nsupported:\n\nzip every file inside is added to one item as attachment\neml (RCF822 E-Mail files) E-mails are considered archives, since\nthey may contain multiple files (body and attachments).\n\n\nPeriodic Tasks framework: Docspell can now run tasks periodically\nbased on a schedule. This is not yet exposed to the user, but there\nare some system cleanup jobs to start with. \nImprovement of the text analysis. For my test files there was a\nincrease in accuracy by about 10%.\nA due date that is found during text analysis is now set on the\nitem. If multiple due dates are found, the earliest one is used.\nAllow to switch between viewerjs PDF viewer or the browser's builtin\nviewer.\nBug fixes related to handling text files.\nAdd a configurable length limit for text analysis\n\nConfiguration Changes🔗\nThe configuration of the joex component has been changed. \n\nnew section docspell.joex.periodic-scheduler for configuring the\nperiodic scheduler\nnew section docspell.joex.house-keeping for configuring\nhouse-keeping tasks\nnew section docspell.joex.text-analysis for configuring the new\nsize limit\nThe command for running wkhtmltopdf changed in that the encoding\nis now added at runtime.\n\nREST Api Changes🔗\nThe REST Api has some additions:\n\nnew route to retrieve the archive file\nadd field in ItemDetail data that refers to the archive files of\nthe attachments\n\nv0.3.0🔗\nMar. 1, 2020\n\nSupport for many more document types has been added (including\nimages and office documents). All input files are converted into PDF\nfiles (the original file is preserved).\nPDF Text extraction improved by omitting OCR if text can be\nstripped.\nThere is a new PDF viewer (utilizing viewerjs) that also works in\nmobile browsers.\nImprove editing notes: Since notes may evolve, there is now a larger\nedit form and a markdown preview.\nShow the extracted information (text, labels, proposals) of an\nattachment in the Webui.\nThe name search now also searches in item notes.\nBug fixed where it was possible to create invalid input when\ncreating new sources.\nBug fixed where the item menu was not properly initialized for\nequipments.\nThe ds.sh script has now an option to check a file for existence\nin docspell.\n\nConfiguration Changes🔗\nThe configuration of the joex component has been changed. \n\nremoved docspell.joex.extraction.allowed-content-types\nother settings in docspell.joex.extraction have been moved to\ndocspell.joex.extraction.ocr\nadded docspell.joex.extraction.ocr.max-image-size\nadded docspell.joex.extraction.pdf.min-text-len\nadded sections in docspell.joex.convert for pdf conversion\nsettings\n\nREST Api Changes🔗\nThe REST Api has some additions:\n\nnew route to retrieve the original file\nnew route to get the rendered pdf of an attachment (using viewerjs)\nadd field in ItemDetail data that refers to the original files of\nthe attachments\n\nv0.2.0🔗\nJan. 12, 2020\nThe second release of Docspell addresses some annoying issues in the\nUI and adds a \"send by email\" feature.\n\nSend an item and its attachments via E-Mail (requires to setup SMTP\nsettings per user)\nAdd a search field for meta data\nThe item detail view is now a perma-link\nNew endpoints to check whether a file is in Docspell by using their\nSHA-256 checksum (see the api doc here and here), the scripts in\ntools/ now use this endpoint to skip existing files\nBetter support multiple attachments with long names in the UI\nFixes textarea updating issues\n\nv0.1.0🔗\nSep. 21, 2019\nThe initial release of Docspell containing the basic features with a\nWeb UI:\n\nCreate items by uploading PDF files\nAnalyze the PDF files and propose meta data\nManage meta data and items\nView processing queue\n\n","id":"https://docspell.org/docs/install/changelog/","title":"Changelog"},"https://docspell.org/docs/install/docker/":{"body":"Docker Images🔗\nThe docker images are at\nhub.docker.com. The latest tag\nalways points to the latest release. The releases are also tagged\nwith their respective version number. Additionally, there are images\ntagged with nightly which are built from the master branch.\nTherefore the nightly packages should be used with care, because\nthings might break in between. But they are useful for trying out\nsomething.\nThere are images for all components that are available from the github\nrelease page. The images contain all the necessary\nprerequisites.\n\ndocspell/restserver this images contains the http server\ndocspell/joex this image contains the job executor and all\nrequired software (ocrmypdf, unoconv etc) mentioned in\nprerequisites.\ndocspell/dsc this is an image containing a\ncli for docspell that can be used to watch\ndirectories for new files. It doesn't specify a CMD or\nENTRYPOINT, so you must specify the exact command to run. Here, it\nis used to watch a directory for uploading files. This runs the dsc watch command.\n\nExamples🔗\nThese examples use docker run to start the restserver and\njobexecutor. Both must be connected to the same database. For this\nexample, a shared directory is used and the in-process database H2.\nFor a real setup, using PostgreSQL is recommended.\nThis requires to change the default config. This example creates a new\nconfig file. Please refer to the configuration\npage for more details.\n$ cat > /tmp/docspell.conf <<-\"EOF\"\n# common settings\ndb_url = \"jdbc:h2:///var/docspell/db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\n\n# job executor settings\ndocspell.joex.jdbc.url = ${db_url}\ndocspell.joex.base-url = \"http://10.4.3.2:7878\"\ndocspell.joex.bind.address = \"0.0.0.0\"\n\n# restserver settings\ndocspell.server.backend.jdbc.url = ${db_url}\ndocspell.server.bind.address = \"0.0.0.0\"\ndocspell.server.integration-endpoint {\n enabled = true\n http-header {\n enabled = true\n header-value = \"test123\"\n }\n}\nEOF\n\nThis sets the db url to the same value for both components; thus we\ncan use the same file for both components. It also sets the bind\naddress to bind the server socket on all interfaces. Another thing to\nnote is the base-url setting for joex. This publishes joex by this\nip, such that the server component can notify the job executor for new\nwork. The integration-endpoint setting is explained later.\nAfter creating a common network, we start the rest server and joex:\n$ docker network create --subnet 10.4.3.0/24 dsnet\n$ docker run -d --name ds-restserver \\\n --network dsnet --ip 10.4.3.3 \\\n -p 127.0.0.1:7880:7880 \\\n -v /tmp/testdb:/var/docspell \\\n -v /tmp/docspell.conf:/opt/docspell.conf \\\n docspell/restserver:latest /opt/docspell.conf\n$ docker run -d --name ds-joex \\\n --network dsnet --ip 10.4.3.2 \\\n -v /tmp/testdb:/var/docspell \\\n -v /tmp/docspell.conf:/opt/docspell.conf \\\n docspell/joex:latest /opt/docspell.conf\n\nAfter this docker ps should show these two containers. Go to\nhttp://localhost:7880 and sign up/login and start playing around.\nWhen signing up, use the same name for collective and user and then\nlogin with this name.\nFor the last part, we use the docspell/dsc image to create another\ncontainer that watches a directory and pushes files to docspell.\n$ docker run -d --name ds-consume \\\n --network dsnet --ip 10.4.3.4 \\\n -v /tmp/inbox:/var/inbox \\\n docspell/dsc:latest dsc -v -d http://10.4.3.3:7880 watch -r --delete -i \\\n --header \"Docspell-Integration:test123\" /var/inbox\n\nThis starts the dsc tool that watches a\ndirectory and uploads arriving files to the docspell server. This\nrequires the value from the integration-endpoint setting to be\nallowed to upload files. It also requires you to explicitely enable\nthis: go to Collective Profile → Settings and enable the\nIntegration Endpoint. Then create a subdirectory in /tmp/inbox\nwith the name of the collective that you registered and place a file\ninto the /tmp/inbox/[collective] directory. The file is pushed to\ndocspell and processed shortly after.\nTo see all available options, run dsc with the --help option:\n$ docker run docspell/dsc:latest dsc --help\n\nOr just download the\nbinary, no docker\nrequired.\nNote that this is just an example and is only to demonstrate how to\nuse the docker images. For instance, this setup does not provide\nfulltext search. For a more sophisticated docker setup, use\nappropriate tools, for example docker-compose which is explained\nbelow.\nDocker Compose🔗\nThere is a docker-compose setup\navailable in the /docker/docker-compose folder. This setup is\nsimiliar to the example above, but adding fulltext search and a\nPostgreSQL database by using just one command. It's only a few steps\nto get started.\nStart Docspell🔗\n1. Get the docker-compose files🔗\nThere are two options. You can clone the whole repository:\n$ git clone https://github.com/eikek/docspell\n\nThis downloads all sources. What you actually need is only 3 files. So\nif you don't have git or don't want to clone the whole repo, use these\nsteps instead:\n$ mkdir -p docspell/docker/docker-compose\n$ cd docspell/docker/docker-compose\n$ wget https://raw.githubusercontent.com/eikek/docspell/master/docker/docker-compose/docker-compose.yml\n\nYou can choose any directory instead of\ndocspell/docker/docker-compose, of course. It's only this folder to\nmake the rest of the guide work for both ways of obtaining the\ndocker-compose file.\n2. Run docker-compose up🔗\nChange into the new docker-compose directory, for example:\n$ cd docspell/docker/docker-compose\n\nThen run docker-compose:\n$ docker-compose up -d\n\nIf you look at docker-compose.yml, there are several environment\nvariables defined. A few that you should change, i.e. all \"secrets\":\n\nDOCSPELL_SERVER_ADMIN__ENDPOINT_SECRET\nDOCSPELL_SERVER_AUTH_SERVER__SECRET\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__HEADER_HEADER__VALUE\n\nThen, the value for\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__HEADER_HEADER__VALUE\nmust be duplicated in the consumedir command (both values must match).\nIt is the header defined for the integration\nendpoint. You can use\nwhatever you like, best something random. Please see the help to the\ndsc tool docs for additional info.\nGoto http://localhost:7880, signup and login. When signing up,\nchoose the same name for collective and user. Then login with this\nname and the password.\n(Optional) Create a folder ./docs/<collective-name> (the name you\nchose for the collective at registration) and place files in there for\nimporting them.\nDocspell can be configured via environment variables or a config file.\nPlease see the configuration for more\ndetails and possible values/variables. You can create a config file\nand mount it into the container. Then specify the config file as the\nan argument to the command, i.e. add a\ncommand:\n - /path/to/config.conf\n\nto the service definition (or add it to an existing command:\nsection).\nOverride this setup🔗\nIf you want to change this setup, you can simply use your own compose\nfile or add a docker-compose.override.yml that allows to amend\ncertain configs. Look here\nto find more about it.\nAs an example, here is a docker-compose.override.yml:\nversion: '3.7'\n\nservices:\n consumedir:\n volumes:\n - importdocs:/opt/docs\n\nvolumes:\n docspell-postgres_data:\n driver: local\n driver_opts:\n type: nfs4\n o: addr=192.168.x.y,rw,noatime,rsize=8192,wsize=8192,tcp,timeo=14\n device: \":/mnt/FreeNas/docker_vol1/docspell/postgres_data\"\n\n docspell-solr_data:\n driver: local\n driver_opts:\n type: nfs4\n o: addr=192.168.x.y,rw,noatime,rsize=8192,wsize=8192,tcp,timeo=14\n device: \":/mnt/FreeNas/docker_vol1/docspell/solr_data\"\n\n importdocs:\n driver: local\n driver_opts:\n type: nfs4\n o: addr=192.168.x.y,rw,noatime,rsize=8192,wsize=8192,tcp,timeo=14\n device: \":/mnt/FreeNas/archiv/gescannt/output\"\n\nUpgrading🔗\nSince downgrading is not supported,\nit is recommended to backup your database before upgrading. Should\nsomething not work as expected, restore the database backup and go\nback to the previous version.\nThe latest release is always tagged with latest. Should you use this\ntag, then run these commands to upgrade to newer images:\n$ docker-compose down\n$ docker-compose pull\n$ docker-compose up --force-recreate --build -d\n\nBackups🔗\nWhen running the docker compose setup, you can use the following to\nbackup the database.\n\n\n(Optionally) Stop docspell, for example with docker-compose down.\nIt is preferred to stop, i.e. should you upgrade versions.\n\n\nAdd a new file docker-compose.override.yml (next to your\ndocker-compose.yml) with this content:\nversion: '3.8'\nservices:\n\ndb:\n volumes:\n - /some/backupdir:/opt/backup\n\nThe /some/backupdir is the directory where the backup should be stored on the host.\n\n\nIf you stopped the containers in step 1, start now only the db service via docker-compose up -d -- db\n\n\nRun the dump command:\ndocker exec -it postgres_db pg_dump -d dbname -U dbuser -Fc -f /opt/backup/docspell.sqlc\n\n\n\nThe docker-compose.override.yml file is only to mount a local\ndirectory into the db container. You can also add these lines directly\ninto the docker-compose.yml. Now you have the dump in your local\n/some/backupdir directory.\nThis dump can be restored almost the same way. Mount your backup\ndirectory into the db container as before in steps 1-3. Then run this\ncommand in step 4 instead:\ndocker exec -it postgres_db pg_restore -d dbname -U dbuser -Fc /opt/backup/docspell.sqlc\n\nSo, before the upgrade run steps 1 to 4. Then you have a dump of your\ncurrent database (everything, files and all other data). When creating\nand restoring a dump, do not start the docspell containers - make sure\nto start the db container only.\n","id":"https://docspell.org/docs/install/docker/","title":"Docker"},"https://docspell.org/docs/install/downgrading/":{"body":"Downgrading🔗\n\n \n \n Note\n \n\n \n Downgrading is currently not supported!\nIt is not safe to install a previous version, because the database\nwill most likely not be compatible. Therefore, it is recommended to\ntake a backup of the database before upgrading.\n\n \n\nShould something not work out as expected, you need to restore the\nbackup and then go back to the previous version.\nIf you need to downgrade after running for a while, create an issue or\nmeet on matrix/gitter. We should be able to find a way.\n","id":"https://docspell.org/docs/install/downgrading/","title":"Downgrading"},"https://docspell.org/docs/install/download-run/":{"body":"Download and Run🔗\nYou can install via zip or deb archives. Please see the\nprerequisites first.\nUsing zip files🔗\n\n\nDownload the two files:\n\n \n docspell-restserver-0.41.0.zip\n \n \n docspell-joex-0.41.0.zip\n \n\n\n\n\nUnzip both files:\n$ unzip docspell-*.zip\n\n\n\nOpen two terminal windows and navigate to the the directory\ncontaining the zip files.\n\n\nStart both components executing:\n$ ./docspell-restserver*/bin/docspell-restserver\n\nin one terminal and\n$ ./docspell-joex*/bin/docspell-joex\n\nin the other.\n\n\nPoint your browser to: http://localhost:7880/app\n\n\nRegister a new account, sign in and try it.\n\n\nNote, that this setup doesn't include watching a directory nor\nfulltext search. Using zip/deb files requires to take care of the\nprerequisites yourself.\nUsing deb files🔗\nPlease checkout this comprehensive\nguide for installing\non a Debian system.\nPackages are also provided at the release page:\n\n \n docspell-restserver_0.41.0_all.deb\n \n \n docspell-joex_0.41.0_all.deb\n \n\nThe DEB packages can be installed on Debian, or Debian based Distros:\n$ sudo dpkg -i docspell*.deb\n\nThen the start scripts are in your $PATH. Run docspell-restserver\nor docspell-joex from a terminal window.\nThe packages come with a systemd unit file that will be installed to\nautostart the services.\nRunning🔗\nRun the start script (in the corresponding bin/ directory when using\nthe zip files):\n$ ./docspell-restserver*/bin/docspell-restserver\n$ ./docspell-joex*/bin/docspell-joex\n\nThis will startup both components using the default configuration.\nPlease refer to the configuration\npage for how to create a custom\nconfig file. Once you have your config file, simply pass it as\nargument to the command:\n$ ./docspell-restserver*/bin/docspell-restserver /path/to/server-config.conf\n$ ./docspell-joex*/bin/docspell-joex /path/to/joex-config.conf\n\nAfter starting the rest server, you can reach the web application\nhttp://localhost:7880/.\nYou should be able to create a new account and sign in. When creating\na new account, use the same name for collective and user and then\nlogin with this name.\nUpgrading🔗\nSince downgrading is not supported,\nit is recommended to backup your database before upgrading. Should\nsomething not work as expected, restore the database backup and go\nback to the previous version.\nWhen using the zip or deb files, either install the new deb files via\nyour package manager or download and unpack the new zip files. You\nmight want to have a look at the changelog, since it is sometimes\nnecessary to modify the config file.\nBackup & Restore🔗\nThere are several supported databases but PostgreSQL is recommended for Docspell.\nFirst to prevent any currently queued data from being lost, it's good practice to \nshutdown docspell-joex and docspell-restserver system services\nbefore taking a database backup of Docspell. In order to stop Docspell, \nyou need to perform these on the system that docspell is running on.\nsudo systemctl stop docspell-joex\nsudo systemctl stop docspell-restserver\n\nNext, you can become the postgres user or database admin user on \nyour PostgreSQL server/microservice and backup the database.\nNote that this will take some time to complete depending on the size of your database.\nWe'll assume in our guide example that docspelldb is the name of your database:\npg_dump docspelldb > docspelldb_backup.sql\n\nOptionally, once the docspell backup is complete you can \nuse rsync or scp to send docspelldb_backup.sql to a backup server.\nNow that you have known backup(s) of Docspell's database, you may one day have to restore this backup. \nLet's test try restoring it. You can start a PostgreSQL shell by using \nthe psql command as the postgres user or a PostgreSQL admin account. \nIf the database is corrupted or still exists, you will first need to remove it.\nWarning: By performing this next step you are deleting your database.\nDROP DATABASE docspelldb;\n\nAnd now we'll create a new database for your backup to restore to.\nOptionally, you can add UTF-8 encoding for better multilingual support.\nThis example will assume the owner of the database is named docspell.\nCREATE DATABASE docspelldb WITH OWNER = 'docspell' ENCODING = 'UTF8' template = 'template0';\n\nNow that we have a new database, we can restore the backup.\nExit your database with \\q and in bash execute the following\ncommands as the postgres or admin user.\nThis command will also take some time to complete.\npsql docspelldb < docspelldb_backup.sql\n\nNow your database should be fully restored from your backup!\nLet's go to the Docspell server and restart the Docspell services.\nsudo systemctl start docspell-joex\nsudo systemctl start docspell-restserver\n\nIf your database and owner are the same as your initial configuration,\nand you see your docspell data restored, you have sucessfully restored\nyour PostgreSQL backup of Docspell manually.\nFulltext Search🔗\nFulltext search can also be powered by SOLR. \nYou need to install solr and create a core for docspell. Then cange the\nsolr url for both components (restserver and joex) accordingly. See\nthe relevant section in the config page.\nWatching a directory🔗\nThe dsc tool with the watch subcommand can be\nused for this. Using systemd or something similar, it is possible to\ncreate a system service that runs the script in \"watch mode\".\n","id":"https://docspell.org/docs/install/download-run/","title":"Manual Installation"},"https://docspell.org/docs/install/nix/":{"body":"Nix🔗\nInstall via Nix🔗\nDocspell can be installed via the nix package\nmanager, which is available for Linux and OSX. Docspell is currently not\npart of the nixpkgs collection, but you\ncan use the flake from this repository.\nUpgrading🔗\nSince downgrading is not supported,\nit is recommended to backup your database before upgrading. Should\nsomething not work as expected, restore the database backup and go\nback to the previous version.\nDocspell on NixOS🔗\nIf you are running NixOS, there is a module\ndefinition for installing Docspell as a service using systemd.\nThere are the following modules provided:\n\nrestserver\njoex\n\n# flake.nix\ninputs.docspell.url = \"github:eikek/docspell?dir=nix/\";\n\n# in modules\nimports = [ \n docspell.nixosModules.default\n]\n\nservices.docspell-joex = { ... }\nservices.docspell-restserver = { ... }\n\nPlease see the nix/modules/server.nix and nix/modules/joex.nix files\nfor the set of options. The nixos options are modeled after the\ndefault configuration file.\nThe modules files are only applicable to the newest version of\nDocspell. If you really need an older version, checkout the\nappropriate commit.\nNixOS Example🔗\nThis is a example system configuration that installs docspell with a\npostgres database. This snippet can be used to create a vm (using\nnixos-rebuild build-vm as shown above) or a container, for example.\n# flake.nix\ninputs.docspell.url = \"github:eikek/docspell?dir=nix/\";\n\n# module.nix\n{ config, pkgs, docspell, ... }:\n{\n imports = docspell.nixosModules.default;\n\n ##### just for the example…\n users.users.root = {\n password = \"root\";\n };\n #####\n\n # install docspell-joex and enable the systemd service\n services.docspell-joex = {\n enable = true;\n base-url = \"http://localhost:7878\";\n bind = {\n address = \"0.0.0.0\";\n port = 7878;\n };\n scheduler = {\n pool-size = 1;\n };\n jdbc = {\n url = \"jdbc:postgresql://localhost:5432/docspell\";\n user = \"docspell\";\n password = \"docspell\";\n };\n };\n\n # install docspell-restserver and enable the systemd service\n services.docspell-restserver = {\n enable = true;\n base-url = \"http://localhost:7880\";\n bind = {\n address = \"0.0.0.0\";\n port = 7880;\n };\n auth = {\n server-secret = \"b64:EirgaudMyNvWg4TvxVGxTu-fgtrto4ETz--Hk9Pv2o4=\";\n };\n backend = {\n signup = {\n mode = \"invite\";\n new-invite-password = \"dsinvite2\";\n invite-time = \"30 days\";\n };\n jdbc = {\n url = \"jdbc:postgresql://localhost:5432/docspell\";\n user = \"docspell\";\n password = \"docspell\";\n };\n };\n };\n\n # install postgresql and initially create user/database\n services.postgresql =\n let\n pginit = pkgs.writeText \"pginit.sql\" ''\n CREATE USER docspell WITH PASSWORD 'docspell' LOGIN CREATEDB;\n GRANT ALL PRIVILEGES ON ALL TABLES IN SCHEMA public TO docspell;\n GRANT ALL PRIVILEGES ON ALL SEQUENCES IN SCHEMA public TO docspell;\n CREATE DATABASE DOCSPELL OWNER 'docspell';\n '';\n in {\n enable = true;\n package = pkgs.postgresql_11;\n enableTCPIP = true;\n initialScript = pginit;\n port = 5432;\n authentication = ''\n host all all 0.0.0.0/0 md5\n '';\n };\n\n\n networking = {\n hostName = \"docspellexample\";\n firewall.allowedTCPPorts = [7880];\n };\n}\n\n","id":"https://docspell.org/docs/install/nix/","title":"Nix / NixOS"},"https://docspell.org/docs/install/prereq/":{"body":"Prerequisites🔗\nThe two components have one prerequisite in common: they both require\nJava to run. While this is the only requirement for the REST server,\nthe Joex components requires some more external programs.\nThe rest server and joex components are not required to \"see\" each\nother, though it is recommended.\nJava🔗\nVery often, Java is already installed. You can check this by opening a\nterminal and typing java -version. Otherwise install Java using your\npackage manager or see this site for\nother options.\nIt is enough to install the JRE. The JDK is required, if you want to\nbuild docspell from source. For newer versions, the JRE is not shipped\nanymore, simply use JDK then.\nDocspell has been tested with Java 17 (or sometimes referred to as JDK\n17). The provided packages are build using JDK 17. However, it also\nworks on newer java versions. The provided docker images use JDK17.\nThe next tools are only required on machines running the Joex\ncomponent.\nExternal Programs for Joex🔗\n\nGhostscript (the gs command) is\nused to extract/convert PDF files into images that are then fed to\nocr. It is available on most GNU/Linux distributions.\nUnpaper is a program that\npre-processes images to yield better results when doing ocr. If this\nis not installed, docspell tries without it. However, it is\nrecommended to install, because it improves text\nextraction\n(at the expense of a longer runtime).\nTesseract is the tool\ndoing the OCR (converts images into text). It can also convert\nimages into pdf files. It is a widely used open source OCR engine.\nTesseract 3 and 4 should work with docspell; you can adopt the\ncommand line in the configuration file, if necessary.\nUnoconv is used to convert\noffice documents into PDF files. It uses libreoffice/openoffice.\nwkhtmltopdf is used to convert HTML into\nPDF files.\nOCRmyPDF can be optionally\nused to convert PDF to PDF files. It adds an OCR layer to scanned\nPDF files to make them searchable. It also creates PDF/A files from\nthe input pdf.\n\nThe performance of unoconv can be improved by starting unoconv -l\nin a separate process. This runs a libreoffice/openoffice listener and\ntherefore avoids starting one each time unoconv is called.\nExample Debian🔗\nOn Debian this should install all joex requirements:\nsudo apt-get install ghostscript tesseract-ocr tesseract-ocr-deu tesseract-ocr-eng unpaper unoconv wkhtmltopdf ocrmypdf\n\nApache SOLR🔗\nSOLR is a very powerful fulltext search engine and can be used to\nprovide the fulltext search feature. This feature is disabled by\ndefault, so installing SOLR is optional.\nWhen installing manually (i.e. not via docker), just install solr and\ncreate a core as described in the solr\ndocumentation.\nThat will provide you with the connection url (the last part is the\ncore name).\nThen start solr with -Dsolr.modules=analysis-extras\nto enable some additional analyzer like icu for Khmer language etc\nas described here,\nwhich we used for tokenization and segmentation for Khmer language in docspell.\nWhen using the provided docker-compose.yml setup, SOLR is already setup.\nSOLR must be reachable from all joex and all rest server components.\n\n \n \n Multiple fulltext search backends\n \n\n \n Docspell can also use\nPostgreSQL as its\nfulltext search backend. This is not as powerful, but doesn't require\nto install SOLR.\n\n \n\nDatabase🔗\nBoth components must have access to a SQL database. The SQL database\ncontains all data (including binary files by default) and is the\ncentral component of docspell. Docspell has support these databases:\n\nPostreSQL\nMariaDB (>= 10.6)\nH2\n\nThe H2 database is an interesting option for personal and mid-size\nsetups, as it requires no additional work. It is integrated into\ndocspell and works really well out of the box. It is also configured\nas the default database.\nWhen using H2, make sure that all components access the same database\n– the jdbc url must point to the same file. Then, it is important to\nadd the options\n;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE at the end\nof the url. See the config page for\nan example.\nFor larger installations, PostgreSQL is recommended. Create a database\nand a user with enough privileges (read, write, create table) to that\ndatabase.\n","id":"https://docspell.org/docs/install/prereq/","title":"Prerequisites"},"https://docspell.org/docs/install/quickstart/":{"body":"Getting started🔗\nTo get started, here are some quick links:\n\nUsing docker and docker-compose. This\nsets up everything: all prerequisites, both docspell components and\na container running the dsc\nwatch script to import files\nthat are dropped in a folder.\nDownload, Unpack and Run. This\noption is also very quick, but you need to check the\nprerequisites yourself. Database is\nalready setup, but you'd need to setup SOLR (when using fulltext\nsearch) and install some programs for the joex component. This\napplies to the zip and deb files. The files can be downloaded\nfrom the release\npage.\nvia the nix package manager and/or as a\nNixOS module through a flake.\nIf you use nix/nixos, you know what to do. The linked page contains\nsome examples.\nUnraid: There are user provided notes\nand unraid\ntemplates\nwhich can get you started. There is also an installation and help\nthread in\nthe German Unraid forum. Thanks for providing these!\n\nEvery component (restserver,\njoex, dsc watch) can run on different machines and multiple times.\nMost of the time running all on one machine is sufficient and also for\nsimplicity, the docker-compose setup reflects this variant.\nWhile there are many different ways to run docspell, at some point all\ncall docspell binaries. These accept one argument: a config\nfile. If this is not given, the default\nis used, which gets you started on a single machine, but it is very\nlikely you want to change these to match your use-case/setup.\n\n \n \n Note\n \n\n \n Please have a look at the configuration page page,\nbefore making docspell publicly available. By default, everyone can\ncreate an account. This is great for trying out and using it in an\ninternal network. But when opened up to the outside, it is recommended\nto lock this down.\n\n \n\n","id":"https://docspell.org/docs/install/quickstart/","title":"Getting started"},"https://docspell.org/docs/install/reverseproxy/":{"body":"Reverse Proxy🔗\nThis contains examples for how to use docspell behind a reverse proxy.\nFor the examples below, assume the following:\n\nDocspell app is available at 192.168.1.11:7880. If it is running\non the same machine as the reverse proxy server, you can set\nlocalhost:7880 instead.\nThe external domain/hostname is docspell.example.com\n\nConfiguring Docspell🔗\nThese settings require a complement config part in the docspell\nconfiguration file:\n\n\nFirst, if Docspell REST server is on a different machine, you need\nto change the bind.address setting to be either 0.0.0.0 or the\nip address of the network interface that the reverse proxy server\nconnects to.\ndocspell.server {\n # Where the server binds to.\n bind {\n address = \"192.168.1.11\"\n port = 7880\n }\n}\n\nNote that a value of 0.0.0.0 instead of 192.168.1.11 will bind\nthe server to every network interface.\n\n\n(Optional) Docspell needs to know the external url. The base-url\nsetting should point to the external address. Using above values, it\nwould be https://docspell.example.com.\ndocspell.server {\n # This is the base URL this application is deployed to. This is used\n # to create absolute URLs and to configure the cookie.\n base-url = \"https://docspell.example.com\"\n ...\n}\n\nYou can also leave the default settings (localhost), in this case\nDocspell uses the request header to determine the external url.\n\n\nNote that this example assumes that the docspell-joex component is on\nthe same machine. This page is only related for exposing the REST\nserver and web application.\nIf you have examples for more http servers (e.g. apache), please let\nme know or add it to this site.\nHeaders🔗\nIf base-url is left to its default, then Docspell tries to find the\nexternal URL from the http request. When using a reverse proxy, you\nthen need to pass some information from the original request so\nDocspell can construct the correct url. These headers are evaluated:\nX-Forwarded-Host\nX-Forwarded-Proto\nX-Forwarded-Port\nX-Forwarded-For\n\nExample for nginx:\nproxy_set_header X-Forwarded-Host $host;\nproxy_set_header X-Forwarded-Port 443;\nproxy_set_header X-Forwarded-Proto https;\n\nNginx🔗\nThis defines two servers: one listens for http traffic and redirects\nto the https variant. Additionally it defines the let's encrypt\n.well-known folder name.\nThe https server endpoint is configured with the let's encrypt\ncertificates and acts as a proxy for the application at\n192.168.1.11:7880.\nserver {\n listen 0.0.0.0:80 ;\n listen [::]:80 ;\n server_name docspell.example.com ;\n location /.well-known/acme-challenge {\n root /var/data/nginx/ACME-PUBLIC;\n auth_basic off;\n }\n location / {\n return 301 https://$host$request_uri;\n }\n}\nserver {\n listen 0.0.0.0:443 ssl http2 ;\n listen [::]:443 ssl http2 ;\n server_name docspell.example.com ;\n location /.well-known/acme-challenge {\n root /var/data/nginx/ACME-PUBLIC;\n auth_basic off;\n }\n ssl_certificate /var/lib/acme/docspell.example.com/fullchain.pem;\n ssl_certificate_key /var/lib/acme/docspell.example.com/key.pem;\n ssl_trusted_certificate /var/lib/acme/docspell.example.com/full.pem;\n location / {\n proxy_pass http://192.168.1.11:7880;\n proxy_http_version 1.1;\n proxy_set_header Upgrade $http_upgrade;\n proxy_set_header Connection $connection_upgrade;\n proxy_set_header X-Forwarded-Host $host;\n proxy_set_header X-Forwarded-Port 443;\n proxy_set_header X-Forwarded-Proto https;\n\n //client_max_body_size 40M; //to allow larger uploads\n }\n}\n\nCaddy🔗\ndocspell.example.com {\n reverse_proxy http://192.168.1.11:7880\n}\n\nTraefik 2🔗\nhttp:\n\n routers:\n docspell:\n rule: \"Host(`docspell.example.com`)\"\n service: docspell\n entryPoints:\n - web-secure # or whatever you named it for SSL\n\n services:\n docspell:\n loadBalancer:\n servers:\n - url: http://192.168.1.11:7880 # the ip of the container, localhost if you use docker port mapping\n healthCheck:\n path: /api/info/version\n\n","id":"https://docspell.org/docs/install/reverseproxy/","title":"Reverse Proxy"},"https://docspell.org/docs/install/rpi/":{"body":"Raspberry Pi🔗\nBoth components can run next to each other on a raspberry pi or\nsimiliar device.\nThere is a project on\ngithub that can help with\nsetting up a raspberry pi with docspell.\nThe docker images are built for arm64 and armv7, these can also be\nused on the pi.\nREST Server🔗\nThe REST server component runs very well on the Raspberry Pi and\nsimiliar devices. It doesn't require much resources, because the heavy\nwork is done by the joex components.\nJoex🔗\nRunning the joex component on the Raspberry Pi is possible, but will\nresult in long processing times for OCR and text analysis. The board\nshould provide 4G of RAM (like the current RPi4), especially if also a\ndatabase and solr are running next to it. The memory required by joex\ndepends on the config and document language. Please pick a value that\nsuits your setup from\nhere. For boards\nlike the RPi, it might be necessary to use nlp.mode=basic, rather\nthan nlp.mode=full. You should also set the joex pool size to 1.\nAn example: on this UP\nboard with an Intel Atom\nx5-Z8350 CPU (@1.44Ghz) and 4G RAM, a scanned (300dpi, in German) pdf\nfile with 6 pages took 3:20 min to process. This board also runs the\nSOLR and a postgresql database.\nThe same file was processed in 55s on a qemu virtual machine on my i7\nnotebook, using 1 CPU and 4G RAM (and identical config for joex). The\nvirtual machine only had to host docspell (joex and restserver, but\nthe restserver is very lightweight).\nThe learning task for text classification can also use high amount of\nmemory, but this depends on the amount of data you have in docspell.\nIf you encounter problems here, you can set the maximum amount of\nitems to consider in the collective settings page.\n","id":"https://docspell.org/docs/install/rpi/","title":"Raspberry-Pi"},"https://docspell.org/docs/joex/file-processing/":{"body":"File Processing🔗\nWhen uploading a file, it is only saved to the database together with\nthe given meta information as a \"job\". The file is not visible in the\nui yet. Then joex takes the next such job and starts processing it.\nWhen processing finished, the item and its files will show up in the\nui.\nIf an error occurs during processing, the item will be created\nanyways, so you can see it. Depending on the error, some information\nmay not be available.\nProcessing files may require some resources, like memory and cpu. Many\nthings can be configured in the config file to adapt it to the machine\nit is running on.\nImportant is the setting docspell.joex.scheduler.pool-size which\ndefines how many tasks can run in parallel on the machine running\njoex. For machines that are not very strong, choosing a 1 is\nrecommended.\nStages🔗\nDuplicateCheck ->\nExtract Archives ->\nConversion to PDF ->\nText Extraction ->\nGenerate Previews ->\nText Analysis\n\nThese steps are executed sequentially. There are many config options\navailable for each step.\nExternal Commands🔗\nExternal programs are all configured the same way. You can change the\ncommand (add, remove options etc) in the config file. As an example,\nhere is the wkhtmltopdf command that is used to convert html files\nto pdf:\ndocspell.joex.convert {\n wkhtmlpdf {\n command = {\n program = \"wkhtmltopdf\"\n args = [\n \"-s\",\n \"A4\",\n \"--encoding\",\n \"{{encoding}}\",\n \"--load-error-handling\", \"ignore\",\n \"--load-media-error-handling\", \"ignore\",\n \"-\",\n \"{{outfile}}\"\n ]\n timeout = \"2 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-convert\"\n }\n}\n\nStrings in {{…}} are replaced by docspell with the appropriate\nvalues at runtime. However, based on your use case you can just set\nconstant values or add other options. This might be necessary when\nthere are different version installed where changes in the command\nline are required. As you see for wkhtmltopdf the page size is fixed\nto DIN A4. Other commands are configured like this as well.\nFor the default values, please see the configuration\npage.\nDuplicate Check🔗\nIf specified, the uploaded file is checked via a sha256 hash, if it\nhas been uploaded before. If so, it is removed from the set of\nuploaded files. You can define this with the upload metadata.\nIf this results in an empty set, the processing ends.\nExtract Archives🔗\nIf a file is a zip or eml (e-mail) file, it is extracted and its\nentries are added to the file set. The original (archive) file is kept\nin the database, but removed from further processing.\nConversion to PDF🔗\nAll files are converted to a PDF file. How this is done depends on the\nfile type. External programs are required, which must be installed on\nthe machine running joex. The config file allows to specify the exact\ncommands used.\nSee the section docspell.joex.convert in the config file.\nThe following config options apply to the conversion as a whole:\ndocspell.joex.convert {\n converted-filename-part = \"converted\"\n max-image-size = ${docspell.joex.extraction.ocr.max-image-size}\n}\n\nThe first setting defines a suffix that is appended to the original\nfile name to name the converted file. You can set an empty string to\nkeep the same filename as the original. The extension is always\nchanged to .pdf, of course.\nThe second option defines a limit for reading images. Some images may\nbe small as a file but uncompressed very large. To avoid allocating\ntoo much memory, there is a limit. It defaults to 14mp.\nHtml🔗\nHtml files are converted with the external tool\nwkhtmltopdf. It produces quite nice\nresults by using the webkit rendering engine. So the resulting PDF\nlooks just like in a browser.\nImages🔗\nImages are converted using\ntesseract.\nThis might be interesting, if you want to try a different language\nthat is not available in docspell's settings yet. Tesseract also adds\nthe extracted text as a separate layer to the PDF.\nFor images, tesseract is configured to create a text and a pdf file.\nText🔗\nPlaintext files are treated as markdown. You can modify the results by\nproviding some custom css.\nThe resulting HTML files are then converted to PDF via wkhtmltopdf\nas described above.\nOffice🔗\nTo convert office files, Libreoffice\nis required and used via the command line tool\nunoconv.\nTo improve performance, it is recommended to start a libreoffice\nlistener by running unoconv -l in a separate process.\nPDF🔗\nPDFs can be converted into PDFs, which may sound silly at first. But\nPDFs come in many different flavors and may not contain a separate\ntext layer, making it impossible to \"copy & paste\" text in them. So\nyou can optionally use the tool\nocrmypdf to create a PDF/A\ntype PDF file containing a text layer with the extracted text.\nIt is recommended to install ocrympdf, but it also is optional. If it\nis enabled but fails, the error is not fatal and the processing will\ncontinue using the original pdf for extracting text. You can also\ndisable it to remove the errors from the processing logs.\nThe --skip-text option is necessary to not fail on \"text\" pdfs\n(where ocr is not necessary). In this case, the pdf will be converted\nto PDF/A.\nText Extraction🔗\nText extraction also depends on the file type. Some tools from the\nconvert section are used here, too.\nText is tried to extract from the original file. If that can't be done\nor results in an error, the converted file is tried next.\nHtml🔗\nHtml files are not used directly, but the converted PDF file is used\nto extract the text. This makes sure that the text is extracted you\nactually see. The conversion is done anyways and the resulting PDF\nalready has a text layer.\nImages🔗\nFor images, tesseract is used\nagain. In most cases this step is not executed, because the text has\nalready been extracted in the conversion step. But if the conversion\nwould have failed for some reason, tesseract is called here (with\ndifferent options).\nText🔗\nThis is obviously trivial :)\nOffice🔗\nMS Office files are processed using a library without any external\ntool. It uses apache poi which is well\nknown for these tasks.\nA rich text file (.rtf) is procssed by Java \"natively\" (using their\nstandard library).\nOpenDocument files are proecessed using the ODS/ODT/ODF parser from\ntika.\nPDF🔗\nPDF files are first checked for a text layer. If this returns some\ntext that is greater than the configured minimum length, it is used.\nOtherwise, OCR is started for the whole pdf file page by page.\ndocspell.joex {\n extraction {\n pdf {\n min-text-len = 500\n }\n }\n}\n\nAfter OCR both texts are compared and the longer is used. Since PDFs\ncan contain text and images, it might be safer to always do OCR, but\nthis is something to choose by the user.\nPDF ocr is comprised of multiple steps. At first only the first\npage-range pages are extracted to avoid too long running tasks\n(someone submit an ebook for example). But you can disable this limit\nby setting a -1. After all, text that is not extracted, won't be\nindexed either and is therefore not searchable. It depends on your\nmachine/setup.\nAnother limit is max-image-size which defines the size of an image\nin pixel (width * height) where processing is skipped.\nThen ghostscript is used to extract\nsingle pages into image files and\nunpaper is used to optimize\nthe images for ocr. Unpaper is optional, if it is not found, it is\nskipped, which may be a compromise on slow machines.\ndocspell.joex {\n extraction {\n ocr {\n max-image-size = 14000000\n page-range {\n begin = 10\n }\n ghostscript {\n command {\n program = \"gs\"\n args = [ \"-dNOPAUSE\"\n , \"-dBATCH\"\n , \"-dSAFER\"\n , \"-sDEVICE=tiffscaled8\"\n , \"-sOutputFile={{outfile}}\"\n , \"{{infile}}\"\n ]\n timeout = \"5 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-extraction\"\n }\n unpaper {\n command {\n program = \"unpaper\"\n args = [ \"{{infile}}\", \"{{outfile}}\" ]\n timeout = \"5 minutes\"\n }\n }\n tesseract {\n command {\n program = \"tesseract\"\n args = [\"{{file}}\"\n , \"stdout\"\n , \"-l\"\n , \"{{lang}}\"\n ]\n timeout = \"5 minutes\"\n }\n }\n }\n }\n}\n\nGenerating Previews🔗\nPreviews are generated from the converted PDF of every file. The first\npage of each file is converted into an image file. The config file\nallows to specify a dpi which is used to render the pdf page. The\ndefault is set to 32dpi, which results roughly in a 200x300px image.\nFor comparison, a standard A4 is usually rendered at 96dpi, which\nresults in a 790x1100px image.\ndocspell.joex {\n extraction {\n preview {\n dpi = 32\n }\n }\n}\n\n\n \n \n Please note\n \n\n \n When this is changed, you must re-generate all preview images. Check\nthe api for this, there is an endpoint to regenerate all preview\nimages for a collective. The cli tool can be\nused for this.\n\n \n\nText Analysis🔗\nFinally, the extracted text is analysed to find possible metadata that\ncan be attached to the new item. There are two different approaches\nprovided.\nThe basic idea here is, that instead of you defining textual rules to\napply tags and other things, these rules are found for you based on\nwhat you have provided so far.\nDocspell relies on the Stanford NLP\nLibrary for its AI features.\nAmong other things they provide a classifier and NER annotators. The\nlatter is also a classifier, that associates a label to terms in a\ntext. It finds out whether some term is probably an organization, a\nperson etc. It tries to “understand” the structure of the text, like\nverb, nouns and their relation.\nThe two approaches used are sketched below. They have both advantages\nand disadvantages and are by default used together. However, depending\non the document languages, not all approaches are possible. They also\nhave different memory footprints, and you might want to disable some\nfeatures if running on low-end machines.\nClassification🔗\nIf you enabled classification in the config file, a model is trained\nperiodically from a collective's files. Very roughly speaking… this\nmodel contains the essence of \"patterns\" in the text that are likeley\nrelated to a tag, a corrpesondent etc.\nWhen a new document arrives, this model is used to ask for what\nmetadata (tag, correspondent, etc) it thinks is likely to apply here.\nTraining the model is a rather resource intensive process. How much\nmemory is needed, depends on the number of documents to learn from and\nthe size of text to consider. Both can be limited in the config file.\nThe default values might require a heap of 1.4G if you have many and\nlarge documents. The maximum text length is set to 5000 characters. If\nall your documents would be that large, adjusting these values might\nbe necessary. A model is trained periodically, the schedule can be\ndefined in your collective settings. Although learning is resource\nintensive, using an existing model is quite cheap and fast.\nFor tags, you can define the tag categories that should be trained (or\nthat should not be trained). Docspell assigns one tag (or none) from\nall tags in a category to a new document.\nNote that tags that can not be derived from the text only, should\nprobably be excluded from learning. For example, if you tag all your\nitems with Done at some point, it may falsly learn patterns to this\ntag and tag your new documents with Done.\nThe admin can also limit the number of documents to train with in the\nconfig file to control the memory footprint when training.\nClassification is used in Docspell once for guessing tags and also for\nfinding correspondent and concerned entities. For correspondent and\nconcerned entities, the NLP approach is used first and the classifier\nresults then fill missing values.\nNatural Language Processing🔗\nNLP is the other approach that works a bit differently. In this\napproach, algorithms are used that find lanugage properties from the\ngiven text, for example which terms are nouns, organization or person\nnames etc. This also requires a statistical model, but this time for a\nwhole language. These are also provided by Stanford\nNLP, but not for all languages.\nSo whether this can be used depends on the document language. Models\nexist for German, English, French and Spanish currently.\nThen Stanford NLP also allows to\nrun custom rules against a text. This can be used as a fallback for\nterms where the statistical model didn't succeed. But it can also be\nused by itself. Docspell derives these rules from your address book,\nso it can find terms in the document text that match your organization\nand person names. This does not depend on the document language.\nBy default, Docspell does both: it first uses the statistical language\nmodel (if available for the given language) and then runs the\naddress-book derived rules as a last step on so far unclassified\nterms. This allows for the best results. If more than one candidate is\nfound, the \"most likely\" one is set on the item and others are stored\nas suggestions.\nThe statistical model approach works generally very well, i.e. for\nlarge address books. Normally, a document contains only very few\norganizations or person names. So it is more efficient to check these\nfew against your (probably large) address book; in contrast to testing\nhundreds of company names against a single document. It can also find\nthings not in your address book (but this is unused in Docspell\ncurrently). However, it might not detect all or there are no\nstatistical models for your language. Then the address book is used to\nautomatically create rules that are run against the document.\nBoth ways require memory, it depends on the size of your address book\nand on the size of the language models (they vary for each language).\nIn the config file, you can specify different modes of operation for\nnlp processing as follows:\n\nmode full: creates the complete nlp pipeline, requiring the most\namount of memory, providing the best results. I'd recommend to run\njoex with a heap size of a least 1.4G (for English only, it can be\nlower that that).\nmode basic: it only loads the NER tagger. This doesn't work as\nwell as the complete pipeline, because some NLP steps are simply\nskipped. But it gives quite good results already and uses less\nmemory. I'd recommend to run joex with at least 500m heap in this\nmode.\nmode regexonly: this doesn't load any statistical models and is\ntherefore much lighter on memory (depending on the address book\nsize, of course). It will use the address book to create regex rules\nand match them against your document. Memory usage then doesn't\ndepend on the document language.\nmode disabled: this disables nlp processing. Then only the\nclassifier is run (unless disabled).\n\nNote that mode full and basic is only relevant for the languages\nwhere models are available. For all other languages, it is effectively\nthe same as regexonly.\nThe config file allows to specify a limit for texts to analyse in\ngeneral. Large texts result in higher memory consumption. By default,\nthe first 10'000 characters are taken into account.\nThen, for the regexonly mode, you can restrict the number of address\nbook entries that are used to create the rule set via\nregex-ner.max-entries. This may be useful to reduce memory\nfootprint.\nThe setting clear-stanford-nlp-interval allows to define an idle\ntime after which the language models are cleared from memory. This\nallows memory to be reclaimed by the OS. The timer starts after the\nlast file has been processed. If you can afford it, it is recommended\nto disable it by setting it to 0.\n","id":"https://docspell.org/docs/joex/file-processing/","title":"File Processing"},"https://docspell.org/docs/joex/intro/":{"body":"Joex🔗\nIntroduction🔗\nJoex is short for Job Executor and it is the component managing long\nrunning tasks in docspell. One of these long running tasks is the file\nprocessing task.\nOne joex component handles the processing of all files of all\ncollectives/users. It requires much more resources than the rest\nserver component. Therefore the number of jobs that can run in\nparallel is limited with respect to the hardware it is running on.\nFor larger installations, it is probably better to run several joex\ncomponents on different machines. That works out of the box, as long\nas all components point to the same database and use different\napp-ids (see configuring\ndocspell).\nWhen files are submitted to docspell, they are stored in the database\nand all known joex components are notified about new work. Then they\ncompete on getting the next job from the queue. After a job finishes\nand no job is waiting in the queue, joex will sleep until notified\nagain. It will also periodically notify itself as a fallback.\nTask vs Job🔗\nJust for the sake of this document, a task denotes the code that has\nto be executed or the thing that has to be done. It emerges in a job,\nonce a task is submitted into the queue from where it will be picked\nup and executed eventually. A job maintains a state and other things,\nwhile a task is just code.\nScheduler and Queue🔗\nThe scheduler is the part that runs and monitors the long running\njobs. It works together with the job queue, which defines what job to\ntake next.\nTo create a somewhat fair distribution among multiple collectives, a\ncollective is first chosen in a simple round-robin way. Then a job\nfrom this collective is chosen by priority.\nThere are only two priorities: low and high. A simple counting\nscheme determines if a low prio or high prio job is selected\nnext. The default is 4, 1, meaning to first select 4 high priority\njobs and then 1 low priority job, then starting over. If no such job\nexists, its falls back to the other priority.\nThe priority can be set on a Source (see\nuploads). Uploading through the web\napplication will always use priority high. The idea is that while\nlogged in, jobs are more important that those submitted when not\nlogged in.\nScheduler Config🔗\nThe relevant part of the config file regarding the scheduler is shown\nbelow with some explanations.\ndocspell.joex {\n # other settings left out for brevity\n\n scheduler {\n\n # Number of processing allowed in parallel.\n pool-size = 2\n\n # A counting scheme determines the ratio of how high- and low-prio\n # jobs are run. For example: 4,1 means run 4 high prio jobs, then\n # 1 low prio and then start over.\n counting-scheme = \"4,1\"\n\n # How often a failed job should be retried until it enters failed\n # state. If a job fails, it becomes \"stuck\" and will be retried\n # after a delay.\n retries = 5\n\n # The delay until the next try is performed for a failed job. This\n # delay is increased exponentially with the number of retries.\n retry-delay = \"1 minute\"\n\n # The queue size of log statements from a job.\n log-buffer-size = 500\n\n # If no job is left in the queue, the scheduler will wait until a\n # notify is requested (using the REST interface). To also retry\n # stuck jobs, it will notify itself periodically.\n wakeup-period = \"30 minutes\"\n }\n}\n\nThe pool-size setting determines how many jobs run in parallel. You\nneed to play with this setting on your machine to find an optimal\nvalue.\nThe counting-scheme determines for all collectives how to select\nbetween high and low priority jobs; as explained above. It is\ncurrently not possible to define that per collective.\nIf a job fails, it will be set to stuck state and retried by the\nscheduler. The retries setting defines how many times a job is\nretried until it enters the final failed state. The scheduler waits\nsome time until running the next try. This delay is given by\nretry-delay. This is the initial delay, the time until the first\nre-try (the second attempt). This time increases exponentially with\nthe number of retries.\nThe jobs will log about what they do, which is picked up and stored\ninto the database asynchronously. The log events are buffered in a\nqueue and another thread will consume this queue and store them in the\ndatabase. The log-buffer-size determines the size of the queue.\nAt last, there is a wakeup-period that determines at what interval\nthe joex component notifies itself to look for new jobs. If jobs get\nstuck, and joex is not notified externally it could miss to\nretry. Also, since networks are not reliable, a notification may not\nreach a joex component. This periodic wakup is just to ensure that\njobs are eventually run.\nPeriodic Tasks🔗\nThe job executor can execute tasks periodically. These tasks are\nstored in the database such that they can be submitted into the job\nqueue. Multiple job executors can run at once, only one is ever doing\nsomething with a task. So a periodic task is never submitted twice. It\nis also not submitted, if a previous task has not finished yet.\nStarting on demand🔗\nThe job executor and rest server can be started multiple times. This\nis especially useful for the job executor. For example, when\nsubmitting a lot of files in a short time, you can simply startup more\njob executors on other computers on your network. Maybe use your\nlaptop to help with processing for a while.\nYou have to make sure, that all connect to the same database, and that\nall have unique app-ids.\nOnce the files have been processced you can stop the additional\nexecutors.\nShutting down🔗\nIf a job executor is sleeping and not executing any jobs, you can just\nquit using SIGTERM or Ctrl-C when running in a terminal. But if\nthere are jobs currently executing, it is advisable to initiate a\ngraceful shutdown. The job executor will then stop taking new jobs\nfrom the queue but it will wait until all running jobs have completed\nbefore shutting down.\nThis can be done by sending a http POST request to the api of this job\nexecutor:\ncurl -XPOST \"http://localhost:7878/api/v1/shutdownAndExit\"\n\nIf joex receives this request it will immediately stop taking new jobs\nand it will quit when all running jobs are done.\nIf a job executor gets terminated while there are running jobs, the\njobs are still in the current state marked to be executed by this job\nexecutor. In order to fix this, start the job executor again. It will\nsearch all jobs that are marked with its id and put them back into\nwaiting state. Then send a graceful shutdown request as shown above.\n","id":"https://docspell.org/docs/joex/intro/","title":"Joex"},"https://docspell.org/docs/jsonminiquery/":{"body":"JSON Miniquery\nA \"JSON mini query\" is a simple expression that evaluates to true or\nfalse for any given JSON value.\nIt is used in docspell to filter notification events.\nThe examples shown here assume the JSON at the end of this\npage.\nStructure\nA json mini query is a sequence of \"segments\" where each one selects\ncontents from the \"current result\". The current result is always a\nlist of JSON values and starts out with a single element list\ncontaining the given root JSON document.\nWhen the expression is applied, it is read from left to right where\neach segment is evaluated against the JSON. All results are always\naggregated into a single list which is handed to the next segment as\ninput. Each segment of the expression is always applied to every\nelement in the list.\nThe expression evaluates to true if the final result is non-empty\nand to false otherwise. So the actual values selected at the and are\nnot really of interest. It only matters if the last result is the\nempty list or not.\nThere are the following possible segments:\n\nselecting fields: fieldname[,fieldname2,…]\nselecting specific array elements: (0[,1,…])\nfilter list of nodes against given values: =some-value,\n!some-value\ncombining the above (sequence, & and |)\n\nField selection\nThe simplest segment is just a field name. It looks up the field name\nin the current JSON result and replaces each element in the result\nwith the value at that field.\nquery: a\ncurrent result: [{\"a\":1,\"b\":2}, {\"a\":5, \"b\":2}]\nnext result: [1, 5]\n\nYou can select multiple fields at once by separating names by comma.\nThis simply combines all results into a list:\nquery: a,b\ncurrent result: [{\"a\":1,\"b\":2}, {\"a\":5, \"b\":2}]\nnext result: [1, 2, 5, 2]\n\nYou can use dot-notation combining several field selection segments to\nselect elements deeper in the JSON:\nquery: a.b.x,y\ncurrent result:\n [{\"a\": {\"b\": {\"x\": 1, \"y\": 2}}, \"v\": 0},\n {\"a\": {\"b\": {\"y\": 9, \"b\": 2}}, \"z\": 0}]\nnext result: [1, 2, 9]\n\nArray selection\nWhen looking at an array, you can select specific elements by their\nindexes. To distinguish it from field selection, you must surround it\nby parens:\nquery: (0,2)\ncurrent result: [[1,2,3,4]]\nnext result: [1,3]\n\nIf you combine field selection and array selection, keep in mind that\na previous field selection combines both arrays into one before array\nselection is used!\nquery: a(0,2)\ncurrent result: [{\"a\": [10,9,8,7]}, {\"a\": [1,2,3,4]}]\nnext result: [10,8]\n\nMatching Values\nYou can filter elements of the current result based on their value.\nThis only works for primitive elements.\n\nequals (case insensitive): =\nnot equals (case insensitive): !\n\nValues can be given either as a simple string or, should it contain\nwhitespace or brackets/parens, you need to enclose it either in single\nor double quotes. If you want to check for null use the special\n*null* value.\nThe match will be applied to all elements in the current result and\nfilters out those that don't match.\nquery: =blue\ncurrent result: [\"blue\", \"green\", \"red\"]\nnext result: [\"blue\"]\n\nquery: color=blue\ncurrent result:\n [{\"color\": \"blue\", \"count\": 2},\n {\"color\": \"blue\", \"count\": 1},\n {\"color\": \"red\", \"count\": 3}]\nnext result:[\"blue\", \"blue\"]\n\nCombining\nThe above expressions can be combined by writing one after the other,\nsequencing them. This has been shown in some examples above. The next\nsegment will be applied to the result of the previous segment. When\nsequencing field names they must be separated by a dot.\nAnother form is to combine several expressions using & or |. The\nresults of all sub expressions will be concatenated into a single\nlist. When using &, results are only concatenated if all lists are\nnot empty; otherwise the result is the empty list.\nThis example filters all count equal to 6 and all name equal to\nmax. Since there are no counts with value 6, the final result is\nempty.\nquery: [count=6 & name=max]\ncurrent result:\n [{\"name\":\"max\", \"count\":4},\n {\"name\":\"me\", \"count\": 3},\n {\"name\":\"max\", \"count\": 3}\n ]\nnext result: []\n\nUsing | for combining lets all the max values through:\nquery: [count=6 & name=max]\ncurrent result:\n [{\"name\":\"max\", \"count\":4},\n {\"name\":\"me\", \"count\": 3},\n {\"name\":\"max\", \"count\": 3}\n ]\nnext result: [\"max\", \"max\"]\n\nExample walkthrough\nLet's look at an example:\ncontent.added,removed[name=Invoice | category=expense]\n\nStarting out with the root JSON document, a list is created containing\nit as the only element:\n( {\"eventType\": \"TagsChanged\", \"content: {…}, …} )\n\nThen the field content is selected. This changes the list to contain\nthis sub-document:\n( {\"account\": \"demo\", \"added\":[…], \"removed\":[…], …} )\n\nThen two fields are selected. They both select arrays. Both results\nare combined into a single list and arrays are flattened. So the\nresult after content.added,removed looks like this:\n( {\"id\":\"Fy4…\",name=\"…\",category=\"…\"}, {\"id\":\"7zae…\",…}, {\"id\":\"GbXg…\",…} )\n\nAt last, the remaining elements are filtered. It resolve all name\nfields and keeps only invoice values. It also resolves category\nand keeps only expense values. Both lists are then concatenated into\none. The final result is then [\"Invoice\", \"expense\"], which matches\nthe sample json data below.\nSample JSON\nSome examples assume the following JSON:\n{\n \"eventType\": \"TagsChanged\",\n \"account\": {\n \"collective\": \"demo\",\n \"user\": \"demo\",\n \"login\": \"demo\"\n },\n \"content\": {\n \"account\": \"demo\",\n \"items\": [\n {\n \"id\": \"4PvMM4m7Fwj-FsPRGxYt9zZ-uUzi35S2rEX-usyDEVyheR8\",\n \"name\": \"MapleSirupLtd_202331.pdf\",\n \"dateMillis\": 1633557740733,\n \"date\": \"2021-10-06\",\n \"direction\": \"incoming\",\n \"state\": \"confirmed\",\n \"dueDateMillis\": 1639173740733,\n \"dueDate\": \"2021-12-10\",\n \"source\": \"webapp\",\n \"overDue\": false,\n \"dueIn\": \"in 3 days\",\n \"corrOrg\": \"Acme AG\",\n \"notes\": null\n }\n ],\n \"added\": [\n {\n \"id\": \"Fy4VC6hQwcL-oynrHaJg47D-Q5RiQyB5PQP-N5cFJ368c4N\",\n \"name\": \"Invoice\",\n \"category\": \"doctype\"\n },\n {\n \"id\": \"7zaeU6pqVym-6Je3Q36XNG2-ZdBTFSVwNjc-pJRXciTMP3B\",\n \"name\": \"Grocery\",\n \"category\": \"expense\"\n }\n ],\n \"removed\": [\n {\n \"id\": \"GbXgszdjBt4-zrzuLHoUx7N-RMFatC8CyWt-5dsBCvxaEuW\",\n \"name\": \"Receipt\",\n \"category\": \"doctype\"\n }\n ],\n \"itemUrl\": \"http://localhost:7880/app/item\"\n }\n}\n\n","id":"https://docspell.org/docs/jsonminiquery/","title":"JSON (mini) query"},"https://docspell.org/docs/query/":{"body":"Query Language🔗\nDocspell uses a query language to provide a powerful way to search for\nyour documents. It currently needs to be enabled explicitely in your\nuser settings to be used on the search page.\n\n\n \n \n \n\n \n\n\nThis changes the search bar on the items list page to expect a query\nas described below.\nThe search menu works as before, the query coming from the search menu\nis combined with a query from the search bar.\nFor taking a quick look, head over to the examples.\nStructure🔗\nThe overall query is an expression that evaluates to true or false\nwhen applied to an item and so selects whether to include it in the\nresults or not. It consists of smaller expressions that can be\ncombined via the common ways: and, or and not.\nSimple expressions check some property of an item. The form is:\n<field><operator><value>\n\nFor example: tag=invoice – where tag is the field, = the\noperator and invoice the value. It would evaluate to true if the\nitem has a tag with name invoice and to false if the item doesn't\nhave a tag with name invoice.\nMultiple expressions are separated by whitespace and are combined via\nAND by default. To explicitely combine them, wrap a list of\nexpressions into one of these:\n\n(& … ) to combine them via AND\n(| … ) to combine them via OR\n\nIt is also possible to negate an expression, by prefixing it with a\n!; for example !tag=invoice.\nThe Parts🔗\nOperators🔗\nThere are 7 operators:\n\n= for equals\n> for greater-than\n>= for greater-equals\n~= for \"in\" (a shorter way to say \"a or b or c or d\")\n: for \"like\", this is used in a context-sensitive way\n< for lower than\n<= for lower-equal\n!= for not-equals\n\nNot all operators work with every field.\nFields🔗\nFields are used to identify a property of an item. They also define\nwhat operators are allowed. There are fields where an item can have at\nmost one value (like name or notes) and there are fields where an\nitem can have multiple values (like tag). At last there are special\nfields that are either implemented directly using custom sql or that\nare only shortcuts to a longer form.\nHere is the list of all available fields.\nThese fields map to at most one value:\n\nname the item name\nsource the source used for uploading\nnotes the item notes\nid the item id\ndate the item date\ndue the due date of the item\ncreated the date when the item was created\ncorr.org.id the id of the correspondent organization\ncorr.org.name the name of the correspondent organization\ncorr.pers.name name of correspondent person\ncorr.pers.id id of correspondent person\nconc.pers.name name of concerning person\nconc.pers.id id of concerning person\nconc.equip.name name of equipment\nconc.equip.id id of equipment\nfolder.id id of a folder\nfolder name of a folder\ninbox whether to return \"new\" items (boolean)\nincoming whether to return incoming items (boolean), true to\nshow only incoming, false to show only outgoing.\n\nThese fields support all operators, except incoming and inbox\nwhich expect boolean values and for those some operators don't make\nsense.\nFields that map to more than one value:\n\ntag the tag name\ntag.id the tag id\ncat name of the tag category\n\nThe tag and category fields use two operators: : and =.\nOther special fields:\n\nattach.id references the id of an attachment\nchecksum references the sha256 checksum of a file\ncontent for fulltext search\nf for referencing custom fields by name\nf.id for referencing custom fields by their id\ndateIn a shortcut for a range search\ndueIn a shortcut for a range search\ncreatedIn a shortcut for a range search\nexist check if some porperty exists\nnames a shortcut to search in several names via :\nyear a shortcut for a year range\nconc a shortcut for concerning person and equipment names\ncorr a shortcut for correspondent org and person names\n\nThese fields are often using the : operator to simply separate field\nand value. They are often backed by a custom implementation, or they\nare shortcuts for a longer query.\nValues🔗\nValues are the data you want to search for. There are different kinds\nof that, too: there are text values, numbers, boolean and dates. When\nmultiple values are allowed, they must be separated by comma ,.\nText Values🔗\nText values need to be put in quotes (\") if they contain one of\nthese characters:\n\nwhitespace \nquotes \"\nbackslash \\\ncomma ,\nbrackets []\nparens ()\n\nAny quotes inside a quoted string must be escaped with a backslash.\nExamples: scan_123, a-b-c, x.y.z, \"scan from today\", \"a \\\"strange\\\" name.pdf\"\nNumeric and Boolean Values🔗\nNumeric values can be entered literally; an optional fraction part is\nseparetd by a dot. Examples: 1, 2.15.\nA boolean value can be specfied by yes or true and no or\nfalse, respectively. Example: inbox:yes\nDates🔗\nDates are always treated as local dates and can be entered in multiple\nways.\nDate Pattern🔗\nThey can be in the following form: YYYY-MM-DD or YYYY/MM/DD.\nThe month and day part are optional; if they are missing they are\nfilled automatically with a 1. So 2020-01 would be the same as\n2020-01-01.\nA special pattern is today which marks the current day.\nUnix Epoch🔗\nDates can be given in milliseconds from unix epoch. Then it must be\nprefixed by ms. The time part is ignored. Examples:\nms1615209591627.\nCalculation🔗\nDates can be defined by providing a base date via the forms above and\na period to add or substract. This is especially useful with the\ntoday pattern. The period must be separated from the date by a\nsemi-colon ;. Then write a + or a - to add or substract and at\nlast the number of days (suffix d) or months (suffix m).\nExamples: today;-14d, 2020-02;+1m\nSimple Expressions🔗\nSimple expressions are made up of a field with at most one value, an\noperator and one or more values. These fields support all operators,\nexcept for boolean fields.\nThe like operator : can be used with all values, but makes only\nsense for text values. It allows to do a substring search for a field.\nFor example, this looks for an item with a name of exactly\n'invoice_22':\nname=invoice_22\n\nBy using :, it is possible to look for items that have 'invoice'\nsomewhere in their name:\nname:*invoice*\n\nThe asterisk * can be added at the beginning and/or end of the\nvalue, but not in betwee. Furthermore, the like operator is\ncase-insensitive, whereas = is not. This applies to all fields with\na text value.\nThis is another example looking for a correspondent person of with\n'marcus' in the name:\ncorr.pers.name:*marcus*\n\n\nComparisons via </> are done alphanumerically for text based\nvalues and numerically for numeric values. For booleans these\noperators don't make sense and therefore don't work there.\n\nAll these fields (except boolean fields) allow to use the in-operator,\n~=. This is a more efficient form to specify a list of alternative\nvalues for the same field. It is logically the same as combining\nmultiple expressions with OR. For example:\nsource~=webapp,mailbox\n\nis the same as\n(| source=webapp source=mailbox )\n\nThe ~= version is nicer to read, safes some key strokes and also\nruns more efficient when the list grows. It is not possible to use a\nwildcard * here. If a wildcard is required, you need to write the\nlonger form.\nIf one value contains whitespace or other characters that require\nquoting, each value must be quoted, not the whole list. So this is\ncorrect:\nsource~=\"web app\",\"mail box\"\n\nThis is not correct: source~=\"web app,mail box\" – it would be treated\nas one single value and is then essentially the same as using =.\n\nThe two fields incoming and inbox expect a boolean value: one of\ntrue or false. The synonyms yes and no can also be used to\nmake it better readable.\nThis finds all items that have not been confirmed:\ninbox:yes\n\nThe incoming can be used to show only incoming or only outgoing\ndocuments:\nincoming:yes\n\nFor outgoing, you need to say:\nincoming:no\n\nTags🔗\nTags have their own syntax, because they can appear multiple times on\nan item. Tags only allow for two operators: = and :. Combined with\nnegation (the ! operator), this is quite flexible.\nFor tags, = means that items must have all specified tags (or\nmore), while : means that items must have at least one of the\nspecified tags. Tags can be identified by their name or id and are\ngiven as a comma separated list (just like when using the\nin-operator).\nSome examples: Find all invoices that are todo:\ntag=invoice,todo\n\nThis returns all items that have both tags invoice and todo.\nNegating this:\n!tag=invoice,todo\n\n… results in an expression that returns all items that don't have\nboth tags. It might return items with tag invoice and also items\nwith tag todo, but no items that have both of them.\nUsing : is just analog to =. This finds all items that are either\nwaiting or todo (or both):\ntag:waiting,todo\n\nWhen negating this:\n!tag:waiting,todo\n\nit finds all items that have none of the tags.\nTag names are always compared case-insensitive. Tags can also be\nselected using their id, then the field name tag.id must be used\ninstead of tag.\nThe field cat can be used the same way to search for tag categories.\nCustom Fields🔗\nCustom fields can be used via the following syntax:\nf:<field-name><operator><value>\n\nThey look almost like a simple expression, only prefixed with a f:\nto indicate that the following is the name of a custom field.\nThe type of a custom field is honored. So if you have a money or\nnumeric type, comparsions are done numerically. Otherwise a\nalphnumeric comparison is performed. Custom fields do not support the\nin-operator (~=). Date fields are an exception: they are always\ncompared alphanumerically and thus the today special value doesn't\nwork with them.\nFor example: assuming there is a custom field of type money and name\nusd, the following selects all items with an amount between 10 and\n150:\nf:usd>10 f:usd<150\n\nThe like-operator can be used, too. For example, to find all items\nthat have a custom field asn (often used for a serial number printed\non the document):\nf:asn:*\n\nIf the like operator is used on numeric fields, it falls back to\ntext-comparison.\nInstead of using the name, the field-id can be used to select a field.\nThen the prefix is f.id:\nf.id:J2ES1Z4Ni9W-xw1VdFbt3KA-rL725kuyVzh-7La95Yw7Ax2:15.00\n\nFulltext Search🔗\nThe special field content allows to add a fulltext search. Using\nthis is currently restricted: it must occur in the root (AND) query\nand cannot be nested in other complex expressions.\nThe form is:\ncontent:<your search query>\n\nThe search query is interpreted by the fulltext index (currently it is\nSOLR). This is usually very powerful and in many cases this value must\nbe quoted.\nFor example, do a fulltext search for 'red needle':\ncontent:\"red needle\"\n\nIt can be combined in an AND expression:\ncontent:\"red needle\" tag:todo\n\nBut it can't be combined via OR. This is not possible:\ntag:todo (| content:\"red needle\" tag:waiting)\n\nFile Checksums🔗\nThe checksum field can be used to look for items that have a certain\nfile attached. It expects a SHA256 string.\nFor example, this is the sha256 checksum of some file on the hard\ndisk:\n40675c22ab035b8a4ffe760732b65e5f1d452c59b44d3d0a2a08a95d28853497.\nTo find all items that have (exactly) this file attached:\nchecksum:40675c22ab035b8a4ffe760732b65e5f1d452c59b44d3d0a2a08a95d28853497\n\nExist🔗\nThe exist field can be used with another field, to check whether an\nitem has some value for it. It only works for fields that have at most\none value.\nFor example, it could be used to find items that are in any folder:\nexist:folder\n\nWhen negating, it finds all items that are not in a folder:\n!exist:folder\n\nAttach-Id🔗\nThe attach.id field is a special field to find items by providing\nthe id of an attachment. This can be helpful in certain situations\nwhen you only have the id or part of that of an attachment. It uses\nequality if no wildcard is present. A wildcard * can be used at\nbeginning or end if only a part of the id is known.\nattach.id=5YjdnuTAdKJ-V6ofWTYsqKV-mAwB5aXTNWE-FAbeRU58qLb\nattach.id=5YjdnuTAdKJ*\n\nShortcuts🔗\nShortcuts are only a short form of a longer query and are provided for\nconvenience. The following exist:\n\ndateIn, dueIn and createdIn\nyear\nnames\nconc\ncorr\n\nDate Ranges🔗\nThe first three are all short forms to specify a range search. With\ndateIn and dueIn have three forms that are translated into a range\nsearch:\n\ndateIn:2020-01;+15d → date>=2020-01 date<2020-01;+15d\ndateIn:2020-01;-15d → date>=2020-01;-15d date<2020-01\ndateIn:2020-01;/15d → date>=2020-01;-15d date<2020-01;+15d\n\nThe syntax is the same as defining a date by adding a period to some\nbase date. These two dates are used to expand the form into a range\nsearch. There is an additional / character to allow to subtract and\nadd the period.\nThe year is almost the same thing, only a lot shorter to write. It\nexpands into a range search (only for the item date!) that selects all\nitems with a date in the specified year:\n\nyear:2020 → date>=2020-01-01 date<2021-01-01\n\nThe last shortcut is names. It allows to search in many \"names\" of\nrelated entities at once:\nNames🔗\n\nnames:tim → (| name:tim corr.org.name:tim corr.pers.name:tim conc.pers.name:tim conc.equip.name:tim )\n\nThe names field uses the like-operator.\nThe fields conc and corr are analog to names, only that they\nlook into correspondent names and concerning names.\n\nconc:marc* → (| conc.pers.name:marc* conc.equip.name:marc* )\ncorr:marc* → (| corr.org.name:marc* corr.pers.name:marc* )\n\nExamples🔗\nFind items with at least one tag invoice or todo that are due next:\ntag:invoice,todo due>today\n\nFind items with at least both tags invoice and todo:\ntag=invoice,todo\n\nFind items with a concerning person of name starting with \"Marcus\":\nconc.pers.name:marcus*\n\nFind items with at least a tag \"todo\" in year 2020:\ntag:todo year:2020\n\nFind items within the last 30 days:\ndate>today;-30d\n\nFind items with a custom field paid set to any value:\nf:paid:*\n\nFind items that have been paid with more than $100 (using custom\nfields paid as a date and usd as money):\nf:paid:* f:usd>100\n\n","id":"https://docspell.org/docs/query/","title":"Query Language"},"https://docspell.org/docs/tools/android/":{"body":"Android Client🔗\nThere is a simple Android App available to conveniently upload files\nfrom your android devices. Combined with a scanner app, this allows to\nvery quickly scan single page documents like receipts.\n\n \n \n \n \n \n \n \n \n Download the APK\n \n \n\nThe project lives at this repository on\ngithub.\nUsage🔗\nThe app is very simple:\n\nYou maintain a list of upload URLs. These can be inserted\nconveniently by scanning the QR code. You need to create these\nupload urls at docspell as described\nhere.\nStart this app on your device and add a new URL\nThen start some other app, and try to share a file. The Share with\nor Open with dialog should contain now the docspell app. Choose\nit.\nYou can now either select an URL from the app, or the upload begins\nimmediatly if you set a default URL.\n\n\n \n \n\n\n\n (A) \n \n \n \n\n\n\n (B) \n \n \n \n\n\n\n (C) \n \n \n \n\n\n\n (D) \n \n \n \n\n\n\n (E) \n \n \n \n\n\n\n (F) \n \n\nCreate an URL🔗\nAdd a new one With the Plus button. The name (A-1) is to distinguish\nit in the list. The url (A-2) is used to upload files. You can add\nmultiple URLs. You can give permissions to access the camera and use\n(A-3) to scan a QR code from the screen.\nEdit and Default🔗\nTapping an item in the list switches the view that shows some options.\nYou can set one URL as the default (C-1). When uploading a file, the\nscreen to choose an URL is skipped then and the file is uploaded\nimmediately.\nOther actions are editing the url (C-2), going back (C-3) or deleting the\nitem (4).\nThe screen (D) shows a default URL with a green background.\nUpload🔗\nUse some other app, for example OpenNoteScanner, and share the\nresulting files using the Share With menu (E). Then this app opens\nand uploads the file to your server (F).\n","id":"https://docspell.org/docs/tools/android/","title":"Android Client"},"https://docspell.org/docs/tools/cli/":{"body":"Docspell CLI🔗\nIntroduction🔗\nThe docspell client, short\ndsc, is a tool to use\ndocspell through the command line. It is also aims to be useful for\nyour own scripts and programs.\nIt is a work in progress; eventually most of the\napi will be covered.\nUsage🔗\nDownload the binary for your architecture from the release\npage and rename it\nto dsc. Then run dsc help to see an overview of all commands. The\nhelp of each command is available via dsc help [command] or dsc [command] --help.\nThere are docker images at\ndockerhub,\nbut it's usually easier to just download the binary. They should work\non most systems without additional setups.\nBelow are some quick infos to get started, please see the project\npage for more info.\nConfiguration🔗\nA configuration file can be used to have some predefined settings, for\nexample the docspell url, the admin secret etc. They can be overriden\nby specifying them as options.\nThe config looks like this:\ndocspell_url = \"http://localhost:7880\"\ndefault_format = \"Tabular\"\nadmin_secret = \"admin123\"\ndefault_account = \"demo\"\npdf_viewer = [\"zathura\", \"{}\"]\n#pass_entry = \"my/entry\"\n\nFor linuxes, the default location is ~/.config/dsc/config.toml. You\ncan give a config file explicitly via an option or the environment\nvariable DSC_CONFIG.\nIf you use the pass password manager,\nyou can add your password entry to the config file as well.\nOutput format🔗\nThe \"output format\" defines how the information is printed on screen.\nThe default output format is Tabular which prints a simple table.\nThis table can also be formatted as CSV using csv as output format.\nThese two modes are intended for humans and they may not present all\ninformation available.\nAlternatively, there is json and lisp as output format. These are\nintended for machine consumption. They always contain all information.\nIf you look for some detail, use for example json to get all data in\na structured form. On the shell you can use the awesome tool\njq to get exactly what you want.\nLogin🔗\nMany tasks require to be logged in. This can be done via the login\nsubcommand. You can specify account and password or fallback to the\nvalues in the config file.\nOnce logged in, the session token will be saved to the filesystem\n(next to the config file) and is used for subsequent commands. It is\nrenewed if expiry is near. If you don't issue any commands for a while\nyou need to login again.\nDemo🔗\n\n \n\nUse Cases / Examples🔗\nThese are some examples. Each command has a good help explaining all\nthe options. Run dsc [subcommand] --help to see it.\nUploads files🔗\nThe upload subcommand can upload files to docspell. This is the\nreplacement for the ds.sh shell script.\nYou can specify a list of files that are all being uploaded. This\ncommand doesn't require to be logged in, it can also upload via a\nsource id or via the\nintegration endpoint.\nA source id can be given in the config file, then there are no\nadditional options required. The simplest form is this:\n❯ dsc upload *.pdf\nFile already in Docspell: article-velo.pdf\nAdding to request: test-ocr.pdf\nSending request …\n┌─────────┬──────────────────┐\n│ success │ message │\n├─────────┼──────────────────┤\n│ true │ Files submitted. │\n└─────────┴──────────────────┘\n\nBy default, duplicate files are detected and not uploaded. This\nuploads all files in one single request. By default, each file results\nin one item. Using --single-item all files can be put into one item.\nIt is possible to specify certain metadata, like tags or a folder,\nthat is then attached to the resulting item.\nUpload by traversing a directory🔗\nThe above use case was about uploading files. Using the upload\nsubcommand with the --traverse option, you can traverse directories\nand upload all files in them. In this mode, each file will be uploaded\nin a separate request, so the --single-item option cannot be used.\nThere are options to exclude/include files based on a glob\npattern.\n❯ dsc upload --traverse .\nFile already in Docspell: article-velo.pdf\nFile already in Docspell: demo/dirc/scan.21-03-12.15-50-54.pdf\nFile already in Docspell: demo/dirc/test-stamp.pdf\nFile already in Docspell: demo/letter-de.pdf\nUploading eike/keywords.pdf\nFile already in Docspell: eike/large-file.pdf\nUploading eike/letter-en.pdf\nFile already in Docspell: test-ocr.pdf\n┌─────────┬────────────┐\n│ success │ message │\n├─────────┼────────────┤\n│ true │ Uploaded 2 │\n└─────────┴────────────┘\n\nThe --poll option allows to periodically traverse and upload\ndirectories.\nWatch a directory🔗\nThe watch subcommand can be used to watch one or more directories\nand upload files when they arrive. It uses the upload command under\nthe hood and therefore most options are also available here. You can\nupload via a source url, the integration endpoint or a valid session\n(requires to login).\nIt detects file creations and skips a rename within a watched folder.\nThe flag -r or --recursive is required to recursively watch a\ndirectory.\n❯ dsc watch -r .\nWatching directory (Recursive): .\nPress Ctrl-C to quit.\n------------------------------------------------------------------------------\nGot: /home/eike/workspace/projects/dsc/local/files/./demo/letter-de.pdf\nAdding to request: /home/eike/workspace/projects/dsc/local/files/./demo/letter-de.pdf\nSending request …\nServer: Files submitted.\n\nThe --matches option allows to define a pattern for files to include.\nIf watching a directory is not possible due to system constraints\n(e.g. when using NFS or SAMBA shares), a less efficient option is to\nuse the upload subcommand with --poll option which periodically\ntraverses a directory.\nWhen using the integration endpoint, it requires to specify -i and\npotentially a secret if the endpoint is protected with a secret.\nDownload files🔗\nThe download command allows to download files that match a given\nquery. It is possible to download them all flat into some directory or\ndirectly into a zip file. For example, download all files that are\ntagged with todo into a zip file:\n❯ dsc download --zip 'tag:todo'\nZipping 2 attachments into docspell-files.zip\nDownloading DOC-20191223-155707.jpg.pdf …\nDownloading DOC-20200803-174448.jpg.pdf …\n\nIt downloads the converted PDF files by default, which can be changed\nvia some options.\n❯ dsc download --zip --original 'tag:todo'\nZipping original files of 2 attachments into docspell-files.zip\nDownloading DOC-20191223-155707.jpg …\nDownloading DOC-20200803-174448.jpg …\n\nExport data🔗\nThe export command allows to download all items with metadata and\ntheir files. It downloads all items by default, but a query is also\nsupported.\nIn contrast to the download command, this is intended for getting\neverything out of docspell in some independent format. Files are\ndownloaded (only original files) and the items metadata is also\nstored. So you don't loose the tags and correspondents that are\ncarefully maintained with each item.\nIt expects one directory where it will create a specfific directory\nstructure as follows:\nexports/\n├── by_date\n│ ├── 2019-07\n│ ├── 2020-08\n| ├── BV2po65mAFU-…-bqUiwjz8f2W -> ../../items/BV/BV2po65mAFU-…-bqUiwjz8f2W\n| └── FTUnhZ3AE1H-…-RQ9KhtRi486 -> ../../items/FT/FTUnhZ3AE1H-…-RQ9KhtRi486\n│ ├── …\n│ └── 2021-07\n├── by_folder\n│ ├── Finance\n| │ ├── 455h3cQNdna-…-t6dF7NjAuDm -> ../../items/45/455h3cQNdna-…-t6dF7NjAuDm\n| │ ├── 5yQ95tQ4khY-…-S9KrxcbRkZR -> ../../items/5y/5yQ95tQ4khY-…-S9KrxcbRkZR\n| │ ├── Bank\n| │ │ ├── 7xoiE4XdwgD-…-Eb2S3BCSd38 -> ../../items/7x/7xoiE4XdwgD-…-Eb2S3BCSd38\n| │ │ ├── 93npVoA73Cx-…-BnxYNsf4Qvi -> ../../items/93/93npVoA73Cx-…-BnxYNsf4Qvi\n├── by_tag\n│ ├── Contract\n│ ├── Important\n│ ├── Invoice\n| │ ├── 455h3cQNdna-…-t6dF7NjAuDm -> ../../items/45/455h3cQNdna-…-t6dF7NjAuDm\n| │ ├── 5yQ95tQ4khY-…-S9KrxcbRkZR -> ../../items/5y/5yQ95tQ4khY-…-S9KrxcbRkZR\n| │ ├── 7xoiE4XdwgD-…-Eb2S3BCSd38 -> ../../items/7x/7xoiE4XdwgD-…-Eb2S3BCSd38\n| │ └── 93npVoA73Cx-…-BnxYNsf4Qvi -> ../../items/93/93npVoA73Cx-…-BnxYNsf4Qvi\n│ ├── …\n│ └── Todo\n└── items\n ├── 45\n | └── 455h3cQNdna-w8oTEw9wtpE-G7bCJbVpZPw-t6dF7NjAuDm\n | ├── files\n | │ └── DOC-20200803-174448.jpg\n | └── metadata.json\n ├── …\n └── Hb\n\nAll your items are stored below the items directory. It contains\nsubdirectories that are created from the first two characters of the\nitem id. Inside this folder, a folder with the complete item id is\ncreated and there all the data to the item is stored: the metadata in\nmetadata.json and all files below files/.\nThe options --date-links, --folder-links, and --tag-links create\nthe other two folders: by_tag, by_folder and by_date. In there\nyou'll find symlinks into the items folder that are organized by\nsome metadata, namely tags, folder, and the item's date.\nWith the --link-naming option you can control the filename used for\nthe links created in the by_* folders. The default is the items' id,\nwhich is not very self-speaking and thus might not fit your needs. Using\n--link-naming name you can configure it to use the item's name instead.\nIf you use path separators in your folder names, such as the \"/\" in\nFinance/Institute, you can configure export to unwrap your folder names\ninto recursive paths (as shown in the example output above) using the\n--folder-delimiter \"/\" option. Otherwise, the name would be sanitized\nresulting in Finance-Institute.\nExample run (producing output shown above):\n❯ dsc export --all --date-links --folder-links --folder-delimiter \"/\" --tag-links --target exports\nExported item: test3.zip\nExported item: README.md\nExported item: LICENSE.txt\nExported item: TestRMarkdown.pdf\nExported item: DOC-20191223-155729.jpg\nExported item: DOC-20191223-155707.jpg\nExported item: DOC-20200808-154204.jpg\nExported item: DOC-20200807-115654.jpg\nExported item: DOC-20200803-174448.jpg\nExported item: DOC-20200803-174448.jpg\nExported item: DOC-20200803-174448.jpg\nExported item: DOC-20200803-174448.jpg\nExported item: DOC-20200804-132305.jpg\nExported item: DOC-20191223-155707.jpg\nExported item: keyweb.eml\nExported 15 items.\n\nWith output format json or lisp each item is printed instead in\nfull detail.\nAdmin commands🔗\nThese are a set of commands that simply call a route at the server to\nsubmit a maintenance task or to reset the password of some user. These\ncommands require the admin\nsecret either in the config file\nor as an argument.\nReset user password🔗\n❯ dsc admin reset-password --account demo\n┌─────────┬──────────────┬──────────────────┐\n│ success │ new password │ message │\n├─────────┼──────────────┼──────────────────┤\n│ true │ 2q2UeCVvMYg │ Password updated │\n└─────────┴──────────────┴──────────────────┘\n\nRecreate fulltext index🔗\n❯ dsc admin --admin-secret admin123 recreate-index\n┌─────────┬─────────────────────────────────────┐\n│ success │ message │\n├─────────┼─────────────────────────────────────┤\n│ true │ Full-text index will be re-created. │\n└─────────┴─────────────────────────────────────┘\n\nConvert all files to PDF🔗\n❯ dsc admin --admin-secret admin123 convert-all-pdf\n┌─────────┬─────────────────────────────────┐\n│ success │ message │\n├─────────┼─────────────────────────────────┤\n│ true │ Convert all PDFs task submitted │\n└─────────┴─────────────────────────────────┘\n\nThis may be necessary if you disabled pdf conversion before and are\nenabling it now.\nRegenerate preview images🔗\n❯ dsc admin --admin-secret admin123 convert-all-pdf\n┌─────────┬───────────────────────────────────────┐\n│ success │ message │\n├─────────┼───────────────────────────────────────┤\n│ true │ Generate all previews task submitted. │\n└─────────┴───────────────────────────────────────┘\n\nThis submits tasks to (re)generate preview images of all files. This\nis necessary if you changed the preview.dpi setting in joex'\nconfig.\nSearch for items🔗\nThe search command takes a query and\nprints the results.\n❯ dsc search 'corr:*'\n┌──────────┬────────────────────────────┬───────────┬────────────┬─────┬───────────────────────────┬───────────────┬────────┬─────────────┬────────────┬───────┐\n│ id │ name │ state │ date │ due │ correspondent │ concerning │ folder │ tags │ fields │ files │\n├──────────┼────────────────────────────┼───────────┼────────────┼─────┼───────────────────────────┼───────────────┼────────┼─────────────┼────────────┼───────┤\n│ HVK7JuCF │ test-ocr.pdf │ created │ 2021-07-18 │ │ Pancake Company │ │ │ Certificate │ │ 1 │\n│ 3odNawKE │ letter-en.pdf │ confirmed │ 2021-07-18 │ │ Pancake Company │ │ │ invoice │ │ 1 │\n│ 3MA5NdhS │ large-file.pdf │ confirmed │ 2021-07-18 │ │ Axa │ │ │ Certificate │ │ 1 │\n│ HDumXkRm │ keywords.pdf │ confirmed │ 2021-07-18 │ │ Pancake Company │ │ │ invoice │ │ 1 │\n│ 733gM656 │ test-stamp.pdf │ created │ 2021-07-18 │ │ Pancake Company │ │ │ Contract │ │ 1 │\n│ 8LiciitB │ scan.21-03-12.15-50-54.pdf │ confirmed │ 2021-07-18 │ │ Supermarket │ │ │ Receipt │ CHF 89.44 │ 1 │\n│ 8nFt2z7T │ article-velo.pdf │ confirmed │ 2021-07-18 │ │ Supermarket/Rudolf Müller │ Rudolf Müller │ │ invoice │ CHF 123.11 │ 1 │\n│ kfugGdXU │ letter-de.pdf │ created │ 2021-07-18 │ │ Axa │ Rudolf Müller │ │ invoice │ │ 1 │\n└──────────┴────────────────────────────┴───────────┴────────────┴─────┴───────────────────────────┴───────────────┴────────┴─────────────┴────────────┴───────┘\n\nThe same can be formatted as json and, for example, only print the ids:\n❯ dsc -f json search 'corr:*' | jq '.groups[].items[].id'\n\"HVK7JuCFt4W-qxkcwq1cWCV-dvpGo4DpZzU-Q16Xoujojas\"\n\"3odNawKE1Ek-YJrWfPzekAq-47cjt14sexd-GK35JAEAanx\"\n\"3MA5NdhSrbx-3JkjEpqHiyU-XyVNb15tioh-SUVjMLi1aoV\"\n\"HDumXkRmDea-dNryjtRjk3V-ysdJmJNQGQS-UFb4DWNZJ3F\"\n\"733gM656S4T-d4HmEgdAV6Z-9zuHAd3biKM-mBwNriZpqMB\"\n\"8LiciitBVTi-DTmgiEUdqAJ-xXPckMvFHMc-JSiJMYvLaWh\"\n\"8nFt2z7T9go-1qaCTTgodub-592n6gpmdNR-VRcyYAyT7qj\"\n\"kfugGdXUGUc-mReaUnJxyUL-R44Lf7yH6RK-2JbZ1bv7dw\"\n\nDocker🔗\nThe provided docker-compose setup runs this script to watch a single\ndirectory, ./docs in current directory, for new files. If a new file\nis detected, it is pushed to docspell.\nThis utilizes the integration\nendpoint, which is enabled\nin the config file, to allow uploading documents for all collectives.\nA subfolder must be created for each registered collective. The docker\ncontainers are configured to use http-header protection for the\nintegration endpoint. This requires you to provide a secret, that is\nshared between the rest-server and the dsc tool. This can be done by\ndefining an environment variable which gets picked up by the\ncontainers defined in docker-compose.yml:\ndocker-compose up -d\n\nNow you can create a folder ./docs/<collective-name> and place all\nfiles in there that you want to import. Once dropped in this folder\nthe consumedir container will push it to docspell.\n","id":"https://docspell.org/docs/tools/cli/","title":"CLI"},"https://docspell.org/docs/tools/ds4e/":{"body":"Ds4e🔗\nIf you use Emacs you might find the\nds4e project useful. It provides a\nfew packages to use Docspell from within Emacs.\nIt is implemented as a wrapper to the cli tool,\nwhich must be installed first.\nFeatures🔗\nThe ds4e is a collection of Emacs packages that provide mainly\nintegrations into other Emacs packages, like mu4e, dired or dashboard.\nThe ds4e-search package allows to search and view documents.\nPlease refer to the README for\ndetails.\n\n\n\n\n\n\n\n \n\n\n \n\n","id":"https://docspell.org/docs/tools/ds4e/","title":"Emacs"},"https://docspell.org/docs/tools/paperless-import/":{"body":"Import from Paperless🔗\nIntroduction🔗\nComing from\npaperless, the\nscript in tools/import-paperless can be used to get started by\nimporting your data from paperless into docspell.\nhttps://github.com/eikek/docspell/tree/master/tools/import-paperless\nThe script imports the files and also tags and correspondents.\n\n \n \n Note\n \n\n \n The script was written some while ago. It currently doesn't work out\nof the box, but is a good starting point as the issues are most\nprobably fixed by adjusting some api calls. Pull requests are very\nwelcome! See this\nissue.\n\n \n\nUsage🔗\nCopy the script to the machine where paperless is running. Run it with\nthe following arguments:\n\nURL of Docspell, including http(s)\nUsername for Docspell, possibly including Collective (if other name as user)\nPassword for Docspell\nPath to Paperless' database file (db.sqlite3). When using Paperless with docker, it is in the mapped directory /usr/src/paperless/data\nPath to Paperless' document base directory. When using Paperless with docker, it is the mapped directory /usr/src/paperless/media/documents/origin/\n\nSome settings can be changed inside the script, right at the top:\n\n\nLIMIT=\"LIMIT 0\" (default: inactive): For testing purposes, limits\nthe number of tags and correspondents read from Paperless (this will\nmost likely lead to warnings when processing the documents)\n\n\nLIMIT_DOC=\"LIMIT 5\" (default: inactive): For testing purposes,\nlimits the number of documents and document-to-tag relations read\nfrom Paperless\n\n\nSKIP_EXISTING_DOCS=true (default: true): Won't touch already\nexisting documents. If set to false documents, which exist\nalready, won't be uploaded again, but the tags, correspondent, date\nand title from Paperless will be applied.\nWarning In case you already had set these information in Docspell,\nthey will be overwritten!\n\n\n","id":"https://docspell.org/docs/tools/paperless-import/","title":"Paperless Import"},"https://docspell.org/docs/tools/smtpgateway/":{"body":"SMTP Gateway with Exim🔗\nOne possible use case for the integration\nendpoint is a SMTP server\nthat forwards all local mail to docspell. This way there is no\nperiodic polling involved and documents (e-mails) get into docspell\nwithout delay.\nThe tools/exim folder contains a docker file and a sample\nexim.conf to help start with this setup. Note that these files\nprovide a minimal setup, you might want to add tls and spam protection\nwhen opening it to the public.\nWhat you need🔗\nYou need to own a domain and add the appropriate MX records to point\nto your server. In this document, the domain test.org is used.\nYou need to enable the integration\nendpoint in the docspell\nconfiguration.\nExim🔗\nExim is a popular smtp server (message transfer\nagent). It is used here only because of previous knowledge, but same\ncan be achieved with other MTAs.\nThe Config File🔗\nHere is the example config file for exim:\n## Provide certificates to enable StartTLS\n# tls_certificate = /var/lib/acme/test.org/fullchain.pem\n# tls_privatekey = /var/lib/acme/test.org/key.pem\ntls_advertise_hosts =\n\nprimary_hostname = test.org\ndomainlist local_domains = test.org\ntimeout_frozen_after = 1m\nacl_smtp_rcpt = acl_check_rcpt\nacl_smtp_data = acl_check_data\nnever_users = root\nhost_lookup = *\ndaemon_smtp_ports = 25\n\nmessage_size_limit = 30m\n\nkeep_environment = DS_HEADER : DS_URL\n\nbegin acl\nacl_check_rcpt:\nrequire\n domains = +local_domains\nrequire\n message = Sender verification failed\n verify = sender\nrequire\n message = Receiver verification failed\n verify = recipient\nrequire\n message = Recipient unknown\n condition = ${run{/usr/bin/curl --output /dev/null --silent --fail -H \"Docspell-Integration: ${env{DS_HEADER}{$value} fail}\" \"${env{DS_URL}{$value} fail}/api/v1/open/integration/item/$local_part\"}{yes}{no}}\nwarn\n message = Reverse lookup failed\n !verify = reverse_host_lookup\naccept\n\nacl_check_data:\ndeny\n message = Sender verification failed\n !verify = header_sender\naccept\n\nbegin routers\nlocal_users:\n driver = accept\n transport = docspell\n\nbegin transports\ndocspell:\n driver = pipe\n command = /usr/bin/curl --output /dev/null --silent --fail -H \"Docspell-Integration: ${env{DS_HEADER}{$value} fail}\" -F \"file=@-;filename=\\\"$h_subject:\\\"\" \"${env{DS_URL}{$value} fail}/api/v1/open/integration/item/$local_part\"\n return_fail_output\n user = nobody\n delivery_date_add\n envelope_to_add\n return_path_add\n log_output\n\nExim has good documentation, look\nthere for more info. The following is only a quick summary of the file\nabove.\nThe domainlist local_domains should list your domain. Only mails to\nthis domain are allowed, as specified in the first rule in\nacl_check_rcpt. So mails to name@test.org are ok, but\nname@someother.org not.\nAnother rule in acl_check_rcpt executes a GET request against the\nintegration endpoint. If that fails, the recipient is wrong (or the\nendpoint disabled) and the mail is rejected right away.\nThen the routers define how a mail is handled. There is only one\nrouter that accepts all mails (that have not been rejected by a rule\nin acls) and uses the docspell transport to deliver it. The\ntransport specifies a command via the pipe driver that is run with\nthe mail. The mail itself is provided via stdin. So a simple curl\ncommand can upload it to the integration endpoint. Here are some quick\nnotes about the used options (see man curl):\n\n--silent and --out /dev/null don't print upload progress\ninformation and no output to stdout\n--fail return non-zero if http status code is not success\n-F use a multipart/form-data request (defaults to a POST request)\n\"file=@-;filename=\\\"$_subject:\\\"\" add one part with name file\nand take the data from stdin (@-). Since there is no filename, we\nuse the subject of the mail. This is supported by\nexim\nby expanding the subject mail header via $h_subject: (the colon is\nrequired).\n$local_part this is expanded by exim to the recipient address,\nonly the part until the @ sign.\n${env{DS_HEADER}{$value} fail} looks up an environment variable by\nkey DS_HEADER. This is usually defined in docker-compose.yml.\nThe value must be the \"secret\" header value as defined in docspell's\nconfiguration file.\n${env{DS_URL}{$value} fail} the url to docspell. It is looked up\nfrom the environment with key DS_URL, which is usually defined in\ndocker-compose.yml. Adding the $local_part at the end means that\nmails to somename@test.org are uploaded to the collective\nsomename.\n\nInstall with Docker🔗\nGo into the tools/exim directory and build the docker image:\ndocker build -t ds-exim:latest -f exim.dockerfile .\n\nThen start docspell somewhere and configure the integration endpoint\nto use http-header protection; i.e. set this in the config file:\ndocspell.server {\n integration-endpoint {\n enabled = true\n http-header = {\n enabled = true\n header-value = \"test123\"\n }\n }\n}\n\nThen edit the docker-compose.yml and change the environment\nvariables as needed.\nFinally start the container:\ndocker-compose up\n\nTest Run🔗\nNow it is possible to send mails to this MTA which will be immediatly\nuploaded to docspell for the collective corresponding to the\n$local_part of the recipients address. Here is a quick telnet\nsession (the collective is named family):\n~> telnet localhost 25\nTrying ::1...\nConnected to localhost.\nEscape character is '^]'.\n220 test.org ESMTP Exim 4.93 Sun, 14 Jun 2020 19:03:51 +0000\nehlo localhost\n250-test.org Hello localhost [::1]\n250-SIZE 31457280\n250-8BITMIME\n250-PIPELINING\n250-CHUNKING\n250 HELP\nmail from:<me@test.org>\n250 OK\nrcpt to:<family@test.org>\n250 Accepted\ndata\n354 Enter message, ending with \".\" on a line by itself\nFrom: me@test.org\nTo: family@test.org\nSubject: This is a test\n\nTest,\n\nthis is just a test mail.\n.\n250 OK id=1jkXwf-000007-0d\nquit\n221 test.org closing connection\nConnection closed by foreign host.\n~>\n\nThe mail is processed and results in an item:\n\n \n \n \n \n\n \n\nHowever, if a mail is to an unknown collective or not to the\nconfigured local domain, the server rejects it immediately:\n~> telnet localhost 25\nTrying ::1...\nConnected to localhost.\nEscape character is '^]'.\n220 test.org ESMTP Exim 4.93 Sun, 14 Jun 2020 19:07:04 +0000\nehlo localhost\n250-test.org Hello localhost [::1]\n250-SIZE 31457280\n250-8BITMIME\n250-PIPELINING\n250-CHUNKING\n250 HELP\nmail from:<me@test.org>\n250 OK\nrcpt to:<family22@test.org>\n550 Recipient unknown\nrcpt to:<family@gmail.com>\n550 Administrative prohibition\nquit\n221 test.org closing connection\nConnection closed by foreign host.\n~>\n\n","id":"https://docspell.org/docs/tools/smtpgateway/","title":"SMTP Gateway with Exim"},"https://docspell.org/docs/webapp/autotagging/":{"body":"Auto-Tagging🔗\nAuto-Tagging must be enabled in the collective profile. Docspell can\ngo through your items periodically and learn from your existing tags.\nBut not all tags are suited for learning. Docspell can only learn\nrelationships between tags and the document's extracted text. Thus,\nall tags that don't relate to the contents of a documents, should be\nexcluded.\nFor example, assume there is a tag Done that is associated to all\nitems that have been worked on. Over time, most of the items have this\ntag. Whether an item is tagged with Done or not cannot be well\ndetermined by looking at the text of the document. It would mean that\nDocspell could learn relationships that are not correct and then tag\nthe next incoming items with Done.\n\n\n\n\n\n\n\n \n\n\n \n\nThat is why you need to specify what tags to learn. This is done by\ndefining whitelist or a blacklist of tag categories. When defining a\nwhitelist, then only tags in these categories are selected for\nlearning. When defining a blacklist, all tags except the one in the\nlist are chosen for learning.\nThe Schedule allows to define at what intervals tags should be\nlearned. When clicking the Start Now button, the task is submitted\nimmediately.\n","id":"https://docspell.org/docs/webapp/autotagging/","title":"Auto Tagging"},"https://docspell.org/docs/webapp/bookmarks/":{"body":"Bookmarks🔗\nBookmarks allow you to save queries under a name and refer to it from the search menu.\nCreating bookmarks🔗\nBookmarks can be created from the search view. Apply some criteria to\nselect items and then click on the top left menu.\n\n\n\n\n\n\n\n \n\n\n \n\nThis opens a small form right below the search bar where you can\nadjust the query and enter the name. You can also decide whether this\nbookmark is for all users or just for you.\n\n\n\n\n\n\n\n \n\n\n \n\nThe other way is to go to Manage Data where you can edit and delete\nexisting bookmarks and also create new ones.\nUsing bookmarks🔗\nOnce you save a bookmark, the search menu will display a new section\nthat shows you all your bookmarks as well as your shares. Clicking one\n\"enables\" it, meaning the query is used in conjunction with other\ncriteria.\n\n \n\n\n\n\n\nAn active bookmark has a check icon next to its name.\nNote about shares: Shares are also displayed, since they are also\nbookmarks. However, the list is restricted to only show shares that\nhave a name and are enabled. Since this is an internal view (only for\nregistered users), expired shares are shown as well.\nManaging bookmarks🔗\nThe Manage Data page has a section for bookmarks. There you can\ndelete and edit bookmarks.\n\n\n\n\n\n\n\n \n\n\n \n\nThe personal bookmarks are only visible to you. The collective\nbookmarks are visible to every user in the collective, which also\nmeans that every user can edit and delete them.\n","id":"https://docspell.org/docs/webapp/bookmarks/","title":"Bookmarks"},"https://docspell.org/docs/webapp/curate/":{"body":"Curate items🔗\nCurating the items meta data helps finding them later. This page\ndescribes how you can quickly go through those items and correct or\namend with existing data.\nSelect New items🔗\nAfter files have been uploaded and the job executor created the\ncorresponding items, they will show up on the main page. All items the\njob executor has just created are initially marked as New. The\noption Inbox in the left search menu can be used to select only new\nitems:\n\n\n\n\n\n\n\n \n\n\n \n\nThen you can go through all new items and check their metadata: Click\non the first item to open the detail view. This shows the documents\nand the meta data in the header.\nModify if necessary🔗\nYou can compare the data with the documents and change as you like.\nSince the item status is New, you'll see the suggestions docspell\nfound during processing. If there were multiple candidates, you can\nselect another one by clicking its name in the suggestion list. In\nstate New the left menu is fully expanded so you see all suggestions\nimmediatly.\n\n\n\n\n\n\n\n \n\n\n \n\nWhen you change something in the form, it is immediatly applied.\nIt is also possible to change tags and folders in the list view via\ndrag&drop.\n\n \n\n\n\n\n\nConfirm🔗\nIf everything looks good, click the Confirm button to confirm the\ncurrent data. The New status goes away and also the suggestions are\nhidden in this state. All metadata form fields are folded as they were\nbefore. You can always go back by clicking the Unconfirm button at\nthe right of the menu bar.\n\n\n\n\n\n\n\n \n\n\n \n\nProceed with next item🔗\nTo look at the next item in the search results, click the Next\nbutton in the menu (next to the Edit button). Clicking next, will\nkeep the current view, so you can continue checking the data. If you\nare on the last item, the view switches to the listing view when\nclicking Next.\n\n\n\n\n\n\n\n \n\n\n \n\n","id":"https://docspell.org/docs/webapp/curate/","title":"Curate Items"},"https://docspell.org/docs/webapp/customfields/":{"body":"Custom Fields🔗\nCustom fields allow to attach user defined metadata to items. For\nexample, you may want to track the amount of each receipt or the\ninvoice number etc. You can define fields that can be associated to\nyour items, much like organizations and person.\nCustom fields can be deactivated in the user settings.\nCreate custom fields🔗\nGo to the Manage Data page, that can be reached from the top right\nmenu. One entry at the left shows Custom Fields:\n\n\n\n\n\n\n\n \n\n\n \n\nFields are defined per collective. They can also be created in the\nitem edit menu (just like creating organizations). The #Usage\ncolumns show how many items have a value for this field.\nA field consists of a name, a format and optional a label:\n\n\n\n\n\n\n\n \n\n\n \n\nThe name and format is required. The name must be unique among all\nyour fields and it is special in that it must be a valid identifier:\nno whitespace or weird characters allowed (ascii only). For displaying\npurposes you can set a label. This is only used for presenting and\ncan contain unicode symbols, whitespace etc. If it is omitted, the\nname is used instead.\nField Format🔗\nValues of all fields are stored as strings. The format is important as\nthis is used to make certain decisions. It restricts what values can\nbe set for a field, it is used for deciding how to present values to\nthe user and to choose an appropriate input method. There are 5\nformats provided:\n\nNumber: valid decimal numbers, use a dot to separate a fractional\npart. Examples: 1, 25.9001, 0.1\nMoney: same as Number, but requires a fractional part of exactly\ntwo digits. Examples: 19.99, 20.01\nText: some arbitrary text.\nBoolean: only true or false, a checkbox is used for setting\nvalues\nDate: a local date in ISO format. Examples: 2019-09-18,\n2020-11-01\n\nNote on changing the format🔗\nThe format of a field can be changed. This has implications to already\nstored values which may now not comply to the new format, for example,\nwhen changing a Text field into a Date field. In this case, the\nwebui shows no value or shows an error, asking to provide a correct\none. Existing values are not lost or tried to convert automatically.\nYou can change the format back to Text to restore the previous\nstate.\nAdd values🔗\nValues for custom fields can be set in the item edit form or when\nediting multiple items. There is a\ndropdown to select from existing fields.\nUse the dropdown to select which field you want to use. The\ncorresponding input field is shown asking for values. You can select\nmultiple fields. Only one value is allowed to set per item and field.\nThe example below shows a text field and a money field:\n\n\n\n\n\n\n\n \n\n\n \n\nYou can create new fields right here without going to the Manage\nData page, by clicking the plus icon (1). The format of each field is\nindicated by an icon on the left of the input.\nAs soon as a correct value is typed in, it is saved to the item and\nshown in the header next to the tags. If you click the trash-can icon\nnext to an input, the value is removed from the item.\n\n\n\n\n\n\n\n \n\n\n \n\nThe item card also shows custom fields, in the same place as tags:\n\n\n\n\n\n\n\nAdding values for custom fields in\nmulti-edit mode works the same way.\nSearch🔗\nThe search menu shows the same dropdown for selecting a custom field.\nThen you can set values that are matched against your items.\n\n\n\n\n\n\n\n \n\n\n \n\nValues are also validated in the search form. Only valid values are\nsent to the server for searching. There is one exception: you can use\na wildcard at beginning and/or end to do a substring match:\n\n\n\n\n\n\n\n \n\n\n \n\nFor all numeric and money values, a little summary is displayed next\nto the overall item count at the top of the page.\nA wildcard can be used with all fields. Just be aware that this is\nalways text-based matching. Using a single * allows to find items\nthat have any value set.\n","id":"https://docspell.org/docs/webapp/customfields/","title":"Custom Fields"},"https://docspell.org/docs/webapp/dashboards/":{"body":"Dashboards🔗\nThe main page shows a dashboard displaying some aspects of your\ndocuments. The following is the default dashboard that is bundled in\nthe application:\n\n\n\n\n\n\n\n \n\n\n \n\nThe dashboard can be customized. You can create multiple dashboards\nand switch between them. One dashboard is always the \"default\" which\nis shown when the page loads. It either is a custom one or the\npredefined one above.\nSide menu🔗\nThe side menu contains a list of useful links. The first loads the\ndefault dashboard. All others links (and more) are available through\nthe top-right menus as well.\nThe Bookmarks section shows all your bookmarks and a click takes you\ndirectly to the search page with the corresponding bookmark active.\nThe Settings section contains some links to useful settings and the\nManage section has links to metadata that can be managed separately.\nThese links are fixed and cannot be changed.\nDashboard properties🔗\nThe main component on this page is the \"dashboard\". A dashboard has\nthe following properties (all required):\n\nname: which must be unique among all dashboards\ncolumns: the dashboard is a grid that has this number\nof columns, where each box can span any number of columns\ngap: defines the gap between boxes\nscope: (Personal or Collective) whether it is a personal or a\ncollective dashboard. Personal dashboards can only be seen by its\nuser, whereas collective dashboards can be used by all users of a\ncollective. Every user can change/delete collective dashboards.\ndefault wether this dashboard is the default one and will be\ndisplayed when the page is loaded\na list of boxes that define the content \n\nCustomizing🔗\nWhen clicking on Edit Dashboard down in the side menu, the currently\nviewed dashboard changes into a form that show the dashboards\nproperties. You can change the content by changing, moving, adding and\nremoving boxes and the dashboard properties.\nEditing dashboard properties🔗\nAfter clicking Edit Dashboard the dashboard changes into a form:\n\n\n\n\n\n\n\n \n\n\n \n\nNote the message on the top: it indicates that this dashboard is the\nbundled one that is used only if there are no custom ones available.\nThat's why you can't delete it, for example. As soon as you click\nsave, the configuration is stored at the server and the bundled\ndashboard will not show up again - until you delete all of your custom\nones.\nA dashboard must have a unique name, in this example the name is just\nleft as is. You can change things by using the forms and you can\nreorder the boxes using the arrow buttons or drag and drop. When\nsatisfied, click Submit. In the example, the last two boxes are\nremoved and box decorations are enabled for the field overview box.\n\n\n\n\n\n\n\n \n\n\n \n\nWhen you now edit this dashboard again, the message is gone and you\ncan change the dashboard and also delete it. You can also create a new\ndashboard or copy the current one.\n\n\n\n\n\n\n\n \n\n\n \n\nIn this example, the dashboard was copied, then the message was\nchanged and it was set to the default dashboard. This is how it looks\nnow:\n\n\n\n\n\n\n\n \n\n\n \n\nWhen there is more than one dashboard, the side menu shows all of\nthem. The little house icon indicates whether this is the default\ndashboard. You can click on any dashboard in order to load it.\nContent🔗\nMessage🔗\nThe simplest form is a message box that displays a title and a body.\nBoth fields support markdown for basic formatting.\nUpload🔗\nThe upload box can be used to show a file upload form. It can be\noptionally configured with a\nsource. If no source is\nconfigured, it is just the main upload form using all default settings\n(skip duplicates, using the collective langauge etc).\nStats🔗\nThe stats box can display basic statistics given a search\nquery or a\nbookmark. The query can be empty, which\nmeans to not restrict the results.\nIt is possible to display the numbers in a simple table or show an\noverview of some custom fields.\nQuery🔗\nThe query box can be used to display a table of documents returned\nfrom a search query or a\nbookmark. You can choose from a set of\ncolumns what to display. The first column will always be rendered as a\nlink to the corresponding item.\n","id":"https://docspell.org/docs/webapp/dashboards/","title":"Dashboards"},"https://docspell.org/docs/webapp/download-all/":{"body":"Download all documents🔗\nThere is a (hidden) option to download all the documents in a filtered view (when you select at least one filter. For example a tag, category, corresponden, etc ...) either as converted PDF files or as original files.\nImportant (quick-steps)🔗\n\nYou have to go to \"Items\" (app/search)\nYou have to select at least one filter from the left column\nYou have to click on the menu on the top-right (three horizonal lines) -> Download all\nYou Have to select wheter to download the original files or the converted PDF files\n\nDetailed steps🔗\n\n \n\n\n\n\n\n\nGo to \"Items\" (app/search) by clicking the docspell logo.\nSelect at least one filter y clicking them. Once you select a filter the main panel will update itself showing only the documents which match the filters.\nClick the top-right menu\nClick \"Download all\"\n\nOnce the download panel is open you can select which version of the files you want to download.\n\n \n\n\n\n\n\nand the you click on create download\n\n \n\n\n\n\n\nand finally you can download the files\n\n \n\n\n\n\n\na ZIP-File will be created will all the selected documents, with a folder structure one folder per month and corresponden folder inside YYYY-mm/correspondent.\n","id":"https://docspell.org/docs/webapp/download-all/","title":"Download all documents"},"https://docspell.org/docs/webapp/emailsettings/":{"body":"E-Mail Settings🔗\nDocspell has a good integration for E-Mail. You can send e-mails\nrelated to an item and you can import e-mails from your mailbox into\ndocspell.\nThis requires to define settings to use for sending and receiving\ne-mails. E-Mails are commonly send via\nSMTP\nand for receiving\nIMAP\nis quite common. Docspell has support for SMTP and IMAP. These\nsettings are associated to a user, so that each user can specify its\nown settings separately from others in the collective.\nNote: Passwords to your e-mail accounts are stored in plain-text in\ndocspell's database. This is necessary to have docspell connect to\nyour e-mail account to send mails on behalf of you and receive your\nmails.\nSMTP Settings🔗\nFor sending mail, you need to provide information to connect to a SMTP\nserver. Every e-mail provider has this information somewhere\navailable.\nConfigure this in User Settings -> E-Mail Settings (SMTP):\n\n\n\n\n\n\n\n \n\n\n \n\nFirst, you need to provide some name that is used to recognize this\naccount. This name is also used in URLs to docspell and so it must not\ncontain whitespace or any special characters. A good value is the\ndomain of your provider, for example gmail.com, or something like\nthat.\nThese information should be available from your e-mail provider. For\nexample, for google-mail it is:\n\nSMTP Host: smtp.gmail.com\nSMTP Port: 587 or 465\nSMTP User: Your Gmail address (for example, example@gmail.com)\nSMTP Password: Your Gmail password\nSSL: use SSL for port 465 and StartSSL for port 587\n\nThen you need to define the e-mail address that is used for the From\nfield. This is in most cases the same address as used for the SMTP\nUser field.\nThe Reply-To field is optional and can be set to define a different\ne-mail address that your recipients should use to answer a mail.\nOnce this is setup, you can start sending mails within docspell. It is\npossible to set up these settings for multiple providers, so you can\nchoose from which account you want to send mails.\nIMAP Settings🔗\nFor receiving e-mails, you need to provide information to connect to\nan IMAP server. Your e-mail provider should have this information\nsomewhere available.\nConfigure this in User Settings -> E-Mail Settings (IMAP):\n\n\n\n\n\n\n\n \n\n\n \n\nFirst you need to define a Name to recognize this connection inside\ndocspell. This name is also used in URLs to docspell and so it must\nnot contain whitespace or any special characters. A good value is the\ndomain of your provider, for example gmail.com, or something like\nthat.\nYou can provide imap connections to multiple mailboxes.\nHere is an example for posteo.de:\n\nIMAP Server: posteo.de\nIMAP Port: 143\nIMAP User: Your posteo address\nIMAP Password: Your posteo password\nSSL: use StartTLS\n\nSSL / TLS / StartTLS🔗\nPlease Note: If SSL is set to None, then mails will be sent\nunencrypted to your mail provider! If Ignore certificate check is\nenabled, connections to your mail provider will succeed even if the\nprovider is wrongly configured for SSL/TLS. This flag should only be\nenabled if you know why.\nGMail🔗\nAuthenticating with GMail may be not so simple. GMail implements an\nauthentication scheme called XOAUTH2 (at least for Imap). It will\nnot work with your normal password. This is to avoid giving an\napplication full access to your gmail account and also to add your\npassword to the store of different apps.\nvia App specific passwords🔗\nGMail allows to define application specific\npasswords (you must, as of\nnow, enable 2FA to make it available). These are separate unique\npasswords solely defined for one specific application. You can\nenable/disable this password any time at your google account page.\nThis makes it possible to use \"standard\" authentication schemes with\nyou gmail account via imap. That is, do not enable the Enable OAuth2 authentication … in your imap settings.\nvia OAuth2🔗\nIf you don't want to use application specific passwords, you can use\nOAuth2 directly. The e-mail integration in docspell relies on the\nJavaMail library\nwhich has support for XOAUTH2.\nTo enable the auth scheme in docspell, you must enable the Enable OAuth2 authentication … in your imap settings. In this mode, the imap\npassword is the OAuth2 access token.\nThe following describes what you need to do at gmail to activate this\nfor docspell. First you need to go to the Google Developers\nConsole and create an \"App\" to\nget a Client-Id and a Client-Secret. This \"App\" will be your instance\nof docspell. You tell google that this app may send and read your\nmails and then you get an access token that should be used instead\nof the password.\nOnce you setup an App in Google Developers Console, you get the\nClient-Id and the Client-Secret, which look something like this:\n\nClient-Id: 106701....d8c.apps.googleusercontent.com\nClient-Secret: 5Z1...Kir_t\n\nGoogle has a python tool to help with getting this access token.\nDownload the oauth2.py script from\nhere and first create\nan oauth2-token:\n./oauth2.py --user=your.name@gmail.com \\\n --client_id=106701....d8c.apps.googleusercontent.com \\\n --client_secret=5Z1...Kir_t \\\n --generate_oauth2_token\n\nThis will \"redirect you\" to an URL where you have to authenticate with\ngoogle. Afterwards it lets you add permissions to the app for\naccessing your mail account. The result is another code you need to\ngive to the script to proceed:\n4/zwE....q0QBAb-99yD7lw\n\nThen the scripts produces this:\nRefresh Token: 1//09zH.........Lj6oc2SmFlZww\nAccess Token: ya29.a0........SECDQ\nAccess Token Expiration Seconds: 3599\n\nThe access token can be used to sign in via IMAP with google. The\nRefresh Token doesn't expire and can be used to generate new access\ntokens:\n./oauth2.py --user=your.name@gmail.com \\\n --client_id=106701....d8c.apps.googleusercontent.com \\\n --client_secret=5Z1...Kir_t \\\n --refresh_token=1//09zH.........Lj6oc2SmFlZww\n\nOutput:\nAccess Token: ya29.a0....._q-lX3ypntk3ln0h9Yk\nAccess Token Expiration Seconds: 3599\n\nThe problem is that the access token expires. Docspell doesn't support\nupdating the access token. It could be worked around by setting up a\ncron-job or similiar which uses the oauth2.py tool to generate new\naccess tokens and update your imap settings via a\nREST call.\n#!/usr/bin/env bash\nset -e\n\n## Change this to your values:\n\nDOCSPELL_USER=\"[docspell-user]\"\nDOCSPELL_PASSWORD=\"[docspell-password]\"\nDOCSPELL_URL=\"http://localhost:7880\"\nDOCSPELL_IMAP_NAME=\"gmail.com\"\n\nGMAIL_USER=\"your.name@gmail.com\"\nCLIENT_ID=\"106701....d8c.apps.googleusercontent.com\"\nCLIENT_SECRET=\"secret=5Z1...Kir_t\"\nREFRESH_TOKEN=\"1//09zH.........Lj6oc2SmFlZww\"\n# Path to the oauth2.py tool\nOAUTH_TOOL=\"./oauth2.py\"\n\n##############################################################################\n## Script\n\n\n# Login to docspell and store the auth-token\nAUTH_DATA=$(curl --silent -XPOST \\\n -H 'Content-Type: application/json' \\\n --data-binary \"{\\\"account\\\":\\\"$DOCSPELL_USER\\\",\\\"password\\\":\\\"$DOCSPELL_PASSWORD\\\"}\" \\\n $DOCSPELL_URL/api/v1/open/auth/login)\nif [ $(echo $AUTH_DATA | jq .success) == \"false\" ]; then\n echo \"Auth failed\"\n echo $AUTH_DATA\nfi\nTOKEN=\"$(echo $AUTH_DATA | jq -r .token)\"\n\n\n# Get the imap settings\nUPDATE_URL=\"$DOCSPELL_URL/api/v1/sec/email/settings/imap/$DOCSPELL_IMAP_NAME\"\nIMAP_DATA=$(curl -s -H \"X-Docspell-Auth: $TOKEN\" \"$UPDATE_URL\")\n\necho \"Current Settings:\"\necho $IMAP_DATA | jq\n\n\n# Get the new access token\nACCESS_TOKEN=$($OAUTH_TOOL --user=$GMAIL_USER \\\n --client_id=\"$CLIENT_ID\" \\\n --client_secret=\"$CLIENT_SECRET\" \\\n --refresh_token=\"$REFRESH_TOKEN\" | head -n1 | cut -d':' -f2 | xargs)\n\n# Update settings\necho \"Updating IMAP settings\"\nNEW_IMAP=$(echo $IMAP_DATA | jq \".imapPassword |= \\\"$ACCESS_TOKEN\\\"\")\ncurl -s -XPUT -H \"X-Docspell-Auth: $TOKEN\" \\\n -H 'Content-Type: application/json' \\\n --data-binary \"$NEW_IMAP\" \"$UPDATE_URL\"\necho\necho \"New Settings:\"\ncurl -s -H \"X-Docspell-Auth: $TOKEN\" \"$UPDATE_URL\" | jq\n\n","id":"https://docspell.org/docs/webapp/emailsettings/","title":"E-Mail Settings"},"https://docspell.org/docs/webapp/finding/":{"body":"Finding items🔗\nItems can be searched by their annotated meta data and their contents\nusing full text search. The landing page shows a list of current\nitems. Items are displayed sorted by their date, newest first.\nSearch Bar🔗\nThe search bar let's you search in item and attachment names names and\ndo fulltext search. The icon next to the search field can switch\nbetween these modes.\nIn the user profile, you can switch this search bar to \"power search\"\nmode. This allows then to enter complex\nqueries.\nThe Names option🔗\nThis searches in the item name, names of correspondent organization\nand person, and names of concering person and equipment. It uses a\nsimple substring search. When searching with this option active, it\nsimply submits the (maybe hidden) search menu. So if the menu has\nother fields filled out, they will affect the result, too.\nThe Contents option🔗\nSearching with this option active, there is a full text search done\nin: attachments contents, attachment names, item name and item notes.\nIf no other fields are selected, the results are not ordered by item\ndate, but by relevance with respect to the search term. This ordering\nis returned from the full text search engine and is simply transfered\nunmodified.\nSearch Menu🔗\n\n\n\n\nThe search menu can be opened by clicking the left icon in the top\nbar. It shows some options to constrain the item list:\nInbox🔗\nClicking the checkbox \"Inbox\" shows items that have not been\n\"Confirmed\". All items that have been created by docspell and not\nlooked at are marked as \"new\" automatically.\nTags & Tag Categories🔗\nClick on a tag to show only items with this tag, the tag is marked\nwith a check (✔) icon. Click again, to show only items that are not\ntagged with the tag. Then the tag is marked with a minus (–) icon.\nClicking a third time deselects the tag and the icon goes back to a\n\"tag\" icon.\nBy default, the most used tags are shown and you can click on Show\nmore… to list all. How many tags are displayed can be changed in the\nui settings (go to User Settings ‣ Ui Settings).\nWhen multiple tags are checked (✔), only items are shown that have all\nthese tags. When multiple tags are excluded (–), then only items are\nshown that don't have these tags.\nThe same applies to tag categories. You can show all items that have\nat least on tag of a checked (✔) category. Or you can list all items\nthat have no tag of a category (–).\nYou can also use drag&drop to tag items in this view. Simply drag an\nitem card and drop it on a tag, this will toggle the tag on the item.\nIf the item was tagged already, the tag is removed, otherwise added.\n\n \n \n\nFolder🔗\nSelect a folder to only show items in that folder. Only folders where\nthe current user has access are displayed. As with tags, there are\nonly a few folders shown and you can expand all with a Show more\nlink. How many folders are displayed without this link can be\nconfigured in the ui settings.\nIf no folder is set, all accessible items are shown. These are all\nitems that either have no folder set, or a folder where the current\nuser is member.\nIt is possible to put items into a folder in this view via drag&drop.\nSimply drag an item card and drop it on a folder. If dropped on the\nFolders header, the item is moved outside the folder.\nCorrespondent🔗\nPick a correspondent to show only these items.\nConcerned🔗\nPick a concerned entity to show only these items.\nCustom Fields🔗\nYou can choose one or more custom field to search for. You can use\nwildcards (*) at the beginning and/or end of a search term, too. To\nfind items that have any value, use a single *.\nDate🔗\nSpecify a date range to show only items whose date property is within\nthis range. If you want to see items of a specific day, choose the\nsame day for both fields.\nFor items that don't have an explicitly date property set, the created\ndate is used.\nDue Date🔗\nSpecify a date range to show only items whose due date property is\nwithin this range. Items without a due date are not shown.\nSource🔗\nThis field allows to search by source id. Wildcards are supported.\nDirection🔗\nSpecify whether to show only incoming, only outgoing or all items.\nCustomize Substring Search🔗\nThe substring search of Search in names field can be customized in\nthe following way: A wildcard * can be used at the start or end of a\nsearch term to do a substring match. A * means \"everything\". So a\nterm *company matches all names ending in company and *company*\nmatches all names containing the word company. The matching is case\ninsensitive.\nDocspell adds a * to the front and end of a term automatically,\nunless one of the following is true:\n\nThe term already has a wildcard.\nThe term is enclosed in quotes \".\n\nFull Text Search🔗\nThe Query🔗\nThe query string for full text search is very powerful. Docspell\ncurrently supports Apache SOLR and\nPostgreSQL as\nfull text search backends. You may want to have a look at SOLRs\ndocumentation on query\nsyntax\nfor a in depth guide for how to search with SOLR. PostgreSQL also has\ndocumentation\nabout parsing queries, Docspell by default uses\nwebsearch_to_tsquery.\nHere is a quick overview for SOLR queries:\n\nWildcards: ? matches any single character, * matches zero or\nmore characters\nFuzzy search: Appending a ~ to a term, results in a fuzzy search\n(search this term and similiar spelled ones)\nProximity Search: Search for terms that \"near\" each other, again\nusing ~ appended to a search phrase. Example: \"cheese cake\"~5.\nBoosting: apply more weight to a term with ^. Example: cheese^4 cake – cheese is 4x more important.\n\nDocspell will preprocess the search query to prepare a query for SOLR.\nIt will by default search all indexed fields, which are: attachment\ncontents, attachment names, item name and item notes.\nThe Results🔗\nWhen using full text search, each item in the result list is annotated\nwith the highlighted occurrence of the match.\n\n \n \n\n","id":"https://docspell.org/docs/webapp/finding/","title":"Finding Items"},"https://docspell.org/docs/webapp/itemcard-customize/":{"body":"Customize item card🔗\nThe search view or list view displays the search results as a list of\nitem cards. Each cards represents one item.\nThe item card can be customized a bit in the user settings. In the\nuser menu (the user icon, top right), choose User Profile and then\nUI Settings. Among other things, there is a Item Cards section:\n\n\n\n\n\n\n\n \n\n\n \n\nMax Note Length🔗\nThis defines how many of the item notes to display in the card. You\ncan set it to 0 to not show any notes at all. This is only a \"soft\nlimit\", there is also a \"hard limit\" in docspell's\nconfiguration (see\nmax-note-length), that is an upper limit to this value.\nSize of item preview🔗\nThe item preview is an image of the first page of the first\nattachment. You can change the order of attachments in the item detail\nview. This image has a predefined size, which is specified docspell's\nconfiguration (see\nextraction.preview.dpi). The size for displaying it, can be\nspecified via this setting. A small preview uses about 80px width, a\nmedium one 160px and large means to use the available space in the\ncard.\n\n \n \n\n\n\n \n \n \n\n\n\n \n \n \n\n\n\n \n\nCard Title/Subtitle Pattern🔗\nAllows to define a pattern to customize the appearance of title and\nsubtitle of each card. Variables expressions are enclosed in {{ and\n}}, other text is used as-is. The following variables are available:\n\n{{name}} the item name\n{{source}} the source the item was created from\n{{folder}} the items folder\n{{corrOrg}} the correspondent organization\n{{corrPerson}} the correspondent person\n{{correspondent}} organization and person separated by a comma\n{{concPerson}} the concerning person\n{{concEquip}} the concerning equipment\n{{concerning}} person and equipment separated by a comma\n{{fileCount}} the number of attachments of this item\n{{dateLong}} the item date as full formatted date (Tue, December 12nd, 2020)\n{{dateShort}} the item date as short formatted date (yyyy/mm/dd)\n{{dueDateLong}} the item due date as full formatted date (Tue, December 12nd, 2020)\n{{dueDateShort}} the item due date as short formatted date (yyyy/mm/dd)\n{{direction}} the items direction values as string\n\nYou can combine multiple variables with | to use the first non-empty\none, for example {{corrOrg|corrPerson|-}} would render the\norganization and if that is not present the person. If both are absent\na dash - is rendered. A part (like the - here) is rendered as is,\nif it cannot be matched against a known variable.\nThe default patterns are:\n\ntitle: {{name}}\nsubtitle: {{dateLong}}\n\n","id":"https://docspell.org/docs/webapp/itemcard-customize/","title":"Customize Item Card"},"https://docspell.org/docs/webapp/mailitem/":{"body":"E-Mail Settings (SMTP)🔗\nYou can send e-mails from within docspell attaching the files of an\nitem. This is useful to collaborate or share certain documents with\npeople outside docspell.\nAll sent mails are stored attached to the item.\nTo send mails, there are SMTP settings required. Please see the page\nabout e-mail settings.\nSending Mails🔗\nCurrently, it is possible to send mails related to only one item. You\ncan define the mail body and docspell will add the attachments of an\nitem, or you may choose to send the mail without any attachments.\nIn the item detail view, click on the envelope icon to open the mail\nform:\n\n\n\n\n\n\n\n \n\n\n \n\nThen write the mail. Multiple recipients may be specified. The input\nfield shows completion proposals from all contacts in your address\nbook (from organizations and persons). Choose an address by pressing\nEnter or by clicking a proposal from the list. The proposal list can\nbe iterated by the Up and Down arrows. You can type in any\naddress, of course, it doesn't need to match a proposal. If you type\nin an arbitrary address, hit Enter or Space in order to add the\ncurrent address. You can hit Backspace two times to remove the last\ne-mail address.\nIf you have multiple mail settings defined, you can choose in the top\ndropdown which account to use for sending.\nThe last checkbox allows to choose whether docspell should add all\nattachments of the item to the mail. If it is unchecked, no\nattachments will be added. It is currently not possible to pick\nspecific attachments, it's all or nothing.\nClicking Cancel will delete the inputs and close the mail form, but\nclicking the envelope icon again, will only close the form without\nclearing its contents.\nThe Send button is active once all input fields have been filled.\nOnce you click Send, the docspell server will send the mail using\nyour connection settings. If that succeeds the mail is saved to the\ndatabase and you'll see a message in the form.\nAccessing Sent Mails🔗\nIf there is an e-mail for an item, another section is rendered below\nthe item notes.\n\n\n\n\n\n\n\n \n\n\n \n\nClicking on a the eye icon opens the mail.\n\n\n\n\n\n\n\n \n\n\n \n\n","id":"https://docspell.org/docs/webapp/mailitem/","title":"Send items via E-Mail"},"https://docspell.org/docs/webapp/merge/":{"body":"Merge Items🔗\nMerging multiple items into one lets you transfer metadata and\nattachments from multiple items into a single one. The items that have\nbeen merged are removed afterwards.\nUsage🔗\nSelect items to merge🔗\nMultiple items can be merged where all metadata is copied into the\ntarget item. This can be done by selecting multiple items to merge via\nthe multi selection tool as described\nhere.\nThen select some items (at least 2) and click the merge tool button.\n\n\n\n\n\n\n\n \n\n\n \n\nEdit order of items🔗\nThis opens the merge view, where you can change the order of the\nselected items.\n\n\n\n\n\n\n\n \n\n\n \n\nThe order of this list can matter when merging (see below). You can\nmove items via drag and drop or the buttons on the right.\nClick merge🔗\nOnce you clicke the Merge button, the items are merged and you will\nbe taken to the search view.\n\n\n\n\n\n\n\n \n\n\n \n\nAs you can see, tags are all combined. Custom fields of same name are\nalso merged, where possible. For text fields, the values are\nconcatenated with a comma as separator. Money and numeric fields are\nsimply added together. Also it shows that there are now two\nattachments in the item.\nHow it works🔗\nSince the metadata of all items are merged into one, the order matters\nfor fields that allow only one value (for example correspondents,\nconcerning person/equipment, folder and dates). For these fields, the\nvalue of the first item in the list is used. The exception is the item\nnotes: they are all concatenated with some newlines in between.\nAll properties that allow multiple values (like tags and the\nattachments, of course) are simply moved to the target item. Custom\nfields are merged depending on their type. Fields of type money and\nnumeric are added together such that the final item contains the sum\nof all values. Text fields are concatenated using a comma as\nseparator. Other fields (boolean and date) are again chosen from the\nfirst item that has a value.\nAfter merging, the other items are removed from the database (they\ncannot be restored). This reason is that many data is moved into the\ntarget item and so the remaining items are actually empty.\n","id":"https://docspell.org/docs/webapp/merge/","title":"Merge Items"},"https://docspell.org/docs/webapp/metadata/":{"body":"Metadata🔗\nDocspell processes each uploaded file. Processing involves extracting\narchives, extracting text, anlyzing the extracted text and converting\nthe file into a pdf. Text is analyzed to find metadata that can be set\nautomatically. Docspell compares the extracted text against a set of\nknown meta data. The Meta Data page allows to manage this meta data:\n\nTags\nOrganizations\nPersons\nEquipments\nFolders\nCustom Fields\n\nTags🔗\nItems can be tagged with multiple custom tags (aka labels). This\nallows to describe many different workflows people may have with their\ndocuments.\nA tag can have a category. This is meant to group tags together. For\nexample, you may want to have a tag category doctype that is\ncomprised of tags like bill, contract, receipt and so on. Or for\nworkflows, a tag category state may exist that includes tags like\nTodo or Waiting. Or you can tag items with user names to provide\n\"assignment\" semantics. Docspell doesn't propose any workflow, but it\ncan help to implement some.\nDocspell can try to predict a tag for new incoming documents\nautomatically based on your existing data. This requires to train an\nalgorithm. There are some caveats: the more data you have correctly\ntagged, the better are the results. So it won't work well for maybe\nthe first 100 documents. Then the tags must somehow relate to a\npattern in the document text. Tags like todo or waiting probably\nwon't work, obviously. But the typical \"document type\" tag, like\ninvoice and receipt is a good fit! That is why you need to provide\na tag category so only sensible tags are being learned. The algorithm\ngoes through all your items and learns patterns in the text that\nrelate to the given tags. This training step can be run periodically,\nas specified in your collective settings such that docspell keeps\nlearning from your already tagged data! More information about the\nalgorithm can be found in the config, where it is possible to\nfine-tune this process.\nAnother way to have items tagged automatically is when an input PDF\nfile contains a list of keywords in its metadata section (this only\napplies to PDF files). These keywords are then matched against the\ntags in the database. If they match, the item is tagged with them.\nOrganization and Person🔗\nThe organization entity represents an non-personal (organization or\ncompany) correspondent of an item. Docspell will choose one or more\norganizations when processing documents and associate the \"best\" match\nwith your item.\nThe person entitiy can appear in two roles: It may be a correspondent\nor the person an item is about. So a person is either a correspondent\nor a concerning person. Docspell can not know which person is which,\ntherefore you need to tell this by checking the box \"Use for\nconcerning person suggestion only\". If this is checked, docspell will\nuse this person only to suggest a concerning person. Otherwise the\nperson is used only for correspondent suggestions.\nDocument processing uses the following properties:\n\nname\nwebsites\ne-mails\n\nThe website and e-mails can be added as contact information. If these\nthree are present, you should get good matches from docspell. All\nother fields of an organization and person are not used during\ndocument processing. They might be useful when using this as a real\naddress book.\nEquipment🔗\nThe equipment entity is almost like a tag. In fact, it could be\nreplaced by a tag with a specific known category. The difference is\nthat docspell will try to find a match and associate it with your\nitem. The equipment represents non-personal things that an item is\nabout. Examples are: bills or insurances for cars, contracts for\nhouses or flats.\nEquipments don't have contact information, so the only property that\nis used to find matches during document processing is its name.\nFolders🔗\nFolders provide a way to divide all documents into disjoint subsets.\nUnlike with tags, an item can have at most one folder or none. A\nfolder has an owner – the user who created the folder. Additionally,\nit can have members: users of the collective that the owner can assign\nto a folder.\nWhen searching for items, the results are restricted to items that\nhave either no folder assigned or a folder where the current user is\nowner or member. It can be used to control visibility when searching.\nHowever: there are no hard access checks. For example, if the item id\nis known, any user of the collective can see it and modify its meta\ndata.\nOne use case is, that you can hide items from other users, like bills\nfor birthday presents. In this case it is very unlikely that someone\ncan guess the item-id.\nWhile folders are not taken into account when processing documents,\nthey can be specified with the upload request or a source\nurl to have them\nautomatically set when files arrive.\nCustom Metadata🔗\nDocspell allows to create your own fields. Please see this\npage for more information.\nDocument Language🔗\nAn important setting is the language of your documents. This helps OCR\nand text analysis. You can select between various languages. The\nlanguage can also specified with each upload\nrequest.\nGo to the Collective Settings page and click Document\nLanguage. This will set the lanugage for all your documents.\nThe language has effects in several areas: text extraction, fulltext\nsearch and text analysis. When extracting text from images, tesseract\n(the external tool used for this) can yield better results if the\nlanguage is known. Also, solr (the fulltext search tool) can optimize\nits index given the language, which results in better fulltext search\nexperience. The features of text analysis strongly depend on the\nlanguage. Docspell uses the Stanford NLP\nLibrary for its great machine\nlearning algorithms. Some of them, like certain NLP features, are only\navailable for some languages – namely German, English, French and\nSpanish. The reason is that the required statistical models are not\navailable for other languages. However, docspell can still run other\nalgorithms for the other languages, like classification and custom\nrules based on the address book.\nMore information about file processing and text analysis can be found\nhere.\n","id":"https://docspell.org/docs/webapp/metadata/","title":"Meta Data"},"https://docspell.org/docs/webapp/multiedit/":{"body":"Multi-Edit🔗\nDocspell allows to edit and delete multiple items at once.\nToggle Selection Mode🔗\nSearch the items you want to edit or delete and then select them by\nchanging into \"select mode\". This changes the view slightly by\nchanging the menu to the main area and the item cards have a dashed\nborder:\n\n\n\n\n\n\n\n \n\n\n \n\nThen select items by clicking on the card. You can also change the\nsearch form and add more items to the selection. The top left shows\nhow many items are selected and allows to select and deselect all\nvisible items. Selected items are displayed grey-ed out with a big\ncheck icon. Clicking this icon deselects the item.\n\n\n\n\n\n\n\n \n\n\n \n\nChoose an Action: Edit🔗\nOnce all desired items are selected, choose an action. Currently you\ncan edit or delete them. When clicking \"edit\", the left side menu\nchanges to a form for changing the metadata:\n\n\n\n\n\n\n\n \n\n\n \n\nChanging the metadata in that form immediately applies it to all\nselected items. You can change the selection anytime.\n\n\n\n\n\n\n\n \n\n\n \n\nIf you are done, just click on the Close button or the icon from the\nbeginning to go back to \"normal\" mode.\nTags🔗\nTags are a bit special, because they can hold multiple values.\nTherefore the tag field can work in three modes:\n\nAdd-Mode all tags you select are added to the items (the default)\nRemove-Mode all tags you select are removed from the items\nReplace-Mode all tags you select are being replaced on the items\n(existing tags are removed, before adding selected tags)\n\nYou can change the modes using the small icon above the tag input\nfield (on the right).\nChoose an Action: Delete🔗\nWhen choosing the delete action, a confirmation dialog shows up. If\nyou confirm the deletion, then all selected items are deleted at the\nserver and the view is switched back to normal mode afterwards. Note\nthat deleting a lot of items may take a while to finish.\n","id":"https://docspell.org/docs/webapp/multiedit/","title":"Multi Edit"},"https://docspell.org/docs/webapp/notification/":{"body":"Notifications🔗\nDocspell can notify on specific events and it can run queries\nperiodically and notify about the result.\nNotification can be configured per user: go to User profile →\nNotifications. You can choose between webhooks and two periodic\nqueries. Webhooks are HTTP requests that are immediatly executed when\nsome event happens in Docspell, for example a tag was added to an\nitem. Periodic queries can be used for running queries regularly and\nget the result sent as message.\nBoth require to first select a channel, for how the message should be\nsent. This can be done in User profile → Notification Channels.\nChannels🔗\nChannels are means to deliver a message. Currently, docspell supports\nthese channels:\n\nE-Mail; you need to define SMTP settings\nhere\nHTTP Requests: another option is to execute a generic HTTP request\nwith all event data in a JSON body.\nMatrix\nGotify\n\n\n\n\n\n\n\n\nMatrix🔗\nMatrix is an open network for secure and decentralized communication.\nIt relies on open standards and can be self-hosted.\nTo receive messages into your matrix room, you need to give the room\nid, your access key and the url of your home server, for example\nhttps://matrix.org.\nYou can find the room id in your room settings under \"Advanced\" in\nElement. The access key is in your user settings under tab \"Help &\nAbout\" in Element.\n\n\n\n\n\n\n\n \n\n\n \n\nGotify🔗\nGotify is a simple application for receiving messages to be notified\non several clients via websockets. It is great for connecting\napplications to your devices.\nIt requires only your gotify url and the application secret.\n\n\n\n\n\n\n\n \n\n\n \n\nE-Mail🔗\nE-Mails are sent using one of your configured SMTP\nconnections.\nThe part docspell.joex.send-mail.list-id in joex' configuration file\ncan be used to add a List-Id mail header to every notification mail.\nHTTP Request🔗\nThe most generic form is the channel HTTP Request. This just sends a\nPOST request to a configured endpoint. The requests contains a JSON\nbody with the event details.\nWebhooks🔗\nWebhooks are http requests that are generated on specific events in\nDocspell.\nEvents🔗\nYou need to choose which events you are interested in.\n\n\n\n\n\n\n\n \n\n\n \n\nYou can do so by selecting multiple event types or by clicking the\nNotify on all events checkbox.\nEach event type generates different event data. This data is prepared\nas a JSON structure which is either send directly or used to generate\na message from it.\nAdditionally, it is possible to filter the events using an expression\nthat is applied to the event data JSON structure.\nEvents can be send to multiple channels.\nTesting🔗\nThe webhook form allows you to look at some sample events. These\nevents are generated from random data and show how the message would\nlook like (roughly, because it obviously depends on how the channel\ndisplays it).\nYou can also click the Test Delivery button. This generates a sample\nevent of the first of the selected event (or some chosen one, if\nNotify on all events is active) and sends it via the current\nchannel.\nJSON filter expression🔗\nThis filter allows to further constrain the events that trigger a\nnotification. For example, it can be used to be notified only when\ntags of a specific category are changed.\nIt works by selecting paths into the JSON structure of the event. Thus\nyou need to know this structure, in order to define this expression. A\ngood way is to look at the sample events for the HTTP Request\nchannel. These show the exact JSON structure that this filter is\napplied to (that applies to every channel).\n\n\n\n\n\n\n\n \n\n\n \n\nAs an example: Choose the event TagsChanged and this filter\nexpression: content.added,removed.category=document_type to be\nnotified whenever a tag is added or removed whose category is\ndocument_type.\nPlease see this page for details\nabout it.\n\n \n \n Note\n \n\n \n The webhook feature is still experimental. It starts out with only a\nfew events to choose from and the JSON structure of events might\nchange in next versions.\n\n \n\nPeriodic Queries🔗\nThese are background tasks that execute a\ndefined query. If the query yields a non-empty result, the result is\nconverted into a message and sent to the specified target system.\nFor example, this can be used to regularly inform about due items, all\nitems tagged Todo etc.\nDue Items Task🔗\n\n\n\n\n\n\n\n \n\n\n \n\nThe settings allow to customize the query for searching items. You can\nchoose to only include items that have one or more tags (these are\nand-ed, so all tags must exist on the item). You can also provide\ntags that must not appear on an item (these tags are or-ed, so\nonly one such tag is enough ot exclude an item). A common use-case\nwould be to manually tag an item with Done once there is nothing\nmore to do. Then these items can be excluded from the search. The\nsomewhat inverse use-case is to always tag items with a Todo tag and\nremove it once completed.\nThe Remind Days field species the number of days the due date may be\nin the future. Each time the task executes, it searches for items with\na due date lower than today + remindDays.\nIf you don't restrict the search using tags, then all items with a due\ndate lower than this value are selected. Since items are (usually) not\ndeleted, this only makes sense, if you remove the due date once you\nare done with an item.\nThe last option is to check cap overdue items, which uses the value\nin Remind Days to further restrict the due date of an item: only\nthose with a due date greater than today - remindDays are\nselected. In other words, only items with an overdue time of at most\nRemind Days are included.\nGeneric Query Task🔗\nThis is the generic version of the Due Items Task. Instead of\nselecting the items via form elements, you can define a custom\nquery and optionally in combination with a\nbookmark.\n\n\n\n\n\n\n\n \n\n\n \n\nSchedule🔗\nBoth tasks have a Schedule field to specify the periodicity of the\ntask. The syntax is similiar to a date-time string, like 2019-09-15 12:32, where each part is a pattern to also match multple values. The\nui tries to help a little by displaying the next two date-times this\ntask would execute. A more in depth help is available\nhere. For\nexample, to execute the task every monday at noon, you would write:\nMon *-*-* 12:00. A date-time part can match all values (*), a list\nof values (e.g. 1,5,12,19) or a range (e.g. 1..9). Long lists may\nbe written in a shorter way using a repetition value. It is written\nlike this: 1/7 which is the same as a list with 1 and all\nmultiples of 7 added to it. In other words, it matches 1, 1+7,\n1+7+7, 1+7+7+7 and so on.\nYou can click on Start Once to run this task right now, without\nsaving the form to the database (\"right now\" means it is picked up by\na free job executor).\nIf you click Submit these settings are saved and the task runs\nperiodically.\nYou can see the task executing at the processing\npage.\n","id":"https://docspell.org/docs/webapp/notification/","title":"Notifications"},"https://docspell.org/docs/webapp/processing/":{"body":"Job Queue🔗\nThe page Processing Queue shows the current state of document\nprocessing for your uploads. The page currently only shows at most the\n80 newest jobs. There is a maximum of 40 done jobs (successful,\ncancelled or failed) and 40 not done jobs.\nThe sidebar lets you filter for a specific job state. The Currently\nRunning tab shows all jobs that are currently executing and their log\noutput. The page refreshes automatically to show the progress.\nExample screenshot:\n\n \n \n \n \n\n \n\nYou can cancel running jobs or remove waiting ones from the queue. If\nyou click on the small file symbol on finished jobs, you can inspect\nits log messages again. A running job displays the job executor id\nthat executes the job.\nThe jobs listed here are all long-running tasks for your collective.\nMost of the time it executes the document processing tasks. But user\ndefined tasks, like \"import mailbox\", are also visible here.\nSince job executors are shared among all collectives, it may happen\nthat a job is some time waiting until it is picked up by a job\nexecutor. You can always start more job executors to help out.\nIf a job fails it first enters \"stuck\" state and is retried after some\ntime. Only if it fails too often (can be configured), it then is\nfinished with failed state.\nFor the document-processing task, if processing finally fails or a job\nis cancelled, the item is still created, just without suggestions.\n","id":"https://docspell.org/docs/webapp/processing/","title":"Job Queue"},"https://docspell.org/docs/webapp/scanmailbox/":{"body":"Scan Mailboxes🔗\nUser that provide valid email (imap) settings, can import mails from\ntheir mailbox into docspell periodically.\nYou need first define imap settings, please see this\npage.\nGo to User Settings -> Scan Mailbox Task. You can define periodic\ntasks that connects to your mailbox and import mails into docspell. It\nis possible to define multiple tasks, for example, if you have\nmultiple e-mail accounts you want to import periodically.\n\n\n\n\n\n\n\n \n\n\n \n\nDetails🔗\nGeneral🔗\n\n\n\n\n\n\n\n \n\n\n \n\nYou can enable or disable this task. A disabled task will not run\nperiodically. You can still choose to run it manually if you click the\nStart Once button.\nThen you need to specify which IMAP\nconnection to use.\nProcessing🔗\n\n\n\n\n\n\n\n \n\n\n \n\nA list of folders is required. Docspell will only look into these\nfolders. You can specify multiple folders. The \"Inbox\" folder is a\nspecial folder, which will usually appear translated in your web-mail\nclient. You can specify \"INBOX\" case insensitive, it will then read\nmails in your inbox. Any other folder is usually case-sensitive\n(depends on the imap server, but usually they are case sensitive\nexcept the INBOX folder). The path separator may also vary depending\non your imap server - if the slash doesn't work, try using a dot\n(i.e. \"INBOX.invoices\" instead of \"INBOX/invoices\").\nType in a folder name and click the add button on the right.\nThen the field Received Since Hours defines how many hours to go\nback and look for mails. Usually there are many mails in your inbox\nand importing them all at once is not feasible or desirable. It can\nwork together with the Schedule field below. For example, you could\nrun this task all 6 hours and read mails from 8 hours back. This\nsetting is used to query the mail server.\nAdditional Filter🔗\n\n\n\n\n\n\n\n \n\n\n \n\nThe following properties allow to filter those downloaded mails that\nshould be imported.\nThe File Filter can be specified as a glob to only import mail\nattachments based on their file name. For example, a value of *.pdf\nwill only import files that have a pdf extension. The mail body is\nnamed mail.html by convention and would be excluded when only\nspecifying *.pdf. You can combine multiple globs using OR via the\npipe | symbol. For example, to also include the mail body as well as\nall pdf attachments: *.pdf|mail.html.\nThe Subject Filter is a glob filter that is applied to the mail\nsubject. This can be used to only import mails whose subject have some\npattern. For example, if your scanner mails to you with a certain\nsubject like \"Scanned Document 214\", you could include those via a\nScanned Document* pattern.\nPost Processing🔗\n\n\n\n\n\n\n\n \n\n\n \n\nThe next settings tell docspell what to do once a mail has been read\nby docspell. It can be moved into another folder in your mail account.\nThis moves it out of the way for the next run. You can also choose to\ndelete the mail, but note that it will really be deleted and not\nmoved to your trash folder. If both options are off, nothing happens\nwith that mail, it simply stays (and could be re-read on the next\nrun).\nBe careful when mails are neither moved nor deleted after processing.\nThey could be selected anew in the next run, meaning that the job can\nnot progress, because it filters out the same mails all the time. You\ncan however, simply schedule the task in an interval >= the Received Since Hours setting.\nBy default, post-processing is only applied to mails that have been\nsubmitted to docspell. Some mails may have been skipped due subject\nfiltering. If you also want these skipped mails to be affected by\npost-processing, enabled the Apply post-processing to all fetched\nmails.\nMetadata🔗\n\n\n\n\n\n\n\n \n\n\n \n\nThese properties allow to specify some metadata that are automatically\nattached to the items being created.\nEvery item in docspell has a direction value (incoming or outgoing).\nIf you know that all mails you want to import have a specific\ndirecton, then you can set it here. Otherwise, automatic means that\ndocspell chooses a direction based on the From header of a mail. If\nthe From header is an e-mail address that belongs to a “concerning”\nperson in your address book, then it is set to \"outgoing\". Otherwise\nit is set to \"incoming\". To support this, you need to add your own\ne-mail address(es) to your address book.\nThe Item Folder setting is used to put all items that are created\nfrom mails into the specified folder. If you\ndefine a folder here, where you are not a member, you won't find\nresulting items.\nThe Tags setting can be used to associate a fixed number of tags to\nall items that are imported from this mail task.\nThe Language setting is applied when processing the mails. If not\nset, the default language of the collective is used.\nSchedule🔗\n\n\n\n\n\n\n\n \n\n\n \n\nAt last the Schedule defines when and how often this task should\nrun. The syntax is similiar to a date-time string, like 2019-09-15 12:32, where each part is a pattern to also match multple values. The\nui tries to help a little by displaying the next two date-times this\ntask would execute. A more in depth help is available\nhere.\nFor example, to execute the task every monday at noon, you would\nwrite: Mon *-*-* 12:00. A date-time part can match all values (*),\na list of values (e.g. 1,5,12,19) or a range (e.g. 1..9). Long\nlists may be written in a shorter way using a repetition value. It is\nwritten like this: 1/7 which is the same as a list with 1 and all\nmultiples of 7 added to it. In other words, it matches 1, 1+7,\n1+7+7, 1+7+7+7 and so on.\nConfiguraion🔗\nThe admin can tweak some properties in the config file at\ndocspell.joex.user-tasks.scan-mailbox:\n\nmax-folders: Maximum number of folders to scan. This sets a hard\nlimit on the folder selection of the user settings.\nmail-chunk-size: the batch size to use when fetching mails; after\nthis many mails have been processed, the connection is\nre-established to get the next mail-chunk-size mails.\nmax-mails: the maximum amount of mails to process in one job run.\nIf the mailbox contains more than this amount of mails, it must be\nwaited for the next scheduled executon.\n\nReading Mails twice / Duplicates🔗\nSince users can move around mails in their mailboxes, it can happen\nthat docspell unintentionally reads a mail multiple times. If docspell\nreads a mail, it will first check if an item already exists that\noriginated from this mail. It only proceeds to import it, if it cannot\nfind any. If you deleted an item in the meantime, docspell would\nimport the mail again.\nThis check uses the\nMessage-ID of an e-mail.\nThis is usually there and should identify a complete mail. But it\nwon't catch duplicate mails, that are sent multiple times - they might\nhave different Message-IDs. Also some mails have no such ids and are\nthen imported from docspell without any checks.\nIn later versions, docspell may use the checksum of the generated eml\nfile to look for duplicates, too.\nHow it works🔗\nDocspell will go through all folders and download mails in “batches”.\nThis size can be set by the admin in the configuration\nfile and applies to all these\ntasks (same for all users). This batch only contains the mail headers\nand not the complete mail.\nThen each mail is downloaded completely one by one and converted into\nan eml file\nwhich is then submitted to docspell. Then the usual processing\nmachinery starts, just like uploading an eml file via the webapp.\nThe number of folders and the number of mails to import can be limited\nby an admin via the config file. Note that this limit applies to one\ntask run only, it is meant to reduce resource allocation of one task.\n","id":"https://docspell.org/docs/webapp/scanmailbox/","title":"Scan Mailboxes"},"https://docspell.org/docs/webapp/share/":{"body":"Shares🔗\nDocspell has a thought-out share feature that allows you to create\nread-only views to a subset of your documents and create a public but\nnot-guessable link to it.\nConcept🔗\nA share is a cryptic share id that maps to a\nquery. A share can be accessed via a public\nlink that contains the share id.\n\n \n \n Please note\n \n\n \n Everyone who has this link can access all documents resulting from the\nquery and their metadata.\n\n \n\nTo further protect this link, a password can be specified which should\nbe distributed via a different channel than the link. If a password is\ndefined for a share, it is required to access the items. Otherwise,\nthe share id is all that's needed.\nA share also requires to set a publication end date as a protection\nfor leaving links available forever. Of course, you can explicitely\nset it to a very far away date should you really want it.\nThe query is executed under the user who created the share. Thus it\nreturns all the items the user can see. This is important when you\nhave folders that are only visible to you. If you don't want to share\ncertain items, you must alter the query accordingly.\nGiven the nature of a query, there are two kinds of shares possible:\ndynamic and static ones. A dynamic share uses a query that may yield\ndifferent results over time, for example tag:invoice. A static query\nis a query that explicitely selects items by their id. This means the\nlatter will always result in the selected items (except if one of them\nis deleted); whereas the former query could return different results\neach time it is executed, because new documents could have been added\nin the meantime that now match the criteria (like tagged with\ninvoice in the example).\nA share can be enabled and disabled to quickly make it available or\nhidden.\nUse Cases🔗\nA useful application for shares is to have a simple view to documents\nthat are not sensible, like manuals. You could create a share for all\nyour manuals, for example using tags tags:manual and bookmark it.\nAnother use case is to share sensible documents with a partner who\nneeds access to it, for example if you want to share all your tax\ndocuments with the company/person who helps you with doing you tax\nsubmission.\nLimitations🔗\nCurrently, shares that contain fulltext search queries are not\nsupported. The query for a share must not use any fulltext search.\nCreating shares🔗\nThere are the following ways to create a share:\n\nFrom the search page: enter a query or use the search menu and then\nclick the share button to share the resulting documents. This\nusually creates a dynamic share.\nFrom selecting items: In the search view, click Select Mode and\nselect a few items. Then click the share button to share exactly\nthese items. This will create a static share.\nBy creating it manually: You can also go to Collective Profile\nand create a new share using the provided form.\n\nOnce you created the share, you can copy the url or send it via e-mail\n(requires to have e-mail\nsettings defined).\nCreating from search results🔗\nWhen at the search page, add some criteria until you have the results\nyou want to publish. In the screenshot below all items with tag\nManual are selected. Then click the Share Results item in the\nmenu.\n\n\n\n\n\n\n\n \n\n\n \n\nA form appears that lets you edit the query and set some properties.\nThe query is taken from the search page and may look a bit strange. It\nwill use ids rather than names, which makes the query a bit more\nrobust. For example: the query tag=manual also works, but should you\nrename the tag, the share won't work anymore. By using ids as in\ntag.id=4AUye…, the query is immune to renamings.\nA name can be given to make it better distinguishable from other\nshares. Then a password and the Publish Until date can be set. The\nPublish Until date is mandatory. You can set it to something very\nfar away to have shares exist \"forever\".\n\n\n\n\n\n\n\n \n\n\n \n\nClicking Cancel brings you back to the search results. If you are\nsatifsied, click Publish. The next screen allows you to inspect your\nnew share and to copy the url and/or send an e-mail. The email form is\nprefilled with some template that contains the link, so you don't need\nto copy it.\n\n\n\n\n\n\n\n \n\n\n \n\nWhen typing in an e-mail address, there are completion proposals\nprovided from your address book. If you type in an arbitrary address\n(not in the proposals), hit Enter or Space in order to add the\ncurrent address. You can hit Backspace two times to remove the last\ne-mail address.\nThe new share can now be found in Collective Profile -> Shares and\nis also added to the Bookmarks section in the search menu. Clicking\nDone brings you back to the search results.\nCreating from selecting items🔗\nCreating a share for a hand picked set of items is almost the same as\nthe above. In the search page, go to Select Mode and select some\nitems.\n\n\n\n\n\n\n\n \n\n\n \n\nThen click the Share button and follow the same process as described\nabove. The query selects now exactly the picked items like in\nid~=AhVX…,FG65Xy….\nCreating manually🔗\nAt Collective Profile -> Shares there is a New share button, which\nwill present a form where you can create a share. The query must then\nbe filled manually (there is some syntax help). It is the same query\nas in the \"power search\" bar, as described\nhere.\n\n\n\n\n\n\n\n \n\n\n \n\nManaging Shares🔗\nGo to Collective Profile -> Shares to see all the shares of your\ncollective. You can also look into shares that were created by other\nusers.\n\n\n\n\n\n\n\n \n\n\n \n\nTo not make it too easy to look into private folders, you cannot\nchange attributes of shares that were created by another user.\nHowever, you can delete all shares. This is for now a compromise,\nassuming small groups that still talk to each other: All users of a\ncollective are equal and should be able to see shares and also delete\nthem. But since a share of another user could be used to easily look\ninto folders where you are not a member, editing other shares is not\nallowed.\nIf you edit your own share, you can change its properties.\n\n\n\n\n\n\n\n \n\n\n \n\nIf you are not the owner, the form is hidden:\n\n\n\n\n\n\n\n \n\n\n \n\nAccessing a share🔗\nPasting the share link into a browser shows you the results of the\nquery:\n\n\n\n\n\n\n\n \n\n\n \n\nThe search input allows to do a fulltext search and the search menu to\nthe left can be used to further constrain the results. The search will\nbe combined with the stored query, such that the results always remain\nwithin the original results of the share.\nThe options in the dropdown menus for correspondent, concerning etc\nare taken from the results. So only the data that is shared by the\nsearch results will be available to select. Other data is not leaked.\nClicking the search icon next to the search input, switches the input\nto be the \"power search\" input:\n\n\n\n\n\n\n\n \n\n\n \n\nThere is a link below the input field that opens a new tab with the\nquery documentation page.\nThe user can click on the tags and other data in the item cards which\nwill populate the corresponding section in the search menu, just like\nthe default search view. You can click on an item card to go to the\ndetail view:\n\n\n\n\n\n\n\n \n\n\n \n\nThis link to a single item is also bookmarkable. You can copy it via\nthe QR code or by clicking the Copy button. In the detail view you\ncan select multiple attachments and download each.\n","id":"https://docspell.org/docs/webapp/share/","title":"Shares"},"https://docspell.org/docs/webapp/totp/":{"body":"TOTP🔗\nDocspell has built-in support for two-factor (2FA) authentication\nusing\nTOTPs.\nFor anything more, consider a dedicated account management tool and\nOpenID\nConnect.\nSetup🔗\nA user can enable a TOTP as a second factor in their user settings. It\nis required to have some external device to hold the shared secret. A\npopular way is using your phone.\nIn user settings, go to Two Factor Authentication and click on\nActivate two-factor authentication. This then shows you a QR code:\n\n\n\n\n\n\n\n \n\n\n \n\nOpen the app (or whatever you use) and scan the QR code. A new account\nis created and a 6-digit code will be shown to you. Enter this code in\nthe box below to confirm.\nIf you cannot scan the QR code, click on the \"eye icon\" to reveal the\nsecret that you then need to type/copy. This secret will never be\nshown again. Should you loose it (or your device where it is saved),\nyou cannot log in anymore. See below for how to get into your account\nin this case.\nOnce you typed in the code, the 2FA is enabled.\n\n\n\n\n\n\n\n \n\n\n \n\nWhen you now login, a second login form will be shown where you must\nnow enter a one time password from the device.\nRemove 2FA🔗\nIf you go to this page with 2FA enabled (refresh the page after\nfinishing the setup), you can disable it. The secret will be removed\nfrom the database.\nIt shows a form that allows you to disable 2FA again, but requires you\nto enter a one time password.\n\n\n\n\n\n\n\n \n\n\n \n\nIf you have successfully disabled 2FA, you'll see the first screen\nwhere you can activate 2FA. You can remove the account from your\ndevice. Should you want to go back to 2FA, you need to go through the\nsetup again and create a new secret.\nWhen secret is lost🔗\nShould you loose your device where the secret is stored, you cannot\nlog into docspell anymore. In this case you can use the command line\nclient to execute an admin command that removes\n2FA for a given user.\nFor this to work, you need to enable the admin\nendpoint. Then execute the\ndisable-2fa admin command and specify the complete account.\n$ dsc admin -a test123 disable-2fa --account demo\n┌─────────┬──────────────────────┐\n│ success │ message │\n├─────────┼──────────────────────┤\n│ true │ TOTP setup disabled. │\n└─────────┴──────────────────────┘\n\n","id":"https://docspell.org/docs/webapp/totp/","title":"Two-Factor Authentication"},"https://docspell.org/docs/webapp/uploading/":{"body":"File Uploads🔗\nThis page describes, how files can get into docspell. Technically,\nthere is just one way: via http multipart/form-data requests.\nAuthenticated Upload🔗\nFrom within the web application there is the \"Upload Files\"\npage. There you can select multiple files to upload. You can also\nspecify whether these files should become one item or if every file is\na separate item.\nWhen you click \"Submit\" the files are uploaded and stored in the\ndatabase. Then the job executor(s) are notified which immediately\nstart processing them.\nGo to the top-right menu and click \"Processing Queue\" to see the\ncurrent state.\nThis obviously requires an authenticated user. While this is handy for\nad-hoc uploads, it is very inconvenient for automating it by custom\nscripts. For this the next variant exists.\nAnonymous Upload🔗\nIt is also possible to upload files without authentication. This\nshould make tools that interact with docspell much easier to write.\nThe Android Client App uses these urls to\nupload files.\nGo to \"Collective Settings\" and then to the \"Source\" tab. A Source\nidentifies an endpoint where files can be uploaded anonymously.\nCreating a new source creates a long unique id which is part of an url\nthat can be used to upload files. You can choose any time to\ndeactivate or delete the source at which point uploading is not\npossible anymore. The idea is to give this URL away safely. You can\ndelete it any time and no passwords or secrets are visible, even your\nusername is not visible.\nExample screenshot:\n\n\n\n\n\n\n\n \n\n\n \n\nThis example shows a source with name \"test\". Besides a description\nand a name that is only used for displaying purposes, a priority and a\nfolder can be specified.\nThe priority is used for the processing jobs that are submitted when\nfiles are uploaded via this endpoint.\nThe folder is used to place all items, that result from uploads to\nthis endpoint, into this folder.\nThe source endpoint defines two urls:\n\n/app/upload/<id>\n/api/v1/open/upload/item/<id>\n\n\n\n\n\n\n\n\n \n\n\n \n\nThe first points to a web page where everyone could upload files into\nyour account. You could give this url to people for sending files\ndirectly into your docspell.\nThe second url is the API url, which accepts the requests to upload\nfiles. This second url can be used with the Android Client\nApp to upload files.\nAnother example is to use curl for uploading files from the command\nline::\n$ curl -XPOST -F file=@test.pdf http://192.168.1.95:7880/api/v1/open/upload/item/3H7hvJcDJuk-NrAW4zxsdfj-K6TMPyb6BGP-xKptVxUdqWa\n{\"success\":true,\"message\":\"Files submitted.\"}\n\nThere is a cli to upload files from the command\nline more conveniently.\nWhen files are uploaded to an source endpoint, the items resulting\nfrom this uploads are marked with the name of the source. So you know\nwhich source an item originated. There is also a counter incremented\nfor each reqest.\nIf files are uploaded using the web applications Upload files page,\nthe source is implicitly set to webapp. If you also want to let\ndocspell count the files uploaded through the web interface, just\ncreate a source (can be inactive) with that name (webapp).\nOther options🔗\nMore details about the actual http request and other upload options\ncan be found here.\n","id":"https://docspell.org/docs/webapp/uploading/","title":"Uploads"}},"docInfo":{"https://docspell.org/":{"body":0,"title":0},"https://docspell.org/blog/":{"body":21,"title":1},"https://docspell.org/blog/alternative-upload-from-browser/":{"body":155,"title":5},"https://docspell.org/blog/audio-file-addon/":{"body":1783,"title":4},"https://docspell.org/blog/create-post/":{"body":529,"title":3},"https://docspell.org/blog/scan-and-process-from-adf/":{"body":29,"title":4},"https://docspell.org/docs/":{"body":515,"title":1},"https://docspell.org/docs/addons/basics/":{"body":320,"title":1},"https://docspell.org/docs/addons/control/":{"body":742,"title":2},"https://docspell.org/docs/addons/using/":{"body":317,"title":1},"https://docspell.org/docs/addons/writing/":{"body":1422,"title":1},"https://docspell.org/docs/api/":{"body":0,"title":1},"https://docspell.org/docs/api/intro/":{"body":474,"title":2},"https://docspell.org/docs/api/upload/":{"body":548,"title":2},"https://docspell.org/docs/configure/admin-endpoint/":{"body":80,"title":2},"https://docspell.org/docs/configure/authentication/":{"body":636,"title":1},"https://docspell.org/docs/configure/baseurl/":{"body":79,"title":2},"https://docspell.org/docs/configure/bind/":{"body":38,"title":1},"https://docspell.org/docs/configure/database/":{"body":92,"title":1},"https://docspell.org/docs/configure/defaults/":{"body":6145,"title":2},"https://docspell.org/docs/configure/file-backends/":{"body":382,"title":2},"https://docspell.org/docs/configure/file-processing/":{"body":365,"title":2},"https://docspell.org/docs/configure/fulltext-search/":{"body":448,"title":3},"https://docspell.org/docs/configure/main/":{"body":520,"title":1},"https://docspell.org/docs/configure/registration/":{"body":101,"title":1},"https://docspell.org/docs/dev/add-language/":{"body":234,"title":3},"https://docspell.org/docs/dev/adr/":{"body":12,"title":1},"https://docspell.org/docs/dev/adr/0000-use-markdown-architectural-decision-records/":{"body":88,"title":5},"https://docspell.org/docs/dev/adr/0001-components/":{"body":152,"title":1},"https://docspell.org/docs/dev/adr/0002-component-interaction/":{"body":213,"title":2},"https://docspell.org/docs/dev/adr/0003-encryption/":{"body":287,"title":1},"https://docspell.org/docs/dev/adr/0004-iso8601vsepoch/":{"body":118,"title":6},"https://docspell.org/docs/dev/adr/0005-job-executor/":{"body":533,"title":3},"https://docspell.org/docs/dev/adr/0006-more-file-types/":{"body":504,"title":3},"https://docspell.org/docs/dev/adr/0007-convert-html-files/":{"body":70,"title":3},"https://docspell.org/docs/dev/adr/0008-convert-plain-text/":{"body":423,"title":3},"https://docspell.org/docs/dev/adr/0009-convert-office-docs/":{"body":335,"title":3},"https://docspell.org/docs/dev/adr/0010-convert-image-files/":{"body":539,"title":3},"https://docspell.org/docs/dev/adr/0011-extract-text/":{"body":195,"title":3},"https://docspell.org/docs/dev/adr/0012-periodic-tasks/":{"body":359,"title":2},"https://docspell.org/docs/dev/adr/0013-archive-files/":{"body":113,"title":2},"https://docspell.org/docs/dev/adr/0014-fulltext-search-engine/":{"body":148,"title":3},"https://docspell.org/docs/dev/adr/0015-convert-pdf-files/":{"body":225,"title":3},"https://docspell.org/docs/dev/adr/0016-custom-fields/":{"body":539,"title":2},"https://docspell.org/docs/dev/building/":{"body":56,"title":2},"https://docspell.org/docs/dev/development/":{"body":611,"title":2},"https://docspell.org/docs/dev/translation/":{"body":1065,"title":3},"https://docspell.org/docs/faq/":{"body":471,"title":1},"https://docspell.org/docs/features/":{"body":325,"title":1},"https://docspell.org/docs/feed/":{"body":304,"title":2},"https://docspell.org/docs/install/changelog/":{"body":7830,"title":1},"https://docspell.org/docs/install/docker/":{"body":844,"title":1},"https://docspell.org/docs/install/downgrading/":{"body":38,"title":1},"https://docspell.org/docs/install/download-run/":{"body":494,"title":2},"https://docspell.org/docs/install/nix/":{"body":250,"title":2},"https://docspell.org/docs/install/prereq/":{"body":406,"title":1},"https://docspell.org/docs/install/quickstart/":{"body":164,"title":2},"https://docspell.org/docs/install/reverseproxy/":{"body":336,"title":2},"https://docspell.org/docs/install/rpi/":{"body":172,"title":2},"https://docspell.org/docs/joex/file-processing/":{"body":1410,"title":2},"https://docspell.org/docs/joex/intro/":{"body":626,"title":1},"https://docspell.org/docs/jsonminiquery/":{"body":593,"title":3},"https://docspell.org/docs/query/":{"body":1271,"title":2},"https://docspell.org/docs/tools/android/":{"body":172,"title":2},"https://docspell.org/docs/tools/cli/":{"body":1264,"title":1},"https://docspell.org/docs/tools/ds4e/":{"body":44,"title":1},"https://docspell.org/docs/tools/paperless-import/":{"body":154,"title":2},"https://docspell.org/docs/tools/smtpgateway/":{"body":620,"title":3},"https://docspell.org/docs/webapp/autotagging/":{"body":100,"title":2},"https://docsp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This is a walk through the\nfirst addon that was created, mainly as an example: providing support\nfor audio files.\n\nI think it is interesting to provide support for audio files for a\nDMS, although admittedly I don't have much of a use :). But this is\nthe kind of use-case that addons are for.\nThe idea🔗\nThe idea is very simple: the real work is done by external programs,\nmost notably coqui's stt a deep\nlearning toolkit originally created at Mozilla. It provides a command\nline tool that accepts a WAV file and spits out text. Perfect!\nWith this text, a PDF file can be created and a preview image which is\nalready enough for basic support. You can see the pdf in the web-ui\nand search for the text via SOLR or PostgreSQL.\nBecause a WAV file is not the most popular format today, ffmpeg can\nbe used to transform any other audio to WAV.\nThe only thing now is to create a program that checks the uploaded\nfiles, filters out all audio files and runs them through the mentioned\nprograms. So let's do this.\nPreparation🔗\nAddons are external programs and can be written in whatever language….\nFor me this is a good opportunity to refresh my rusty scheme know-how\na bit. So this addon is written in Scheme, in particular\nguile. Programming in scheme is\nfun and guile provides good integration into the (posix) OS and also\nhas a nice JSON module. I had the reference\ndocs\nopen all the time - look at them for further details on the used\nfunctions.\nIt's usually good to play around with the tools at first. For stt, we\nfirst need to download a model. This will be used to \"detect\" the\ntext in the audio data. They have a\npage where we can\ndownload model files for any supported language. For the addon, we\nwill implement English and German.\nWhen creating a PDF with wkhtmltopdf, we prettify it a little by\nembedding the plain text into some html template. This will also take\ncare to specifiy UTF-8 as default encoding directly in the HTML\ntemplate.\nFFMpeg just works as usual. It figures out the input format\nautomatically and knows from the extension of the output file what to\ndo.\nYou can find the full code\nhere.\nThe following shows excerpts from it with some explanation.\nThe script🔗\nHelpers🔗\nAfter the preamble, there are two helper functions.\n(define* (errln formatstr . args)\n (apply format (current-error-port) formatstr args)\n (newline))\n\n;; Macro for executing system commands and making this program exit in\n;; case of failure.\n(define-syntax sysexec\n (syntax-rules ()\n ((sysexec exp ...)\n (let ((rc (apply system* (list exp ...))))\n (unless (eqv? rc EXIT_SUCCESS)\n (format (current-error-port) \"> '~a …' failed with: ~#*~:*~d~%\" exp ... rc)\n (exit 1))\n #t))))\n\nAs this addon wants to pass data back to Docspell via stdout, we use\nthe stderr for logging and printing general information. The function\nerrln (short for \"error line\" :)) allows to conveniently print to\nstderr and the second wraps the system* procedure such that the\nscript fails whenever the external program fails. It is somewhat\nsimilar to set -e in bash.\nDependencies🔗\nNext is the declaration of external dependencies. At first all\nexternal programs are listed. This is important for later, when the\nscript is packaged via nix. Nix will substitute these commands with\nabsolute paths. Then it's good to not have them scattered around.\nIt also reads in the expected environment variables (only those we\nneed) that are provided by Docspell. Since this addon only makes sense\nto work on an item, it quits early should some env vars are missing.\n(define *curl* \"curl\")\n(define *ffmpeg* \"ffmpeg\")\n(define *stt* \"stt\")\n(define *wkhtmltopdf* \"wkhtmltopdf\")\n\n;; Getting some environment variables\n(define *output-dir* (getenv \"OUTPUT_DIR\"))\n(define *tmp-dir* (getenv \"TMP_DIR\"))\n(define *cache-dir* (getenv \"CACHE_DIR\"))\n\n(define *item-data-json* (getenv \"ITEM_DATA_JSON\"))\n(define *original-files-json* (getenv \"ITEM_ORIGINAL_JSON\"))\n(define *original-files-dir* (getenv \"ITEM_ORIGINAL_DIR\"))\n\n;; fail early if not in the right context\n(when (not *item-data-json*)\n (errln \"No item data json file found.\")\n (exit 1))\n\nInput/Output🔗\nThe input and output schemas can be defined now. This uses the\nguile-json module. It\nprovides very convenient features for reading and writing json.\nIt is possible to define a record via define-json-type that\ngenerates readers and writers to/from JSON. For example, the record\n<itemdata> is defined to be an object with only one field id. The\nfunction json->scm reads in json into scheme datastructures and then\nthe generated function scm->itemdata creates the record from it. For\nevery record, accessor functions exists. For example: (itemdata-id data) would lookup the field id in the given itemdata record\ndata.\nHere we need it to get the item-id and the list of file properties\nbelonging to the original uploaded files.\nAnother interesting definition is the <output> record. This captures\n(a subset of) the schema of what Docspell receives from this addon as\na result. A full example of this data is\nhere. We don't need commands or\nnewItems, so this schema only cares about the files attribute.\n(define-json-type <itemdata>\n (id))\n\n;; The array of original files\n(define-json-type <original-file>\n (id)\n (name)\n (position)\n (language)\n (mimetype)\n (length)\n (checksum))\n\n;; The output record, what is returned to docspell\n(define-json-type <itemfiles>\n (itemId)\n (textFiles)\n (pdfFiles))\n(define-json-type <output>\n (files \"files\" #(<itemfiles>)))\n\n;; Parses the JSON containing the item information\n(define *itemdata-json*\n (scm->itemdata (call-with-input-file *item-data-json* json->scm)))\n\n;; The JSON file containing meta data for all source files as vector.\n(define *original-meta-json*\n (let ((props (vector->list (call-with-input-file *original-files-json* json->scm))))\n (map scm->original-file props)))\n\nFinding the audio file🔗\nThe previously parsed json array *original-meta-json* can now be\nused to find any audio files within the original uploaded files, as\ndone in find-audio-files. It simply goes through the list and keeps\nthose files whose mimetype starts with audio/. The mimetype is\nprovided by Docspell in the file properties in ITEM_ORIGINAL_JSON.\nBefore converting to wav with ffmpeg, it is quickly checked if it's\nnot a wav already.\n(define (is-wav? mime)\n \"Test whether the mimetype MIME is denoting a wav file.\"\n (or (string-suffix? \"/wav\" mime)\n (string-suffix? \"/x-wav\" mime)\n (string-suffix? \"/vnd.wav\" mime)))\n\n(define (find-audio-files)\n \"Find all source files that are audio files.\"\n (filter! (lambda (el)\n (string-prefix?\n \"audio/\"\n (original-file-mimetype el)))\n *original-meta-json*))\n\n(define (convert-wav id mime)\n \"Run ffmpeg to convert to wav.\"\n (let ((src-file (format #f \"~a/~a\" *original-files-dir* id))\n (out-file (format #f \"~a/in.wav\" *tmp-dir*)))\n (if (is-wav? mime)\n src-file\n (begin\n (errln \"Running ffmpeg to convert wav file...\")\n (sysexec *ffmpeg* \"-loglevel\" \"error\" \"-y\" \"-i\" src-file out-file)\n out-file))))\n\nSpeech to text🔗\nOnce we have a wav file, we can run speech-to-text recognition on it.\nAs said above, we need to download a model first, which is depending\non a language. Luckily, Docspell provides the language of the file.\nThis is the lanugage either given directly by the user when uploading\nor it's the collective's default language.\nIn the following snippet, we get the language as arguments. We will\nget it later from the file properties.\nAs seen below, the model file is stored to the CACHE_DIR. This is\nprovided by Docspell and will survive the execution of this script.\nAll other directories involved will be deleted eventually. The\nCACHE_DIR is the place to store intermediate results you don't want\nto loose between addon runs. But as any cache, it may not exist the\nnext time the addon is run. Docspell doesn't clear it automatically,\nthough.\nThe last function simply executes the stt external command and puts\nstdout into a file.\n(define (get-model language)\n (let* ((lang (or language \"eng\"))\n (file (format #f \"~a/model_~a.pbmm\" *cache-dir* lang)))\n (unless (file-exists? file)\n (download-model lang file))\n file))\n\n(define (download-model lang file)\n \"Download model files per language. Nix has currently stt 0.9.3 packaged.\"\n (let ((url (cond\n ((string= lang \"eng\") \"https://coqui.gateway.scarf.sh/english/coqui/v0.9.3/model.pbmm\")\n ((string= lang \"deu\") \"https://coqui.gateway.scarf.sh/german/AASHISHAG/v0.9.0/model.pbmm\")\n (else (error \"Unsupported language: \" lang)))))\n (errln \"Downloading model file for language: ~a\" lang)\n (sysexec *curl* \"-SsL\" \"-o\" file url)\n file))\n\n(define (extract-text model input out)\n \"Runs stt for speech-to-text and writes the text into the file OUT.\"\n (errln \"Extracting text from audio…\")\n (with-output-to-file out\n (lambda ()\n (sysexec *stt* \"--model\" model \"--audio\" input))))\n\nCreate PDF🔗\nCreating the PDF is straight forward. The extracted text is embedded\ninto a HTML file which is then passed to wkhtmltopdf. Since we don't\nneed this file for anything else, it is stored to the TMP_DIR.\n(define (create-pdf txt-file out)\n (define (line str)\n (format #t \"~a\\n\" str))\n (errln \"Creating pdf file…\")\n (let ((tmphtml (format #f \"~a/text.html\" *tmp-dir*)))\n (with-output-to-file tmphtml\n (lambda ()\n (line \"<!DOCTYPE html>\")\n (line \"<html>\")\n (line \" <head><meta charset=\\\"UTF-8\\\"></head>\")\n (line \" <body style=\\\"padding: 2em; font-size: large;\\\">\")\n (line \" <div style=\\\"padding: 0.5em; font-size:normal; font-weight: bold; border: 1px solid black;\\\">\")\n (line \" Extracted from audio using stt on \")\n (display (strftime \"%c\" (localtime (current-time))))\n (line \" </div>\")\n (line \" <p>\")\n (display (call-with-input-file txt-file read-string))\n (line \" </p>\")\n (line \"</body></html>\")))\n (sysexec *wkhtmltopdf* tmphtml out)))\n\nPutting it together🔗\nThe main function now puts everything together. The process-file\nfunction is called for every file that is returned from\n(find-audio-files). It will extract the necessary information (like\nthe language) from the json document via record accessors (e.g.\noriginal-file-lanugage file)) and then calls the functions defined\nabove. At last it creates a <itemfile> record with make-itemfiles.\nAn <itemfile> record contains now the important information for\nDocspell. It requires the item-id and a mapping from attachment-ids to\nfiles in OUTPUT_DIR. For each attachment identified by its ID,\nDocspell replaces the extracted text with the contents of the given\nfile and replaces the converted PDF file, respectively. In the code\nbelow, two lists of such mappings are defined - the first for the text\nfiles, the second for the converted pdf. The files must be specified\nrelative to OUTPUT_DIR.\nThat means process-all returns a list of <itemfile> records which\nis then used to create the <output> record. And finally, a\noutput->json function will turn the record into proper JSON which is\nsend to stdout.\n(define (process-file itemid file)\n \"Processing a single audio file.\"\n (let* ((id (original-file-id file))\n (mime (original-file-mimetype file))\n (lang (original-file-language file))\n (txt-file (format #f \"~a/~a.txt\" *output-dir* id))\n (pdf-file (format #f \"~a/~a.pdf\" *output-dir* id))\n (wav (convert-wav id mime))\n (model (get-model lang)))\n (extract-text model wav txt-file)\n (create-pdf txt-file pdf-file)\n (make-itemfiles itemid\n `((,id . ,(format #f \"~a.txt\" id)))\n `((,id . ,(format #f \"~a.pdf\" id))))))\n\n(define (process-all)\n (let ((item-id (itemdata-id *itemdata-json*)))\n (map (lambda (file)\n (process-file item-id file))\n (find-audio-files))))\n\n(define (main args)\n (let ((out (make-output (process-all))))\n (format #t \"~a\" (output->json out))))\n\nExample output:\n{\n \"files\": [\n {\n \"itemId\":\"qZDnyGIAJsXr\",\n \"textFiles\": { \"HPFvIDib6eA\": \"HPFvIDib6eA.txt\" },\n \"pdfFiles\": { \"HPFvIDib6eA\": \"HPFvIDib6eA.pdf\"}\n }\n ]\n}\n\nPackaging🔗\nNow with that script some additional plumbing is needed to make it an\n\"Addon\" for Docspell.\nThe external tools - stt, ffmpeg, curl and wkhtmltopdf are required as\nwell as guile to compile and interpret the script. Also the guile-json\nmodule must be installed.\nThis can turn into a quite tedious task. Luckily, there is\nnix that has an answer to this. A user who wants\nto use this script only needs to install nix. This package manager\nthen takes care of providing the exact dependencies we need (down to\nthe correct version and including guile as the language and runtime).\nA flake🔗\nEverything is defined in the flake.nix in the source root. It looks\nlike this:\n{\n description = \"A docspell addon for basic audio file support\";\n\n inputs = {\n utils.url = \"github:numtide/flake-utils\";\n\n # Nixpkgs / NixOS version to use.\n nixpkgs.url = \"nixpkgs/nixos-21.11\";\n };\n\n outputs = { self, nixpkgs, utils }:\n utils.lib.eachSystem [\"x86_64-linux\"] (system:\n let\n pkgs = import nixpkgs {\n inherit system;\n overlays = [\n\n ];\n };\n name = \"audio-files-addon\";\n in rec {\n packages.${name} = pkgs.callPackage ./nix/addon.nix {\n inherit name;\n };\n\n defaultPackage = packages.${name};\n\n apps.${name} = utils.lib.mkApp {\n inherit name;\n drv = packages.${name};\n };\n defaultApp = apps.${name};\n\n ## … omitted for brevity\n }\n );\n}\n\nFirst sad thing is, that only x86_64 systems are supported. This is\ndue to stt not being available on other platforms currently (as\nprovided by nixpkgs).\nThe rest is a bit magic: A package and \"defaultPackage\" is defined\nwith a reference to nix/addon.nix. The important part is the line\n inputs = {\n # Nixpkgs / NixOS version to use.\n nixpkgs.url = \"nixpkgs/nixos-21.11\";\n };\n\nIt says that as input for \"building\" the script, we take all of\nnixpkgs which is a package\ncollection defined for (and in) nix - including thousands of software\npackages. We can pick and choose from these. No surprise, all external\ntools we need are included!\nA flake defines the inputs and outputs of a package. With all of\nnixpkgs as inputs, we can create a definition to elevate this script\ninto a package.\nPackage definition🔗\nThe definition for \"building\" the script is in nix/addon.nix:\n{ stdenv, bash, cacert, curl, stt, wkhtmltopdf, ffmpeg, guile, guile-json, lib, name }:\n\nstdenv.mkDerivation {\n inherit name;\n src = lib.sources.cleanSource ../.;\n\n buildInputs = [ guile guile-json ];\n\n patchPhase = ''\n TARGET=src/addon.scm\n sed -i 's,\\*curl\\* \"curl\",\\*curl\\* \"${curl}/bin/curl\",g' $TARGET\n sed -i 's,\\*ffmpeg\\* \"ffmpeg\",\\*ffmpeg\\* \"${ffmpeg}/bin/ffmpeg\",g' $TARGET\n sed -i 's,\\*stt\\* \"stt\",\\*stt\\* \"${stt}/bin/stt\",g' $TARGET\n sed -i 's,\\*wkhtmltopdf\\* \"wkhtmltopdf\",\\*wkhtmltopdf\\* \"${wkhtmltopdf}/bin/wkhtmltopdf\",g' $TARGET\n '';\n\n buildPhase = ''\n guild compile -o ${name}.go src/addon.scm\n '';\n\n # module name must be same as <filename>.go\n installPhase = ''\n mkdir -p $out/{bin,lib}\n cp ${name}.go $out/lib/\n\n cat > $out/bin/${name} <<-EOF\n #!${bash}/bin/bash\n export SSL_CERT_FILE=\"${cacert}/etc/ssl/certs/ca-bundle.crt\"\n exec -a \"${name}\" ${guile}/bin/guile -C ${guile-json}/share/guile/ccache -C $out/lib -e '(${name}) main' -c \"\" \\$@\n EOF\n chmod +x $out/bin/${name}\n '';\n}\n\nWith a bit of handwaving - this is a bash script that modifies\nslightly the scheme script and runs a compile on it. We simply declare\nall packages we need in the first line of { … } - these are\narguments that are automatically filled by nix by searching the\ncorresponding package in nixpkgs.\nFirst the patchPhase is executed. It will replace the variables\ncontaining the external tools with an absolute path to the version\nthat we currently get from nixpkgs. With this step nix takes care that\nall these packages are available at runtime when executing the\nscript. All versions are finally fixed in flake.lock and can be\nupgraded manually.\nThe buildPhase runs the guile compiler that produces some\nintermediate code that will be loaded instead of compiling the script\non-the-fly.\nAt last, installPhase creates a wrapper script that runs guile with\nthe correct load-path pointing to guile-json and to our pre-compiled\nscript. Additionally, trusted root certificates are exported to make\nthe curl commands work. This script will be created in $out\ndirectory that is provided by nix.\nIf you now run nix build in the source root, it will execute all\nthese phases and produce a symlink pointing to the result. You can\nthen cat the resulting file if you are curious.\nThis way the script is completely isolated from the system it runs\non - as long as the nix package manager is available. It includes all\nthe external tools, as well as the underlying runtime (guile)! The\nresult is a tiny wrapper bash script that can be run \"everywhere\"\n(modulo all the restrictions, like non-x86_64 platforms, of course\n:)).\nAddon Descriptor🔗\nAt last, a small yaml file is needed to tell Docspell a little about\nthe addon.\nmeta:\n name: \"audio-files-addon\"\n version: \"0.1.0\"\n description: |\n This addon adds support for audio files. Audio files are processed\n by a speech-to-text engine and a pdf is generated.\n\n It doesn't expect any user arguments at the moment. It requires\n internet access to download model files.\n\ntriggers:\n - final-process-item\n - final-reprocess-item\n - existing-item\n\nrunner:\n nix:\n enable: true\n\n docker:\n enable: false\n\n trivial:\n enable: true\n exec: src/addon.scm\n\noptions:\n networking: true\n collectOutput: true\n\nThis tells Docspell via triggers when this addon may be run. This\none only makes sense for an item. Thus it can be hooked up to run with\nevery file-processing job or a user can manually trigger it on an\nitem.\nIt also tells via runner: that it can be build and run via nix, but\nnot via docker (I gave up after an hour to create a Dockerfile…). It\ncould also be run \"as-is\" but the user then needs to install all these\ntools and guile manually.\nDone🔗\nThat's it. You can install this addon in Docspell and create a run\nconfiguration to let it execute when you want.\n","id":"https://docspell.org/blog/audio-file-addon/","title":"Addon for audio file support"},"https://docspell.org/blog/create-post/":{"body":"Create a new post🔗\nSharing ideas and tips is very much welcome, if you like you can\ncreate a small (or large) post here. You'll need git and potentially\na github account to make this convenient.\n\nThe contents of this website is maintained in the git\nrepository in the website/site\nfolder. It is build by the static site generator\nzola from a set of\nmarkdown files.\nIt is not necessary to know how everything is connected, you only need\nto edit or create markdown files at some specific location. Here are\nsome proposals how to add or edit pages and getting them published to\ndocspell.org.\nWhere to create the files🔗\nThe contents of the published website is in the branch current-docs.\nYou should base your changes on this branch.\nAll blog pages go into this directory: website/site/content/blog/.\nIn this directory each post is a markdown file named by this pattern:\n<year>-<month>-<day>_title_with_underscores.md\n\nFor example, this page here is named 2022-01-31_create_post.md.\nWrite on Github🔗\nA very convenient way is to edit and create posts directly on github\nin the browser. All pages contain a small Edit link at the bottom\nthat takes you directly into edit model of the corresponding file on\ngithub.\nTo create a new file on github, you can use this link:\nhttps://github.com/eikek/docspell/new/current-docs/website/site/content/blog\nIt will present a form that lets you create a new file with content.\nOnce you commit this change, the project will be forked into your\naccount and the change is applied to this new fork. Then you can\ncreate a pull request into this repository in order to publish it.\nPlase see below for how to start writing content.\nWriting locally🔗\nThe preferred approach is to explicitely fork the repository and clone\nit to your machine to do the modification. The big advantage is, that\nyou can look at the results while writing.\nIf you want to see a live view of the page while editing, some tools\nare required. The easiest way to get these is to install\nnix and run nix-shell website/shell.nix to get\nan environment with all these tools installed. Otherwise install the\nprograms mentioned in website/shell.nix, which are:\nyarn, zola,\nelm and sbt.\nThen clone the sources to your machine and build the complete site\nonce, so that all assets and required stuff is present:\nsbt website/zolaBuildTest\n\nNow you can use zola to start the page and watch for changes. The\nchanges are visible immediately without reloading the page in the\nbrowser.\ncd website/site && zola serve\n\nThis starts a web server on some port (usually 1111); point your\nbrowser to it and navigate to your new page. Whenever changes are\nsaved to the markdown file, the page refreshes automatically.\nIf styling is changed (in the css files or also sometimes when adding\nnew classes to HTML elements), a rebuild of the site css is necessary.\nThis can be done by running scripts/run-styles.sh. Via\nscripts/run-styles.sh --watch it is possible to watch for these\nchanges as well. But it shouldn't be necessary to do large edits to\nthe css.\nContent🔗\nFront matter🔗\nThe very beginning of such a markdown file contains some metadata.\nStart each page with these lines:\n+++\ntitle = \"Title of the post\"\n[extra]\nauthor = \"<your name>\"\nauthorLink = \"https://some-url\"\n+++\n\n# First heading…\n\nThe front matter is the first part enclosed in +++. See\nzola\ndocumentation for more details.\nThe author and authorLink setting is optional. You can leave out\nthe complete [extra] section. If authorLinkis defined, the author\nis rendered as a link to that URL. If author is missing, it defaults\nto \"Unknown\".\nElements🔗\nThe content is styled automatically and the post is added to the list\non the main blog page. Additional to the standard markdown formatting,\nthere are some more usefull elements.\nLinking🔗\nIf you want to link to an internal page, use markdown links where the\npath is formatted like this:\n[link title](@/path/to/markdown_file.md)\n\nUsing the @/path style, zola generates the correct final link (and\nchecks for dead links).\nInfo and warning boxes🔗\nThere are small templates available to format a basic info or warning\nbox message.\n{% infobubble(title=\"My Title\") %}\nYour content here ….\n{% end %}\n\nFor a box more styled like a warning, replace info with warning.\n{% warningbubble(title=\"My Title\") %}\nYour content here ….\n{% end %}\n\nThis will render into:\n\n \n \n My Title\n \n\n \n Your content here ….\n\n \n\n\n \n \n My Title\n \n\n \n Your content here ….\n\n \n\nSummary🔗\nIn order to get a decent summary in the list of posts, you need to set\na marker in your file. Place a line containing only\n<!-- more -->\n\ninto your file and everything before it will be rendered as a summary\non the blog listing.\nButtons🔗\nStyled buttons can be created using HTML inside the markdown file:\n<a class=\"no-default button1\" href=\"#\">Click!</a>\n\nTurns into:\nClick!\nImages🔗\nIn image to appear on the whole page, use HTML with a figure tag:\n<figure>\n <img src=\"image-url.jpg\">\n</figure>\n\n\n \n\nThe site has a light and dark mode and sometimes it's nice to provide\nimages for both variants. You can use HTML for this and a specific\nclass per theme:\n<figure class=\"dark-block\">\n <img src=\"dark-image.jpg\" >\n</figure>\n<figure class=\"light-block\">\n <img src=\"light-image.jpg\" >\n</figure>\n\nSee the effect when changing the theme:\n\n \n\n\n \n\nThis can be done via a template if the file is next to the markdown\nfile in the same directory:\n{{ figure2(light=\"light-image.jpg\", dark=\"dark-image.jpg\") }}\n\n\nPictures are from Unsplash.\n\nPublish🔗\nOpen a pull request against the current-docs branch. When the pull\nrequest is merged, the publishing process starts automatically and the\ncontent is available minutes after.\n","id":"https://docspell.org/blog/create-post/","title":"Create a new post"},"https://docspell.org/blog/scan-and-process-from-adf/":{"body":"Preproces Scans before upload🔗\nThis script scans from the ADF (Automatic Document Feeder),\npreprocesses it and uploads it to Docspell:\nscanadf2docspell\n\n\n\nI don't know if this is helpful to other Docspell users, but feel free\nto link to it in the Docspell documentation.\nAny suggestions or missing features?\nSheers eresturo\n","id":"https://docspell.org/blog/scan-and-process-from-adf/","title":"Preproces Scans before upload"},"https://docspell.org/docs/":{"body":"Introduction🔗\nDocspell aims to be a simple yet effective document organizer that\nmakes stowing documents away very quick and finding them later\nreliable (and also fast). It is a bit opinionated and more targeted\nfor home use and small/medium organizations.\nIn contrast to many DMS, the main focus is not so much to provide all\nkinds of features to manually create organizational structures, like\nfolder hierarchies, where you place the documents yourself. The\napproach is to leave it as a big pile of documents, but extract and\nattach metadata from each document. These are mainly properties that\nemerge from the document itself. The reason is that this is possible\nto automate. This makes it very simple to add documents, because\nthere is no time spent to think about where to put it. And it is\npossible to apply different structures on top later, like show first\nall documents of a specific correspondent, then all with tag\n'invoice', etc. If these properties are attached to all documents, it\nis really easy to find a document. It even can be combined with\nfulltext search for the, hopefully rare, desperate cases.\nOf course, it is also possible to add custom properties and arbitrary\ntags.\nDocspell analyzes the text to find metadata automatically. It can\nlearn from existing data and can apply\nNLP\ntechniques to support this. This metadata must be maintained manually\nin the application. Docspell looks for candidates for:\n\nCorrespondents\nConcerned person or things\nA date and due date\nTags\n\nFor tags, it sets all that it thinks do apply. For the others, it will\npropose a few candidates and sets the most likely one to your item.\nThis might be wrong, so it is recommended to curate the results.\nHowever, very often the correct one is either set or within the\nproposals where you fix it by a single click.\nBesides these properties, there are more metadata you can use to\norganize your files, for example custom fields, folders and notes.\nDocspell is also for programmers. Everything is available via a REST\nor HTTP api and can be easily used within your own scripts and tools,\nfor example using curl. There are also features for \"advanced use\"\nand many configuration options.\nComponents🔗\nDocspell consists of multiple components that run in separate\nprocesses:\n\nREST server\nJOEX, short for job executor\nFulltext Search Index (optional, Apache SOLR or PostgreSQL)\n\nThe REST server provides the Api and the web application. The web\napplication is a\nSPA written\nin Elm and is a client to the REST api. All\nfeatures are available via a http/rest api.\nThe joex is the component that does the “heavy work”, executing\nlong-running tasks, like processing files or importing your mails\nperiodically. While the joex component also exposes a small REST api\nfor controlling it, the main user interface is all inside the rest\nserver api.\nThe rest server and the job executor can be started multiple times in\norder to scale out. It must be ensured, that all connect to the same\ndatabase. And it is also recommended (though not strictly required),\nthat all components can reach each other.\nThe fulltext search index is another separate component, where\ncurrently SOLR and\nPostgreSQL\nis supported. Fulltext search is optional, this component is not\nrequired if docspell is run without fulltext search support.\nTerms🔗\nIn order to better understand the following pages, some terms are\nexplained.\nItem🔗\nAn item is roughly your document, only that an item may span\nmultiple files, which are called attachments. An item has meta\ndata associated:\n\na correspondent: the other side of the communication. It can be\nan organization or a person.\na concerning person or equipment: a person or thing that\nthis item is about. Maybe it is an insurance contract about your\ncar.\ntag: an item can be tagged with one or more tags (or labels). A\ntag can have a category. This is intended for grouping tags, for\nexample a category doctype could be used to group tags like\nbill, contract, receipt etc. Usually an item is not tagged\nwith more than one tag of a category.\na folder: a folder is similiar to a tag, but an item can only be\nin exactly one folder (or none). Furthermore folders allow to\nassociate users, so that items are only visible to the users who are\nmembers of a folder.\nan item date: this is the date of the document – if this is not\nset, the created date of the item is used.\na due date: an optional date indicating that something has to be\ndone (e.g. paying a bill, submitting it) about this item until this\ndate\na direction: one of \"incoming\" or \"outgoing\"\na name: some item name, defaults to the file name of the\nattachments\nsome notes: arbitrary descriptive text. You can use markdown\nhere, which is properly formatted in the web application.\n\nCollective🔗\nThe users of the application are part of a collective. A\ncollective is a group of users that share access to the same\nitems. The account name is therefore comprised of a collective name\nand a user name.\nAll users of a collective are equal; they have same permissions to\naccess all items. The items don't belong to a user, but to the\ncollective.\nThat means, to identify yourself when signing in, you have to give the\ncollective name and your user name. By default it is separated by a\nslash /, for example smith/john. If your user name is the same as\nthe collective name, you can omit one; so smith/smith can be\nabbreviated to just smith.\nBy default, all users can see all items of their collective. A\nfolder can be used to implement other visibilities: Every user can\ncreate a folder and associate members. It is possible to put items in\nthese folders and docspell shows only items that are either in no\nspecific folder or in a folder where the current user is owner or\nmember.\n","id":"https://docspell.org/docs/","title":"Documentation"},"https://docspell.org/docs/addons/basics/":{"body":"Addons🔗\nAddons allow to execute custom software within a defined context in\nDocspell. The idea is to be able to support new features and amend\nexisting ones.\n\n \n \n Experimental\n \n\n \n Addons are considered\nexperimental. The interaction between addons and Docspell is still\nsubject to change.\nThe intended audience for addons are developers (to create addons) and\ntechnically inclined users to install, configure and use them.\n\n \n\nDespite the warning above, addons are a nice way to amend your\ndocspell server with new things, you are encouraged to try it out and\ngive feedback ;-).\n\n \n \n Enable addons manually\n \n\n \n Addons are disabled by default. They must be enabled in the config\nfile of the restserver!\n\n \n\nWhat is an Addon?🔗\nAn addon is a zip file that contains a docspell-addon.yml (or .yaml\nor .json) file in its root. The docspell-addon.yml is the addon\ndescriptor telling how to run and optionally build the addon. In the\nZIP file, an addon provides a program that expects one argument which\nis a file containing the user input for the addon. Addons can\ncommunicate back to docspell via their stdout and/or via directly\ncalling the docspell server as part of their program.\nWhat can Addons do?🔗\nAddons can accept user input and are arbitrary external programs that\ncan do whatever they want. However, Docspell can embed running addons\nin restricted environments, where they don't have network for example.\nAddons can safely communicate to Docspell via their stdout output\nreturning instructions that Docspell will realise.\nRunning addons is managed by docspell. Currently they can be executed:\n\nas the final step when processing or re-procssing an item. They then\nhave access to all the item data that has been collected during\nprocessing (id, extracted text, converted pdfs, etc) and it can work\nwith that. It may, for example, set more tags or custom fields.\ntrigger manually on some existing item\nperiodically defined by a schedule. This executes the addons only\nwith the configured user input.\n… (maybe more to come)\n\nSince an addon may not make sense to run on all these situations, it\nmust define a sensible subset via the triggers option in its\ndescriptor.\nHow are they run🔗\nAddons are always executed by the joex component as an external\nprocess, therefore they can be written in any programming or scripting\nlanguage.\nThat means the machine running joex possibly needs to match the\nrequirements of each addon. To ease this, addons can provide a nix\ndescripton or a Dockerfile. Then\nyou need to prepare the machine only with two things (nix and docker)\nto have the prerequisites for running many addons.\nMore …🔗\nAddons are a flexible way to extend Docspell and require some\ntechnical affinity. However, only \"using\" addons should not be that\nhard, but it will always depend on the documentation of the addon and\nits own complexity.\nAs the user, you may have different views: preparing the server to be\nable to run addons, writing your own addons and finally using them\nThe following sections are divided these perspectives:\nUsing Addons🔗\nAddons must be installed and then configured in order before they can\nbe used. Using Addons describes this\nperspective.\n\n \n More…\n \n\nControl how addons are run🔗\nAs the owner of your server, you want to control how addons are\nrun. Since addons are arbitrary programs,\npotentially downloaded from the internet, they can be run in a\nrestricted environment.\n\n \n More…\n \n\nWrite custom addons🔗\nFinally, writing addons requires (among\nother things) to know how to interact with Docspell and what package\nformat is expected.\n\n \n More…\n \n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n","id":"https://docspell.org/docs/addons/basics/","title":"Basics"},"https://docspell.org/docs/addons/control/":{"body":"Control runtime of addons🔗\nAddons are run by the joex component as background tasks in an\nexternal process. Depending on the machine it is running on, the addon\ncan be run\n\ninside a docker container\ninside a systemd-nspawn container\ndirectly on the machine\n\nAddons can be provided as source packages, where the final program may\nneed to be built. They also can depend on other software. In order to\nnot prepare for each addon, it is recommended to install\nnix with flakes\nand docker on the machine running joex.\nPlease also look at addon section in the default\nconfiguration for joex.\nYou need to explicitly enable addons in the restserver config file.\nDocspell uses \"runners\" to execute an addon. This includes building it\nif necessary. The following runner exist:\n\ndocker: uses docker to build an run the addon\nnix-flake: builds via nix build and runs the executable in\n$out/bin\ntrivial: simply executes a file inside the addon (as specified in\nthe descriptor)\n\nIn the joex configuration you can specify which runners your system\nsupports.\nPrepare for running addons🔗\nDepending on how you want addons to be run, you need to install either\ndocker and/or systemd-nspawn on the machine running joex.\nAdditionally, the user running joex must be able to use these tools.\nFor docker it usually means to add the user to some group. For\nsystemd-nspawn you most likely want to configure sudo to run\npasswordless the systemd-nspawn command.\nWithout this, an addon can only be run \"directly\" on the machine that\nhosts joex (which might be perfectly fine). The addon then \"sees\" all\nfiles on the machine and could potentially do harm.\nIt is recommended to install nix and docker, if possible. Addons\nmay only run with docker or only without, so supporting both leaves\nmore options.\nPrepare for building addons🔗\nAddons can be packaged as source or binary packages. For the former,\njoex will build the addon first. There are two supported ways to do\nso:\n\nvia docker build when the addons provides a Dockerfile (use\nrunner docker)\nvia nix build when the addon provides a flake.nix file (use\nrunner nix-flake)\n\nBoth build strategies will cache the resulting artifact, so subsequent\nbuilds will be (almost) no-ops.\n\n \n \n Note\n \n\n \n Building addons requires to be connected to the internet! Running\nthem may not require a network connection.\n\n \n\nIf the addon is packaged as a binary, then usually the trivial\nrunner (possibly in combination with systemd-nspawn) can be used.\nRuntime🔗\nCache directory🔗\nAddons can use a \"cache directory\" to store data between runs. This\ndirectory is not cleaned by docspell. If you have concerns about\nspace, use a cron job or systemd-timer to periodically clean this\ndirectory.\n\"Pure\" vs \"Impure\"🔗\nAddons can talk back to Docspell in these ways: they can use the http\napi, for example with dsc, or they can return\ndata to instruct Docspell to apply changes.\nThe former requires the addon to be connected to the network to reach\nthe Docspell restserver. This allows the addon to do arbitrary\nchanges at any time - this is the \"impure\" variant.\nThe second approach can be run without network connectivity. When\nusing docker or systemd-nspawn, Docspell will run these addons without\nany network. Thus they can't do anything really, except return data\nback to Docspell.\nThe pure way is much preferred! It allows for more consistent\nbehaviour, because Docspell is in charge for applying any changes.\nDocspell can apply changes only if the addon returned successfully.\nAddons can also be retried on error, because no changes happened yet.\nIt's the decision of the addon author, how the addon will work. It\nshould document whether it is pure or impure. You can also look into\nthe descriptor and check for a networking: false setting. As the\nserver administrator, you can configure Docspell to only accept pure\naddons.\nRunners🔗\nnix flake runner🔗\nFor addons providing a flake.nix this runner can build it and find\nthe file to execute. With this flake.nix file addons can declare how\nthey should be build and what dependencies are required to run them.\nThe resulting executable can be executed via systemd-nspawn in a\nrestricted environment or directly on the machine.\n\n \n \n Requires\n \n\n \n You need to install nix and enable\nflakes to use this runner.\n\n \n\ndocker🔗\nAddons can provide a Dockerfile or an image. If no image is given,\ndocker build will be run to build an image from the Dockerfile.\nThen docker run is used to run the addon.\n\n \n \n Requires\n \n\n \n You need to install docker to use this runner.\n\n \n\ntrivial🔗\nAddons can simply declare a file to execute. Docspell can use\nsystemd-nspawn to run it in an restricted environment, or it can be\nrun directly on the machine. This variant is only useful for very\nsimple addons, that don't require any special dependencies.\n\n \n \n Requires\n \n\n \n You need to check each addon for its requirements and prepare the\nmachine accordingly.\n\n \n\nChoosing runners🔗\nThe config addons.executor-config.runners accepts a list of runners.\nIt specifies the preferred runner first. If an addon can be executed\nvia docker and nix, Docspell will choose the runner first in the list.\nIf you don't have nix installed, remove the nix-flake runner from\nthis list and same for docker, of course.\nsystemd-nspawn🔗\nThe systemd-nspawn can be used to run programs in a lightweight\nad-hoc container. It is available on most linux distributions (it is\npart of systemd…). It doesn't require an image to exist first; this\nmakes it very convenient for running addons in a restricted\nenvironment.\nIf you enable it in the config file, then all addons are either run\nvia systemd-nspawn or docker - and thus always in a restricted\nenvironment, where they can only access their own files and the files\nprovided by Docspell.\nThe downside is that systemd-nspawn needs to be run as root (as far\nas I know). Therfore, configure sudo to allow the user that is\nrunning joex to execute systemd-nspawn non-interactively.\n\n \n \n Requires\n \n\n \n Install systemd-nspawn and enable the user running joex to use it\npassword-less via sudo.\n\n \n\nWithin Docker🔗\nIf joex itself is run as a docker container, things get a bit\ncomplicated. The default image for joex does not contain nix, so the\nnix-flake runner cannot be used out of the box.\nIn order to use the docker runner, the container must be configured\nto access the hosts docker daemon. On most systems this can be\nachieved by bind-mounting the unix socket (usually at\n/var/run/docker.sock) into the container. Here is a snippet from the\nprovided docker-compose file:\n joex:\n image: docspell/joex:latest\n # ... left out for brevity\n volumes:\n - /var/run/docker.sock:/var/run/docker.sock\n - /tmp:/tmp\n\nAdditionally to /var/run/docker.sock, it also bind mounts the /tmp\ndirectory. This is necessary, because docker will be invoked with bind\nmounts from inside the continer - but these must be available on the\nhost, because the docker client in the container actually runs the\ncommand on the host.\nThe addon executor uses the systems temp-directory (which is usually\n/tmp) as a base for creating a working and cache directory. Should\nyou change this in joex config file (or your system uses a different\ndefault temp-dir), then the bind mount must be adapted as well.\nAnother variant is to extend the default joex image and add more\nprograms as needed by addons and then use the trivial runner.\nSummary / tl;dr🔗\nWhen joex is not inside a container:\n\n(optional) Install systemd-nspawn - it is provided on many\nGNU/Linux distributions\nConfigure sudo to allow the user running the joex component to\nexecute systemd-nspawn non-interactively (without requiring a\npassword)\nInstall docker\nInstall nix and enable\nflakes\nAllow the user who runs the joex component to use docker and nix. If\nyou install nix as multi-user, then this is already done.\nCheck the section on addons in the default\nconfiguration for joex\n\n","id":"https://docspell.org/docs/addons/control/","title":"Control Runtime"},"https://docspell.org/docs/addons/using/":{"body":"Using Addons🔗\nThis shows with an example, how to install and use an addon. If the ui\ndoesn't show these forms, addons are probably disabled. Addons need to\nbe enabled in the config file of the rest server.\nDiscovering🔗\nAddons can be installed from any URL to a zip file. One way is to use\nURLs generated by forges like github or gitlab. They provide zip files\ncontaining the repository contents. Alternatively an addon may provide\nspecific files in their release section.\nFor example, this is the url to the first release of the rotate-pdf\naddon:\n\nhttps://github.com/docspell/rotate-pdf-addon/archive/refs/tags/v0.1.0.zip\n\nThis url points to a fixed version. It is also possible to use urls\nthat are \"moving targets\":\n\nhttps://github.com/docspell/rotate-pdf-addon/archive/refs/heads/master.zip\n\nThe contents behind the above url will very likely change over time.\nFor better discoverability, repositories for addons on public forges\ncan be tagged with docspell-addon.\nInstall🔗\nWith an URL like above, you can go to Manage Data -> Addons -> New\nand insert the url:\n\n\n\n\n\n\n\n \n\n\n \n\nIt might take a while for Docspell to download, extract and verify the\naddon. The addon will be downloaded into the database. Once installed,\nthe given URL is not used anymore, unless a manual update is issued.\nAfter this finishes, you cannot change the URL anymore:\n\n\n\n\n\n\n\n \n\n\n \n\nWhen using URLs pointing to \"moving targets\", you could click the\nUpdate Addon button to re-download the contents at the url. This\ndoesn't make much sense for URLs to fixed versions (in theory these\ncould change as well, of course) and it is not without risk. It can be\nuseful for own addons to have them quickly updated.\nNow the addon is installed. It can now be used by creating a run configuration.\nRun Configuration🔗\nA run configuration is comprised of one or more addons, their inputs\nand some settings regarding their runtime environment.\nThe name is used for displaying in the webapp. You can disable/enable\na run configuration.\nIt is possible that addons use dsc or call the\nrest-server otherwise. Usually a valid session is required (to set\ntags or do searches). When selecting to run on behalf of a user, a\nvalid authenticator for that user is injected into the environment of\nthe addon run.\nThe Trigger Run setting specfies when this run configuraiton should\nbe executed. You can choose from options that all addons in the list\nmust support. In this example, only existing-item is used. This\nmeans the run configuration can be selected to run on any item.\nOther options include:\n\nfinal-process-item: executes automatically as the last step when\nprocessing uploaded files\nfinal-reprocess-item: like final-process-item but applies when\nan existing item is reprocessed.\nscheduled: runs periodically based on a schedule (and independent\nfrom any item)\n\nEach addon may require arguments. Click on Configure to enable the\nArguments section and add arguments for the corresponding addon.\nWhat to insert here is completely specific to the addon. In this case,\nit expects a JSON object with only one field \"degree\" that indicates\nhow to rotate. In this example, it should be rotated by 90°\ncounter-clockwise. You need to click Update to set it into the addon\nand then Submit to save everything.\n\n\n\n\n\n\n\n \n\n\n \n\nWith this run configuration in place, you can try it out on some item:\n\n\n\n\n\n\n\n \n\n\n \n\nThis example configured the rotate-pdf-addon to rotate left by 90°.\nCreate a simlar run configuration to rotate to the right.\n","id":"https://docspell.org/docs/addons/using/","title":"Usage"},"https://docspell.org/docs/addons/writing/":{"body":"Writing Addons🔗\nWriting an addon can be divided into two things:\n\ncreate the program\ndefine how to package and run it\n\nThe next sections describe both parts. For a quick start, check out\nthe example addons.\nAs previously written, you can choose a language. The interaction with\ndocspell happens by exchanging JSON data. So, whatever you choose, it\nshould be possible to read and produce JSON with some convenience.\nWriting the program🔗\nInterface to Docspell🔗\nThe interface to Docspell is JSON data. The addon receives all inputs\nas JSON and may return a JSON object as output (via stdout).\nAn addon can be executed in different contexts. Depending on this, the\navailable inputs differ. The addon always receives one argument, which\nis a file containing the user supplied data (it may be empty). A user\nis able to provide data to every addon from the web-ui.\nAll other things are provided as environment variables. There are\nenvironment variables that are always provided and some are only\navailable for specific contexts.\nFor example, an addon that is executed in the context of an item\n(maybe after processing or when a user selects an addon to run \"on an\nitem\"), Docspell prepares all data for the corresponding item and\nmakes it available to the addon. In contrast, an addon executed\nperiodically by a schedule, won't have this data available.\nBasic Environment🔗\nThe following environment variables are always provided by Docspell:\n\nADDON_DIR points to the directory containing the extracted addon\nzip file\nTMPDIR / TMP_DIR a directory for storing temporary data\nOUTPUT_DIR a directory for storing files that should be processed\nby docspell\nCACHE_DIR a directory for storing data that should stay between\naddon runs\n\nIt is very much recommended to always use these environment variables\nwhen reading and writing data. This keeps Docspell in control about\nthe exact location.\nThe working directory will be set to a directory that is also\ntemporary, but please don't rely on that. Use the environment\nvariables.\nItem data🔗\nWhen executed in the context of an item. Meaning for triggers:\nfinal-process-item, final-reprocess-item, existing-item.\nITEM_DATA_JSON🔗\nThis environment variable points to a JSON file containing information\nabout the current item. If it is run at processing time, it includes\nall information gathered so far by Docspell.\nExample\n{\n \"id\" : \"UyZ-item-id\",\n \"name\" : \"yearly report 2021\",\n \"collective\" : 1,\n \"source\" : \"webapp\",\n \"attachments\" : [\n {\n \"id\" : \"Apa-attach-id\",\n \"name\" : \"report_year_2021.pdf\",\n \"position\" : 0,\n \"content\" : \"this is the extracted text …\",\n \"language\" : \"eng\",\n \"pages\" : 2\n }\n ],\n \"customData\" : {\n \"my-id\" : 42\n },\n \"tags\" : [\n \"tag-1\"\n ],\n \"assumedTags\" : [\n \"invoice\"\n ],\n \"assumedCorrOrg\" : {\n \"id\" : \"Mm7iznjU\",\n \"name\" : \"Acme AG\"\n },\n \"assumedCorrPerson\" : null,\n \"assumedConcPerson\" : {\n \"id\" : \"26BDs5hF3\",\n \"name\" : \"Derek Jeter\"\n },\n \"assumedConcEquip\" : null\n}\n\nITEM_ARGS_JSON🔗\nThis environment variable points to a JSON file that contains the user\nsupplied information with an upload request. That is, a user may\nspecify tags or a language when uploading files. This would be in this\nfile.\nThis is only available for uploads. Trigger final-process-item.\nExample\n{\n \"collective\" : 1,\n \"itemId\" : null,\n \"language\" : \"eng\",\n \"direction\" : null,\n \"sourceAbbrev\" : \"scanner\",\n \"folderId\" : null,\n \"validFileTypes\" : [\n ],\n \"skipDuplicate\" : true,\n \"fileFilter\" : null,\n \"tags\" : [\n \"given-tag-1\"\n ],\n \"reprocess\" : false,\n \"attachmentsOnly\" : null,\n \"customData\" : {\n \"my-id\" : 42\n }\n}\n\nITEM_ORIGINAL_JSON and ITEM_PDF_JSON🔗\nThese JSON files contains a list of objects. Each object provides\nproperties about a file - either the original file or the converted\npdf. The structure is the same.\nExample\n[\n {\n \"id\" : \"2638gYeKU\",\n \"name\" : \"the filename.png\",\n \"position\" : 0,\n \"language\" : \"eng\",\n \"mimetype\" : \"image/png\",\n \"length\" : 454654,\n \"checksum\" : \"+UvNKkmugfTThIng+UFpfOBpzDYgu547y6towTGxYKQ=\"\n },\n {\n \"id\" : \"EsL32NcU\",\n \"name\" : \"other filename.png\",\n \"position\" : 1,\n \"language\" : \"eng\",\n \"mimetype\" : \"application/pdf\",\n \"length\" : 1232214,\n \"checksum\" : \"sku2MZtGm4RwZE6YMrN884CthmXhegi2vhKzknZn+Rs=\"\n }\n]\n\nDirectories🔗\nThese environment variables point to directories that contain the attachment files.\n\nITEM_PDF_DIR contains all converted pdf files, the attachment id is the filename\nITEM_ORIGINAL_DIR contains all original files, the attachment id is the filename\n\nFor example, to obtain a converted pdf file, lookup the id in\nITEM_PDF_JSON and then construct the file name via\nITEM_PDF_DIR/{id}.\nSession for dsc🔗\nAn addon may use dsc which requires for many\ncommands a valid session identifier. Usually this is obtained by\nlogging in (i.e. using dsc login). This is not really feasible from\ninside an addon, of course. Therefore you can configure an addon to\nrun on behalf of some user when creating the run configuration.\nDocspell then generates a valid session identifier and puts it into\nthe environment. The dsc tool will pick them up\nautomatically.\nIt will also setup the URL to connect to some restserver. (If you have\nmultiple rest-servers running, it will pick one randomly).\n\nDSC_SESSION env variable containing a session identifier. It's\nvalidity is coupled on the configured timeout.\nDSC_DOCSPELL_URL the base url to some rest server\n\nThat means when using an addon in this way, you can simply use dsc\nwithout worrying about authentication or the correct URL to connect\nto.\nOutput🔗\nDocspell doesn't interpret the returncode of an addon, except checking\nfor being equal to 0 which indicates a successful run.\nIn order to do change data in Docspell, the addon program can run\ndsc (for example) to change some state - like setting tags etc. But\nthe preferred approach would be to return instructions for Docspell.\nDocspell will execute the instructions when the addon terminates\nsuccessfully - that is with return code 0.\nThese instructions are in a JSON object which needs to go to stdout.\nYou can use stderr in an addon for logging/debugging purposes. But if\nyou specify collectOutput: true in the descriptior, then stdout must\nonly return this specific JSON (or nothing, empty output is ignored).\nYou find the complete structure below. It consists of these parts:\n\ncommands: let's you declare actions to do for an item or attachment\nfiles: defines files relative to OUTPUT_DIR that should be\nprocessed\nnewItems: declares files relative to OUTPUT_DIR that should be\nprocessed as new uploads\n\nThe commands allows to set the item date, tags, fields and other things. All\nparts are optional, you don't need to return the complete structure. Just\nreturning commands or only files is ok.\nExample\n{\n \"commands\" : [\n {\n \"itemId\" : \"XabZ-item-id\",\n \"actions\" : [\n {\n \"date\" : 1699697471000,\n \"action\" : \"set-date\"\n },\n {\n \"tags\" : [\n \"tag1\",\n \"tag2\"\n ],\n \"action\" : \"add-tags\"\n },\n {\n \"tags\" : [\n \"tagX\",\n \"tagY\"\n ],\n \"action\" : \"replace-tags\"\n },\n {\n \"tags\" : [\n \"tag0\",\n \"tag9\"\n ],\n \"action\" : \"remove-tags\"\n },\n {\n \"categories\" : [\n \"doc-type\"\n ],\n \"action\" : \"remove-tags-category\"\n },\n {\n \"duedate\" : 1707908400000,\n \"action\" : \"set-due-date\"\n },\n {\n \"folder\" : \"folder-name\",\n \"action\" : \"set-folder\"\n },\n {\n \"id\" : \"OaIy-org-ID\",\n \"action\" : \"set-corr-org\"\n },\n {\n \"id\" : \"OaIy-person-ID\",\n \"action\" : \"set-corr-person\"\n },\n {\n \"id\" : \"AEiae-person-ID\",\n \"action\" : \"set-conc-person\"\n },\n {\n \"id\" : \"AEiae-equipment-ID\",\n \"action\" : \"set-conc-equipment\"\n },\n {\n \"field\" : \"eur\",\n \"value\" : \"12.99\",\n \"action\" : \"set-field\"\n },\n {\n \"name\" : \"new item name\",\n \"action\" : \"set-name\"\n },\n {\n \"notes\" : \"replace notes with this\",\n \"action\" : \"set-notes\"\n },\n {\n \"notes\" : \"More notes appended\",\n \"separator\" : \"-----\",\n \"action\" : \"add-notes\"\n }\n ],\n \"command\" : \"item-update\"\n },\n {\n \"itemId\" : \"XabZ-item-id\",\n \"attachId\" : \"Atca-attach-id\",\n \"actions\" : [\n {\n \"text\" : \"replace extracted text with this\",\n \"action\" : \"set-extracted-text\"\n }\n ],\n \"command\" : \"attachment-update\"\n }\n ],\n \"files\" : [\n {\n \"itemId\" : \"iZtb-item-id\",\n \"textFiles\" : {\n \"attach-id\" : \"newtext.txt\"\n },\n \"pdfFiles\" : {\n \"attach-id\" : \"better.pdf\"\n },\n \"previewImages\" : {\n \"attach-id\" : \"better-preview.png\"\n },\n \"newFiles\" : [\n {\n \"metadata\" : {\n \"language\" : \"eng\",\n \"skipDuplicate\" : true,\n \"attachmentsOnly\" : false,\n \"customData\" : null\n },\n \"file\" : \"new-file1.docx\"\n },\n {\n \"metadata\" : {\n \"language\" : \"deu\",\n \"skipDuplicate\" : true,\n \"attachmentsOnly\" : false,\n \"customData\" : null\n },\n \"file\" : \"new-file2.pdf\"\n }\n ]\n }\n ],\n \"newItems\" : [\n {\n \"metadata\" : {\n \"language\" : \"eng\",\n \"direction\" : \"incoming\",\n \"folderId\" : \"my-folder\",\n \"source\" : \"the-addon-x\",\n \"skipDuplicate\" : true,\n \"tags\" : [\n \"tag1\",\n \"tag2\"\n ],\n \"attachmentsOnly\" : null,\n \"customData\" : {\n \"my-id\" : 42\n }\n },\n \"files\" : [\n \"a-file.pdf\",\n \"another.jpg\"\n ]\n }\n ]\n}\n\nDescriptor🔗\nAn addon must provide an addon descriptior, which is a yaml or json\nfile looking like this:\n# The meta section is required. Name and version must not contain\n# whitespace\nmeta:\n name: \"name-of-addon\"\n version: \"2.21\"\n description: |\n Describe the purpose and how it must be used here\n\n# Defining when this addon is run. This is used to guide the user\n# interface in selecting an addon. At least one is required to specify.\n#\n# Possible values:\n# - scheduled: requires to enter a timer to run this addon periodically\n# - final-process-item: the final step when processing an item\n# - final-reprocess-item: the final step when reprocessing an item\n# - existing-item: A user selects the addon to run on an item\ntriggers:\n - final-process-item\n - final-reprocess-item\n - existing-item\n\n# How to build and run this addon (optional). If missing, auto\n# detection will enable a nix runner if a `flake.nix` is found in the\n# source root and docker if a `Dockerfile` is found.\n#\n# Both runners are compared to what is enabled at the server.\nrunner:\n # Building the program using nix flakes. This requires a flake.nix\n # file in the source root with a default package and a flake-enabled\n # nix on the joex machine.\n #\n # The program is build via `nix build`. If the joex machine has\n # systemd-nspawn installed, it is used to run the addon inside a\n # container. Otherwise the addon is run directly on the machine.\n nix:\n enable: true\n\n # Docker based runner can define a custom image to use. If a `build`\n # key exists pointing to a Dockerfile, the image is build before. If\n # the docker image is complex, you can build it independently and\n # provide the pre-build image.\n #\n # The program is run via `docker run` passing the arguments to the\n # addon. Thus it expects the entrypoint to be correctly configured\n # to the executable. You may use `args` in order to prepend\n # additional arguments, like the path to an executable if the image\n # requires that. The joex machine must have docker installed and the\n # user running joex must be allowed to use docker. You must either\n # define an image with an appropriate entry point or a dockerfile.\n docker:\n enable: false\n #image: myorg/myimage:latest\n build: Dockerfile\n\n # Trivial runner that simply executes the file specified with\n # `exec`. Nothing is build before. This runner usually requires that\n # the joex machine contains all dependencies needed to run the\n # addon. You may need to install additional software on the machine\n # running joex.\n trivial:\n enable: false\n exec: src/addon.sh\n\n# Optional arguments/options given to the program. The program\n# receives at least one argument, which is a file to the user input as\n# supplied in the application. The arguments here are prepended.\nargs:\n\n\noptions:\n # If false, the program is run inside a private network, blocking\n # traffic to the host and networks reachable from there. This only\n # applies if the addon can be run inside a container.\n #\n # If the addon runs side effects (such as using dsc to set tags),\n # this must be set to `true`.\n #\n # Default is false.\n networking: true\n\n # If true, the stdout of the program is parsed into a JSON structure\n # that is interpreted as actions executed by the task that runs the\n # addon. If the addon runs side effects only, set this to `false`\n # and the output is ignored.\n #\n # It is recommended to use this approach, if possible. It allows\n # docspell itself to apply any changes and the addon can run\n # completely isolated.\n #\n # Default is true.\n collectOutput: true\n\nPackaging🔗\nDocspell can use different ways to build and run the addon:\nnix-flake, docker and trivial. The first two allow to package\nthe addon in a defined way (with a single dependency, either nix or\ndocker) and then execute it independently from the underlying system.\nThis makes it possible to execute the addon on a variety of systems.\nThis is especially useful for addons that are meant to be public and\nreusable by different people.\nThe \"trivial\" runner is only executing some program specified in\ndocspell-addon.yaml, directly on the joex machine (or via\nsystemd-nspawn). The machine running joex must then provide all\nnecessary dependencies and it must be compatible to run the addon. It\nmay be useful especially for personal addons.\nnix flake🔗\nUsing nix with\nflakes enabled, is the recommended\napproach. It is very flexible and reproducible while sharing most\ndependencies (in contrast to docker where each image contains the same\npackages again and again).\nDocspell runs nix build to build the addon and then executes the\nfile produced to $out/bin.\ndocker🔗\nFor docker it is recommended to provide pre-build images. Docspell can\nbuild images from provided Dockerfile, but for larger images it\nmight be better to do this apriori.\nDocspell will run the addon using docker run … passing it only the\nuser-input file as argument. Thus the image must define an appropriate\nENTRYPOINT.\nExamples🔗\nMinimal Addon🔗\nThe steps below create a minimal addon:\n\n\nCreate a bash script addon.sh with this content:\n#!/usr/bin/env bash\n\necho \"Hello world!\"\n\n\n\nMake it executable:\nchmod +x addon.sh\n\n\n\nCreate a yaml file docspell-addon.yaml with this content:\nmeta:\n name: \"minimal-addon\"\n version: \"0.1.0\"\ntriggers:\n - existing-item\n - scheduled\nrunner:\n trivial:\n enable: true\n exec: addon.sh\n\n\n\nCreate a zip file containing these two files:\nzip addon.zip docspell-addon.yaml addon.sh\n\n\n\nThe addon is now ready. Make it available via an url (use some file\nsharing tool, upload it somewhere etc) and then it can be installed\nand run.\nNon-Minimal Addon🔗\nThe minimal example above is good to see what is required, but it is\nnot very useful…. Please see this post about the audio file\naddon that walks through a\nmore useful addon.\nMisc🔗\nAdvantages of \"pure\" addons🔗\nAlthough the output structure is not set in stone, it is recommended\nto use this in contrast to directly changing state via dsc.\n\noutputs of all addons are collected and only applied if all were\nsuccessful; in contrast side effects are always applied even if the\naddon fails shortly after\nsince addons are executed as joex tasks, their result can be send as\nevents to another http server for further processing.\naddons can run in an isolated environment without network (no data\ncan go out)\n\nUse addons in other addons?🔗\nThis can be achieved very conveniently by using nix. If addons are\ndefined as a nik flake, they can be easily consumed by each other.\n","id":"https://docspell.org/docs/addons/writing/","title":"Writing"},"https://docspell.org/docs/api/":{"body":"","id":"https://docspell.org/docs/api/","title":"Api"},"https://docspell.org/docs/api/intro/":{"body":"Api🔗\nDocspell is designed as a REST server that uses JSON to exchange\ndata. The REST api can be used to integrate docspell into your\nworkflow.\nDocspell REST Api Doc\nThe \"raw\" openapi.yml specification file can be found\nhere.\nThe routes can be divided into protected, unprotected routes and admin\nroutes. The unprotected, or open routes are at /open/* while the\nprotected routes are at /sec/* and /share/*, while admin routes\nare at /admin/*. Open routes don't require authenticated access and\ncan be used by any user. The protected routes require either an\nauthenticated user (for /sec/*) or a valid share id and possibly the\npassword (for /share/*). The admin routes require a special http\nheader with a value from the config file. They are disabled by\ndefault, you need to specify a secret in order to enable admin routes.\nAuthentication🔗\nThe unprotected route /open/auth/login can be used to login with\naccount name and password. The response contains a token that can be\nused for accessing protected routes. The token is only valid for a\nrestricted time which can be configured (default is 5 minutes).\nNew tokens can be generated using an existing valid token and the\nprotected route /sec/auth/session. This will return the same\nresponse as above, giving a new token.\nThis token can be added to requests in two ways: as a cookie header or\na \"normal\" http header. If a cookie header is used, the cookie name\nmust be docspell_auth and a custom header must be named\nX-Docspell-Auth.\nThe admin route (see below) /admin/user/resetPassword can be used to\nreset a password of a user.\nTo authenticate for a share, the /open/share/verify endpoint must be\nused. It expects the share id and possibly a password. If the share\nrequires a password, but it was not specified in the request, the\nresponse indicates this. The request must then be replayed with the\ncorrect password to retrieve a token. This token can then be used to\nall /share/* endpoints to identify the share - analog to the\nprotected /sec/* routes. It can be either specfied as a cookie or\nvia the header Docspell-Share-Auth.\nOpenID Connect🔗\nDocspell can be configured to be a relying party for OpenID Connect.\nPlease see the config\nsection for\ndetails.\nAdmin🔗\nThere are some endpoints available for adminstration tasks, for\nexample re-creating the complete fulltext index or resetting a\npassword. These endpoints are not available to normal users, but to\nadmins only. Docspell has no special admin users, it simply uses a\nsecret defined in the configuration file. The person who installs\ndocspell is the admin and knows this secret (and may share it) and\nrequests must provide it as a http header Docspell-Admin-Secret.\nExample: re-create the fulltext index (over all collectives):\n$ curl -XPOST -H \"Docspell-Admin-Secret: test123\" http://localhost:7880/api/v1/admin/fts/reIndexAll\n\nTo enable these endpoints, you must provide a secret in the\nconfiguration.\nLive Api🔗\nBesides the statically generated documentation at this site, the rest\nserver provides a swagger generated api documenation, that allows\nplaying around with the api. It requires a running docspell rest\nserver. If it is deployed at http://localhost:7880, then check this\nurl:\nhttp://localhost:7880/api/doc\n\nExamples🔗\nThese examples use the great command line tool\ncurl.\nLogin🔗\n$ curl -X POST -d '{\"account\": \"smith\", \"password\": \"test\"}' http://localhost:7880/api/v1/open/auth/login\n{\"collective\":\"smith\"\n,\"user\":\"smith\"\n,\"success\":true\n,\"message\":\"Login successful\"\n,\"token\":\"1568142350115-ZWlrZS9laWtl-$2a$10$rGZUFDAVNIKh4Tj6u6tlI.-O2euwCvmBT0TlyDmIHR1ZsLQPAI=\"\n,\"validMs\":300000\n}\n\nGet new token🔗\n$ curl -XPOST -H 'X-Docspell-Auth: 1568142350115-ZWlrZS9laWtl-$2a$10$rGZUFDAVNIKh4Tj6u6tlI.-O2euwCvmBT0TlyDmIHR1ZsLQPAI=' http://localhost:7880/api/v1/sec/auth/session\n{\"collective\":\"smith\"\n,\"user\":\"smith\"\n,\"success\":true\n,\"message\":\"Login successful\"\n,\"token\":\"1568142446077-ZWlrZS9laWtl-$2a$10$3B0teJ9rMpsBJPzHfZZPoO-WeA1bkfEONBN8fyzWE8DeaAHtUc=\"\n,\"validMs\":300000\n}\n\nGet some insights🔗\n$ curl -H 'X-Docspell-Auth: 1568142446077-ZWlrZS9laWtl-$2a$10$3B0teJ9rMpsBJPzHfZZPoO-WeA1bkfEONBN8fyzWE8DeaAHtUc=' http://localhost:7880/api/v1/sec/collective/insights\n{\"incomingCount\":3\n,\"outgoingCount\":1\n,\"itemSize\":207310\n,\"tagCloud\":{\"items\":[]}\n}\n\nSearch for items🔗\n$ curl -i -H 'X-Docspell-Auth: 1615240493…kYtFynj4' \\\n 'http://localhost:7880/api/v1/sec/item/search?q=tag=todo,invoice%20year:2021'\n{\n \"groups\": [\n {\n \"name\": \"2021-02\",\n \"items\": [\n {\n \"id\": \"41J962DjS7T-sjP9idxJ6o9-hJrmBk34YJN-mQqysHwcFD6\",\n \"name\": \"something.txt\",\n \"state\": \"confirmed\",\n \"date\": 1613598750202,\n \"dueDate\": 1617883200000,\n \"source\": \"webapp\",\n \"direction\": \"outgoing\",\n \"corrOrg\": {\n \"id\": \"J58tYifCh4X-cze5R8eSJcc-YAFr6qt1VKL-1ZmhRwiTXoH\",\n \"name\": \"EasyCare AG\"\n },\n \"corrPerson\": null,\n \"concPerson\": null,\n \"concEquipment\": null,\n \"folder\": {\n \"id\": \"GKwSvYVdvfb-QeAwzzT7pBM-Gbji2hQc2bL-uCyrMCAg3wo\",\n \"name\": \"test\"\n },\n \"attachments\": [],\n \"tags\": [],\n \"customfields\": [],\n \"notes\": null,\n \"highlighting\": []\n }\n ]\n },\n {\n \"name\": \"2021-01\",\n \"items\": [\n {\n \"id\": \"ANqtuDynXWU-PrhzUxzQVmH-PDuJfeJ6dYB-Ut3g1jrcFhw\",\n \"name\": \"letter-de.pdf\",\n \"state\": \"confirmed\",\n \"date\": 1611144000000,\n \"dueDate\": null,\n \"source\": \"webapp\",\n \"direction\": \"incoming\",\n \"corrOrg\": {\n \"id\": \"J58tYifCh4X-cze5R8eSJcc-YAFr6qt1VKL-1ZmhRwiTXoH\",\n \"name\": \"EasyCare AG\"\n },\n \"corrPerson\": null,\n \"concPerson\": {\n \"id\": \"AA5sV1nH9ve-mDCn4DxDRvu-tWkUquiW4fZ-fVJimW4Vq79\",\n \"name\": \"Max Mustermann\"\n },\n \"concEquipment\": null,\n \"folder\": null,\n \"attachments\": [],\n \"tags\": [],\n \"customfields\": [],\n \"notes\": null,\n \"highlighting\": []\n }\n ]\n }\n ]\n}\n\n","id":"https://docspell.org/docs/api/intro/","title":"Api Introduction"},"https://docspell.org/docs/api/upload/":{"body":"Upload Request🔗\nUploads of files to docspell are always processed the same way, no\nmatter if coming from a source, the integration endpoint or from the\nwebapp.\nThe request must be a http multipart/form-data request, with two\npossible fields:\n\nmeta\nfile\n\nThe file field can appear multiple times and is required at least\nonce. It is the part containing the file to upload.\nThe meta part is optional and can define additional meta data, that\ndocspell applies to items created from the given files. It allows to\ntransfer structured information together with the unstructured binary\nfiles.\nThis kind of request is very common and most programming languages\nhave support for this.\nFor example, here is a curl command uploading two files with meta\ndata. Since multiple is false, both files are added to one item:\ncurl -XPOST -F meta='{\"multiple\":false, \"direction\": \"outgoing\", \"tags\": {\"items\":[\"Order\"]}}' \\\n -F file=@letter-en.pdf \\\n -F file=@letter-de.pdf \\\n http://192.168.1.95:7880/api/v1/open/upload/item/3H7hvJcDJuk-NrAW4zxsdfj-K6TMPyb6BGP-xKptVxUdqWa\n\nMetadata🔗\nEach upload request can specify a set of metadata that should be\napplied to the item(s) that are created from this upload. This is\nspecified via a JSON structure in a part with name meta:\n{ multiple: Bool\n, direction: Maybe String\n, folder: Maybe String\n, skipDuplicates: Maybe Bool\n, tags: Maybe StringList\n, fileFilter: Maybe String\n, language: Maybe String\n, attachmentsOnly: Maybe Bool\n, flattenArchives: Maybe Bool\n}\n\n\n\nThe multiple property is by default true. It means that each\nfile in the upload request corresponds to a single item. An upload\nwith 5 files will result in 5 items created. If it is false, then\ndocspell will create just one item, that will then contain all\nfiles.\n\n\nFurthermore, the direction of the document (one of incoming or\noutgoing) can be given. It is optional, it can be left out or\nnull.\n\n\nA folder id can be specified. Each item created by this request\nwill be placed into this folder. Errors are logged (for example, the\nfolder may have been deleted before the task is executed) and the\nitem is then not put into any folder.\n\n\nThe skipDuplicates is optional and set to false if not\nspecified. It configures the processing task. If set to true, the\nprocessing task will skip all input files that are already present\nin docspell.\n\n\nThe tags field can be used to provide tags that should be applied\nautomatically. The StringList is a json object containing one\nfield items that is a list of strings:\n{ items: (List String)\n}\n\nTags can be defined using their ids or names.\n\n\nThen a fileFilter field can be used to filter files from uploaded\narchives. Say you upload a zip file and want only to include certain\nfiles, you could give a file filter like *.pdf to only select pdf\nfiles or *.html|*.pdf for selecting html and pdf files. This only\napplies to archive files, like zip or e-mails (where this is applied\nto the attachments).\n\n\nThe language is used for processing the document(s) contained in\nthe request. If not specified the collective's default language is\nused.\n\n\nThe attachmentsOnly property only applies to e-mail files (usually\n*.eml). If this is true, then the e-mail body is discarded and\nonly the attachments are imported. An e-mail without any attachments\nis therefore skipped.\n\n\nflattenArchives is flag to control how zip and eml files are\ntreated. When this is false (the default), then one zip or eml\nfile results in one item and its contents are the attachments. If\nyou rather want the contents to be treated as independent files,\nthen set this to true. This will submit each entry in the archive\nfile as a separate processing job. Note: when this is true the\narchive file is assumed to be just a container and doesn't contain\nother useful information. It is therefore NOT kept in docspell,\nonly its contents are. Also note that only the uploaded archive\nfiles are extracted once (not recursively), so if it contains other\narchive files, they are treated as normal.\n\n\nEndpoints🔗\nDocspell needs to know the collective that owns the files. There are\nthe following ways for this.\nAuthenticated User🔗\n/api/v1/sec/upload/item\n\nThis endpoint exists for authenticated users. That is, you must\nprovide a valid cookie or X-Docspell-Auth header with the request.\nYou can obtain this from the login endpoint.\nURL protected🔗\n/api/v1/open/upload/item/5JE…-…-…-…oHri\n\nA more flexible way for uploading files is to create a\n“Source” that creates a\n“hard-to-guess” url. A source can be created in the webapp (via http\ncalls) and associates a random id to a collective. This id is then\nused in the url and docspell can use it to associate the collective\nwhen uploading.\nWhen defining sources, you can also add metadata to it. These will be\nused as a fallback when inspecting the requests meta data part. Each\nmetadata not defined in the request will be filled with the one from\nthe corresponding source. Tags are applied from both inputs.\nIntegration Endpoint🔗\nAnother option for uploading files is the special integration\nendpoint. This endpoint allows an admin to upload files to any\ncollective, that is known by name.\n/api/v1/open/integration/item/[collective-name]\n\nThe endpoint is behind /api/v1/open, so this route is not protected\nby an authentication token (see REST Api for\nmore information). However, it can be protected via settings in the\nconfiguration file. The idea is that this endpoint is controlled by an\nadministrator and not the user of the application. The admin can\nenable this endpoint and choose between some methods to protect it.\nThen the administrator can upload files to any collective. This might\nbe useful to connect other trusted applications to docspell (that run\non the same host or network).\nThe endpoint is disabled by default, an admin must change the\ndocspell.server.integration-endpoint.enabled flag to true in the\nconfiguration file.\nIf queried by a GET request, it returns whether it is enabled and\nthe collective exists.\nIt is also possible to check for existing files using their sha256\nchecksum with:\n/api/v1/open/integration/checkfile/[collective-name]/[sha256-checksum]\n\nSee the SMTP gateway or the dsc\nwatch/upload command for example can use\nthis endpoint.\n","id":"https://docspell.org/docs/api/upload/","title":"Upload Request"},"https://docspell.org/docs/configure/admin-endpoint/":{"body":"Admin Endpoint🔗\nThe admin endpoint defines some routes\nfor adminstration tasks. This is disabled by default and can be\nenabled by providing a secret:\n...\n admin-endpoint {\n secret = \"123\"\n }\n\nThis secret must be provided to all requests to a /api/v1/admin/\nendpoint.\nThe most convenient way to execute admin tasks is to use the\ncli. You get a list of possible admin commands\nvia dsc admin help.\nTo see the output of the commands, there are these ways:\n\nlooking at the joex logs, which gives most details.\nUse the job-queue page when logged in as docspell-system\nsetup a webhook to be notified\nwhen a job finishes. This way you get a small message.\n\nAll admin tasks (and also some other system tasks) are run under the\naccount docspell-system (collective and user). You need to create\nthis account and setup the notification hooks in there - not in your\nnormal account.\n","id":"https://docspell.org/docs/configure/admin-endpoint/","title":"Admin Endpoint"},"https://docspell.org/docs/configure/authentication/":{"body":"Authentication🔗\nAuthentication works in two ways:\n\nwith an account-name / password pair\nwith an authentication token\n\nThe initial authentication must occur with an accountname/password\npair. This will generate an authentication token which is valid for a\nsome time. Subsequent calls to secured routes can use this token. The\ntoken can be given as a normal http header or via a cookie header.\nThese settings apply only to the REST server.\ndocspell.server.auth {\n server-secret = \"hex:caffee\" # or \"b64:Y2FmZmVlCg==\"\n session-valid = \"5 minutes\"\n}\n\nThe server-secret is used to sign the token. If multiple REST\nservers are deployed, all must share the same server secret. Otherwise\ntokens from one instance are not valid on another instance. The secret\ncan be given as Base64 encoded string or in hex form. Use the prefix\nhex: and b64:, respectively. If no prefix is given, the UTF8 bytes\nof the string are used.\nThe session-valid determines how long a token is valid. This can be\njust some minutes, the web application obtains new ones\nperiodically. So a rather short time is recommended.\nOpenID Connect / OAuth2🔗\nYou can integrate Docspell into your SSO solution via OpenID\nConnect (OIDC). This requires to set up\nan OpenID Provider (OP) somewhere and to configure Docspell\naccordingly to act as the relying party.\nYou can define multiple OPs to use. For some examples, please see the\ndefault configuration.\nThe configuration of a provider highly depends on how it is setup.\nHere is an example for a setup using\nkeycloak:\nprovider = {\n provider-id = \"keycloak\",\n client-id = \"docspell\",\n client-secret = \"example-secret-439e-bf06-911e4cdd56a6\",\n scope = \"profile\", # scope is required for OIDC\n authorize-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/auth\",\n token-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/token\",\n #User URL is not used when signature key is set.\n #user-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/userinfo\",\n #logout-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/logout?redirect_uri=…\"\n sign-key = \"b64:MII…ZYL09vAwLn8EAcSkCAwEAAQ==\",\n sig-algo = \"RS512\"\n}\n\nThe provider-id is some identifier that is used in the URL to\ndistinguish between possibly multiple providers. The client-id and\nclient-secret define the two parameters required for a \"confidential\nclient\". The different URLs are best explained at the keycloak\ndocs.\nThey are available for all OPs in some way. The user-url is not\nrequired, if the access token is already containing the necessary\ndata. If not, then docspell performs another request to the\nuser-url, which must be the user-info endpoint, to obtain the\nrequired user data.\nThe logout-url is optional. If specified the browser will be\nredirected to this url when a user logsout from Docspell. It should\nthen logout the user from the authentication provider as well. If not\ngiven, the user is logged out from Docspell, but may still hold a SSO\nsession. In this case a warning is rendered on the login screen.\nNote that this currently only applies if oidc-auto-redirect=true.\nIf the data is taken from the token directly and not via a request to\nthe user-info endpoint, then the token must be validated using the\ngiven sign-key and sig-algo. These two values are then required to\nspecify! However, if the user-info endpoint should be used, then leave\nthe sign-key empty and specify the correct url in user-url. When\nspecifying the sign-key use a prefix of b64: if it is Base64\nencoded or hex: if it is hex encoded. Otherwise the unicode bytes\nare used, which is most probably not wanted for this setting.\nOnce the user is authenticated, docspell tries to setup an account and\ndoes some checks. For this it must get to the username and collective\nname somehow. How it does this, can be specified by the user-key and\ncollective-key settings:\n# The collective of the user is given in the access token as\n# property `docspell_collective`.\ncollective-key = \"lookup:docspell_collective\",\n# The username to use for the docspell account\nuser-key = \"preferred_username\"\n\nThe user-key is some string that is used to search the JSON response\nfrom the OP for an object with that key. The search happens\nrecursively, so the field can be in a nested object. The found value\nis used as the user name. Keycloak transmits the preferred_username\nwhen asking for the profile scope. This can be used as the user\nname.\nThe collective name can be obtained by different ways. For example,\nyou can instruct your OP (like keycloak) to provide a collective name\nin the token and/or user-info responses. If you do this, then use the\nlookup: prefix as in the example above. This instructs docspell to\nsearch for a value the same way as the user-key. You can also set a\nfixed collective, using fixed: prefix; in this case all users are in\nthe same collective! A third option is to prefix it with account: -\nthen the value that is looked up is interpreted as the full account\nname, like collective/user and the user-key setting is ignored. If\nyou want to put each user in its own collective, you can just use the\nsame value as in user-key, only prefixed with lookup:. In the\nexample it would be lookup:preferred_username.\nIf you find that these methods do not suffice for your case, please\nopen an issue.\nAuto-redirect to the OIDC provider🔗\nIf there is only one single configured openid provider and this\nsetting:\noidc-auto-redirect = true\n\nThen the webui will redirect immediately to the login page of the oidc\nprovider, skipping the login page for Docspell.\nFor logging out, you can specify a logout-url for the provider which\nis used to redirect the browser after logging out from Docspell.\nMixing OIDC and local accounts🔗\nLocal accounts and those created from an openid provider can live next\nto each other. There is only a caveat for accounts with same login\nname that may occur from local and openid providers. By default,\ndocspell treats OIDC and local accounts always as different when\nlogging in.\nThat means when a local user exists and the same account is trying to\nlogin via an openid provider, docspell fails the authentication\nattempt by default. It could be that these accounts belong to\ndifferent persons in reality.\nThe other way around is the same: signing up an account that exists\ndue to an OIDC login doesn't work, because the collective already\nexists. And obviously, logging in without a password doesn't work\neither :). Even if a password would exists for an account created by\nan OIDC flow, logging in with it doesn't work. It would allow to\nbypass the openid provider (which may not be desired)\nThis behavior can be changed by setting:\non-account-source-conflict = convert\n\nin the config file (or environment variable). With this setting,\naccounts with same name are treated identical, independet where they\ncame from. So you can login either locally or via the configured\nopenid provider. Note that this also allows users to set a local\npassword by themselves (which may not adhere to the password rules you\ncan potentially define at an openid provider).\n","id":"https://docspell.org/docs/configure/authentication/","title":"Authentication"},"https://docspell.org/docs/configure/baseurl/":{"body":"Baseurl🔗\nThe base url is an important setting that defines the http URL where\nthe corresponding component can be reached. It applies to both\ncomponents. For a joex component, the url must be resolvable from a\nREST server component. The REST server also uses this url to create\nabsolute urls and to configure the authenication cookie.\nBy default it is build using the information from the bind setting,\nwhich is http://localhost:7880.\nIf the default is not changed, docspell will use the request to\ndetermine the base-url. It first inspects the X-Forwarded-For header\nthat is often used with reverse proxies. If that is not present, the\nHost header of the request is used. However, if the base-url\nsetting is changed, then only this setting is used.\ndocspell.server.base-url = ...\ndocspell.joex.base-url = ...\n\nIf you are unsure, leave it at its default.\nExamples🔗\ndocspell.server.base-url = \"https://docspell.example.com\"\ndocspell.joex.base-url = \"http://192.168.101.10\"\n\n","id":"https://docspell.org/docs/configure/baseurl/","title":"Base URL"},"https://docspell.org/docs/configure/bind/":{"body":"Bind🔗\nThe host and port the http server binds to. This applies to both\ncomponents. The joex component also exposes a small REST api to\ninspect its state and notify the scheduler.\ndocspell.server.bind {\n address = localhost\n port = 7880\n}\ndocspell.joex.bind {\n address = localhost\n port = 7878\n}\n\nBy default, it binds to localhost and some predefined port. This\nmust be changed, if components are on different machines.\n","id":"https://docspell.org/docs/configure/bind/","title":"Bind"},"https://docspell.org/docs/configure/database/":{"body":"Database🔗\nThe database holds by default all the data and must be configured\nexactly the same on all nodes.\nThe following are supported DBs:\n\nPostgreSQL (recommended)\nMariaDB\nH2\n\nThis has to be specified for the rest server and joex. By default, a\nH2 database in the current /tmp directory is configured.\nOptions🔗\nThe config looks like this (both components):\ndocspell.joex.jdbc {\n url = ...\n user = ...\n password = ...\n}\n\ndocspell.server.backend.jdbc {\n url = ...\n user = ...\n password = ...\n}\n\nThe url is the connection to the database. It must start with\njdbc, followed by name of the database. The rest is specific to the\ndatabase used: it is either a path to a file for H2 or a host/database\nurl for MariaDB and PostgreSQL.\nWhen using H2, the user and password can be chosen freely on first\nstart, but must stay the same on subsequent starts. Usually, the user\nis sa and the password is left empty. Additionally, the url must\ninclude these options:\n;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\n\nExamples🔗\nPostgreSQL:\nurl = \"jdbc:postgresql://localhost:5432/docspelldb\"\n\nMariaDB:\nurl = \"jdbc:mariadb://localhost:3306/docspelldb\"\n\nH2\nurl = \"jdbc:h2:///path/to/a/file.db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\n\n","id":"https://docspell.org/docs/configure/database/","title":"Database"},"https://docspell.org/docs/configure/defaults/":{"body":"Default Configuration🔗\nBelow is the default config file for the restserver and joex. If you\ncreate a config file, you only need to include settings that differ\nfrom the default config.\nRest Server🔗\ndocspell.server {\n\n # This is shown in the top right corner of the web application\n app-name = \"Docspell\"\n\n # This is the id of this node. If you run more than one server, you\n # have to make sure to provide unique ids per node.\n app-id = \"rest1\"\n\n # This is the base URL this application is deployed to. This is used\n # to create absolute URLs and to configure the cookie.\n #\n # If default is not changed, the HOST line of the login request is\n # used instead or the value of the `X-Forwarded-For` header. If set\n # to some other value, the request is not inspected.\n base-url = \"http://localhost:7880\"\n\n # This url is the base url for reaching this server internally.\n # While you might set `base-url` to some external address (like\n # mydocs.myserver.com), the `internal-url` must be set such that\n # other nodes can reach this server.\n internal-url = \"http://localhost:7880\"\n\n # Configures logging\n logging {\n # The format for the log messages. Can be one of:\n # Json, Logfmt, Fancy or Plain\n format = \"Fancy\"\n\n # The minimum level to log. From lowest to highest:\n # Trace, Debug, Info, Warn, Error\n minimum-level = \"Warn\"\n\n # Override the log level of specific loggers\n levels = {\n \"docspell\" = \"Info\"\n \"org.flywaydb\" = \"Info\"\n \"binny\" = \"Info\"\n \"org.http4s\" = \"Info\"\n }\n }\n\n # Where the server binds to.\n bind {\n address = \"localhost\"\n port = 7880\n }\n\n # Options for tuning the http server\n server-options {\n enable-http-2 = false\n\n # Maximum allowed connections\n max-connections = 1024\n\n # Timeout for waiting for the first output of the response\n response-timeout = 45s\n }\n\n # This is a hard limit to restrict the size of a batch that is\n # returned when searching for items. The user can set this limit\n # within the client config, but it is restricted by the server to\n # the number defined here. An admin might choose a lower number\n # depending on the available resources.\n max-item-page-size = 200\n\n # The number of characters to return for each item notes when\n # searching. Item notes may be very long, when returning them with\n # all the results from a search, they add quite some data to return.\n # In order to keep this low, a limit can be defined here.\n max-note-length = 180\n\n # This defines whether the classification form in the collective\n # settings is displayed or not. If all joex instances have document\n # classification disabled, it makes sense to hide its settings from\n # users.\n show-classification-settings = true\n\n # Authentication.\n auth {\n\n # The secret for this server that is used to sign the authenicator\n # tokens. If multiple servers are running, all must share the same\n # secret. You can use base64 or hex strings (prefix with b64: and\n # hex:, respectively). If empty, a random secret is generated.\n # Example: b64:YRx77QujCGkHSvll0TVEmtTaw3Z5eXr+nWMsEJowgKg=\n server-secret = \"\"\n\n # How long an authentication token is valid. The web application\n # will get a new one periodically.\n session-valid = \"5 minutes\"\n\n remember-me {\n enabled = true\n # How long the remember me cookie/token is valid.\n valid = \"30 days\"\n }\n\n # One of: fail, convert\n #\n # Accounts can be local or defined at a remote provider and\n # integrated via OIDC. If the same account is defined in both\n # sources, docspell by default fails if a user mixes logins (e.g.\n # when registering a user locally and then logging in with the\n # same user via OIDC). When set to `convert` docspell treats it as\n # being the same and simply updates the account to reflect the new\n # account source.\n on-account-source-conflict = \"fail\"\n }\n\n # Settings for \"download as zip\"\n download-all {\n # How many files to allow in a zip.\n max-files = 500\n\n # The maximum (uncompressed) size of the zip file contents.\n max-size = 1400M\n }\n\n # Configures OpenID Connect (OIDC) or OAuth2 authentication. Only\n # the \"Authorization Code Flow\" is supported.\n #\n # Multiple authentication providers can be defined. Each is\n # configured in the array below. The `provider` block gives all\n # details necessary to authenticate against an external OIDC or\n # OAuth provider. This requires at least two URLs for OIDC and three\n # for OAuth2. When using OIDC, the `user-url` is only required if\n # the account data is to be retrieved from the user-info endpoint\n # and not from the JWT token. For the request to the `user-url`, the\n # access token is then used to authenticate at the provider. Thus,\n # it doesn't need to be validated here and therefore no `sign-key`\n # setting is needed. However, if you want to extract the account\n # information from the access token, it must be validated here and\n # therefore the correct signature key and algorithm must be\n # provided. If the `sign-key` is left empty, the `user-url` is used\n # and must be specified. If the `sign-key` is _not_ empty, the\n # response from the authentication provider is validated using this\n # key.\n #\n # If a `logout-url` is provided, it will be used to finally redirect\n # the browser to this url that should logout the user from Docspell\n # at the provider.\n #\n # After successful authentication, docspell needs to create the\n # account. For this a username and collective name is required. The\n # account name is defined by the `user-key` and `collective-key`\n # setting. The `user-key` is used to search the JSON structure, that\n # is obtained from the JWT token or the user-info endpoint, for the\n # login name to use. It traverses the JSON structure recursively,\n # until it finds an object with that key. The first value is used.\n #\n # The `collective-key` can be used in multiple ways and both can\n # work together to retrieve the full account id:\n #\n # - If it starts with `fixed:`, like \"fixed:collective\", the name\n # after the `fixed:` prefix is used as collective as is. So all\n # users are in the same collective.\n #\n # - If it starts with `lookup:`, like \"lookup:collective_name\", the\n # value after the prefix is used to search the JSON response for\n # an object with this key, just like it works with the `user-key`.\n #\n # - If it starts with `account:`, like \"account:demo\", it works the\n # same as `lookup:` only that the value is interpreted as the full\n # account name of form `collective/login`. The `user-key` value is\n # ignored in this case.\n #\n # If these values cannot be obtained from the response, docspell\n # fails the authentication. It is then assumed that the successfully\n # authenticated user at the OP has not enough permissions to access\n # docspell.\n #\n # Below are examples for OpenID Connect (keycloak) and OAuth2\n # (github).\n openid =\n [ { enabled = false,\n\n # The name to render on the login link/button.\n display = \"Keycloak\"\n\n # This illustrates to use a custom keycloak setup as the\n # authentication provider. For details, please refer to the\n # keycloak documentation. The settings here assume a certain\n # configuration at keycloak.\n #\n # Keycloak can be configured to return the collective name for\n # each user in the access token. It may also be configured to\n # return it in the user info response. If it is already in the\n # access token, an additional request can be omitted. Set the\n # `sign-key` to an empty string then. Otherwise provide the\n # algo and key from your realm settings. In this example, the\n # realm is called \"home\".\n provider = {\n provider-id = \"keycloak\",\n client-id = \"docspell\",\n client-secret = \"example-secret-439e-bf06-911e4cdd56a6\",\n scope = \"profile\", # scope is required for OIDC\n authorize-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/auth\",\n token-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/token\",\n #User URL is not used when signature key is set.\n #user-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/userinfo\",\n logout-url = \"http://localhost:8080/auth/realms/home/protocol/openid-connect/logout\"\n sign-key = \"b64:anVzdC1hLXRlc3Q=\",\n sig-algo = \"RS512\"\n },\n # The collective of the user is given in the access token as\n # property `docspell_collective`.\n collective-key = \"lookup:docspell_collective\",\n # The username to use for the docspell account\n user-key = \"preferred_username\"\n },\n { enabled = false,\n\n # The name to render on the login link/button.\n display = \"Github\"\n\n # Provider settings for using github as an authentication\n # provider. Note that this is only an example to illustrate\n # how it works. Usually you wouldn't want to let every user on\n # github in ;-).\n #\n # Github doesn't have full OpenIdConnect, but supports the\n # OAuth2 code flow (which is very similar). It mainly means,\n # that there is no standardized token to validate and get\n # information from. So the user-url must be used in this case.\n provider = {\n provider-id = \"github\",\n client-id = \"<your github client id>\",\n client-secret = \"<your github client secret>\",\n scope = \"\", # scope is not needed for github\n authorize-url = \"https://github.com/login/oauth/authorize\",\n token-url = \"https://github.com/login/oauth/access_token\",\n user-url = \"https://api.github.com/user\",\n sign-key = \"\" # this must be set empty\n sig-algo = \"RS256\" #unused but must be set to something\n },\n\n # If the authentication provider doesn't provide the\n # collective name, simply use a fixed one. This means all\n # users from this provider are in the same collective!\n collective-key = \"fixed:demo\",\n\n # Github provides the login name via the `login` property as\n # response from the user-url. This value is used to construct\n # the account in docspell.\n user-key = \"login\"\n }\n ]\n\n # When exactly one OIDC/OAuth provider is configured, then the weapp\n # automatically redirects to its authentication page skipping the\n # docspell login page.\n oidc-auto-redirect = true\n\n # This endpoint allows to upload files to any collective. The\n # intention is that local software integrates with docspell more\n # easily. Therefore the endpoint is not protected by the usual\n # means.\n #\n # For security reasons, this endpoint is disabled by default. If\n # enabled, you can choose from some ways to protect it. It may be a\n # good idea to further protect this endpoint using a firewall, such\n # that outside traffic is not routed.\n #\n # NOTE: If all protection methods are disabled, the endpoint is not\n # protected at all!\n integration-endpoint {\n enabled = false\n\n # The priority to use when submitting files through this endpoint.\n priority = \"low\"\n\n # The name used for the item \"source\" property when uploaded\n # through this endpoint.\n source-name = \"integration\"\n\n # IPv4 addresses to allow access. An empty list, if enabled,\n # prohibits all requests. IP addresses may be specified as simple\n # globs: a part marked as `*' matches any octet, like in\n # `192.168.*.*`. The `127.0.0.1' (the default) matches the\n # loopback address.\n allowed-ips {\n enabled = false\n ips = [ \"127.0.0.1\" ]\n }\n\n # Requests are expected to use http basic auth when uploading\n # files.\n http-basic {\n enabled = false\n realm = \"Docspell Integration\"\n user = \"docspell-int\"\n password = \"docspell-int\"\n }\n\n # Requests are expected to supply some specific header when\n # uploading files.\n http-header {\n enabled = false\n header-name = \"Docspell-Integration\"\n header-value = \"some-secret\"\n }\n }\n\n # This is a special endpoint that allows some basic administration.\n #\n # It is intended to be used by admins only, that is users who\n # installed the app and have access to the system. Normal users\n # should not have access and therefore a secret must be provided in\n # order to access it.\n #\n # This is used for some endpoints, for example:\n # - re-create complete fulltext index:\n # curl -XPOST -H'Docspell-Admin-Secret: xyz' http://localhost:7880/api/v1/admin/fts/reIndexAll\n admin-endpoint {\n # The secret. If empty, the endpoint is disabled.\n secret = \"\"\n }\n\n # Configuration of the full-text search engine. (the same must be used for joex)\n full-text-search {\n # The full-text search feature can be disabled. It requires an\n # additional index server which needs additional memory and disk\n # space. It can be enabled later any time.\n #\n # Currently the SOLR search platform and PostgreSQL is supported.\n enabled = false\n\n # Which backend to use, either solr or postgresql\n backend = \"solr\"\n\n # Configuration for the SOLR backend.\n solr = {\n # The URL to solr\n url = \"http://localhost:8983/solr/docspell\"\n # Used to tell solr when to commit the data\n commit-within = 1000\n # If true, logs request and response bodies\n log-verbose = false\n # The defType parameter to lucene that defines the parser to\n # use. You might want to try \"edismax\" or look here:\n # https://solr.apache.org/guide/8_4/query-syntax-and-parsing.html#query-syntax-and-parsing\n def-type = \"lucene\"\n # The default combiner for tokens. One of {AND, OR}.\n q-op = \"OR\"\n }\n\n # Configuration for PostgreSQL backend\n postgresql = {\n # Whether to use the default database, only works if it is\n # postgresql\n use-default-connection = false\n\n # The database connection.\n jdbc {\n url = \"jdbc:postgresql://server:5432/db\"\n user = \"pguser\"\n password = \"\"\n }\n\n # A mapping from a language to a postgres text search config. By\n # default a language is mapped to a predefined config.\n # PostgreSQL has predefined configs for some languages. This\n # setting allows to create a custom text search config and\n # define it here for some or all languages.\n #\n # Example:\n # { german = \"my-german\" }\n #\n # See https://www.postgresql.org/docs/14/textsearch-tables.html ff.\n pg-config = {\n }\n\n # Define which query parser to use.\n #\n # https://www.postgresql.org/docs/14/textsearch-controls.html#TEXTSEARCH-PARSING-QUERIES\n pg-query-parser = \"websearch_to_tsquery\"\n\n # Allows to define a normalization for the ranking.\n #\n # https://www.postgresql.org/docs/14/textsearch-controls.html#TEXTSEARCH-RANKING\n pg-rank-normalization = [ 4 ]\n }\n }\n\n # Configuration for the backend.\n backend {\n\n # Enable or disable debugging for e-mail related functionality. This\n # applies to both sending and receiving mails. For security reasons\n # logging is not very extensive on authentication failures. Setting\n # this to true, results in a lot of data printed to stdout.\n mail-debug = false\n\n # The database connection.\n jdbc {\n # The JDBC url to the database. By default a H2 file-based\n # database is configured. You can provide a postgresql or\n # mariadb connection here. When using H2 use the PostgreSQL\n # compatibility mode and AUTO_SERVER feature.\n url = \"jdbc:h2://\"${java.io.tmpdir}\"/docspell-demo.db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\n\n # The database user.\n user = \"sa\"\n\n # The database password.\n password = \"\"\n }\n\n # Additional settings related to schema migration.\n database-schema = {\n # Whether to run main database migrations.\n run-main-migrations = true\n\n # Whether to run the fixup migrations.\n run-fixup-migrations = true\n\n # Use with care. This repairs all migrations in the database by\n # updating their checksums and removing failed migrations. Good\n # for testing, not recommended for normal operation.\n repair-schema = false\n }\n\n # Configuration for registering new users.\n signup {\n\n # The mode defines if new users can signup or not. It can have\n # three values:\n #\n # - open: every new user can sign up\n # - invite: new users can sign up only if they provide a correct\n # invitation key. Invitation keys can be generated by the\n # server.\n # - closed: signing up is disabled.\n mode = \"open\"\n\n # If mode == 'invite', a password must be provided to generate\n # invitation keys. It must not be empty.\n new-invite-password = \"\"\n\n # If mode == 'invite', this is the period an invitation token is\n # considered valid.\n invite-time = \"3 days\"\n }\n\n files {\n # Defines the chunk size (in bytes) used to store the files.\n # This will affect the memory footprint when uploading and\n # downloading files. At most this amount is loaded into RAM for\n # down- and uploading.\n #\n # It also defines the chunk size used for the blobs inside the\n # database.\n chunk-size = 524288\n\n # The file content types that are considered valid. Docspell\n # will only pass these files to processing. The processing code\n # itself has also checks for which files are supported and which\n # not. This affects the uploading part and can be used to\n # restrict file types that should be handed over to processing.\n # By default all files are allowed.\n valid-mime-types = [ ]\n\n # The id of an enabled store from the `stores` array that should\n # be used.\n #\n # IMPORTANT NOTE: All nodes must have the exact same file store\n # configuration!\n default-store = \"database\"\n\n # A list of possible file stores. Each entry must have a unique\n # id. The `type` is one of: default-database, filesystem, s3.\n #\n # The enabled property serves currently to define target stores\n # for te \"copy files\" task. All stores with enabled=false are\n # removed from the list. The `default-store` must be enabled.\n stores = {\n database =\n { enabled = true\n type = \"default-database\"\n }\n\n filesystem =\n { enabled = false\n type = \"file-system\"\n directory = \"/some/directory\"\n }\n\n minio =\n { enabled = false\n type = \"s3\"\n endpoint = \"http://localhost:9000\"\n access-key = \"username\"\n secret-key = \"password\"\n bucket = \"docspell\"\n region = \"\"\n }\n }\n }\n\n addons = {\n enabled = false\n\n # Whether installing addons requiring network should be allowed\n # or not.\n allow-impure = true\n\n # Define patterns of urls that are allowed to install addons\n # from.\n #\n # A pattern is compared against an URL by comparing three parts\n # of an URL via globs: scheme, host and path.\n #\n # You can use '*' (0 or more) and '?' (one) as wildcards in each\n # part. For example:\n #\n # https://*.mydomain.com/projects/*\n # *s://gitea.mydomain/*\n #\n # A hostname is separated by dots and the path by a slash. A '*'\n # in a pattern means to match one or more characters. The path\n # pattern is always matching the given prefix. So /a/b/* matches\n # /a/b/c and /a/b/c/d and all other sub-paths.\n #\n # Multiple patterns can be defined va a comma separated string\n # or as an array. An empty string matches no URL, while the\n # special pattern '*' all by itself means to match every URL.\n allowed-urls = \"*\"\n\n # Same as `allowed-urls` but a match here means do deny addons\n # from this url.\n denied-urls = \"\"\n }\n }\n}\n\nJoex🔗\ndocspell.joex {\n\n # This is the id of this node. If you run more than one server, you\n # have to make sure to provide unique ids per node.\n app-id = \"joex1\"\n\n\n # This is the base URL this application is deployed to. This is used\n # to register this joex instance such that docspell rest servers can\n # reach them\n base-url = \"http://localhost:7878\"\n\n # Where the REST server binds to.\n #\n # JOEX provides a very simple REST interface to inspect its state.\n bind {\n address = \"localhost\"\n port = 7878\n }\n\n # Configures logging\n logging {\n # The format for the log messages. Can be one of:\n # Json, Logfmt, Fancy or Plain\n format = \"Fancy\"\n\n # The minimum level to log. From lowest to highest:\n # Trace, Debug, Info, Warn, Error\n minimum-level = \"Warn\"\n\n # Override the log level of specific loggers\n levels = {\n \"docspell\" = \"Info\"\n \"org.flywaydb\" = \"Info\"\n \"binny\" = \"Info\"\n \"org.http4s\" = \"Info\"\n }\n }\n\n # The database connection.\n #\n # It must be the same connection as the rest server is using.\n jdbc {\n\n # The JDBC url to the database. By default a H2 file-based\n # database is configured. You can provide a postgresql or mariadb\n # connection here. When using H2 use the PostgreSQL compatibility\n # mode and AUTO_SERVER feature.\n url = \"jdbc:h2://\"${java.io.tmpdir}\"/docspell-demo.db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\n\n # The database user.\n user = \"sa\"\n\n # The database password.\n password = \"\"\n }\n\n # Additional settings related to schema migration.\n database-schema = {\n # Whether to run main database migrations.\n run-main-migrations = true\n\n # Whether to run the fixup migrations.\n run-fixup-migrations = true\n\n # Use with care. This repairs all migrations in the database by\n # updating their checksums and removing failed migrations. Good\n # for testing, not recommended for normal operation.\n repair-schema = false\n }\n\n # Enable or disable debugging for e-mail related functionality. This\n # applies to both sending and receiving mails. For security reasons\n # logging is not very extensive on authentication failures. Setting\n # this to true, results in a lot of data printed to stdout.\n mail-debug = false\n\n send-mail {\n # This is used as the List-Id e-mail header when mails are sent\n # from docspell to its users (example: for notification mails). It\n # is not used when sending to external recipients. If it is empty,\n # no such header is added. Using this header is often useful when\n # filtering mails.\n #\n # It should be a string in angle brackets. See\n # https://tools.ietf.org/html/rfc2919 for a formal specification\n # of this header.\n list-id = \"\"\n }\n\n # Configuration for the job scheduler.\n scheduler {\n\n # Each scheduler needs a unique name. This defaults to the node\n # name, which must be unique, too.\n name = ${docspell.joex.app-id}\n\n # Number of processing allowed in parallel.\n pool-size = 1\n\n # A counting scheme determines the ratio of how high- and low-prio\n # jobs are run. For example: 4,1 means run 4 high prio jobs, then\n # 1 low prio and then start over.\n counting-scheme = \"4,1\"\n\n # How often a failed job should be retried until it enters failed\n # state. If a job fails, it becomes \"stuck\" and will be retried\n # after a delay.\n retries = 2\n\n # The delay until the next try is performed for a failed job. This\n # delay is increased exponentially with the number of retries.\n retry-delay = \"1 minute\"\n\n # The queue size of log statements from a job.\n log-buffer-size = 500\n\n # If no job is left in the queue, the scheduler will wait until a\n # notify is requested (using the REST interface). To also retry\n # stuck jobs, it will notify itself periodically.\n wakeup-period = \"30 minutes\"\n }\n\n periodic-scheduler {\n\n # Each scheduler needs a unique name. This defaults to the node\n # name, which must be unique, too.\n name = ${docspell.joex.app-id}\n\n # A fallback to start looking for due periodic tasks regularily.\n # Usually joex instances should be notified via REST calls if\n # external processes change tasks. But these requests may get\n # lost.\n wakeup-period = \"10 minutes\"\n }\n\n # Configuration for the user-tasks.\n user-tasks {\n # Allows to import e-mails by scanning a mailbox.\n scan-mailbox {\n # A limit of how many folders to scan through. If a user\n # configures more than this, only upto this limit folders are\n # scanned and a warning is logged.\n max-folders = 50\n\n # How many mails (headers only) to retrieve in one chunk.\n #\n # If this is greater than `max-mails' it is set automatically to\n # the value of `max-mails'.\n mail-chunk-size = 50\n\n # A limit on how many mails to process in one job run. This is\n # meant to avoid too heavy resource allocation to one\n # user/collective.\n #\n # If more than this number of mails is encountered, a warning is\n # logged.\n max-mails = 500\n }\n }\n\n\n # Docspell uses periodic house keeping tasks, like cleaning expired\n # invites, that can be configured here.\n house-keeping {\n\n # When the house keeping tasks execute. Default is to run every\n # week.\n schedule = \"Sun *-*-* 00:00:00 UTC\"\n\n # This task removes invitation keys that have been created but not\n # used. The timespan here must be greater than the `invite-time'\n # setting in the rest server config file.\n cleanup-invites = {\n\n # Whether this task is enabled.\n enabled = true\n\n # The minimum age of invites to be deleted.\n older-than = \"30 days\"\n }\n\n # This task removes expired remember-me tokens. The timespan\n # should be greater than the `valid` time in the restserver\n # config.\n cleanup-remember-me = {\n # Whether the job is enabled.\n enabled = true\n\n # The minimum age of tokens to be deleted.\n older-than = \"30 days\"\n }\n\n # Jobs store their log output in the database. Normally this data\n # is only interesting for some period of time. The processing logs\n # of old files can be removed eventually.\n cleanup-jobs = {\n\n # Whether this task is enabled.\n enabled = true\n\n # The minimum age of jobs to delete. It is matched against the\n # `finished' timestamp.\n older-than = \"30 days\"\n\n # This defines how many jobs are deleted in one transaction.\n # Since the data to delete may get large, it can be configured\n # whether more or less memory should be used.\n delete-batch = \"100\"\n }\n\n # Zip files created for downloading multiple files are cached and\n # can be cleared periodically.\n cleanup-downloads = {\n\n # Whether to enable clearing old download archives.\n enabled = true\n\n # The minimum age of a download file to be deleted.\n older-than = \"14 days\"\n }\n\n # Removes node entries that are not reachable anymore.\n check-nodes {\n # Whether this task is enabled\n enabled = true\n # How often the node must be unreachable, before it is removed.\n min-not-found = 2\n }\n\n # Checks all files against their checksum\n integrity-check {\n enabled = true\n }\n }\n\n # A periodic task to check for new releases of docspell. It can\n # inform about a new release via e-mail. You need to specify an\n # account that has SMTP settings to use for sending.\n update-check {\n # Whether to enable this task\n enabled = false\n\n # Sends the mail without checking the latest release. Can be used\n # if you want to see if mail sending works, but don't want to wait\n # until a new release is published.\n test-run = false\n\n # When the update check should execute. Default is to run every\n # week. You can specify a time zone identifier, like\n # 'Europe/Berlin' at the end.\n schedule = \"Sun *-*-* 00:00:00 UTC\"\n\n # An account id in form of `collective/user` (or just `user` if\n # collective and user name are the same). This user account must\n # have at least one valid SMTP settings which are used to send the\n # mail.\n sender-account = \"\"\n\n # The SMTP connection id that should be used for sending the mail.\n smtp-id = \"\"\n\n # A list of recipient e-mail addresses.\n # Example: `[ \"john.doe@gmail.com\" ]`\n recipients = []\n\n # The subject of the mail. It supports the same variables as the\n # body.\n subject = \"Docspell {{ latestVersion }} is available\"\n\n # The body of the mail. Subject and body can contain these\n # variables which are replaced:\n #\n # - `latestVersion` the latest available version of Docspell\n # - `currentVersion` the currently running (old) version of Docspell\n # - `releasedAt` a date when the release was published\n #\n # The body is processed as markdown after the variables have been\n # replaced.\n body = \"\"\"\nHello,\n\nYou are currently running Docspell {{ currentVersion }}. Version *{{ latestVersion }}*\nis now available, which was released on {{ releasedAt }}. Check the release page at:\n\n<https://github.com/eikek/docspell/releases/latest>\n\nHave a nice day!\n\nDocpell Update Check\n\"\"\"\n }\n\n # Configuration of text extraction\n extraction {\n # For PDF files it is first tried to read the text parts of the\n # PDF. But PDFs can be complex documents and they may contain text\n # and images. If the returned text is shorter than the value\n # below, OCR is run afterwards. Then both extracted texts are\n # compared and the longer will be used.\n #\n # If you set this to 0 (or a negative value), then the text parts\n # of a PDF are ignored and OCR is always run and its result used.\n pdf {\n min-text-len = 500\n }\n\n preview {\n # When rendering a pdf page, use this dpi. This results in\n # scaling the image. A standard A4 page rendered at 96dpi\n # results in roughly 790x1100px image. Using 32 results in\n # roughly 200x300px image.\n #\n # Note, when this is changed, you might want to re-generate\n # preview images. Check the api for this, there is an endpoint\n # to regenerate all for a collective.\n dpi = 32\n }\n\n # Extracting text using OCR works for image and pdf files. It will\n # first run ghostscript to create a gray image from a pdf. Then\n # unpaper is run to optimize the image for the upcoming ocr, which\n # will be done by tesseract. All these programs must be available\n # in your PATH or the absolute path can be specified below.\n ocr {\n\n # Images greater than this size are skipped. Note that every\n # image is loaded completely into memory for doing OCR. This is\n # the pixel count, `height * width` of the image.\n max-image-size = 14000000\n\n # Defines what pages to process. If a PDF with 600 pages is\n # submitted, it is probably not necessary to scan through all of\n # them. This would take a long time and occupy resources for no\n # value. The first few pages should suffice. The default is first\n # 10 pages.\n #\n # If you want all pages being processed, set this number to -1.\n #\n # Note: if you change the ghostscript command below, be aware that\n # this setting (if not -1) will add another parameter to the\n # beginning of the command.\n page-range {\n begin = 10\n }\n\n # The ghostscript command.\n ghostscript {\n command {\n program = \"gs\"\n args = [ \"-dNOPAUSE\"\n , \"-dBATCH\"\n , \"-dSAFER\"\n , \"-sDEVICE=tiffscaled8\"\n , \"-sOutputFile={{outfile}}\"\n , \"{{infile}}\"\n ]\n timeout = \"5 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-extraction\"\n }\n\n # The unpaper command.\n unpaper {\n command {\n program = \"unpaper\"\n args = [ \"{{infile}}\", \"{{outfile}}\" ]\n timeout = \"5 minutes\"\n }\n }\n\n # The tesseract command.\n tesseract {\n command {\n program = \"tesseract\"\n args = [\"{{file}}\"\n , \"stdout\"\n , \"-l\"\n , \"{{lang}}\"\n ]\n timeout = \"5 minutes\"\n }\n }\n }\n }\n\n # Settings for text analysis\n text-analysis {\n # Maximum length of text to be analysed.\n #\n # All text to analyse must fit into RAM. A large document may take\n # too much heap. Also, most important information is at the\n # beginning of a document, so in most cases the first two pages\n # should suffice. Default is 5000, which are about 2 pages (just a\n # rough guess, of course). For my data, more than 80% of the\n # documents are less than 5000 characters.\n #\n # This values applies to nlp and the classifier. If this value is\n # <= 0, the limit is disabled.\n max-length = 5000\n\n # A working directory for the analyser to store temporary/working\n # files.\n working-dir = ${java.io.tmpdir}\"/docspell-analysis\"\n\n nlp {\n # The mode for configuring NLP models:\n #\n # 1. full – builds the complete pipeline\n # 2. basic - builds only the ner annotator\n # 3. regexonly - matches each entry in your address book via regexps\n # 4. disabled - doesn't use any stanford-nlp feature\n #\n # The full and basic variants rely on pre-build language models\n # that are available for only a few languages. Memory usage\n # varies among the languages. So joex should run with -Xmx1400M\n # at least when using mode=full.\n #\n # The basic variant does a quite good job for German and\n # English. It might be worse for French, always depending on the\n # type of text that is analysed. Joex should run with about 500M\n # heap, here again lanugage German uses the most.\n #\n # The regexonly variant doesn't depend on a language. It roughly\n # works by converting all entries in your addressbook into\n # regexps and matches each one against the text. This can get\n # memory intensive, too, when the addressbook grows large. This\n # is included in the full and basic by default, but can be used\n # independently by setting mode=regexner.\n #\n # When mode=disabled, then the whole nlp pipeline is disabled,\n # and you won't get any suggestions. Only what the classifier\n # returns (if enabled).\n mode = full\n\n # The StanfordCoreNLP library caches language models which\n # requires quite some amount of memory. Setting this interval to a\n # positive duration, the cache is cleared after this amount of\n # idle time. Set it to 0 to disable it if you have enough memory,\n # processing will be faster.\n #\n # This has only any effect, if mode != disabled.\n clear-interval = \"15 minutes\"\n\n # Restricts proposals for due dates. Only dates earlier than this\n # number of years in the future are considered.\n max-due-date-years = 10\n\n regex-ner {\n # Whether to enable custom NER annotation. This uses the\n # address book of a collective as input for NER tagging (to\n # automatically find correspondent and concerned entities). If\n # the address book is large, this can be quite memory\n # intensive and also makes text analysis much slower. But it\n # improves accuracy and can be used independent of the\n # lanugage. If this is set to 0, it is effectively disabled\n # and NER tagging uses only statistical models (that also work\n # quite well, but are restricted to the languages mentioned\n # above).\n #\n # Note, this is only relevant if nlp-config.mode is not\n # \"disabled\".\n max-entries = 1000\n\n # The NER annotation uses a file of patterns that is derived\n # from a collective's address book. This is is the time how\n # long this data will be kept until a check for a state change\n # is done.\n file-cache-time = \"1 minute\"\n }\n }\n\n # Settings for doing document classification.\n #\n # This works by learning from existing documents. This requires a\n # satstical model that is computed from all existing documents.\n # This process is run periodically as configured by the\n # collective. It may require more memory, depending on the amount\n # of data.\n #\n # It utilises this NLP library: https://nlp.stanford.edu/.\n classification {\n # Whether to enable classification globally. Each collective can\n # enable/disable auto-tagging. The classifier is also used for\n # finding correspondents and concerned entities, if enabled\n # here.\n enabled = true\n\n # If concerned with memory consumption, this restricts the\n # number of items to consider. More are better for training. A\n # negative value or zero means to train on all items.\n #\n # This limit and `text-analysis.max-length` define how much\n # memory is required. On weaker hardware, it is advised to play\n # with these values.\n item-count = 600\n\n # These settings are used to configure the classifier. If\n # multiple are given, they are all tried and the \"best\" is\n # chosen at the end. See\n # https://nlp.stanford.edu/nlp/javadoc/javanlp/edu/stanford/nlp/classify/ColumnDataClassifier.html\n # for more info about these settings. The settings here yielded\n # good results with *my* dataset.\n #\n # Enclose regexps in triple quotes.\n classifiers = [\n { \"useSplitWords\" = \"true\"\n \"splitWordsTokenizerRegexp\" = \"\"\"[\\p{L}][\\p{L}0-9]*|(?:\\$ ?)?[0-9]+(?:\\.[0-9]{2})?%?|\\s+|.\"\"\"\n \"splitWordsIgnoreRegexp\" = \"\"\"\\s+\"\"\"\n \"useSplitPrefixSuffixNGrams\" = \"true\"\n \"maxNGramLeng\" = \"4\"\n \"minNGramLeng\" = \"1\"\n \"splitWordShape\" = \"chris4\"\n \"intern\" = \"true\" # makes it slower but saves memory\n }\n ]\n }\n }\n\n # Configuration for converting files into PDFs.\n #\n # Most of it is delegated to external tools, which can be configured\n # below. They must be in the PATH environment or specify the full\n # path below via the `program` key.\n convert {\n\n # The chunk size used when storing files. This should be the same\n # as used with the rest server.\n chunk-size = ${docspell.joex.files.chunk-size}\n\n # A string used to change the filename of the converted pdf file.\n # If empty, the original file name is used for the pdf file ( the\n # extension is always replaced with `pdf`).\n converted-filename-part = \"converted\"\n\n # When reading images, this is the maximum size. Images that are\n # larger are not processed.\n max-image-size = ${docspell.joex.extraction.ocr.max-image-size}\n\n # Settings when processing markdown files (and other text files)\n # to HTML.\n #\n # In order to support text formats, text files are first converted\n # to HTML using a markdown processor. The resulting HTML is then\n # converted to a PDF file.\n markdown {\n\n # The CSS that is used to style the resulting HTML.\n internal-css = \"\"\"\n body { padding: 2em 5em; }\n \"\"\"\n }\n\n # Which HTML->PDF converter command to use. One of: wkhtmlpdf,\n # weasyprint.\n html-converter = \"wkhtmlpdf\"\n\n # To convert HTML files into PDF files, the external tool\n # wkhtmltopdf is used.\n wkhtmlpdf {\n command = {\n program = \"wkhtmltopdf\"\n args = [\n \"-s\",\n \"A4\",\n \"--encoding\",\n \"{{encoding}}\",\n \"--load-error-handling\", \"ignore\",\n \"--load-media-error-handling\", \"ignore\",\n \"-\",\n \"{{outfile}}\"\n ]\n timeout = \"2 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-wkhtmltopdf\"\n }\n\n # An alternative to wkhtmltopdf is weasyprint.\n weasyprint {\n command = {\n program = \"weasyprint\"\n args = [\n \"--optimize-size\", \"all\",\n \"--encoding\", \"{{encoding}}\",\n \"-\",\n \"{{outfile}}\"\n ]\n timeout = \"2 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-weasyprint\"\n }\n\n # To convert image files to PDF files, tesseract is used. This\n # also extracts the text in one go.\n tesseract = {\n command = {\n program = \"tesseract\"\n args = [\n \"{{infile}}\",\n \"out\",\n \"-l\",\n \"{{lang}}\",\n \"pdf\",\n \"txt\"\n ]\n timeout = \"5 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-convert\"\n }\n\n # To convert \"office\" files to PDF files, the external tool\n # unoconv is used. Unoconv uses libreoffice/openoffice for\n # converting. So it supports all formats that are possible to read\n # with libreoffice/openoffic.\n #\n # Note: to greatly improve performance, it is recommended to start\n # a libreoffice listener by running `unoconv -l` in a separate\n # process.\n unoconv = {\n command = {\n program = \"unoconv\"\n args = [\n \"-f\",\n \"pdf\",\n \"-o\",\n \"{{outfile}}\",\n \"{{infile}}\"\n ]\n timeout = \"2 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-convert\"\n }\n\n # The tool ocrmypdf can be used to convert pdf files to pdf files\n # in order to add extracted text as a separate layer. This makes\n # image-only pdfs searchable and you can select and copy/paste the\n # text. It also converts pdfs into pdf/a type pdfs, which are best\n # suited for archiving. So it makes sense to use this even for\n # text-only pdfs.\n #\n # It is recommended to install ocrympdf, but it also is optional.\n # If it is enabled but fails, the error is not fatal and the\n # processing will continue using the original pdf for extracting\n # text. You can also disable it to remove the errors from the\n # processing logs.\n #\n # The `--skip-text` option is necessary to not fail on \"text\" pdfs\n # (where ocr is not necessary). In this case, the pdf will be\n # converted to PDF/A.\n ocrmypdf = {\n enabled = true\n command = {\n program = \"ocrmypdf\"\n args = [\n \"-l\", \"{{lang}}\",\n \"--skip-text\",\n \"--deskew\",\n \"-j\", \"1\",\n \"{{infile}}\",\n \"{{outfile}}\"\n ]\n timeout = \"5 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-convert\"\n }\n\n # Allows to try to decrypt a PDF with encryption or protection. If\n # enabled, a PDFs encryption or protection will be removed during\n # conversion.\n #\n # For encrypted PDFs, this is necessary to be processed, because\n # docspell needs to read it. It also requires to specify a\n # password here. All passwords are tried when reading a PDF.\n #\n # This is enabled by default with an empty password list. This\n # removes protection from PDFs, which is better for processing.\n #\n # Passwords can be given here and each collective can maintain\n # their passwords as well. But if the `enabled` setting below is\n # `false`, then no attempt at decrypting is done.\n decrypt-pdf = {\n enabled = true\n passwords = []\n }\n }\n\n # The same section is also present in the rest-server config. It is\n # used when submitting files into the job queue for processing.\n #\n # Currently, these settings may affect memory usage of all nodes, so\n # it should be the same on all nodes.\n files {\n # Defines the chunk size (in bytes) used to store the files.\n # This will affect the memory footprint when uploading and\n # downloading files. At most this amount is loaded into RAM for\n # down- and uploading.\n #\n # It also defines the chunk size used for the blobs inside the\n # database.\n chunk-size = 524288\n\n # The file content types that are considered valid. Docspell\n # will only pass these files to processing. The processing code\n # itself has also checks for which files are supported and which\n # not. This affects the uploading part and can be used to\n # restrict file types that should be handed over to processing.\n # By default all files are allowed.\n valid-mime-types = [ ]\n\n # The id of an enabled store from the `stores` array that should\n # be used.\n #\n # IMPORTANT NOTE: All nodes must have the exact same file store\n # configuration!\n default-store = \"database\"\n\n # A list of possible file stores. Each entry must have a unique\n # id. The `type` is one of: default-database, filesystem, s3.\n #\n # The enabled property serves currently to define target stores\n # for te \"copy files\" task. All stores with enabled=false are\n # removed from the list. The `default-store` must be enabled.\n stores = {\n database =\n { enabled = true\n type = \"default-database\"\n }\n\n filesystem =\n { enabled = false\n type = \"file-system\"\n directory = \"/some/directory\"\n }\n\n minio =\n { enabled = false\n type = \"s3\"\n endpoint = \"http://localhost:9000\"\n access-key = \"username\"\n secret-key = \"password\"\n bucket = \"docspell\"\n region = \"\"\n }\n }\n }\n\n # Configuration of the full-text search engine. (the same must be used for restserver)\n full-text-search {\n # The full-text search feature can be disabled. It requires an\n # additional index server which needs additional memory and disk\n # space. It can be enabled later any time.\n #\n # Currently the SOLR search platform and PostgreSQL is supported.\n enabled = false\n\n # Which backend to use, either solr or postgresql\n backend = \"solr\"\n\n # Configuration for the SOLR backend.\n solr = {\n # The URL to solr\n url = \"http://localhost:8983/solr/docspell\"\n # Used to tell solr when to commit the data\n commit-within = 1000\n # If true, logs request and response bodies\n log-verbose = false\n # The defType parameter to lucene that defines the parser to\n # use. You might want to try \"edismax\" or look here:\n # https://solr.apache.org/guide/8_4/query-syntax-and-parsing.html#query-syntax-and-parsing\n def-type = \"lucene\"\n # The default combiner for tokens. One of {AND, OR}.\n q-op = \"OR\"\n }\n\n # Configuration for PostgreSQL backend\n postgresql = {\n # Whether to use the default database, only works if it is\n # postgresql\n use-default-connection = false\n\n # The database connection.\n jdbc {\n url = \"jdbc:postgresql://server:5432/db\"\n user = \"pguser\"\n password = \"\"\n }\n\n # A mapping from a language to a postgres text search config. By\n # default a language is mapped to a predefined config.\n # PostgreSQL has predefined configs for some languages. This\n # setting allows to create a custom text search config and\n # define it here for some or all languages.\n #\n # Example:\n # { german = \"my-german\" }\n #\n # See https://www.postgresql.org/docs/14/textsearch-tables.html ff.\n pg-config = {\n }\n\n # Define which query parser to use.\n #\n # https://www.postgresql.org/docs/14/textsearch-controls.html#TEXTSEARCH-PARSING-QUERIES\n pg-query-parser = \"websearch_to_tsquery\"\n\n # Allows to define a normalization for the ranking.\n #\n # https://www.postgresql.org/docs/14/textsearch-controls.html#TEXTSEARCH-RANKING\n pg-rank-normalization = [ 4 ]\n }\n\n # Settings for running the index migration tasks\n migration = {\n # Chunk size to use when indexing data from the database. This\n # many attachments are loaded into memory and pushed to the\n # full-text index.\n index-all-chunk = 10\n }\n }\n\n addons {\n # A directory to extract addons when running them. Everything in\n # here will be cleared after each run.\n working-dir = ${java.io.tmpdir}\"/docspell-addons\"\n\n # A directory for addons to store data between runs. This is not\n # cleared by Docspell and can get large depending on the addons\n # executed.\n #\n # This directory is used as base. In it subdirectories are created\n # per run configuration id.\n cache-dir = ${java.io.tmpdir}\"/docspell-addon-cache\"\n\n executor-config {\n # Define a (comma or whitespace separated) list of runners that\n # are responsible for executing an addon. This setting is\n # compared to what is supported by addons. Possible values are:\n #\n # - nix-flake: use nix-flake runner if the addon supports it\n # (this requires the nix package manager on the joex machine)\n # - docker: use docker\n # - trivial: use the trivial runner\n #\n # The first successful execution is used. This should list all\n # runners the computer supports.\n runner = \"nix-flake, docker, trivial\"\n\n # systemd-nspawn can be used to run the program in a container.\n # This is used by runners nix-flake and trivial.\n nspawn = {\n # If this is false, systemd-nspawn is not tried. When true, the\n # addon is executed inside a lightweight container via\n # systemd-nspawn.\n enabled = false\n\n # Path to sudo command. By default systemd-nspawn is executed\n # via sudo - the user running joex must be allowed to do so NON\n # INTERACTIVELY. If this is empty, then nspawn is tried to\n # execute without sudo.\n sudo-binary = \"sudo\"\n\n # Path to the systemd-nspawn command.\n nspawn-binary = \"systemd-nspawn\"\n\n # Workaround, if multiple same named containers are run too fast\n container-wait = \"100 millis\"\n }\n\n # When multiple addons are executed sequentially, stop after the\n # first failing result. If this is false, then subsequent addons\n # will be run for their side effects only.\n fail-fast = true\n\n # The timeout for running an addon.\n run-timeout = \"15 minutes\"\n\n # Configure the nix flake runner.\n nix-runner {\n # Path to the nix command.\n nix-binary = \"nix\"\n\n # The timeout for building the package (running nix build).\n build-timeout = \"15 minutes\"\n }\n\n # Configure the docker runner\n docker-runner {\n # Path to the docker command.\n docker-binary = \"docker\"\n\n # The timeout for building the package (running docker build).\n build-timeout = \"15 minutes\"\n }\n }\n }\n}\n\nEnvironment Variables🔗\nEnvironment variables can be used when there is no config file\nsupplied.\nThere is one caveat: The configuration files above reuse values by\nreferencing them. This applies for example to the app-id - it is\nused at other places, where the config file simply references it via\nits full path. For example for the scheduler name, the default value\nis ${docspell.joex.app-id}. This way the value of scheduler.name\nis always the same as app-id. But this doesn't work with env\nvariables! Here you'd need to update each such value.\nFor example, when creating multiple joex', they must have different\napp-ids and with this, these values need to be set as well:\nDOCSPELL_JOEX_APP__ID=joex2\nDOCSPELL_JOEX_PERIODIC__SCHEDULER_NAME=joex2\nDOCSPELL_JOEX_SCHEDULER_NAME=joex2\n\nThe listing below shows all possible variables and their default\nvalues.\n#### Server Configuration ####\n\n# The secret. If empty, the endpoint is disabled.\nDOCSPELL_SERVER_ADMIN__ENDPOINT_SECRET=\"\"\n\n# This is the id of this node. If you run more than one server, you\n# have to make sure to provide unique ids per node.\nDOCSPELL_SERVER_APP__ID=\"rest1\"\n\n# This is shown in the top right corner of the web application\nDOCSPELL_SERVER_APP__NAME=\"Docspell\"\n\n# One of: fail, convert\n# \n# Accounts can be local or defined at a remote provider and\n# integrated via OIDC. If the same account is defined in both\n# sources, docspell by default fails if a user mixes logins (e.g.\n# when registering a user locally and then logging in with the\n# same user via OIDC). When set to `convert` docspell treats it as\n# being the same and simply updates the account to reflect the new\n# account source.\nDOCSPELL_SERVER_AUTH_ON__ACCOUNT__SOURCE__CONFLICT=\"fail\"\nDOCSPELL_SERVER_AUTH_REMEMBER__ME_ENABLED=true\n\n# How long the remember me cookie/token is valid.\nDOCSPELL_SERVER_AUTH_REMEMBER__ME_VALID=\"30 days\"\n\n# The secret for this server that is used to sign the authenicator\n# tokens. If multiple servers are running, all must share the same\n# secret. You can use base64 or hex strings (prefix with b64: and\n# hex:, respectively). If empty, a random secret is generated.\n# Example: b64:YRx77QujCGkHSvll0TVEmtTaw3Z5eXr+nWMsEJowgKg=\nDOCSPELL_SERVER_AUTH_SERVER__SECRET=\"\"\n\n# How long an authentication token is valid. The web application\n# will get a new one periodically.\nDOCSPELL_SERVER_AUTH_SESSION__VALID=\"5 minutes\"\n\n# Whether installing addons requiring network should be allowed\n# or not.\nDOCSPELL_SERVER_BACKEND_ADDONS_ALLOW__IMPURE=true\n\n# Define patterns of urls that are allowed to install addons\n# from.\n# \n# A pattern is compared against an URL by comparing three parts\n# of an URL via globs: scheme, host and path.\n# \n# You can use '*' (0 or more) and '?' (one) as wildcards in each\n# part. For example:\n# \n# https://*.mydomain.com/projects/*\n# *s://gitea.mydomain/*\n# \n# A hostname is separated by dots and the path by a slash. A '*'\n# in a pattern means to match one or more characters. The path\n# pattern is always matching the given prefix. So /a/b/* matches\n# /a/b/c and /a/b/c/d and all other sub-paths.\n# \n# Multiple patterns can be defined va a comma separated string\n# or as an array. An empty string matches no URL, while the\n# special pattern '*' all by itself means to match every URL.\nDOCSPELL_SERVER_BACKEND_ADDONS_ALLOWED__URLS=\"*\"\n\n# Same as `allowed-urls` but a match here means do deny addons\n# from this url.\nDOCSPELL_SERVER_BACKEND_ADDONS_DENIED__URLS=\"\"\nDOCSPELL_SERVER_BACKEND_ADDONS_ENABLED=false\n\n# Use with care. This repairs all migrations in the database by\n# updating their checksums and removing failed migrations. Good\n# for testing, not recommended for normal operation.\nDOCSPELL_SERVER_BACKEND_DATABASE__SCHEMA_REPAIR__SCHEMA=false\n\n# Whether to run the fixup migrations.\nDOCSPELL_SERVER_BACKEND_DATABASE__SCHEMA_RUN__FIXUP__MIGRATIONS=true\n\n# Whether to run main database migrations.\nDOCSPELL_SERVER_BACKEND_DATABASE__SCHEMA_RUN__MAIN__MIGRATIONS=true\n\n# Defines the chunk size (in bytes) used to store the files.\n# This will affect the memory footprint when uploading and\n# downloading files. At most this amount is loaded into RAM for\n# down- and uploading.\n# \n# It also defines the chunk size used for the blobs inside the\n# database.\nDOCSPELL_SERVER_BACKEND_FILES_CHUNK__SIZE=524288\n\n# The id of an enabled store from the `stores` array that should\n# be used.\n# \n# IMPORTANT NOTE: All nodes must have the exact same file store\n# configuration!\nDOCSPELL_SERVER_BACKEND_FILES_DEFAULT__STORE=\"database\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_DATABASE_ENABLED=true\nDOCSPELL_SERVER_BACKEND_FILES_STORES_DATABASE_TYPE=\"default-database\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_FILESYSTEM_DIRECTORY=\"/some/directory\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_FILESYSTEM_ENABLED=false\nDOCSPELL_SERVER_BACKEND_FILES_STORES_FILESYSTEM_TYPE=\"file-system\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_ACCESS__KEY=\"username\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_BUCKET=\"docspell\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_ENABLED=false\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_ENDPOINT=\"http://localhost:9000\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_REGION=\"\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_SECRET__KEY=\"password\"\nDOCSPELL_SERVER_BACKEND_FILES_STORES_MINIO_TYPE=\"s3\"\n\n# The database password.\nDOCSPELL_SERVER_BACKEND_JDBC_PASSWORD=\"\"\nDOCSPELL_SERVER_BACKEND_JDBC_URL=\"jdbc:h2:///tmp/docspell-demo.db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\n\n# The database user.\nDOCSPELL_SERVER_BACKEND_JDBC_USER=\"sa\"\n\n# Enable or disable debugging for e-mail related functionality. This\n# applies to both sending and receiving mails. For security reasons\n# logging is not very extensive on authentication failures. Setting\n# this to true, results in a lot of data printed to stdout.\nDOCSPELL_SERVER_BACKEND_MAIL__DEBUG=false\n\n# If mode == 'invite', this is the period an invitation token is\n# considered valid.\nDOCSPELL_SERVER_BACKEND_SIGNUP_INVITE__TIME=\"3 days\"\n\n# The mode defines if new users can signup or not. It can have\n# three values:\n# \n# - open: every new user can sign up\n# - invite: new users can sign up only if they provide a correct\n# invitation key. Invitation keys can be generated by the\n# server.\n# - closed: signing up is disabled.\nDOCSPELL_SERVER_BACKEND_SIGNUP_MODE=\"open\"\n\n# If mode == 'invite', a password must be provided to generate\n# invitation keys. It must not be empty.\nDOCSPELL_SERVER_BACKEND_SIGNUP_NEW__INVITE__PASSWORD=\"\"\n\n# This is the base URL this application is deployed to. This is used\n# to create absolute URLs and to configure the cookie.\n# \n# If default is not changed, the HOST line of the login request is\n# used instead or the value of the `X-Forwarded-For` header. If set\n# to some other value, the request is not inspected.\nDOCSPELL_SERVER_BASE__URL=\"http://localhost:7880\"\nDOCSPELL_SERVER_BIND_ADDRESS=\"localhost\"\nDOCSPELL_SERVER_BIND_PORT=7880\n\n# How many files to allow in a zip.\nDOCSPELL_SERVER_DOWNLOAD__ALL_MAX__FILES=500\n\n# The maximum (uncompressed) size of the zip file contents.\nDOCSPELL_SERVER_DOWNLOAD__ALL_MAX__SIZE=\"1400M\"\n\n# Which backend to use, either solr or postgresql\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_BACKEND=\"solr\"\n\n# The full-text search feature can be disabled. It requires an\n# additional index server which needs additional memory and disk\n# space. It can be enabled later any time.\n# \n# Currently the SOLR search platform and PostgreSQL is supported.\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_ENABLED=false\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_POSTGRESQL_JDBC_PASSWORD=\"\"\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_POSTGRESQL_JDBC_URL=\"jdbc:postgresql://server:5432/db\"\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_POSTGRESQL_JDBC_USER=\"pguser\"\n\n# Define which query parser to use.\n# \n# https://www.postgresql.org/docs/14/textsearch-controls.html#TEXTSEARCH-PARSING-QUERIES\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_POSTGRESQL_PG__QUERY__PARSER=\"websearch_to_tsquery\"\n\n# Whether to use the default database, only works if it is\n# postgresql\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_POSTGRESQL_USE__DEFAULT__CONNECTION=false\n\n# Used to tell solr when to commit the data\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_SOLR_COMMIT__WITHIN=1000\n\n# The defType parameter to lucene that defines the parser to\n# use. You might want to try \"edismax\" or look here:\n# https://solr.apache.org/guide/8_4/query-syntax-and-parsing.html#query-syntax-and-parsing\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_SOLR_DEF__TYPE=\"lucene\"\n\n# If true, logs request and response bodies\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_SOLR_LOG__VERBOSE=false\n\n# The default combiner for tokens. One of {AND, OR}.\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_SOLR_Q__OP=\"OR\"\n\n# The URL to solr\nDOCSPELL_SERVER_FULL__TEXT__SEARCH_SOLR_URL=\"http://localhost:8983/solr/docspell\"\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_ALLOWED__IPS_ENABLED=false\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_ENABLED=false\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__BASIC_ENABLED=false\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__BASIC_PASSWORD=\"docspell-int\"\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__BASIC_REALM=\"Docspell Integration\"\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__BASIC_USER=\"docspell-int\"\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__HEADER_ENABLED=false\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__HEADER_HEADER__NAME=\"Docspell-Integration\"\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__HEADER_HEADER__VALUE=\"some-secret\"\n\n# The priority to use when submitting files through this endpoint.\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_PRIORITY=\"low\"\n\n# The name used for the item \"source\" property when uploaded\n# through this endpoint.\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_SOURCE__NAME=\"integration\"\n\n# This url is the base url for reaching this server internally.\n# While you might set `base-url` to some external address (like\n# mydocs.myserver.com), the `internal-url` must be set such that\n# other nodes can reach this server.\nDOCSPELL_SERVER_INTERNAL__URL=\"http://localhost:7880\"\n\n# The format for the log messages. Can be one of:\n# Json, Logfmt, Fancy or Plain\nDOCSPELL_SERVER_LOGGING_FORMAT=\"Fancy\"\nDOCSPELL_SERVER_LOGGING_LEVELS_\"ORG_FLYWAYDB\"=\"Info\"\nDOCSPELL_SERVER_LOGGING_LEVELS_\"ORG_HTTP4S\"=\"Info\"\nDOCSPELL_SERVER_LOGGING_LEVELS_BINNY=\"Info\"\nDOCSPELL_SERVER_LOGGING_LEVELS_DOCSPELL=\"Info\"\n\n# The minimum level to log. From lowest to highest:\n# Trace, Debug, Info, Warn, Error\nDOCSPELL_SERVER_LOGGING_MINIMUM__LEVEL=\"Warn\"\n\n# This is a hard limit to restrict the size of a batch that is\n# returned when searching for items. The user can set this limit\n# within the client config, but it is restricted by the server to\n# the number defined here. An admin might choose a lower number\n# depending on the available resources.\nDOCSPELL_SERVER_MAX__ITEM__PAGE__SIZE=200\n\n# The number of characters to return for each item notes when\n# searching. Item notes may be very long, when returning them with\n# all the results from a search, they add quite some data to return.\n# In order to keep this low, a limit can be defined here.\nDOCSPELL_SERVER_MAX__NOTE__LENGTH=180\n\n# When exactly one OIDC/OAuth provider is configured, then the weapp\n# automatically redirects to its authentication page skipping the\n# docspell login page.\nDOCSPELL_SERVER_OIDC__AUTO__REDIRECT=true\nDOCSPELL_SERVER_SERVER__OPTIONS_ENABLE__HTTP__2=false\n\n# Maximum allowed connections\nDOCSPELL_SERVER_SERVER__OPTIONS_MAX__CONNECTIONS=1024\n\n# Timeout for waiting for the first output of the response\nDOCSPELL_SERVER_SERVER__OPTIONS_RESPONSE__TIMEOUT=\"45s\"\n\n# This defines whether the classification form in the collective\n# settings is displayed or not. If all joex instances have document\n# classification disabled, it makes sense to hide its settings from\n# users.\nDOCSPELL_SERVER_SHOW__CLASSIFICATION__SETTINGS=true\n\n#### JOEX Configuration ####\nDOCSPELL_JOEX_ADDONS_CACHE__DIR=\"/tmp/docspell-addon-cache\"\n\n# The timeout for building the package (running docker build).\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_DOCKER__RUNNER_BUILD__TIMEOUT=\"15 minutes\"\n\n# Path to the docker command.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_DOCKER__RUNNER_DOCKER__BINARY=\"docker\"\n\n# When multiple addons are executed sequentially, stop after the\n# first failing result. If this is false, then subsequent addons\n# will be run for their side effects only.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_FAIL__FAST=true\n\n# The timeout for building the package (running nix build).\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_NIX__RUNNER_BUILD__TIMEOUT=\"15 minutes\"\n\n# Path to the nix command.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_NIX__RUNNER_NIX__BINARY=\"nix\"\n\n# Workaround, if multiple same named containers are run too fast\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_NSPAWN_CONTAINER__WAIT=\"100 millis\"\n\n# If this is false, systemd-nspawn is not tried. When true, the\n# addon is executed inside a lightweight container via\n# systemd-nspawn.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_NSPAWN_ENABLED=false\n\n# Path to the systemd-nspawn command.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_NSPAWN_NSPAWN__BINARY=\"systemd-nspawn\"\n\n# Path to sudo command. By default systemd-nspawn is executed\n# via sudo - the user running joex must be allowed to do so NON\n# INTERACTIVELY. If this is empty, then nspawn is tried to\n# execute without sudo.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_NSPAWN_SUDO__BINARY=\"sudo\"\n\n# The timeout for running an addon.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_RUN__TIMEOUT=\"15 minutes\"\n\n# Define a (comma or whitespace separated) list of runners that\n# are responsible for executing an addon. This setting is\n# compared to what is supported by addons. Possible values are:\n# \n# - nix-flake: use nix-flake runner if the addon supports it\n# (this requires the nix package manager on the joex machine)\n# - docker: use docker\n# - trivial: use the trivial runner\n# \n# The first successful execution is used. This should list all\n# runners the computer supports.\nDOCSPELL_JOEX_ADDONS_EXECUTOR__CONFIG_RUNNER=\"nix-flake, docker, trivial\"\nDOCSPELL_JOEX_ADDONS_WORKING__DIR=\"/tmp/docspell-addons\"\n\n# This is the id of this node. If you run more than one server, you\n# have to make sure to provide unique ids per node.\nDOCSPELL_JOEX_APP__ID=\"joex1\"\n\n# This is the base URL this application is deployed to. This is used\n# to register this joex instance such that docspell rest servers can\n# reach them\nDOCSPELL_JOEX_BASE__URL=\"http://localhost:7878\"\nDOCSPELL_JOEX_BIND_ADDRESS=\"localhost\"\nDOCSPELL_JOEX_BIND_PORT=7878\n\n# Defines the chunk size (in bytes) used to store the files.\n# This will affect the memory footprint when uploading and\n# downloading files. At most this amount is loaded into RAM for\n# down- and uploading.\n# \n# It also defines the chunk size used for the blobs inside the\n# database.\nDOCSPELL_JOEX_CONVERT_CHUNK__SIZE=524288\n\n# A string used to change the filename of the converted pdf file.\n# If empty, the original file name is used for the pdf file ( the\n# extension is always replaced with `pdf`).\nDOCSPELL_JOEX_CONVERT_CONVERTED__FILENAME__PART=\"converted\"\nDOCSPELL_JOEX_CONVERT_DECRYPT__PDF_ENABLED=true\n\n# Which HTML->PDF converter command to use. One of: wkhtmlpdf,\n# weasyprint.\nDOCSPELL_JOEX_CONVERT_HTML__CONVERTER=\"wkhtmlpdf\"\n\n# The CSS that is used to style the resulting HTML.\nDOCSPELL_JOEX_CONVERT_MARKDOWN_INTERNAL__CSS=\"\\n body { padding: 2em 5em; }\\n \"\n\n# Images greater than this size are skipped. Note that every\n# image is loaded completely into memory for doing OCR. This is\n# the pixel count, `height * width` of the image.\nDOCSPELL_JOEX_CONVERT_MAX__IMAGE__SIZE=14000000\nDOCSPELL_JOEX_CONVERT_OCRMYPDF_COMMAND_PROGRAM=\"ocrmypdf\"\nDOCSPELL_JOEX_CONVERT_OCRMYPDF_COMMAND_TIMEOUT=\"5 minutes\"\nDOCSPELL_JOEX_CONVERT_OCRMYPDF_ENABLED=true\nDOCSPELL_JOEX_CONVERT_OCRMYPDF_WORKING__DIR=\"/tmp/docspell-convert\"\nDOCSPELL_JOEX_CONVERT_TESSERACT_COMMAND_PROGRAM=\"tesseract\"\nDOCSPELL_JOEX_CONVERT_TESSERACT_COMMAND_TIMEOUT=\"5 minutes\"\nDOCSPELL_JOEX_CONVERT_TESSERACT_WORKING__DIR=\"/tmp/docspell-convert\"\nDOCSPELL_JOEX_CONVERT_UNOCONV_COMMAND_PROGRAM=\"unoconv\"\nDOCSPELL_JOEX_CONVERT_UNOCONV_COMMAND_TIMEOUT=\"2 minutes\"\nDOCSPELL_JOEX_CONVERT_UNOCONV_WORKING__DIR=\"/tmp/docspell-convert\"\nDOCSPELL_JOEX_CONVERT_WEASYPRINT_COMMAND_PROGRAM=\"weasyprint\"\nDOCSPELL_JOEX_CONVERT_WEASYPRINT_COMMAND_TIMEOUT=\"2 minutes\"\nDOCSPELL_JOEX_CONVERT_WEASYPRINT_WORKING__DIR=\"/tmp/docspell-weasyprint\"\nDOCSPELL_JOEX_CONVERT_WKHTMLPDF_COMMAND_PROGRAM=\"wkhtmltopdf\"\nDOCSPELL_JOEX_CONVERT_WKHTMLPDF_COMMAND_TIMEOUT=\"2 minutes\"\nDOCSPELL_JOEX_CONVERT_WKHTMLPDF_WORKING__DIR=\"/tmp/docspell-wkhtmltopdf\"\n\n# Use with care. This repairs all migrations in the database by\n# updating their checksums and removing failed migrations. Good\n# for testing, not recommended for normal operation.\nDOCSPELL_JOEX_DATABASE__SCHEMA_REPAIR__SCHEMA=false\n\n# Whether to run the fixup migrations.\nDOCSPELL_JOEX_DATABASE__SCHEMA_RUN__FIXUP__MIGRATIONS=true\n\n# Whether to run main database migrations.\nDOCSPELL_JOEX_DATABASE__SCHEMA_RUN__MAIN__MIGRATIONS=true\nDOCSPELL_JOEX_EXTRACTION_OCR_GHOSTSCRIPT_COMMAND_PROGRAM=\"gs\"\nDOCSPELL_JOEX_EXTRACTION_OCR_GHOSTSCRIPT_COMMAND_TIMEOUT=\"5 minutes\"\nDOCSPELL_JOEX_EXTRACTION_OCR_GHOSTSCRIPT_WORKING__DIR=\"/tmp/docspell-extraction\"\n\n# Images greater than this size are skipped. Note that every\n# image is loaded completely into memory for doing OCR. This is\n# the pixel count, `height * width` of the image.\nDOCSPELL_JOEX_EXTRACTION_OCR_MAX__IMAGE__SIZE=14000000\nDOCSPELL_JOEX_EXTRACTION_OCR_PAGE__RANGE_BEGIN=10\nDOCSPELL_JOEX_EXTRACTION_OCR_TESSERACT_COMMAND_PROGRAM=\"tesseract\"\nDOCSPELL_JOEX_EXTRACTION_OCR_TESSERACT_COMMAND_TIMEOUT=\"5 minutes\"\nDOCSPELL_JOEX_EXTRACTION_OCR_UNPAPER_COMMAND_PROGRAM=\"unpaper\"\nDOCSPELL_JOEX_EXTRACTION_OCR_UNPAPER_COMMAND_TIMEOUT=\"5 minutes\"\nDOCSPELL_JOEX_EXTRACTION_PDF_MIN__TEXT__LEN=500\n\n# When rendering a pdf page, use this dpi. This results in\n# scaling the image. A standard A4 page rendered at 96dpi\n# results in roughly 790x1100px image. Using 32 results in\n# roughly 200x300px image.\n# \n# Note, when this is changed, you might want to re-generate\n# preview images. Check the api for this, there is an endpoint\n# to regenerate all for a collective.\nDOCSPELL_JOEX_EXTRACTION_PREVIEW_DPI=32\n\n# Defines the chunk size (in bytes) used to store the files.\n# This will affect the memory footprint when uploading and\n# downloading files. At most this amount is loaded into RAM for\n# down- and uploading.\n# \n# It also defines the chunk size used for the blobs inside the\n# database.\nDOCSPELL_JOEX_FILES_CHUNK__SIZE=524288\n\n# The id of an enabled store from the `stores` array that should\n# be used.\n# \n# IMPORTANT NOTE: All nodes must have the exact same file store\n# configuration!\nDOCSPELL_JOEX_FILES_DEFAULT__STORE=\"database\"\nDOCSPELL_JOEX_FILES_STORES_DATABASE_ENABLED=true\nDOCSPELL_JOEX_FILES_STORES_DATABASE_TYPE=\"default-database\"\nDOCSPELL_JOEX_FILES_STORES_FILESYSTEM_DIRECTORY=\"/some/directory\"\nDOCSPELL_JOEX_FILES_STORES_FILESYSTEM_ENABLED=false\nDOCSPELL_JOEX_FILES_STORES_FILESYSTEM_TYPE=\"file-system\"\nDOCSPELL_JOEX_FILES_STORES_MINIO_ACCESS__KEY=\"username\"\nDOCSPELL_JOEX_FILES_STORES_MINIO_BUCKET=\"docspell\"\nDOCSPELL_JOEX_FILES_STORES_MINIO_ENABLED=false\nDOCSPELL_JOEX_FILES_STORES_MINIO_ENDPOINT=\"http://localhost:9000\"\nDOCSPELL_JOEX_FILES_STORES_MINIO_REGION=\"\"\nDOCSPELL_JOEX_FILES_STORES_MINIO_SECRET__KEY=\"password\"\nDOCSPELL_JOEX_FILES_STORES_MINIO_TYPE=\"s3\"\n\n# Which backend to use, either solr or postgresql\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_BACKEND=\"solr\"\n\n# The full-text search feature can be disabled. It requires an\n# additional index server which needs additional memory and disk\n# space. It can be enabled later any time.\n# \n# Currently the SOLR search platform and PostgreSQL is supported.\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_ENABLED=false\n\n# Chunk size to use when indexing data from the database. This\n# many attachments are loaded into memory and pushed to the\n# full-text index.\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_MIGRATION_INDEX__ALL__CHUNK=10\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_POSTGRESQL_JDBC_PASSWORD=\"\"\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_POSTGRESQL_JDBC_URL=\"jdbc:postgresql://server:5432/db\"\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_POSTGRESQL_JDBC_USER=\"pguser\"\n\n# Define which query parser to use.\n# \n# https://www.postgresql.org/docs/14/textsearch-controls.html#TEXTSEARCH-PARSING-QUERIES\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_POSTGRESQL_PG__QUERY__PARSER=\"websearch_to_tsquery\"\n\n# Whether to use the default database, only works if it is\n# postgresql\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_POSTGRESQL_USE__DEFAULT__CONNECTION=false\n\n# Used to tell solr when to commit the data\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_SOLR_COMMIT__WITHIN=1000\n\n# The defType parameter to lucene that defines the parser to\n# use. You might want to try \"edismax\" or look here:\n# https://solr.apache.org/guide/8_4/query-syntax-and-parsing.html#query-syntax-and-parsing\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_SOLR_DEF__TYPE=\"lucene\"\n\n# If true, logs request and response bodies\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_SOLR_LOG__VERBOSE=false\n\n# The default combiner for tokens. One of {AND, OR}.\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_SOLR_Q__OP=\"OR\"\n\n# The URL to solr\nDOCSPELL_JOEX_FULL__TEXT__SEARCH_SOLR_URL=\"http://localhost:8983/solr/docspell\"\n\n# Whether this task is enabled\nDOCSPELL_JOEX_HOUSE__KEEPING_CHECK__NODES_ENABLED=true\n\n# How often the node must be unreachable, before it is removed.\nDOCSPELL_JOEX_HOUSE__KEEPING_CHECK__NODES_MIN__NOT__FOUND=2\n\n# Whether to enable clearing old download archives.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__DOWNLOADS_ENABLED=true\n\n# The minimum age of a download file to be deleted.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__DOWNLOADS_OLDER__THAN=\"14 days\"\n\n# Whether this task is enabled.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__INVITES_ENABLED=true\n\n# The minimum age of invites to be deleted.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__INVITES_OLDER__THAN=\"30 days\"\n\n# This defines how many jobs are deleted in one transaction.\n# Since the data to delete may get large, it can be configured\n# whether more or less memory should be used.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__JOBS_DELETE__BATCH=\"100\"\n\n# Whether this task is enabled.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__JOBS_ENABLED=true\n\n# The minimum age of jobs to delete. It is matched against the\n# `finished' timestamp.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__JOBS_OLDER__THAN=\"30 days\"\n\n# Whether the job is enabled.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__REMEMBER__ME_ENABLED=true\n\n# The minimum age of tokens to be deleted.\nDOCSPELL_JOEX_HOUSE__KEEPING_CLEANUP__REMEMBER__ME_OLDER__THAN=\"30 days\"\nDOCSPELL_JOEX_HOUSE__KEEPING_INTEGRITY__CHECK_ENABLED=true\n\n# When the house keeping tasks execute. Default is to run every\n# week.\nDOCSPELL_JOEX_HOUSE__KEEPING_SCHEDULE=\"Sun *-*-* 00:00:00 UTC\"\n\n# The database password.\nDOCSPELL_JOEX_JDBC_PASSWORD=\"\"\nDOCSPELL_JOEX_JDBC_URL=\"jdbc:h2:///tmp/docspell-demo.db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\n\n# The database user.\nDOCSPELL_JOEX_JDBC_USER=\"sa\"\n\n# The format for the log messages. Can be one of:\n# Json, Logfmt, Fancy or Plain\nDOCSPELL_JOEX_LOGGING_FORMAT=\"Fancy\"\nDOCSPELL_JOEX_LOGGING_LEVELS_\"ORG_FLYWAYDB\"=\"Info\"\nDOCSPELL_JOEX_LOGGING_LEVELS_\"ORG_HTTP4S\"=\"Info\"\nDOCSPELL_JOEX_LOGGING_LEVELS_BINNY=\"Info\"\nDOCSPELL_JOEX_LOGGING_LEVELS_DOCSPELL=\"Info\"\n\n# The minimum level to log. From lowest to highest:\n# Trace, Debug, Info, Warn, Error\nDOCSPELL_JOEX_LOGGING_MINIMUM__LEVEL=\"Warn\"\n\n# Enable or disable debugging for e-mail related functionality. This\n# applies to both sending and receiving mails. For security reasons\n# logging is not very extensive on authentication failures. Setting\n# this to true, results in a lot of data printed to stdout.\nDOCSPELL_JOEX_MAIL__DEBUG=false\n\n# This is the id of this node. If you run more than one server, you\n# have to make sure to provide unique ids per node.\nDOCSPELL_JOEX_PERIODIC__SCHEDULER_NAME=\"joex1\"\n\n# A fallback to start looking for due periodic tasks regularily.\n# Usually joex instances should be notified via REST calls if\n# external processes change tasks. But these requests may get\n# lost.\nDOCSPELL_JOEX_PERIODIC__SCHEDULER_WAKEUP__PERIOD=\"10 minutes\"\n\n# A counting scheme determines the ratio of how high- and low-prio\n# jobs are run. For example: 4,1 means run 4 high prio jobs, then\n# 1 low prio and then start over.\nDOCSPELL_JOEX_SCHEDULER_COUNTING__SCHEME=\"4,1\"\n\n# The queue size of log statements from a job.\nDOCSPELL_JOEX_SCHEDULER_LOG__BUFFER__SIZE=500\n\n# This is the id of this node. If you run more than one server, you\n# have to make sure to provide unique ids per node.\nDOCSPELL_JOEX_SCHEDULER_NAME=\"joex1\"\n\n# Number of processing allowed in parallel.\nDOCSPELL_JOEX_SCHEDULER_POOL__SIZE=1\n\n# How often a failed job should be retried until it enters failed\n# state. If a job fails, it becomes \"stuck\" and will be retried\n# after a delay.\nDOCSPELL_JOEX_SCHEDULER_RETRIES=2\n\n# The delay until the next try is performed for a failed job. This\n# delay is increased exponentially with the number of retries.\nDOCSPELL_JOEX_SCHEDULER_RETRY__DELAY=\"1 minute\"\n\n# If no job is left in the queue, the scheduler will wait until a\n# notify is requested (using the REST interface). To also retry\n# stuck jobs, it will notify itself periodically.\nDOCSPELL_JOEX_SCHEDULER_WAKEUP__PERIOD=\"30 minutes\"\n\n# This is used as the List-Id e-mail header when mails are sent\n# from docspell to its users (example: for notification mails). It\n# is not used when sending to external recipients. If it is empty,\n# no such header is added. Using this header is often useful when\n# filtering mails.\n# \n# It should be a string in angle brackets. See\n# https://tools.ietf.org/html/rfc2919 for a formal specification\n# of this header.\nDOCSPELL_JOEX_SEND__MAIL_LIST__ID=\"\"\n\n# Whether to enable classification globally. Each collective can\n# enable/disable auto-tagging. The classifier is also used for\n# finding correspondents and concerned entities, if enabled\n# here.\nDOCSPELL_JOEX_TEXT__ANALYSIS_CLASSIFICATION_ENABLED=true\n\n# If concerned with memory consumption, this restricts the\n# number of items to consider. More are better for training. A\n# negative value or zero means to train on all items.\n# \n# This limit and `text-analysis.max-length` define how much\n# memory is required. On weaker hardware, it is advised to play\n# with these values.\nDOCSPELL_JOEX_TEXT__ANALYSIS_CLASSIFICATION_ITEM__COUNT=600\n\n# Maximum length of text to be analysed.\n# \n# All text to analyse must fit into RAM. A large document may take\n# too much heap. Also, most important information is at the\n# beginning of a document, so in most cases the first two pages\n# should suffice. Default is 5000, which are about 2 pages (just a\n# rough guess, of course). For my data, more than 80% of the\n# documents are less than 5000 characters.\n# \n# This values applies to nlp and the classifier. If this value is\n# <= 0, the limit is disabled.\nDOCSPELL_JOEX_TEXT__ANALYSIS_MAX__LENGTH=5000\n\n# The StanfordCoreNLP library caches language models which\n# requires quite some amount of memory. Setting this interval to a\n# positive duration, the cache is cleared after this amount of\n# idle time. Set it to 0 to disable it if you have enough memory,\n# processing will be faster.\n# \n# This has only any effect, if mode != disabled.\nDOCSPELL_JOEX_TEXT__ANALYSIS_NLP_CLEAR__INTERVAL=\"15 minutes\"\n\n# Restricts proposals for due dates. Only dates earlier than this\n# number of years in the future are considered.\nDOCSPELL_JOEX_TEXT__ANALYSIS_NLP_MAX__DUE__DATE__YEARS=10\n\n# The mode for configuring NLP models:\n# \n# 1. full – builds the complete pipeline\n# 2. basic - builds only the ner annotator\n# 3. regexonly - matches each entry in your address book via regexps\n# 4. disabled - doesn't use any stanford-nlp feature\n# \n# The full and basic variants rely on pre-build language models\n# that are available for only a few languages. Memory usage\n# varies among the languages. So joex should run with -Xmx1400M\n# at least when using mode=full.\n# \n# The basic variant does a quite good job for German and\n# English. It might be worse for French, always depending on the\n# type of text that is analysed. Joex should run with about 500M\n# heap, here again lanugage German uses the most.\n# \n# The regexonly variant doesn't depend on a language. It roughly\n# works by converting all entries in your addressbook into\n# regexps and matches each one against the text. This can get\n# memory intensive, too, when the addressbook grows large. This\n# is included in the full and basic by default, but can be used\n# independently by setting mode=regexner.\n# \n# When mode=disabled, then the whole nlp pipeline is disabled,\n# and you won't get any suggestions. Only what the classifier\n# returns (if enabled).\nDOCSPELL_JOEX_TEXT__ANALYSIS_NLP_MODE=\"full\"\n\n# The NER annotation uses a file of patterns that is derived\n# from a collective's address book. This is is the time how\n# long this data will be kept until a check for a state change\n# is done.\nDOCSPELL_JOEX_TEXT__ANALYSIS_NLP_REGEX__NER_FILE__CACHE__TIME=\"1 minute\"\n\n# Whether to enable custom NER annotation. This uses the\n# address book of a collective as input for NER tagging (to\n# automatically find correspondent and concerned entities). If\n# the address book is large, this can be quite memory\n# intensive and also makes text analysis much slower. But it\n# improves accuracy and can be used independent of the\n# lanugage. If this is set to 0, it is effectively disabled\n# and NER tagging uses only statistical models (that also work\n# quite well, but are restricted to the languages mentioned\n# above).\n# \n# Note, this is only relevant if nlp-config.mode is not\n# \"disabled\".\nDOCSPELL_JOEX_TEXT__ANALYSIS_NLP_REGEX__NER_MAX__ENTRIES=1000\nDOCSPELL_JOEX_TEXT__ANALYSIS_WORKING__DIR=\"/tmp/docspell-analysis\"\n\n# The body of the mail. Subject and body can contain these\n# variables which are replaced:\n# \n# - `latestVersion` the latest available version of Docspell\n# - `currentVersion` the currently running (old) version of Docspell\n# - `releasedAt` a date when the release was published\n# \n# The body is processed as markdown after the variables have been\n# replaced.\nDOCSPELL_JOEX_UPDATE__CHECK_BODY=\"\\nHello,\\n\\nYou are currently running Docspell {{ currentVersion }}. Version *{{ latestVersion }}*\\nis now available, which was released on {{ releasedAt }}. Check the release page at:\\n\\n<https://github.com/eikek/docspell/releases/latest>\\n\\nHave a nice day!\\n\\nDocpell Update Check\\n\"\n\n# Whether to enable this task\nDOCSPELL_JOEX_UPDATE__CHECK_ENABLED=false\n\n# When the update check should execute. Default is to run every\n# week. You can specify a time zone identifier, like\n# 'Europe/Berlin' at the end.\nDOCSPELL_JOEX_UPDATE__CHECK_SCHEDULE=\"Sun *-*-* 00:00:00 UTC\"\n\n# An account id in form of `collective/user` (or just `user` if\n# collective and user name are the same). This user account must\n# have at least one valid SMTP settings which are used to send the\n# mail.\nDOCSPELL_JOEX_UPDATE__CHECK_SENDER__ACCOUNT=\"\"\n\n# The SMTP connection id that should be used for sending the mail.\nDOCSPELL_JOEX_UPDATE__CHECK_SMTP__ID=\"\"\n\n# The subject of the mail. It supports the same variables as the\n# body.\nDOCSPELL_JOEX_UPDATE__CHECK_SUBJECT=\"Docspell {{ latestVersion }} is available\"\n\n# Sends the mail without checking the latest release. Can be used\n# if you want to see if mail sending works, but don't want to wait\n# until a new release is published.\nDOCSPELL_JOEX_UPDATE__CHECK_TEST__RUN=false\n\n# How many mails (headers only) to retrieve in one chunk.\n# \n# If this is greater than `max-mails' it is set automatically to\n# the value of `max-mails'.\nDOCSPELL_JOEX_USER__TASKS_SCAN__MAILBOX_MAIL__CHUNK__SIZE=50\n\n# A limit of how many folders to scan through. If a user\n# configures more than this, only upto this limit folders are\n# scanned and a warning is logged.\nDOCSPELL_JOEX_USER__TASKS_SCAN__MAILBOX_MAX__FOLDERS=50\n\n# A limit on how many mails to process in one job run. This is\n# meant to avoid too heavy resource allocation to one\n# user/collective.\n# \n# If more than this number of mails is encountered, a warning is\n# logged.\nDOCSPELL_JOEX_USER__TASKS_SCAN__MAILBOX_MAX__MAILS=500\n\n","id":"https://docspell.org/docs/configure/defaults/","title":"Default Configuration"},"https://docspell.org/docs/configure/file-backends/":{"body":"File Backends🔗\nDocspell allows to choose from different storage backends for binary\nfiles. You can choose between:\n\n\nDatabase (the recommended default)\nThe database can be used to store the files as well. It is the\ndefault. It doesn't require any other configuration and works well\nwith multiple instances of restservers and joex nodes.\n\n\nS3\nThe S3 backend allows to store files in an S3 compatible storage.\nIt was tested with MinIO, which is possible to self host.\n\n\nFilesystem\nThe filesystem can also be used directly, by specifying a\ndirectory. Be aware that all nodes must have read and write\naccess into this directory! When running multiple nodes over a\nnetwork, consider using one of the above instead. Docspell uses a\nfixed structure for storing the files below the given directory, it\ncannot be configured.\n\n\nWhen using S3 or filesystem, remember to backup the database and the\nfiles!\nNote that Docspell not only stores the file that are uploaded, but\nalso some other files for internal use.\nConfiguring🔗\n\n \n \n Note\n \n\n \n Each node must have the same config for its file backend! When using\nthe filesystem, make sure all processes can access the directory with\nread and write permissions.\n\n \n\nThe file storage backend can be configured inside the files section\n(see the default configs):\nfiles {\n …\n default-store = \"database\"\n\n stores = {\n database =\n { enabled = true\n type = \"default-database\"\n }\n\n filesystem =\n { enabled = false\n type = \"file-system\"\n directory = \"/some/directory\"\n }\n\n minio =\n { enabled = false\n type = \"s3\"\n endpoint = \"http://localhost:9000\"\n access-key = \"username\"\n secret-key = \"password\"\n bucket = \"docspell\"\n # region = \"…\"\n }\n }\n}\n\nThe stores object defines a set of stores and the default-store\nselects the one that should be used. All disabled store configurations\nare removed from the list. Thus the default-store must be enabled.\nOther enabled stores can be used as the target when copying files (see\nbelow).\nA store configuration requires a enabled and type property.\nDepending on the type property, other properties are required, they\nare presented above. The available storage types are\ndefault-database, file-system and s3.\nIf you use the docker setup, you can find the corresponding\nenvironment variables to the above config snippet\nhere.\nChange Backends🔗\nIt is possible to change backends with a bit of manual effort. When\ndoing this, please make sure that the application is not used. It is\nimportant that no file is uploaded during the following steps.\nThe cli will be used, please set it up first\nand you need to enable the admin endpoint. Config\nchanges mentioned here must be applied to all nodes - joex and\nrestserver!\n\n\nIn the config, enable a second file backend (besides the default)\nyou want to change to and start docspell as normal. Don't change\ndefault-store yet.\n\n\nRun the file integrity check in order to see whether all files are\nok as they are in the current store. This can be done using the\ncli by running:\ndsc admin file-integrity-check\n\n\n\nRun the copy files admin command which will copy all files from the\ncurrent default-store to all other enabled stores.\ndsc admin clone-file-repository\n\nAnd wait until it's done :-). You can see the progress in the jobs\npage when logged in as docspell-system or just look at the logs.\n\n\nIn the config, change the default-store to the one you just\ncopied all the files to and restart docspell.\n\n\nLogin and do some smoke tests. Then run the file integrity check\nagain:\ndsc admin file-integrity-check\n\n\n\nIf all is fine, then you are done and are now using the new file\nbackend. If the second integrity check fails, please open an issue.\nYou need then to revert the config change of step 4 to use the\nprevious default-store again.\nIf you want to delete the files from the database, you can do so by\nrunning the following SQL against the database:\nDELETE FROM filechunk\n\nYou can copy them back into the database using the steps above.\n","id":"https://docspell.org/docs/configure/file-backends/","title":"File Backends"},"https://docspell.org/docs/configure/file-processing/":{"body":"File Processing🔗\nFiles are being processed by the joex component. So all the respective\nconfiguration is in this config only.\nFile processing involves several stages, detailed information can be\nfound here and in the\ncorresponding sections in joex default\nconfig.\nConfiguration allows to define the external tools and set some\nlimitations to control memory usage. The sections are:\n\ndocspell.joex.extraction\ndocspell.joex.text-analysis\ndocspell.joex.convert\n\nOptions to external commands can use variables that are replaced by\nvalues at runtime. Variables are enclosed in double braces {{…}}.\nPlease see the default configuration for what variables exist per\ncommand.\nClassification🔗\nIn text-analysis.classification you can define how many documents at\nmost should be used for learning. The default settings should work\nwell for most cases. However, it always depends on the amount of data\nand the machine that runs joex. For example, by default the documents\nto learn from are limited to 600 (classification.item-count) and\nevery text is cut after 5000 characters (text-analysis.max-length).\nThis is fine if most of your documents are small and only a few are\nnear 5000 characters). But if all your documents are very large, you\nprobably need to either assign more heap memory or go down with the\nlimits.\nClassification can be disabled, too, for when it's not needed.\nNLP🔗\nThis setting defines which NLP mode to use. It defaults to full,\nwhich requires more memory for certain languages (with the advantage\nof better results). Other values are basic, regexonly and\ndisabled. The modes full and basic use pre-defined lanugage\nmodels for procesing documents of languaes German, English, French and\nSpanish. These require some amount of memory (see below).\nThe mode basic is like the \"light\" variant to full. It doesn't use\nall NLP features, which makes memory consumption much lower, but comes\nwith the compromise of less accurate results.\nThe mode regexonly doesn't use pre-defined lanuage models, even if\navailable. It checks your address book against a document to find\nmetadata. That means, it is language independent. Also, when using\nfull or basic with lanugages where no pre-defined models exist, it\nwill degrade to regexonly for these.\nThe mode disabled skips NLP processing completely. This has least\nimpact in memory consumption, obviously, but then only the classifier\nis used to find metadata (unless it is disabled, too).\nYou might want to try different modes and see what combination suits\nbest your usage pattern and machine running joex. If a powerful\nmachine is used, simply leave the defaults. When running on an\nraspberry pi, for example, you might need to adjust things.\nMemory Usage🔗\nThe memory requirements for the joex component depends on the document\nlanguage and the enabled features for text-analysis. The nlp.mode\nsetting has significant impact, especially when your documents are in\nGerman. Here are some rough numbers on jvm heap usage (the same file\nwas used for all tries):\n\n\n \n nlp.mode\n English\n German\n French\n \n\n\n\n\n full420M950M490M\n basic170M380M390M\n\n\nNote that these are only rough numbers and they show the maximum used\nheap memory while processing a file.\nWhen using mode=full, a heap setting of at least -Xmx1400M is\nrecommended. For mode=basic a heap setting of at least -Xmx500M is\nrecommended.\nOther languages can't use these two modes, and so don't require this\namount of memory (but don't have as good results). Then you can go\nwith less heap. For these languages, the nlp mode is the same as\nregexonly.\nTraining the classifier is also memory intensive, which solely depends\non the size and number of documents that are being trained. However,\ntraining the classifier is done periodically and can happen maybe\nevery two weeks. When classifying new documents, memory requirements\nare lower, since the model already exists.\nMore details about these modes can be found\nhere.\nThe restserver component is very lightweight, here you can use\ndefaults.\n","id":"https://docspell.org/docs/configure/file-processing/","title":"File Processing"},"https://docspell.org/docs/configure/fulltext-search/":{"body":"Full-Text Search🔗\nFulltext search is optional and provided by external systems. There\nare currently Apache SOLR and PostgreSQL's\ntext search\navailable.\nYou can enable and configure the fulltext search backends as described\nbelow and then choose the backend:\nfull-text-search {\n enabled = true\n # Which backend to use, either solr or postgresql\n backend = \"solr\"\n …\n}\n\nAll docspell components must provide the same fulltext search\nconfiguration.\nThe features provided for full text search depends on the backend.\nDocspell only hands the query to the backend and thus content queries\nmay not work across different fulltext search backends.\nSOLR🔗\nApache SOLR can be used to provide the\nfull-text search. This is defined in the full-text-search.solr\nsubsection:\n...\n full-text-search {\n ...\n solr = {\n url = \"http://localhost:8983/solr/docspell\"\n }\n }\n\nThe default configuration\ncontains more information about each setting.\nThe solr.url is the mandatory setting that you need to change to\npoint to your SOLR instance. Then you need to set the enabled flag\nto true.\nWhen installing docspell manually, just install solr and create a core\nas described in the solr\ndocumentation.\nThat will provide you with the connection url (the last part is the\ncore name). If Docspell detects an empty core it will run a schema\nsetup on start automatically.\nThe full-text-search.solr options must be the same for joex and the\nrestserver.\nSometimes it is necessary to re-create the entire index, for example\nif you upgrade SOLR or delete the core to provide a new one (see\nhere for\ndetails). Another way is to restart docspell (while clearing the\nindex). If docspell detects an empty index at startup, it will submit\na task to build the index automatically.\nNote that a collective can also re-index their data using a similiar\nendpoint; but this is only deleting their data and doesn't do a full\nre-index.\nThe solr index doesn't contain any new information, it can be\nregenerated any time using the above REST call. Thus it doesn't need\nto be backed up.\nPostgreSQL🔗\nPostgreSQL provides many additional features, one of them is text\nsearch. Docspell\ncan utilize this to provide the fulltext search feature. This is\nespecially useful, if PostgreSQL is used as the primary database for\ndocspell.\nYou can choose to use the same database or separate connection. The\nfulltext search will create a single table ftspsql_search that holds\nall necessary data. When doing backups, you can exclude this table as\nit can be recreated from the primary data any time.\nThe configuration is placed inside full-text-search:\nfull-text-search {\n …\n postgresql = {\n use-default-connection = false\n\n jdbc {\n url = \"jdbc:postgresql://server:5432/db\"\n user = \"pguser\"\n password = \"\"\n }\n\n pg-config = {\n }\n pg-query-parser = \"websearch_to_tsquery\"\n pg-rank-normalization = [ 4 ]\n }\n}\n\nThe flag use-default-connection can be set to true if you use\nPostgreSQL as the primary db to have it also used for the fulltext\nsearch. If set to false, the subsequent jdbc block defines the\nconnection to the postgres database to use.\nIt follows some settings to tune PostgreSQL's text search feature.\nPlease visit their\ndocumentation for\nall the details.\n\n\npg-config: this is an optional mapping from document languages as\nused in Docspell to a PostgreSQL text search configuration. Not all\nlanguages are equally well supported out of the box. You can create\nyour own text search config in PostgreSQL and then define it in this\nmap for your language. For example:\npg-config = {\n english = \"my-english\"\n german = \"my-german\"\n}\n\nBy default, the predefined configs are used for some lanugages and\notherwise fallback to simple.\nIf you change this setting, you must re-index everything.\n\n\npg-query-parser: the parser applied to the fulltext query. By\ndefault it is websearch_to_tsquery. (relevant doc\nlink)\n\n\npg-rank-normalization: this is used to tweak rank calculation that\naffects the order of the elements returned from a query. It is an\narray of numbers out of 1, 2, 4, 8, 16 or 32. (relevant\ndoc\nlink)\n\n\nRe-create the index🔗\nThere is an admin route that allows to\nre-create the entire index (for all collectives). This is possible via\na call:\n$ curl -XPOST -H \"Docspell-Admin-Secret: test123\" http://localhost:7880/api/v1/admin/fts/reIndexAll\n\nor use the cli:\ndsc admin -a test123 recreate-index\n\nHere the test123 is the key defined with admin-endpoint.secret. If\nit is empty (the default), this call is disabled (all admin routes).\nOtherwise, the POST request will submit a system task that is executed\nby a joex instance eventually.\nUsing this endpoint, the entire index (including the schema) will be\nre-created.\n","id":"https://docspell.org/docs/configure/fulltext-search/","title":"Full-Text Search"},"https://docspell.org/docs/configure/main/":{"body":"Configuration🔗\nDocspell's executables (restserver and joex) can take one argument – a\nconfiguration file. If that is not given, the defaults are used,\noverriden by environment variables. A config file overrides default\nvalues, so only values that differ from the defaults are necessary.\nThe complete default options and their documentation is at the end of\nthis page.\nBesides the config file, another way is to provide individual settings\nvia key-value pairs to the executable by the -D option. For example\nto override only base-url you could add the argument\n-Ddocspell.server.base-url=… to the command. Multiple options are\npossible. For more than few values this is very tedious, obviously, so\nthe recommended way is to maintain a config file. If these options\nand a file is provded, then any setting given via the -D… option\noverrides the same setting from the config file.\nAt last, it is possible to configure docspell via environment\nvariables if there is no config file supplied (if a config file is\nsupplied, it is always preferred). Note that this approach is limited,\nas arrays are not supported. A list of environment variables can be\nfound at here. The\nenvironment variable name follows the corresponding config key - where\ndots are replaced by underscores and dashes are replaced by two\nunderscores. For example, the config key docspell.server.app-name\ncan be defined as env variable DOCSPELL_SERVER_APP__NAME.\nIt is also possible to specify environment variables inside a config\nfile (to get a mix of both) - please see the documentation of the\nconfig library\nfor more on this.\nFile Format🔗\nThe format of the configuration files can be\nHOCON,\nJSON or what this config\nlibrary understands. The default\nvalues below are in HOCON format, which is recommended, since it\nallows comments and has some advanced\nfeatures.\nPlease also see their documentation for more details.\nA short description (please check the links for better understanding):\nThe config consists of key-value pairs and can be written in a\nJSON-like format (called HOCON). Keys are organized in trees, and a\nkey defines a full path into the tree. There are two ways:\na.b.c.d=15\n\nor\na {\n b {\n c {\n d = 15\n }\n }\n}\n\nBoth are exactly the same and these forms are both used at the same\ntime. Usually the braces approach is used to group some more settings,\nfor better readability.\nStrings that contain \"not-so-common\" characters should be enclosed in\nquotes. It is possible to define values at the top of the file and\nreuse them on different locations via the ${full.path.to.key}\nsyntax. When using these variables, they must not be enclosed in\nquotes.\nConfig Options🔗\nThe configuration of both components uses separate namespaces. The\nconfiguration for the REST server is below docspell.server, while\nthe one for joex is below docspell.joex.\nYou can therefore use two separate config files or one single file\ncontaining both namespaces.\nApp-id🔗\nThe app-id is the identifier of the corresponding instance. It must\nbe unique for all instances. By default the REST server uses rest1\nand joex joex1. It is recommended to overwrite this setting to have\nan explicit and stable identifier should multiple instances are\nintended.\ndocspell.server.app-id = \"rest1\"\ndocspell.joex.app-id = \"joex1\"\n\nOther options🔗\nPlease see the menu on the left for details about specific\nconfiguration options.\nJVM Options🔗\nThe start scripts support some options to configure the JVM. One often\nused setting is the maximum heap size of the JVM. By default, java\ndetermines it based on properties of the current machine. You can\nspecify it by given java startup options to the command:\n$ ./docspell-restserver*/bin/docspell-restserver -J-Xmx1G -- /path/to/server-config.conf\n\nThis would limit the maximum heap to 1GB. The double slash separates\ninternal options and the arguments to the program. Another frequently\nused option is to change the default temp directory. Usually it is\n/tmp, but it may be desired to have a dedicated temp directory,\nwhich can be configured:\n$ ./docspell-restserver*/bin/docspell-restserver -J-Xmx1G -Djava.io.tmpdir=/path/to/othertemp -- /path/to/server-config.conf\n\nThe command:\n$ ./docspell-restserver*/bin/docspell-restserver -h\n\ngives an overview of supported options.\nIt is recommended to run joex with the G1GC enabled. If you use java8,\nyou need to add an option to use G1GC (-XX:+UseG1GC), for java11\nthis is not necessary (but doesn't hurt either). This could look like\nthis:\n./docspell-joex-0.41.0\n/bin/docspell-joex -J-Xmx1596M -J-XX:+UseG1GC -- /path/to/joex.conf\n\nUsing these options you can define how much memory the JVM process is\nable to use. This might be necessary to adopt depending on the usage\nscenario and configured text analysis features.\nPlease have a look at the corresponding\nsection.\nLogging🔗\nDocspell logs to stdout. This works well, when managed by systemd or\nsimilar tools. Logging can be configured in the configuration file or\nvia environment variables. There are these settings:\n\nminimum-level specifies the log level to control the verbosity.\nLevels are ordered from: Trace, Debug, Info, Warn and\nError\nformat this defines how the logs are formatted. There are two\nformats for humans: Plain and Fancy. And two more suited for\nmachine consumption: Json and Logfmt. The Json format contains\nall details, while the others may omit some for readability\nlevels optional logger name to level mappings to override the\nlog level for specific loggers. If not mentioned here, everything is\nlogged with minimum-level.\n\nThe default settings for joex and restserver are the same and\nconfigure a minimum level of Warn and override some loggers with\nInfo.\n","id":"https://docspell.org/docs/configure/main/","title":"Main"},"https://docspell.org/docs/configure/registration/":{"body":"Registration Options🔗\nThis defines if and how new users can create accounts. There are 3\noptions:\n\nclosed no new user can sign up\nopen new users can sign up\ninvite new users can sign up but require an invitation key\n\nThis applies only to the REST sevrer component.\ndocspell.server.backend.signup {\n mode = \"open\"\n\n # If mode == 'invite', a password must be provided to generate\n # invitation keys. It must not be empty.\n new-invite-password = \"\"\n\n # If mode == 'invite', this is the period an invitation token is\n # considered valid.\n invite-time = \"3 days\"\n}\n\nThe mode invite is intended to open the application only to some\nusers. The admin can create these invitation keys and distribute them\nto the desired people. For this, the new-invite-password must be\ngiven. The idea is that only the person who installs docspell knows\nthis. If it is not set, then invitation won't work. New invitation\nkeys can be generated from within the web application or via REST\ncalls (using curl, for example).\ncurl -X POST -d '{\"password\":\"blabla\"}' \"http://localhost:7880/api/v1/open/signup/newinvite\"\n\n","id":"https://docspell.org/docs/configure/registration/","title":"Registration"},"https://docspell.org/docs/dev/add-language/":{"body":"Adding a new language for document processing🔗\nThen there are other commits and issues to look at:\n\nAdd Lithuanian and PR\nAdd Polish and PR\nAdd Spanish language\nAdd Latvian language and PR\nAdd Japanese language and PR, had some corrections: 1, Issue, 2, Issue\nAdd Hebrew language\n\nSome older commits may be a bit out of date, but still show the\nrelevant things to do. These are:\n\nadd it to Language.scala, create a new case object and add it to\nthe all list (then fix compile errors)\ndefine a list of month names to support date recognition and update\nDateFind.scala to recognize date patterns for that language. Add\nsome tests to DateFindTest. While writing test-cases, you can check\nthem via sbt's command prompt as following:testOnly docspell.analysis.date.DateFindTest\n\n\nadd it to joex' dockerfile to be available for tesseract\nupdate the solr migration/field definitions in SolrSetup. Create a\nnew solr migration that adds the content field for the new\nlanguage - it is a copy&paste from other similar changes.\nupdate FtsRepository for the PostgreSQL fulltext search variant:\nif not sure, use simple here\nupdate the elm file so it shows up on the client. Also requires to\nadd translations in Messages.Data.Language\n\nTest🔗\nCheck if everything is fine with sbt Test/compile. After the project\ncompiles without errors, run sbt fix to apply formatting fixes.\nIt would be good to startup docspell and check the new lanugage a bit,\nincluding whether fulltext search is working.\nSometimes, SOLR doesn't support a language. In this case the migration\nneeds to first add the new field type. There are examples for\nLithuanian and Hebrew in the code.\nFor the docker image, you can run\nPLATFORMS=linux/amd64 ./build.sh 0.36.0-SNAPSHOT\n\nin docker/dockerfile directory to build the docker image (just\nchoose some version, it doesn't matter).\nNon-NLP only🔗\nNote that this is without support for NLP. Including support for NLP\nmeans that the stanford nlp\nlibrary needs to provide models for it and these must be included in\nthe build and tested a bit.\nOpening issues on Github🔗\nYou can also open an issue on github requesting to support a language.\nI kindly ask to include all necessary information, like in\nthis issue. I know\nthat I can dig it out from websites, but it would be nice to have\neverything ready. Also it is better to know from a local person some\ndetails, like which date patterns are more likely to appear than\nothers.\n","id":"https://docspell.org/docs/dev/add-language/","title":"Adding new language"},"https://docspell.org/docs/dev/adr/":{"body":"ADR🔗\nThis contains a list of ADRs, most of them are from very early. It\noften just contains notes that could go nowhere else, but still should\nbe captured.\n","id":"https://docspell.org/docs/dev/adr/","title":"ADRs"},"https://docspell.org/docs/dev/adr/0000-use-markdown-architectural-decision-records/":{"body":"Context and Problem Statement🔗\nWe want to record architectural decisions\nmade in this project. Which format and structure should these records\nfollow?\nConsidered Options🔗\n\nMADR 2.1.0 - The Markdown Architectural Decision Records\nMichael Nygard's template - The first incarnation of the term \"ADR\"\nSustainable Architectural\nDecisions -\nThe Y-Statements\nOther templates listed at\nhttps://github.com/joelparkerhenderson/architecture_decision_record\nFormless - No conventions for file format and structure\n\nDecision Outcome🔗\nChosen option: \"MADR 2.1.0\", because\n\nImplicit assumptions should be made explicit. Design documentation\nis important to enable people understanding the decisions later on.\nSee also A rational design process: How and why to fake\nit.\nThe MADR format is lean and fits our development style.\nThe MADR structure is comprehensible and facilitates usage &\nmaintenance.\nThe MADR project is vivid.\nVersion 2.1.0 is the latest one available when starting to document\nADRs.\n\n","id":"https://docspell.org/docs/dev/adr/0000-use-markdown-architectural-decision-records/","title":"Use Markdown Architectural Decision Records"},"https://docspell.org/docs/dev/adr/0001-components/":{"body":"Context and Problem Statement🔗\nHow should the application be structured into its main components? The\ngoal is to be able to have multiple rest servers/webapps and multiple\ndocument processor components working togehter.\nDecision Outcome🔗\nThe following are the \"main\" modules. There may be more helper modules\nand libraries that support implementing a feature.\nstore🔗\nThe code related to database access. It also provides the job\nqueue. It is designed as a library.\njoex🔗\nJoex stands for \"job executor\".\nAn application that executes jobs from the queue and therefore depends\non the store module. It provides the code for all tasks that can be\nsubmitted as jobs. If no jobs are in the queue, the joex \"sleeps\"\nand must be waked via an external request.\nIt provides the document processing code.\nIt provides a http rest server to get insight into the joex state\nand also to be notified for new jobs.\nbackend🔗\nIt provides all the logic, except document processing, as a set of\n\"operations\". An operation can be directly mapped to a rest\nendpoint.\nIt is designed as a library.\nrest api🔗\nThis module contains the specification for the rest server as an\nopenapi.yml file. It is packaged as a scala library that also\nprovides types and conversions to/from json.\nThe idea is that the rest server module can depend on it as well as\nrest clients.\nrest server🔗\nThis is the main application. It directly depends on the backend\nmodule, and each rest endpoint maps to a \"backend operation\". It is\nalso responsible for converting the json data inside http requests\nto/from types recognized by the backend module.\nwebapp🔗\nThis module provides the user interface as a web application.\n","id":"https://docspell.org/docs/dev/adr/0001-components/","title":"Components"},"https://docspell.org/docs/dev/adr/0002-component-interaction/":{"body":"Context and Problem Statement🔗\nThere are multiple web applications with their rest servers and there\nare multiple document processors. These processes must communicate:\n\nonce a new job is added to the queue the rest server must somehow\nnotify processors to wake up\nonce a processor takes a job, it must propagate the progress and\noutcome to all rest servers only that the rest server can notify the\nuser that is currently logged in. Since it's not known which\nrest-server the user is using right now, all must be notified.\n\nConsidered Options🔗\n\nJMS (ActiveMQ or similiar): Message Broker as another active\ncomponent\nAkka: using a cluster\nDB: Register with \"call back urls\"\n\nDecision Outcome🔗\nChoosing option 3: DB as central synchronisation point.\nThe reason is that this is the simplest solution and doesn't require\nexternal libraries or more processes. The other options seem too big\nof a weapon for the task at hand. They are both large components\nitself and require more knowledge to use them efficiently.\nIt works roughly like this:\n\nrest servers and processors register at the database on startup each\nwith a unique call-back url\nand deregister on shutdown\neach component has db access\nrest servers can list all processors and vice versa\n\nPositive Consequences🔗\n\ncomplexity of the whole application is not touched\nsince a lot of data must be transferred to the document processors,\nthis is solved by simply accessing the db. So the protocol for data\nexchange is set. There is no need for other protocols that handle\nlarge data (http chunking etc)\nuses the already exsting db as synchronisation point\nno additional knowledge required\nsimple to understand and so not hard to debug\n\nNegative Consequences🔗\n\nall components must have db access. this also is a security con,\nbecause if one of those processes is hacked, db access is\npossible. and it simply is another dependency that is not really\nrequired for the joex component\nthe joex component cannot be in an untrusted environment (untrusted\nfrom the db's point of view). For example, it is not possible to\ncreate \"personal joex\" that only receive your own jobs…\nin order to know if a component is really active, one must run a\nping against the call-back url\n\n","id":"https://docspell.org/docs/dev/adr/0002-component-interaction/","title":"Component Interaction"},"https://docspell.org/docs/dev/adr/0003-encryption/":{"body":"Context and Problem Statement🔗\nSince docspell may store important documents, it should be possible to\nencrypt them on the server. It should be (almost) transparent to the\nuser, for example, a user must be able to login and download a file in\nclear form. That is, the server must also decrypt them.\nThen all users of a collective should have access to the files. This\nrequires to share the key among users of a collective.\nBut, even when files are encrypted, the associated meta data is not!\nSo especially access to the database would allow to see tags,\nassociated persons and correspondents of documents.\nSo in short, encryption means:\n\nfile contents (the blobs and extracted text) is encrypted\nmetadata is not\nsecret keys are stored at the server (protected by a passphrase),\nsuch that files can be downloaded in clear form\n\nDecision Drivers🔗\n\nmajor driver is to provide most possible privacy for users\neven at the expense of less features; currently I think that the\nassociated meta data is enough for finding documents (i.e. full text\nsearch is not needed)\n\nConsidered Options🔗\nIt is clear, that only blobs (file contents) can be encrypted, but not\nthe associated metadata. And the extracted text must be encrypted,\ntoo, obviously.\nPublic Key Encryption (PKE)🔗\nWith PKE that the server can automatically encrypt files using\npublicly available key data. It wouldn't require a user to provide a\npassphrase for encryption, only for decryption.\nThis would allows for first processing files (extracting text, doing\ntext analyisis) and encrypting them (and the text) afterwards.\nThe public and secret keys are stored at the database. The secret key\nmust be protected. This can be done by encrypting the passphrase to\nthe secret key using each users login password. If a user logs in, he\nor she must provide the correct password. Using this password, the\nprivate key can be unlocked. This requires to store the private key\npassphrase encrypted with every users password in the database. So the\nwhole security then depends on users password quality.\nThere are plenty of other difficulties with this approach (how about\npassword change, new secret keys, adding users etc).\nUsing this kind of encryption would protect the data against offline\nattacks and also for accidental leakage (for example, if a bug in the\nsoftware would access a file of another user).\nNo Encryption🔗\nIf only blobs are encrypted, against which type of attack would it\nprovide protection?\nThe users must still trust the server. First, in order to provide the\nwanted features (document processing), the server must see the file\ncontents. Then, it will receive and serve files in clear form, so it\nhas access to them anyways.\nWith that in mind, the \"only\" feature is to protect against \"stolen\ndatabase\" attacks. If the database is somehow leaked, the attackers\nwould only see the metadata, but not real documents. It also protects\nagainst leakage, maybe caused by a pogramming error.\nBut the downside is, that it increases complexity a lot. And since\nthis is a personal tool for personal use, is it worth the effort?\nDecision Outcome🔗\nNo encryption, because of its complexity.\nFor now, this tool is only meant for \"self deployment\" and personal\nuse. If this changes or there is enough time, this decision should be\nreconsidered.\n","id":"https://docspell.org/docs/dev/adr/0003-encryption/","title":"Encryption"},"https://docspell.org/docs/dev/adr/0004-iso8601vsepoch/":{"body":"Context and Problem Statement🔗\nThe question is whether the REST Api should return an ISO8601\nformatted string in UTC timezone, or the unix time (number of\nmilliseconds since 1970-01-01).\nThere is quite some controversy about it.\n\nhttps://stackoverflow.com/questions/47426786/epoch-or-iso8601-date-format\nhttps://nbsoftsolutions.com/blog/designing-a-rest-api-unix-time-vs-iso-8601\n\nIn my opinion, the ISO8601 format (always UTC) is better. The reason\nis the better readability. But elm folks are on the other side:\n\nhttps://package.elm-lang.org/packages/elm/time/1.0.0#iso-8601\nhttps://package.elm-lang.org/packages/rtfeldman/elm-iso8601-date-strings/latest/\n\nOne can convert from an ISO8601 date-time string in UTC time into the\nepoch millis and vice versa. So it is the same to me. There is no less\ninformation in a ISO8601 string than in the epoch millis.\nTo avoid confusion, all date/time values should use the same encoding.\nDecision Outcome🔗\nI go with the epoch time. Every timestamp/date-time values is\ntransfered as Unix timestamp.\nReasons:\n\nthe Elm application needs to frequently calculate with these values\nto render the current waiting time etc. This is better if there are\nnumbers without requiring to parse dates first\nSince the UI is written with Elm, it's probably good to adopt their\nstyle\n\n","id":"https://docspell.org/docs/dev/adr/0004-iso8601vsepoch/","title":"ISO8601 vs Millis as Date-Time transfer"},"https://docspell.org/docs/dev/adr/0005-job-executor/":{"body":"Context and Problem Statement🔗\nDocspell is a multi-user application. When processing user's\ndocuments, there must be some thought on how to distribute all the\nprocessing jobs on a much more restricted set of resources. There\nmaybe 100 users but only 4 cores that can process documents at a\ntime. Doing simply FIFO is not enough since it provides an unfair\ndistribution. The first user who submits 20 documents will then occupy\nall cores for quite some time and all other users would need to wait.\nThis tries to find a more fair distribution among the users (strictly\nmeaning collectives here) of docspell.\nThe job executor is a separate component that will run in its own\nprocess. It takes the next job from the \"queue\" and executes the\nassociated task. This is used to run the document processing jobs\n(text extraction, text analysis etc).\n\n\nThe task execution should survive restarts. State and task code\nmust be recreated from some persisted state.\n\n\nThe processing should be fair with respect to collectives.\n\n\nIt must be possible to run many job executors, possibly on\ndifferent machines. This can be used to quickly enable more\nprocessing power and removing it once the peak is over.\n\n\nTask execution can fail and it should be able to retry those\ntasks. Reasons are that errors may be temporarily (for example\ntalking to a third party service), and to enable repairing without\nstopping the job executor. Some errors might be easily repaired (a\nprogram was not installed or whatever). In such a case it is good\nto know that the task will be retried later.\n\n\nConsidered Options🔗\nIn contrast to other ADRs this is just some sketching of thoughts for\nthe current implementation.\n\n\nJob description are serialized and written to the database into a\ntable. This becomes the queue. Tasks are identified by names and a\njob executor implementation must have a map of names to code to\nlookup the task to perform. The tasks arguments are serialized into\na string and written to the database. Tasks must decode the\nstring. This can be conveniently done using JSON and the provided\ncirce decoders.\n\n\nTo provide a fair execution jobs are organized into groups. When a\nnew job is requested from the queue, first a group is selected\nusing a round-robin strategy. This should ensure good enough\nfairness among groups. A group maps to a collective. Within a\ngroup, a job is selected based on priority, submitted time (fifo)\nand job state (see notes about stuck jobs).\n\n\nAllowing multiple job executors means that getting the next job can\nfail due to simultaneous running transactions. It is retried until\nit succeeds. Taking a job puts in into scheduled state. Each job\nexecutor has a unique (manually supplied) id and jobs are marked\nwith that id once it is handed to the executor.\n\n\nWhen a task fails, its state is updated to state stuck. Stuck\njobs are retried in the future. The queue prefers to return stuck\njobs that are due at the specific point in time ignoring the\npriority hint.\n\n\nMore Details🔗\nA job has these properties\n\nid (something random)\ngroup\ntaskname (to choose task to run)\nsubmitted-date\nworker (the id of the job executor)\nstate, one of: waiting, scheduled, running, stuck, cancelled,\nfailed, success\n\nwaiting: job has been inserted into the queue\nscheduled: job has been handed over to some executore and is\nmarked with the job executor id\nrunning: a task is currently executing\nstuck: a task has failed and is being retried eventually\ncancelled: task has finished and there was a cancel request\nfailed: task has failed, execeeded the retries\nsuccess: task has completed successfully\n\n\n\nThe queue has a take or nextJob operation that takes the worker-id\nand a priority hint and goes roughly like this:\n\nselect the next group using round-robin strategy\nselect all jobs with that group, where\n\nstate is stuck and waiting time has elapsed\nstate is waiting and have the given priority if possible\n\n\njobs are ordered by submitted time, but stuck jobs whose waiting\ntime elapsed are preferred\n\nThere are two priorities within a group: high and low. A configured\ncounting scheme determines when to select certain priority. For\nexample, counting scheme of (2,1) would select two high priority\njobs and then 1 low priority job. The take operation tries to prefer\nthis priority but falls back to the other if no job with this priority\nis available.\nA group corresponds to a collective. Then all collectives get\n(roughly) equal treatment.\nOnce there are no jobs in the queue the executor goes into sleep and\nmust be waked to run again. If a job is submitted, the executors are\nnotified.\nStuck Jobs🔗\nA job is going into stuck state, if the task has failed. In this\nstate, the task is rerun after a while until a maximum retry count is\nreached.\nThe problem is how to notify all executors when the waiting time has\nelapsed. If one executor puts a job into stuck state, it means that\nall others should start looking into the queue again after x\nminutes. It would be possible to tell all existing executors to\nschedule themselves to wake up in the future, but this would miss all\nexecutors that show up later.\nThe waiting time is increased exponentially after each retry (2 ^ retry) and it is meant as the minimum waiting time. So it is ok if\nall executors wakeup periodically and check for new work. Most of the\ntime this should not be necessary and is just a fallback if only stuck\njobs are in the queue and nothing is submitted for a long time. If the\nsystem is used, jobs get submitted once in a while and would awake all\nexecutors.\n","id":"https://docspell.org/docs/dev/adr/0005-job-executor/","title":"Joex - Job Executor"},"https://docspell.org/docs/dev/adr/0006-more-file-types/":{"body":"Context and Problem Statement🔗\nDocspell currently only supports PDF files. This has simplified early\ndevelopment and design a lot and so helped with starting the project.\nHandling pdf files is usually easy (to view, to extract text, print\netc).\nThe pdf format has been chosen, because PDFs files are very common and\ncan be viewed with many tools on many systems (i.e. non-proprietary\ntools). Docspell also is a document archive and from this perspective,\nit is important that documents can be viewed in 10 years and more. The\nhope is, that the PDF format is best suited for this. Therefore all\ndocuments in Docspell must be accessible as PDF. The trivial solution\nto this requirement is to only allow PDF files.\nSupport for more document types, must then take care of the following:\n\nextracting text\nconverting into pdf\naccess original file\n\nText should be extracted from the source file, in case conversion is\nnot lossless. Since Docspell can already extract text from PDF files\nusing OCR, text can also be extracted from the converted file as a\nfallback.\nThe original file must always be accessible. The main reason is that\nall uploaded data should be accessible without any modification. And\nsince the conversion may not always create best results, the original\nfile should be kept.\nDecision Drivers🔗\nPeople expect that software like Docspell support the most common\ndocument types, like all the “office documents” (docx, rtf, odt,\nxlsx, …) and images. For many people it is more common to create\nthose files instead of PDF. Some (older) scanners may not be able to\nscan into PDF files but only to image files.\nConsidered Options🔗\nThis ADR does not evaluate different options. It rather documents why\nthis feature is realized and the thoughts that lead to how it is\nimplemented.\nRealization🔗\nData Model🔗\nThe attachment table holds one file. There will be another table\nattachment_source that holds the original file. It looks like this:\nCREATE TABLE \"attachment_source\" (\n \"id\" varchar(254) not null primary key,\n \"file_id\" varchar(254) not null,\n \"filename\" varchar(254),\n \"created\" timestamp not null,\n foreign key (\"file_id\") references \"filemeta\"(\"id\"),\n foreign key (\"id\") references \"attachment\"(\"attachid\")\n);\n\nThe id is the primary key and is the same as the associated\nattachment, creating a 1-1 relationship (well, more correct is\n0..1-1) between attachment and attachment_source.\nThere will always be a attachment_source record for every\nattachment record. If the original file is a PDF already, then both\ntable's file_id columns point to the same file. But now the user can\nchange the filename of an attachment while the original filename is\npreserved in attachment_source. It must not be possible for the user\nto change anything in attachment_source.\nThe attachment table is not touched in order to keep current code\nmostly unchanged and to have a simpler data migration. The downside\nis, that the data model allows to have an attachment record without\nan attachment_source record. OTOH, a foreign key inside attachment\npointing to an attachment_source is also not correct, because it\nallows the same attachment_source record to be associated with many\nattachment records. This would do even more harm, in my opinion.\nMigration🔗\nCreating a new table and not altering existing ones, should simplify\ndata migration.\nSince only PDF files where allowed and the user could not change\nanything in the attachment table, the existing data can simply be\ninserted into the new table. This presents the trivial case where the\nattachment and source are the same.\nProcessing🔗\nThe first step in processing is now converting the file into a pdf. If\nit already is a pdf, nothing is done. This step is before text\nextraction, so text can first be tried to extract from the source file\nand only if that fails (or is not supported), text can be extracted\nfrom the converted pdf file. All remaining steps are untouched.\nIf conversion is not supported for the input file, it is skipped. If\nconversion fails, the error is propagated to let the retry mechanism\ntake care.\nWhat types?🔗\nWhich file types should be supported? At a first step, all major\noffice documents, common images, plain text (i.e. markdown) and html\nshould be supported. In terms of file extensions: doc, docx,\nxls, xlsx, odt, md, html, txt, jpg, png, tif.\nThere is always the preference to use jvm internal libraries in order\nto be more platform independent and to reduce external dependencies.\nBut this is not always possible (like doing OCR).\n\n \n \n \n \n\n \n\nConversion🔗\n\nOffice documents (doc, docx, xls, xlsx, odt, ods):\nunoconv (see ADR 9)\nHTML (html): wkhtmltopdf (see ADR 7)\nText/Markdown (txt, md): Java-Lib flexmark + wkhtmltopdf\nImages (jpg, png, tif): Tesseract (see ADR\n10)\n\nText Extraction🔗\n\nOffice documents (doc, docx, xls, xlsx): Apache Poi\nOffice documends (odt, ods): Apache Tika (including the sources)\nHTML: not supported, extract text from converted PDF\nImages (jpg, png, tif): Tesseract\nText/Markdown: n.a.\nPDF: Apache PDFBox or Tesseract\n\nLinks🔗\n\nConvert HTML Files\nConvert Plain Text\nConvert Office Documents\nConvert Image Files\nExtract Text from Files\n\n","id":"https://docspell.org/docs/dev/adr/0006-more-file-types/","title":"More File Types"},"https://docspell.org/docs/dev/adr/0007-convert-html-files/":{"body":"Context and Problem Statement🔗\nHow can HTML documents be converted into a PDF file that looks as much\nas possible like the original?\nIt would be nice to have a java-only solution. But if an external tool\nhas a better outcome, then an external tool is fine, too.\nSince Docspell is free software, the tools must also be free.\nConsidered Options🔗\n\npandoc external command\nwkhtmltopdf external command\nUnoconv external command\n\nNative (firefox) view:\n\n \n \n \n \n\n \n\nI downloaded the HTML file to disk together with its resources (using\nSave as... in the browser).\nPandoc🔗\n\n \n \n \n \n\n \n\n\n \n \n \n \n\n \n\nNot showing the version using context pdf-engine, since it looked\nvery similiar to the latex variant.\nwkhtmltopdf🔗\n\n \n \n \n \n\n \n\nUnoconv🔗\n\n \n \n \n \n\n \n\nDecision Outcome🔗\nwkhtmltopdf.\nIt shows the best results.\n","id":"https://docspell.org/docs/dev/adr/0007-convert-html-files/","title":"Convert HTML Files"},"https://docspell.org/docs/dev/adr/0008-convert-plain-text/":{"body":"Context and Problem Statement🔗\nHow can plain text and markdown documents be converted into a PDF\nfiles?\nRendering images is not important here, since the files must be self\ncontained when uploaded to Docspell.\nThe test file is the current documentation page of Docspell, found in\nmicrosite/docs/doc.md.\n---\nlayout: docs\nposition: 4\ntitle: Documentation\n---\n\n# {page .title}\n\n\nDocspell assists in organizing large amounts of PDF files that are\n...\n\n## How it works\n\nDocuments have two ...\n\n1. You maintain a kind of address book. It should list all possible\n correspondents and the concerning people/things. This grows\n incrementally with each new unknown document.\n2. When docspell analyzes a document, it tries to find matches within\n your address ...\n3. You can inspect ...\n\nThe set of meta data that docspell uses to draw suggestions from, must\nbe maintained ...\n\n\n## Terms\n\nIn order to better understand these pages, some terms should be\nexplained first.\n\n### Item\n\nAn **Item** is roughly your (pdf) document, only that an item may span\nmultiple files, which are called **attachments**. And an item has\n**meta data** associated:\n\n- a **correspondent**: the other side of the communication. It can be\n an organization or a person.\n- a **concerning person** or **equipment**: a person or thing that\n this item is about. Maybe it is an insurance contract about your\n car.\n- ...\n\n### Collective\n\nThe users of the application are part of a **collective**. A\n**collective** is a group of users that share access to the same\nitems. The account name is therefore comprised of a *collective name*\nand a *user name*.\n\nAll users of a collective are equal; they have same permissions to\naccess all...\n\nThen a plain text file is tried, too (without any markup).\nMaecenas mauris lectus, lobortis et purus mattis\n\nDuis vehicula mi vel mi pretium\n\nIn non mauris justo. Duis vehicula mi vel mi pretium, a viverra erat efficitur. Cras aliquam est ac eros varius, id iaculis dui auctor. Duis pretium neque ligula, et pulvinar mi placerat et. Nulla nec nunc sit amet nunc posuere vestibulum. Ut id neque eget tortor mattis tristique. Donec ante est, blandit sit amet tristique vel, lacinia pulvinar arcu.\n\nPellentesque scelerisque fermentum erat, id posuere justo pulvinar ut.\nCras id eros sed enim aliquam lobortis. Sed lobortis nisl ut eros\nefficitur tincidunt. Cras justo mi, porttitor quis mattis vel,\nultricies ut purus. Ut facilisis et lacus eu cursus.\n\nIn eleifend velit vitae libero sollicitudin euismod:\n\n- Fusce vitae vestibulum velit,\n- Pellentesque vulputate lectus quis pellentesque commodo\n\nthe end.\n\nConsidered Options🔗\n\nflexmark for markdown to\nHTML, then use existing machinery described in adr\n7\npandoc external command\n\nflexmark markdown library for java🔗\nProcess files with flexmark\nand then create a PDF from the resulting html.\nUsing the following snippet:\ndef renderMarkdown(): ExitCode = {\n val opts = new MutableDataSet()\n opts.set(Parser.EXTENSIONS.asInstanceOf[DataKey[util.Collection[_]]],\n util.Arrays.asList(TablesExtension.create(),\n StrikethroughExtension.create()));\n\n val parser = Parser.builder(opts).build()\n val renderer = HtmlRenderer.builder(opts).build()\n val reader = Files.newBufferedReader(Paths.get(\"in.txt|md\"))\n val doc = parser.parseReader(reader)\n val html = renderer.render(doc)\n val body = \"<html><head></head><body style=\\\"padding: 0 5em;\\\">\" + html + \"</body></html>\"\n Files.write(\n Paths.get(\"test.html\"),\n body.getBytes(StandardCharsets.UTF_8))\n\n ExitCode.Success\n }\n\nThen run the result through wkhtmltopdf.\nMarkdown file:\n\n \n \n \n \n\n \n\n\nTXT file:\n\n \n \n \n \n\n \n\n\npandoc🔗\nCommand:\npandoc -f markdown -t html -o test.pdf microsite/docs/doc.md\n\nMarkdown/Latex:\n\n \n \n \n \n\n \n\n\nMarkdown/Html:\n\n \n \n \n \n\n \n\n\nText/Latex:\n\n \n \n \n \n\n \n\n\nText/Html:\n\n \n \n \n \n\n \n\n\nDecision Outcome🔗\nJava library \"flexmark\".\nI think all results are great. It depends on the type of document and\nwhat one expects to see. I guess that most people expect something\nlike pandoc-html produces for the kind of files docspell is for (it is\nnot for newspaper articles, where pandoc-latex would be best fit).\nBut choosing pandoc means yet another external command to depend on.\nAnd the results from flexmark are really good, too. One can fiddle\nwith options and css to make it look better.\nTo not introduce another external command, decision is to use flexmark\nand then the already existing html->pdf conversion.\n","id":"https://docspell.org/docs/dev/adr/0008-convert-plain-text/","title":"Convert Text Files"},"https://docspell.org/docs/dev/adr/0009-convert-office-docs/":{"body":"Context and Problem Statement🔗\nHow can office documents, like docx or odt be converted into a PDF\nfile that looks as much as possible like the original?\nIt would be nice to have a java-only solution. But if an external tool\nhas a better outcome, then an external tool is fine, too.\nSince Docspell is free software, the tools must also be free.\nConsidered Options🔗\n\nApache POI together with\nthis\nlibrary\npandoc external command\nabiword external command\nUnoconv external command\n\nTo choose an option, some documents are converted to pdf and compared.\nOnly the formats docx and odt are considered here. These are the\nmost used formats. They have to look well, if a xlsx or pptx\ndoesn't look so great, that is ok.\nHere is the native view to compare with:\nODT:\n\n \n \n \n \n\n \n\nXWPFConverter🔗\nI couldn't get any example to work. There were exceptions:\njava.lang.IllegalArgumentException: Value for parameter 'id' was out of bounds\n at org.apache.poi.util.IdentifierManager.reserve(IdentifierManager.java:80)\n at org.apache.poi.xwpf.usermodel.XWPFRun.<init>(XWPFRun.java:101)\n at org.apache.poi.xwpf.usermodel.XWPFRun.<init>(XWPFRun.java:146)\n at org.apache.poi.xwpf.usermodel.XWPFParagraph.buildRunsInOrderFromXml(XWPFParagraph.java:135)\n at org.apache.poi.xwpf.usermodel.XWPFParagraph.<init>(XWPFParagraph.java:88)\n at org.apache.poi.xwpf.usermodel.XWPFDocument.onDocumentRead(XWPFDocument.java:147)\n at org.apache.poi.POIXMLDocument.load(POIXMLDocument.java:159)\n at org.apache.poi.xwpf.usermodel.XWPFDocument.<init>(XWPFDocument.java:124)\n at docspell.convert.Testing$.withPoi(Testing.scala:17)\n at docspell.convert.Testing$.$anonfun$run$1(Testing.scala:12)\n at cats.effect.internals.IORunLoop$.cats$effect$internals$IORunLoop$$loop(IORunLoop.scala:87)\n at cats.effect.internals.IORunLoop$RestartCallback.signal(IORunLoop.scala:355)\n at cats.effect.internals.IORunLoop$RestartCallback.apply(IORunLoop.scala:376)\n at cats.effect.internals.IORunLoop$RestartCallback.apply(IORunLoop.scala:316)\n at cats.effect.internals.IOShift$Tick.run(IOShift.scala:36)\n at cats.effect.internals.PoolUtils$$anon$2$$anon$3.run(PoolUtils.scala:51)\n at java.util.concurrent.ThreadPoolExecutor.runWorker(ThreadPoolExecutor.java:1149)\n at java.util.concurrent.ThreadPoolExecutor$Worker.run(ThreadPoolExecutor.java:624)\n at java.lang.Thread.run(Thread.java:748)\n\nThe project (not Apache Poi, the other) seems unmaintained. I could\nnot find any website and the artifact in maven central is from 2016.\nPandoc🔗\nI know pandoc as a very great tool when converting between markup\ndocuments. So this tries it with office documents. It supports docx\nand odt from there --list-input-formats.\nFrom the pandoc manual:\n\nBy default, pandoc will use LaTeX to create the PDF, which requires\nthat a LaTeX engine be installed (see --pdf-engine below).\nAlternatively, pandoc can use ConTeXt, roff ms, or HTML as an\nintermediate format. To do this, specify an output file with a .pdf\nextension, as before, but add the --pdf-engine option or -t context,\n-t html, or -t ms to the command line. The tool used to generate the\nPDF from the intermediate format may be specified using --pdf-engine.\n\nTrying with latex engine:\npandoc -f odt -o test.pdf example.odt\n\nResults ODT:\n\n \n \n \n \n\n \n\npandoc -f odt -o test.pdf example.docx\n\nResults DOCX:\n\n \n \n \n \n\n \n\n\nTrying with context engine:\npandoc -f odt -t context -o test.pdf example.odt\n\nResults ODT:\n\n \n \n \n \n\n \n\nResults DOCX:\n\n \n \n \n \n\n \n\n\nTrying with ms engine:\npandoc -f odt -t ms -o test.pdf example.odt\n\nResults ODT:\n\n \n \n \n \n\n \n\nResults DOCX:\n\n \n \n \n \n\n \n\n\nTrying with html engine (this requires wkhtmltopdf to be present):\n$ pandoc --extract-media . -f odt -t html -o test.pdf example.odt\n\nResults ODT:\n\n \n \n \n \n\n \n\nResults DOCX:\n\n \n \n \n \n\n \n\nAbiword🔗\nTrying with:\nabiword --to=pdf example.odt\n\nResults:\n\n \n \n \n \n\n \n\nTrying with a docx file failed. It worked with a doc file.\nUnoconv🔗\nUnoconv relies on libreoffice/openoffice, so installing it will result\nin installing parts of libreoffice, which is a very large dependency.\nTrying with:\nunoconv -f pdf example.odt\n\nResults ODT:\n\n \n \n \n \n\n \n\nResults DOCX:\n\n \n \n \n \n\n \n\nDecision Outcome🔗\nUnoconv.\nThe results from unoconv are really good.\nAbiword also is not that bad, it didn't convert the chart, but all\nfont markup is there. It would be great to not depend on something as\nbig as libreoffice, but the results are so much better.\nAlso pandoc deals very well with DOCX files (using the context\nengine). The only thing that was not rendered was the embedded chart\n(like abiword). But all images and font styling was present.\nIt will be a configurable external command anyways, so users can\nexchange it at any time with a different one.\n","id":"https://docspell.org/docs/dev/adr/0009-convert-office-docs/","title":"Convert Office Documents"},"https://docspell.org/docs/dev/adr/0010-convert-image-files/":{"body":"Context and Problem Statement🔗\nHow to convert image files properly to pdf?\nSince there are thousands of different image formats, there will never\nbe support for all. The most common containers should be supported,\nthough:\n\njpeg (jfif, exif)\npng\ntiff (baseline, single page)\n\nThe focus is on document images, maybe from digital cameras or\nscanners.\nConsidered Options🔗\n\npdfbox library\nimagemagick external command\nimg2pdf external command\ntesseract external command\n\nThere are no screenshots here, because it doesn't make sense since\nthey all look the same on the screen. Instead we look at the files\nproperties.\nInput File\nThe input files are:\n$ identify input/*\ninput/jfif.jpg JPEG 2480x3514 2480x3514+0+0 8-bit sRGB 240229B 0.000u 0:00.000\ninput/letter-en.jpg JPEG 1695x2378 1695x2378+0+0 8-bit Gray 256c 467341B 0.000u 0:00.000\ninput/letter-en.png PNG 1695x2378 1695x2378+0+0 8-bit Gray 256c 191571B 0.000u 0:00.000\ninput/letter-en.tiff TIFF 1695x2378 1695x2378+0+0 8-bit Grayscale Gray 4030880B 0.000u 0:00.000\n\nSize:\n\njfif.jpg 240k\nletter-en.jpg 467k\nletter-en.png 191k\nletter-en.tiff 4.0M\n\npdfbox🔗\nUsing a java library is preferred, if the quality is good enough.\nThere is an\nexample\nfor this exact use case.\nThis is the sample code:\ndef imgtopdf(file: String): ExitCode = {\n val jpg = Paths.get(file).toAbsolutePath\n if (!Files.exists(jpg)) {\n sys.error(s\"file doesn't exist: $jpg\")\n }\n val pd = new PDDocument()\n val page = new PDPage(PDRectangle.A4)\n pd.addPage(page)\n val bimg = ImageIO.read(jpg.toFile)\n\n val img = LosslessFactory.createFromImage(pd, bimg)\n\n val stream = new PDPageContentStream(pd, page)\n stream.drawImage(img, 0, 0, PDRectangle.A4.getWidth, PDRectangle.A4.getHeight)\n stream.close()\n\n pd.save(\"test.pdf\")\n pd.close()\n\n ExitCode.Success\n}\n\nUsing pdfbox 2.0.18 and twelvemonkeys 3.5. Running time: 1384ms\n$ identify *.pdf\njfif.jpg.pdf PDF 595x842 595x842+0+0 16-bit sRGB 129660B 0.000u 0:00.000\nletter-en.jpg.pdf PDF 595x842 595x842+0+0 16-bit sRGB 49118B 0.000u 0:00.000\nletter-en.png.pdf PDF 595x842 595x842+0+0 16-bit sRGB 49118B 0.000u 0:00.000\nletter-en.tiff.pdf PDF 595x842 595x842+0+0 16-bit sRGB 49118B 0.000u 0:00.000\n\nSize:\n\njfif.jpg 1.1M\nletter-en.jpg 142k\nletter-en.png 142k\nletter-en.tiff 142k\n\nimg2pdf🔗\nThis is a python tool that adds the image into the pdf without\nreencoding.\nUsing version 0.3.1. Running time: 323ms.\n$ identify *.pdf\njfif.jpg.pdf PDF 595x842 595x842+0+0 16-bit sRGB 129708B 0.000u 0:00.000\nletter-en.jpg.pdf PDF 595x842 595x842+0+0 16-bit sRGB 49864B 0.000u 0:00.000\nletter-en.png.pdf PDF 595x842 595x842+0+0 16-bit sRGB 49864B 0.000u 0:00.000\nletter-en.tiff.pdf PDF 595x842 595x842+0+0 16-bit sRGB 49864B 0.000u 0:00.000\n\nSize:\n\njfif.jpg 241k\nletter-en.jpg 468k\nletter-en.png 191k\nletter-en.tiff 192k\n\nImageMagick🔗\nThe well known imagemagick tool can convert images to pdfs, too.\nUsing version 6.9.10-71. Running time: 881ms.\n$ identify *.pdf\njfif.jpg.pdf PDF 595x843 595x843+0+0 16-bit sRGB 134873B 0.000u 0:00.000\nletter-en.jpg.pdf PDF 1695x2378 1695x2378+0+0 16-bit sRGB 360100B 0.000u 0:00.000\nletter-en.png.pdf PDF 1695x2378 1695x2378+0+0 16-bit sRGB 322418B 0.000u 0:00.000\nletter-en.tiff.pdf PDF 1695x2378 1695x2378+0+0 16-bit sRGB 322418B 0.000u 0:00.000\n\nSize:\n\njfif.jpg 300k\nletter-en.jpg 390k\nletter-en.png 180k\nletter-en.tiff 5.1M\n\nTesseract🔗\nDocspell already relies on tesseract for doing OCR. And in contrast to\nall other candidates, it can create PDFs that are searchable. Of\ncourse, this yields in much longer running time, that cannot be\ncompared to the times of the other options.\ntesseract doc3.jpg out -l deu pdf\n\nIt can also create both outputs in one go:\ntesseract doc3.jpg out -l deu pdf txt\n\nUsing tesseract 4. Running time: 6661ms\n$ identify *.pdf\ntesseract/jfif.jpg.pdf PDF 595x843 595x843+0+0 16-bit sRGB 130535B 0.000u 0:00.000\ntesseract/letter-en.jpg.pdf PDF 1743x2446 1743x2446+0+0 16-bit sRGB 328716B 0.000u 0:00.000\ntesseract/letter-en.png.pdf PDF 1743x2446 1743x2446+0+0 16-bit sRGB 328716B 0.000u 0:00.000\ntesseract/letter-en.tiff.pdf PDF 1743x2446 1743x2446+0+0 16-bit sRGB 328716B 0.000u 0:00.000\n\nSize:\n\njfif.jpg 246k\nletter-en.jpg 473k\nletter-en.png 183k\nletter-en.tiff 183k\n\nDecision🔗\nTesseract.\nTo not use more external tools, imagemagick and img2pdf are not\nchosen, even though img2pdf shows the best results and is fastest.\nPdfbox library would be the favorite, because results are good and\nwith the twelvemonkeys\nlibrary there is support for many images. The priority is to avoid\nmore external commands if possible.\nBut since there already is a dependency to tesseract and it can create\nsearchable pdfs, the decision is to use tesseract for this. Then PDFs\nwith images can be converted to searchable PDFs with images. And text\nextraction is required anyways.\n","id":"https://docspell.org/docs/dev/adr/0010-convert-image-files/","title":"Convert Image Files"},"https://docspell.org/docs/dev/adr/0011-extract-text/":{"body":"Context and Problem Statement🔗\nWith support for more file types there must be a way to extract text\nfrom all of them. It is better to extract text from the source files,\nin contrast to extracting the text from the converted pdf file.\nThere are multiple options and multiple file types. Again, most\npriority is to use a java/scala library to reduce external\ndependencies.\nConsidered Options🔗\nMS Office Documents🔗\nThere is only one library I know: Apache\nPOI. It supports doc(x) and xls(x).\nHowever, it doesn't support open-document format (odt and ods).\nOpenDocument Format🔗\nThere are two libraries:\n\nApache Tika Parser\nODFToolkit\n\nTika: The tika-parsers package contains an opendocument parser for\nextracting text. But it has a huge dependency tree, since it is a\nsuper-package containing a parser for almost every common file type.\nODF Toolkit: This depends on Apache Jena\nand also pulls in quite some dependencies (while not as much as\ntika-parser). It is not too bad, since it is a library for\nmanipulating opendocument files. But all I need is to only extract\ntext. I created tests that extracted text from my odt/ods files. It\nworked at first sight, but running the tests in a loop resulted in\nstrange nullpointer exceptions (it only worked the first run).\nRichtext🔗\nRichtext is supported by the jdk (using RichtextEditorKit from\nswing).\nPDF🔗\nFor \"image\" pdf files, tesseract is used. For \"text\" PDF files, the\nlibrary Apache PDFBox can be used.\nThere also is iText with a AGPL\nlicense.\nImages🔗\nFor images and \"image\" PDF files, there is already tesseract in place.\nHTML🔗\nHTML must be converted into a PDF file before text can be extracted.\nText/Markdown🔗\nThese files can be used as-is, obviously.\nDecision Outcome🔗\n\nMS Office files: POI library\nOpen Document files: Tika, but integrating the few source files that\nmake up the open document parser. Due to its huge dependency tree,\nthe library is not added.\nPDF: Apache PDFBox. I know this library better than itext.\n\n","id":"https://docspell.org/docs/dev/adr/0011-extract-text/","title":"Extract Text from Files"},"https://docspell.org/docs/dev/adr/0012-periodic-tasks/":{"body":"Context and Problem Statement🔗\nCurrently there is a Scheduler that consumes tasks off a queue in\nthe database. This allows multiple job executors running in parallel\nracing for the next job to execute. This is for executing tasks\nimmediately – as long as there are enough resource.\nWhat is missing, is a component that maintains periodic tasks. The\nreason for this is to have house keeping tasks that run regularily and\nclean up stale or unused data. Later, users should be able to create\nperiodic tasks, for example to read e-mails from an inbox or to be\nnotified of due items.\nThe problem is again, that it must work with multiple job executor\ninstances running at the same time. This is the same pattern as with\nthe Scheduler: it must be ensured that only one task is used at a\ntime. Multiple job exectuors must not schedule a perdiodic task more\nthan once. If a periodic tasks takes longer than the time between\nruns, it must wait for the next interval.\nConsidered Options🔗\n\nAdding a timer and nextrun field to the current job table\nCreating a separate table for periodic tasks\n\nDecision Outcome🔗\nThe 2. option.\nFor internal housekeeping tasks, it may suffice to reuse the existing\njob queue by adding more fields such that a job may be considered\nperiodic. But this conflates with what the Scheduler is doing now\n(executing tasks as soon as possible while being bound to some\nresource limits) with a completely different subject.\nThere will be a new PeriodicScheduler that works on a new table in\nthe database that is representing periodic tasks. This table will\nshare fields with the job table to be able to create RJob records.\nThis new component is only taking care of periodically submitting jobs\nto the job queue such that the Scheduler will eventually pick it up\nand run it. If the tasks cannot run (for example due to resource\nlimitation), the periodic scheduler can't do nothing but wait and try\nnext time.\nCREATE TABLE \"periodic_task\" (\n \"id\" varchar(254) not null primary key,\n \"enabled\" boolean not null,\n \"task\" varchar(254) not null,\n \"group_\" varchar(254) not null,\n \"args\" text not null,\n \"subject\" varchar(254) not null,\n \"submitter\" varchar(254) not null,\n \"priority\" int not null,\n \"worker\" varchar(254),\n \"marked\" timestamp,\n \"timer\" varchar(254) not null,\n \"nextrun\" timestamp not null,\n \"created\" timestamp not null\n);\n\nPreparing for other features, at some point periodic tasks will be\ncreated by users. It should be possible to disable/enable them. The\nnext 6 properties are needed to insert jobs into the job table. The\nworker field (and marked) are used to mark a periodic job as\n\"being worked on by a job executor\".\nThe timer is the schedule, which is a\nsystemd-like\ncalendar event string. This is parsed by this\nlibrary. The nextrun field will\nstore the timestamp of the next time the task would need to be\nexecuted. This is needed to query this table for the newest task.\nThe PeriodicScheduler works roughly like this:\nOn startup:\n\nRemove stale worker values. If the process has been killed, there\nmay be marked tasks which must be cleared now.\n\nMain-Loop:\n0. Cancel current scheduled notify (see 4. below)\n\nget next (= earliest & enabled) periodic job\nif none: stop\nif triggered (= nextrun <= 'now'):\n\n\nMark periodic task. On fail: goto 1.\nSubmit new job into the jobqueue:\n\nUpdate nextrun field\nCheck for non-final jobs of that name. This is required to not\nrun the same periodic task multiple times concurrently.\n\nif exist: goto 4.\nif not exist: submit job\n\n\n\n\nUnmark periodic task\n\n\nif future\n\n\nschedule notify: notify self to run again next time the task\nschedule triggers\n\n","id":"https://docspell.org/docs/dev/adr/0012-periodic-tasks/","title":"Periodic Tasks"},"https://docspell.org/docs/dev/adr/0013-archive-files/":{"body":"Context and Problem Statement🔗\nDocspell should have support for files that contain the actual files\nthat matter, like zip files and other such things. It should extract\nits contents automatcially.\nSince docspell should never drop or modify user data, the archive file\nmust be present in the database. And it must be possible to download\nthe file unmodified.\nOn the other hand, files in there need to be text analysed and\nconverted to pdf files.\nDecision Outcome🔗\nThere is currently a table attachment_source which holds references\nto \"original\" files. These are the files as uploaded by the user,\nbefore converted to pdf. Archive files add a subtlety to this: in case\nof an archive, an attachment_source is the original (non-archive)\nfile inside an archive.\nThe archive file itself will be stored in a separate table attachment_archive.\nExample: uploading a files.zip ZIP file containing report.jpg:\n\nattachment_source: report.jpg\nattachment: report.pdf\nattachment_archive: files.zip\n\nArchive may contain other archives. Then the inner archives will not\nbe saved. The archive file is extracted recursively, until there is no\nknown archive file found.\nInitial Support🔗\nInitial support is implemented for ZIP and EML (e-mail files) files.\n","id":"https://docspell.org/docs/dev/adr/0013-archive-files/","title":"Archive Files"},"https://docspell.org/docs/dev/adr/0014-fulltext-search-engine/":{"body":"It should be possible to search the contents of all documents.\nContext and Problem Statement🔗\nTo allow searching the documents contents efficiently, a separate\nindex is necessary. The \"defacto standard\" for fulltext search on the\nJVM is something backed by Lucene.\nAnother option is to use a RDBMS that supports fulltext search.\nThis adds another component to the mix, which increases the complexity\nof the setup and the software. Since docspell works great without this\nfeature, it shouldn't have a huge impact on the application, i.e. if\nthe fulltext search component is down or broken, docspell should still\nwork (just the fulltext search is then not working).\nConsidered Options🔗\n\nApache SOLR\nElasticSearch\nPostgreSQL\nAll of them or a subset\n\nDecision Outcome🔗\nIf docspell is running on PostgreSQL, it would be nice to also use it\nfor fulltext search to save the cost of running another component. But\nI don't want to lock the database to PostgreSQL only because of the\nfulltext search feature.\nElasticSearch and Apache SOLR are quite similiar in features. SOLR is\npart of Lucene and therefore lives in the Apache ecosystem. I would\nchoose SOLR over ElasticSearch, because I used it before.\nThe last option (supporting all) is interesting, since it would enable\nto use PostgreSQL for fulltext search for those that use PostgreSQL as\nthe database for docspell.\nIn a first step, identify what docspell needs from a fulltext search\ncomponent and create this interface and an implementation for Apache\nSOLR. This enables all users to use the fulltext search feature. As a\nlater step, an implementation based on PostgreSQL and/or ElasticSearch\ncould be provided, too.\n","id":"https://docspell.org/docs/dev/adr/0014-fulltext-search-engine/","title":"Fulltext Search Engine"},"https://docspell.org/docs/dev/adr/0015-convert-pdf-files/":{"body":"Context and Problem Statement🔗\nSome PDFs contain only images (when coming from a scanner) and\ntherefore one is not able to click into the pdf and select text for\ncopy&paste. Also it is not searchable in a PDF viewer. These are\nreally shortcomings that can be fixed, especially when there is\nalready OCR build in.\nFor images, this works already as tesseract is used to create the PDF\nfiles. Tesseract creates the files with an additional text layer\ncontaining the OCRed text.\nConsidered Options🔗\n\nocrmypdf OCRmyPDF adds an\nOCR text layer to scanned PDF files, allowing them to be searched\n\nocrmypdf🔗\nThis is a very nice python tool, that uses tesseract to do OCR on each\npage and add the extracted text as a pdf text layer to the page.\nAdditionally it creates PDF/A type pdfs, which are great for\narchiving. This fixes exactly the things stated above.\nIntegration🔗\nDocspell already has this built in for images. When converting images\nto a PDF (which is done early in processing), the process creates a\ntext and a PDF file. Docspell then sets the text in this step and the\ntext extraction step skips doing its work, if there is already text\navailable.\nIt would be possible to use the --sidecar option with ocrmypdf to\ncreate a text file of the extracted text with one run, too (exactly\nlike it works for tesseract). But for \"text\" pdfs, ocrmypdf writes\nsome info-message into this text file:\n[OCR skipped on page 1]\f[OCR skipped on page 2]\n\nDocspell cannot reliably tell, wether this is extracted text or not.\nIt would be reqiured to load the pdf and check its contents. This is a\nbit of bad luck, because everything would just work already. So it\nrequires a (small) change in the text-extraction step. By default,\ntext extraction happens on the source file. For PDFs, text extraction\nshould now be run on the converted file, to avoid running OCR twice.\nThe converted pdf file is either be a text-pdf in the first place,\nwhere ocrmypdf would only convert it to a PDF/A file; or it may be a\nconverted file containing the OCR-ed text as a pdf layer. If ocrmypdf\nis disabled, the converted file and the source file are the same for\nPDFs.\nDecision Outcome🔗\nAdd ocrmypdf as an optional conversion from PDF to PDF. Ocrmypdf is\ndistributed under the GPL-3 license.\n","id":"https://docspell.org/docs/dev/adr/0015-convert-pdf-files/","title":"Convert PDF Files"},"https://docspell.org/docs/dev/adr/0016-custom-fields/":{"body":"Context and Problem Statement🔗\nUsers want to add custom metadata to items. For example, for invoices\nfields like invoice-number or total/amount make sense. When\nusing a pagination stamp, every item gets a pagination number.\nThis is currently not possible to realize in docspell. But it is an\nessential part when organizing and archiving documents. It should be\nsupported.\nConsidered Options🔗\nRequirements🔗\n\nFields have simple types: There is a difference in presenting a\ndate, string or number. At least some simple types should be\ndistinguishable for the UI to make it more convenient to use.\nAn item can have at most one value of a field: The typical example\nis invoice number – it doesn't make sense to be able to specify\ntwo invoice-numbers on an item. If still necessary, one can create\nartificial fields like invoice-number-1 and invoice-number-2.\nFulltext Index: should custom field values be sent to the full-text\nindex?\n\nThis is not required, imho. At least not for a start.\n\n\nFields are stored per collective. When creating a new field, user\ncan select from existing ones to avoid creating same fields with\ndifferent names.\nFields can be managed: Rename, change type, delete. Show fields that\ndon't have any value associated and could be deleted.\n\nIdeas🔗\nDatabase🔗\nInitial sketch:\nCREATE TABLE custom_field (\n id varchar(244) not null primary key,\n name varchar(100) not null,\n cid varchar(254) not null,\n ftype varchar(100) not null,\n foreign key \"cid\" references collective(cid),\n unique (cid, name)\n);\n\nCREATE TABLE custom_field_item_value (\n id varchar(254) not null primary key,\n item_id varchar(254) not null,\n field varchar(254) not null,\n field_value varchar(254),\n foreign key item_id references item(id),\n foreign key field references custom_field(id),\n unique (item_id, field) -- only one value allowed per item\n)\n\n\nfield carries the type in the column ftype. type is an enum:\ntext, numeric, date, money, bool\nthe type is just some constant, the database doesn't care and can't\nenforce anything\nthe field name is unique per collective\na value to a field can only exist on an item\nonly one value per item can be created for one field\nthe values are represented as a string in the database\nthe application is responsible for converting into a string\ndate is a local date, the iso format is used (e.g. 2020-08-11)\nWhy not each type a separate column, like value_str, value_date\netc?\n\nmaking them different requires to fetch all fields first before\nrunning a query, in order to know which columns to check\n\nusually the query would look like this: my_field_1 == \"test\";\nin order to know what column to check for my_field_1, a query\nto fetch the field must be done first. Only then the type is\nknown and its clear what column to use for the value. This\ncomplicates searching and increases query count.\n\n\nThe value must be present (or converted) into the target type\nIt's a lot simpler for the implementation to reduce every custom\nfield to a string value at the database. Type-specific queries\n(like avg, sum etc) can still be done using sql CAST function.\n\n\n\nChanging Type:\n\nchange the type on the custom_field table\nthe string must be convertible to the new type, which must be\nensured by the application\n\nAdding more types:\n\nammend the ftype enum with a new value and provide conversion\nfunctions\n\nREST Api🔗\n\nthe known field types must be transferred to the ui\nthe ui creates custom presentation for date, money etc\n\nInput 1:\n\nsetting one value for a specific field. The server knows its type\nand converts accordingly (e.g. string->date)\njson only knows number, strings and bools (and null).\nmake a structure to allow to specify all json types:{ value_str: Maybe String\n, value_num: Maybe Float\n, value_bool: Maybe Bool\n}\n\n\ncon: setting all to Nothing is an error as well as using the wrong\nfield with some type (e.g. setting value_str for setting a\nnumeric field)\ncon: very confusing – what to use for fields of type \"date\" or\n\"money\"?\nclient needs some parsing anyways to show errors\n\nInput 2:\n\nsend one value as a string{ value: String\n}\n\n\nstring must be in a specific format according to its type. server\nmay convert (like 12.4999 → 12.49), or report an error\nclient must create the correct string\n\nOutput:\n\nserver sends field name, type and value per custom field. Return an\narray of objects per item.\n\nSearching:\n\nUI knows all fields of a collective: user selects one in a dropdown\nand specifies the value\n\nDecision Outcome🔗\n\nvalues are strings at the database\nvalues are strings when transported from/to server\nclient must provide the correct formatted strings per type\n\nnumeric: some decimal number\nmoney: decimal number\ntext: no restrictions\ndate: a local date as iso string, e.g. 2011-10-09\nbool: either \"true\" or \"false\", case insensitive\n\n\n\nInitial Version🔗\n\ncreate the database structure and a REST api to work with custom\nfields\ncreate a UI on item detail to add/set custom fields\nshow custom fields on item detail\ncreate a page to manage fields: only rename and deletion\nextend the search for custom fields\nshow custom fields in search results\n\n","id":"https://docspell.org/docs/dev/adr/0016-custom-fields/","title":"Custom Fields"},"https://docspell.org/docs/dev/building/":{"body":"Building🔗\nYou must install sbt,\nnodejs (for the npm command) and\nElm.\nClone the sources, cd into the new directory and run sbt. This\ndrops you in the sbt prompt. Then these tasks can be run:\n\nmake to compile all sources (Elm + Scala)\nmake-zip to create zip packages\nmake-deb to create debian packages\nmake-tools to create a zip containing the script in tools/\nmake-pkg for a clean compile + building all packages (zip + deb)\n\nThe zip and deb files can be found afterwards in:\nmodules/restserver/target/universal\nmodules/joex/target/universal\n\n","id":"https://docspell.org/docs/dev/building/","title":"Building Docspell"},"https://docspell.org/docs/dev/development/":{"body":"Setup / Tips🔗\nStarting Servers with reStart🔗\nWhen developing, it's very convenient to use the revolver sbt\nplugin. Start the sbt console\nand then run:\nsbt:docspell-root> restserver/reStart\n\nThis starts a REST server. Once this started up, type:\nsbt:docspell-root> joex/reStart\n\nif also a joex component is required. Prefixing the commads with ~,\nresults in recompile+restart once a source file is modified.\nIt is possible to start both in the root project:\nsbt:docspell-root> reStart\n\nCustom config file🔗\nThe sbt build is setup such that a file dev.conf in the directory\nlocal (at root of the source tree) is picked up as config file, if\nit exists. So you can create a custom config file for development. For\nexample, a custom database for development may be setup this way:\n#jdbcurl = \"jdbc:h2:///home/dev/workspace/projects/docspell/local/docspell-demo.db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\njdbcurl = \"jdbc:postgresql://localhost:5432/docspelldev\"\n#jdbcurl = \"jdbc:mariadb://localhost:3306/docspelldev\"\n\ndocspell.server {\n backend {\n jdbc {\n url = ${jdbcurl}\n user = \"dev\"\n password = \"dev\"\n }\n }\n}\n\ndocspell.joex {\n jdbc {\n url = ${jdbcurl}\n user = \"dev\"\n password = \"dev\"\n }\n scheduler {\n pool-size = 1\n }\n}\n\nDeveloping Frontend🔗\nThe frontend is a SPA written in Elm. The UI\nframework in use is tailwind.\nThe frontend code is in the sub-project webapp. Running sbt's\ncompile task, compiles elm sources and creates the final CSS file.\nWhenever the restserver module is build by sbt, the webapp\nsub-project is built as well and the final files to deliver are\nupdated. So, when in sbt shell, \"watch-compile\" the project\nrestserver, (via ~ restserver/compile), re-compiles elm-code on\nchange. However, it also re-creates the final css, which is a rather\nlong task.\nTo speed things up when only developing the frontend, a bash script is\nprovided in project/dev-ui-build.sh. Start the restserver once,\nusing restserver/reStart task as described above. Then run this\nscript in the source root. It will watch elm files and the css file\nand re-compiles only on change writing the resulting files in the\ncorrect locations so they get picked up by the restserver.\nNow you can edit elm files and the index.css and then only refresh\nthe page. Elm compilation is very fast, it's difficult to reach the\nrefresh button before it is done compiling :). When editing the CSS,\nit takes a little longer, but this is hardly necessary, thanks to\ntailwind.\nThere is still a problem: the browser caches the js and css files by\ndefault, so a page refresh is not enough, you need to clear the cache,\ntoo. To avoid this annoyance, set a env variable DOCSPELL_ENV to the\nvalue dev. Docspell then adds a response header, preventing the\nbrowser to cache these files. This must be done, obviously, before\nstarting the restserver:\n$ export DOCSPELL_ENV=dev\n$ sbt \"restserver/reStart\"\n\nDeveloping Backend🔗\nOpenAPI🔗\nThe http API is specified in the corresponding -openapi.yml file.\nThe component section is being used to generate code for the client\nand the server, so that both are always in sync. However, the route\ndefinitions are not checked against the server implementation.\nChanges to the openapi files can be checked by running a sbt task:\nrestapi/openapiLint //and/or\njoexapi/openapiLint\n\nThese tasks must not show any errors (it is checked by the CI). The\nwarnings should also be fixed.\nNix Expressions🔗\nThe directory /nix contains Nix Flake to install docspell via\nthe nix package manager and to integrate it into NixOS.\nFlake implements checks output which can be run with nix flake check\nand it defines a development VM which can be used to interactively work\nwith docspell.\nTo run the VM, issue:\ncd $PROJECT_ROOT/nix\nnix run '.#nixosConfigurations.dev-vm.config.system.build.vm\n\nTo open docspell, wait for docspell-restserver service to report that\nhttp listener is up and connect to localhost:64080.\nTo ssh into the machine, run:\nssh -o StrictHostKeyChecking=no \\\n -o UserKnownHostsFile=/dev/null \\\n -p 64022 root@localhost\n\nOnce connected to the machine, you can see the docspell config file via\nsystemd-show docspell-joex.service | grep ExecStart | cut -d'=' -f2 | xargs cat | tail -n1 | awk '{print $NF}'| sed 's/.$//' | xargs cat | jq\n\nRelease🔗\nThe CI and making a release is done via github actions. The workflow\nis roughly like this:\n\neach PR is only merged if the sbt ci task returns successfully.\nThis is ensured by the ci.yml workflow that triggers on each pull\nrequest\neach commit to the master branch is also going through sbt ci\nand then a prerelease is created. The tag nightly is used to point\nto the latest commit in master. Note, that this is discouraged by\ngit, but github\ndoesn't allow to create a release without a tag. So this tag moves\n(and is not really a tag then…). After the prerelease is created,\nthe docker images are built and pushed to docker hub into the\ndocspell organization. The\ndocker images are also tagged with nightly at docker hub. This is\nall done via the realease-nightly.yml workflow.\nA stable release is started by pushing a tag with pattern v* to\ngithub. This triggers the release.yml workflow which builds the\npackages and creates a release in draft mode. The sbt ci task\nis not run, because it is meant to only release commits already in\nthe master branch. After this completes, the release notes need to\nbe added manually and then the release must be published at github.\nThis then triggers the docker-images.yml workflow, which builds\nthe corresponding docker images and pushes them to docker hub. The\ndocker images are tagged with the exact version and the latest tag\nis moved to the new images. Another manual step is to set the branch\ncurrent-docs to its new state and push it to github. This will\ntrigger a build+publish of the website.\nPublishing the website happens automatically on each push to the\nbranch current-docs. Changes to the current website must be based\non this branch.\n\nSome notes: I wanted a 2/3 step process when doing a stable release,\nto be able to add release notes manually (I don't want this to be\nautomated right now) and to do some testing with the packages before\npublishing the release. However, for the nightly releases, this\ndoesn't matter - everything must be automated here obviously. I also\nwanted the docker images to be built from the exact same artifacts\nthat have been released at github (in contrast to being built again).\n","id":"https://docspell.org/docs/dev/development/","title":"Tips & Setup"},"https://docspell.org/docs/dev/documentation/":{"body":"Documentation🔗\nAbout🔗\nDocspell's documentation primarily lives on this website, but\nthere is also valuable information contained with in the main\nREADME.md\nand various other\nREADMEs\nin the repository.\nContributing🔗\nFirst, please take a look at the \"Documentation\" portion of the\nREADME.\nPlease note that the documentation hosted at https://docspell.org/ is for\nthe current version of Docspell and will not reflect any unreleased changes\nto the code or documentation. Given that, before proposing a documentation\nimprovement, please check the latest version of the documentation (on the\nmaster branch) to avoid potentially duplicating effort.\nSimple Changes🔗\nIf you would like to contribute to this documentation website, simple edits\nto existing pages can be made by clicking the \"Edit\" button at the bottom\nof the live website page you wish to propose changes to. Doing so will take\nyou to GitHub where you can make your changes, commit them to a branch on\nyour fork of the repository, and ultimately create a pull request to get\nthem reviewed and merged into the official documentation.\nSimilarly, READMEs in the docspell repository can be made by opening\nthe file on GitHub and clicking the \"Edit\" icon. New files can be added as\nwell. The process is then the same as above.\nOf course, if you would like to make your changes locally or make more complex\nchanges, you can fork the repository, clone your fork, make your changes,\npush them to the fork, and then open a pull request.\nLocal Preview🔗\nIf you would like to also preview your local changes, you can do so as follows.\nThe subsequent commands assume you have already locally cloned the repository\n(or a fork), and have a working development environment.\n# in repository root\nsbt website/zolaBuild\ncd website/site && zola serve\n\nAs you write changes to the website content (to disk), Zola will live-reload\nthe site.\n","id":"https://docspell.org/docs/dev/documentation/","title":"Documentation"},"https://docspell.org/docs/dev/translation/":{"body":"UI Translation🔗\nHelp with translating the web-ui is greatly appreciated. I can only\nprovide translations for English and German, and these may be wrong -\nso pointing out mistakes is also appreciated :).\nHere is a detailed walkthrough for adding a new language. It requires\nto code in Elm. But even if you're not a\nprogrammer, you will be comfortable as it's not difficult for this\ntask. Elm is also a nice and friendly language, provding helpful error\nmessages.\nThis guide assumes no knowledge about Elm at all.\nTL;DR🔗\nIf you are already familiar with Elm, here is the TL;DR:\n\nGoto Messages.UiLanguage in modules/webapp/src/main/elm and add\nanother language to the union type and also to the all list.\nFix all compile errors by providing a different Texts value for\nthe new language.\n\nPrepare🔗\nYou need to install git,\nsbt, Elm and\nnodejs (for the npm command) to\ncompile and run the project.\nIt is also recommended to install elm-format as it will help you to\nformat the elm source code. Look\nhere for how to install it with\nyour editor of choice.\nCheckout the source code🔗\nNote: These steps are only required to do once. If you come back to\ntranslating, just start the application.\nUse git to clone the docspell repository to your machine. In a\nterminal type:\n❯ git clone https://github.com/eikek/docspell.git\nCloning into 'docspell'...\nremote: Enumerating objects: 1861, done.\nremote: Counting objects: 100% (1861/1861), done.\nremote: Compressing objects: 100% (861/861), done.\nremote: Total 30276 (delta 821), reused 1604 (delta 668), pack-reused 28415\nReceiving objects: 100% (30276/30276), 60.89 MiB | 23.62 MiB/s, done.\nResolving deltas: 100% (14658/14658), done.\n\n/tmp took 4s\n❯\n\nThis creates a new directory docspell. Change into it, create a\nDOCSPELL_ENV environment variable and run sbt:\n❯ cd docspell\ndocspell on  master via 🌳 v0.19.1 via ☕ v11.0.9 via ⬢ v12.21.0\n❯ export DOCSPELL_ENV=dev\n❯ sbt\n[info] welcome to sbt 1.5.0 (Oracle Corporation Java 1.8.0_212)\n[info] loading settings for project global-plugins from plugins.sbt ...\n[info] loading settings for project docspell-build from plugins.sbt ...\n[info] loading project definition from /tmp/docspell/project\n[info] compiling 6 Scala sources to /tmp/docspell/project/target/scala-2.12/sbt-1.0/classes ...\n[info] loading settings for project root from build.sbt,version.sbt ...\n[info] resolving key references (24191 settings) ...\n[info] set current project to docspell-root (in build file:/tmp/docspell/)\n[info] sbt server started at local:///home/eike/.sbt/1.0/server/3cf61b9ad9af43ee6032/sock\n[info] started sbt server\nsbt:docspell-root>\n\nThis downloads some stuff and puts you in the sbt shell. Now compile\neverything (only needed the first time after checkout):\nsbt:docspell-root> make\n\nThis will take a while, you need to wait until this is finished.\nStart the application🔗\nIf sbt is not started, start sbt from within the source root. Also\nexport the DOCSPELL_ENV variable before starting sbt:\n> export DOCSPELL_ENV=dev\n> sbt\n\nThen start the application:\nsbt:docspell-root> reStart\n\nThis starts docspell (joex and the restserver). Once the output gets a\nbit quiter, open a browser and navigate to http://localhost:7880.\nYou can create a new account (if not already done so) and login.\nNote that the database is created in your /tmp directory, so it\nmight be cleared once you restart your machine. For translating this\nshould not be a problem.\nMake webui updates faster🔗\nThe sbt build tool could be used to watch the elm sources and\nre-compile everything on change. This however also restarts the server\nand takes quite long. When only coding on the webui the server can be\njust left as is. Only the new compiled webapp must be made available\nto the running server. For this, a script is provided in the\nproject/ folder.\nNow open two more terminals and cd into the docspell folder as before\nand run the following in one:\n❯ ./project/dev-ui-build.sh watch-js\nCompile elm to js …\nSuccess!\n\n Main ───> /tmp/docspell/modules/webapp/target/scala-2.13/classes/META-INF/resources/webjars/docspell-webapp/0.22.0-SNAPSHOT/docspell-app.js\n\nWatching elm sources. C-c to quit.\nSetting up watches. Beware: since -r was given, this may take a while!\nWatches established.\n\nAnd in the other run this:\n❯ ./project/dev-ui-build.sh watch-css\nWatching css …\n\nOnce you have this, you're all set. The docspell application is\nrunning and changes to elm and css files are detected, the webapp is\ncompiled and the resulting javascript and css file is copied to the\ncorrect location. To see your changes, a refresh in the browser is\nnecessary.\nIf this script is not working, install inotify-tools. The\ninotifywait command is required.\nYou'll notice that compiling elm and css is very fast.\nFind the webapp sources🔗\nThe web-ui is implemented in the webapp module. The sources can be\nfound in the folder modules/webapp/src/main/elm.\nAll translated strings are in the files below Messages directory.\nYou should start with the file UiLanguage.elm to add a new language\nto the list. Then start with App.elm to provide transalations. See\nbelow for details.\nExample: Add German🔗\nAdd the new language🔗\nStart by editing UiLanguage.elm and add another language to the\nlist:\ntype UiLanguage\n = English\n | German\n\nMore languaes are simply appended using the | symbol. Use the\nEnglish name here, because this is source code.\nAlso add it to the list of all languages below. Simply add the new\nlanguage separated by a comma ,.\nall : List UiLanguage\nall =\n [ English\n , German\n ]\n\nIf you make a mistake, the elm compiler will tell you with usually\nquite helpful messages. Now, after adding this, there will be errors\nwhen compiling the elm files. You should see something like this:\nDetected problems in 1 module.\n-- MISSING PATTERNS ------------------- modules/webapp/src/main/elm/Messages.elm\n\nThis `case` does not have branches for all possibilities:\n\n45|> case lang of\n46|> English ->\n47|> gb\n\nMissing possibilities include:\n\n German\n\nI would have to crash if I saw one of those. Add branches for them!\n\nHint: If you want to write the code for each branch later, use `Debug.todo` as a\nplaceholder. Read <https://elm-lang.org/0.19.1/missing-patterns> for more\nguidance on this workflow.\n\nSo around line 45 in Messages.elm there is something wrong. This is\nthe place where a record of all strings is returned given some\nlanugage. Currently, there is only one set of strings for English.\nOpen this file, you see at the and a value of name gb for English.\nCopy it to another name, de for this example (it's good practice to\nstick to the two letter country code).\nde : Messages\nde =\n { lang = German\n , iso2 = \"de\"\n , label = \"Deutsch\"\n , flagIcon = \"flag-icon flag-icon-de\"\n , app = Messages.App.gb\n , collectiveSettings = Messages.Page.CollectiveSettings.gb\n , login = Messages.Page.Login.gb\n , register = Messages.Page.Register.gb\n , newInvite = Messages.Page.NewInvite.gb\n , upload = Messages.Page.Upload.gb\n , itemDetail = Messages.Page.ItemDetail.gb\n , queue = Messages.Page.Queue.gb\n , userSettings = Messages.Page.UserSettings.gb\n , manageData = Messages.Page.ManageData.gb\n , search = Messages.Page.Search.gb\n }\n\nChange lang, iso2, label and flagIcon appropriately. For the\nlabel use the native language name (not English), as this is the\nlabel shown to users when selecting a language. The flag icon can be\ncopied and only the last two letters need to be changed to the country\ncode. You may look here for\nadditional information.\nNow the error can be fixed. Go to line 45 and add another branch to\nthe case expression:\nget : UiLanguage -> Messages\nget lang =\n case lang of\n English ->\n gb\n\n German ->\n de\n\nThis makes the compiler happy again. If you refresh the browser, you\nshould see the new language in the dropdown menu. You can already\nchoose the new language, but nothing happens in the application. Of\ncourse, we just copied the English strings for now. So now begins the\ntranslation process.\nTranslating🔗\nNow translation can begin. If you look at the newly created value\nde, you'll see some entries in the record. Each corresponds to a\npage: login is for the login page, home for the \"home page\" etc;\nand app is for the top menu.\nTake one of them and start translating. For the example, I use the\nfirst one which is Messages.App. The file to this is\nMessages/App.em. You can always replace the dots with slashes to\nfind a file to an elm module. Open this file and you'll see again a\ngb value at the end. Copy it to de and start translating:\nde : Texts\nde =\n { collectiveProfile = \"Kollektiv-Profil\"\n , userProfile = \"Benutzer-Profil\"\n , lightDark = \"Hell/Dunkel\"\n , logout = \"Abmelden\"\n , items = \"Dokumente\"\n , manageData = \"Daten verwalten\"\n , uploadFiles = \"Dateien hochladen\"\n , processingQueue = \"Verarbeitung\"\n , newInvites = \"Neue Einladung\"\n , help = \"Hilfe (English)\"\n }\n\nThen go to the beginning of the file and add the new de value to the\nlist of \"exposed\" values. This is necessary so it can be used from\nwithin the Messages.elm module.\nmodule Messages.App exposing\n ( Texts\n , de {- the new value -}\n , gb\n )\n\nNow you can go back to Messages.elm and exchange Messages.App.gb\nwith Messages.App.de.\nde : Messages\nde =\n { lang = German\n , iso2 = \"de\"\n , label = \"Deutsch\"\n , flagIcon = \"flag-icon flag-icon-de\"\n , app = Messages.App.de\n , collectiveSettings = Messages.Page.CollectiveSettings.gb\n , login = Messages.Page.Login.gb\n , register = Messages.Page.Register.gb\n , newInvite = Messages.Page.NewInvite.gb\n , upload = Messages.Page.Upload.gb\n , itemDetail = Messages.Page.ItemDetail.gb\n , queue = Messages.Page.Queue.gb\n , userSettings = Messages.Page.UserSettings.gb\n , manageData = Messages.Page.ManageData.gb\n , search = Messages.Page.Search.gb\n }\n\nIf you refresh the browser, you should now see the new values. Then\ntake the next entry and start over. It happens that some files contain\nother string-sets of certain components. Then just follow this guide\nrecursively.\nPublishing🔗\nYou can publish your work to this repo in various ways:\nGithub PR🔗\nThis is the preferred way, because it means less work for me :). If\nyou have a github account, you can create a pull request. Here is a\nquick walk-through. There is a thorough help at\ngithub.\n\nFork this repository in the github webapp\nGo to the docspell source root you checked out in the terminal. Run:git remote rename origin upstream\ngit remote add origin git@github.com:<your-github-name>/docspell.git\ngit fetch --all\n\n\nCreate a new git branch:git checkout -b translate origin/master\n\n\nMake a commit of your changes:git config user.name \"Your Name\"\ngit config user.email \"Your Email\" #(note that this email will be publicly viewable! a dummy address is fine, too)\ngit commit -am 'Add translation for German'\n\nModify the message to your needs.\nPush the change to your fork:git push origin translate\n\n\nGo to the github webapp and create a pull request from your branch.\n\nE-Mail🔗\nYou can send me the patch via e-mail. You can use git send-email or\nyour favorite e-mail client. For this do step 4 from above and then:\ngit bundle create translation.bundle origin/master..HEAD\n\nThen send the created translate.bundle file. If this command doesn't\nwork, try:\ngit format-patch origin/master..HEAD\n\nThis results in one or more 0001-… files that you can send.\nAny other🔗\nContact me by mail or create an issue.\n","id":"https://docspell.org/docs/dev/translation/","title":"Translating Web-UI"},"https://docspell.org/docs/faq/":{"body":"FAQ🔗\nWhere are my files stored?🔗\nEverything, including all files, are stored in the database by\ndefault.\nFor the files there are alternatives: you can configure a S3 storage\nand even using the filesystem directly is possible. I wouldn't\nrecommend the latter, especially not if networks are between the\nnodes. The recommended default is using the database, as it was the\nonly way until 0.34.0, thus the others are not well battle tested.\nHere are some thoughts on why the decision was made for using the\ndatabase only previous to 0.34.0.\nFirst, it was clear that a database is required in order to support\nthe planned features. It is required to efficiently support a\nmulti-user application: the account data, passwords and many other\nthings (tags, metadata etc) must be stored and queried reliably. Very\noften a relational model emerges and a database is the best fit,\notherwise one would just \"reinvent the wheel\". So the options are to\nhave a database and files in the filesystem or everything in one\ndatabase. There are, of course, pros and cons for both ways, these\nwere the reasons for the current decision:\n\nBackups: With two things, you have to take care to backup both. All\nsupported databases have good support for backups so having just one\nthing to backup is (usually) better than having to backup two\nthings. YMMV if you already have some backups system in place.\nSimpler, easier to maintain application: there is just one storage\nsystem used by the application and not two which reduces complexity\nin the code.\nConsistency: Both \"databases\" (filesystem + relational db) can\neasily get out of sync and this will break the application. It's a\nvery strong plus to be able to rely on the strong ACID guarantees of\ndatabase systems.\nDistributed/Scaling: One goal is to run Docspell in a distributed\nway. If files were on the filesystem, the problem is that they have\nto be transferred to all the nodes eventually. This is trivially\nsolved to use the database as a central storage and synchronization\npoint.\nSupport for binary files in today's databases is not that bad.\nDocspell has no intention to store very large files. It will be\nquite efficient. I've used it several times and never had problems\nrelated to this.\nThis postgres\npage shows some pros and cons.\nThe advantage of having files in the filesystem is weakened, if\nfiles have to be stored using some hash of filenames which might be\nnecessary in order to overcome certain file-system limitations.\nFor low-volume/traffic installations where you just don't want to\nrun a real database server, you can use the\nH2 database. This is an in-process\ndatabase (comparable to sqlite) and doesn't require another server\nrunning.\n\nYou can find more in these issues:\n270,\n289.\nWhat's the Exit Strategy then?🔗\nOf course, there is no guarantee that this project will be alive in\nthe future. It is important to know how to use your data then.\nA very important thing is: it is FREE software (as in freedom and in\nbeer). That is, you can be sure to use the current version for as long\nas you want. So it is a good idea to backup the releases (or docker\nimages) you are using alongside with your data. This ensures that you\nwill be able to use your data \"forever\". This also means that you\ncan inspect the data model and use the api and/or standard SQL tools\nto get all the data. While this may be difficult/inconvenient, the\npoint here is only that it is possible. It's not hidden or obscured,\nnothing is lost. You can even backup the sources to keep this\ndocumentation, too.\nIn order to move to a different tool, it is necessary to get the data\nout of Docspell in a machine readable/automatic way. Currently, there\nis a export command in the command\nline client that can be used to download all your files and item\nmetadata.\nMy recommendation is to run periodic database backups and also store\nthe binaries/docker images. This lets you re-create the current state\nany time which allows to postpone the problem of getting the data in a\nspecific format out of Docspell.\nNote that you don't need to backup the SOLR instance (if you're using\nfulltext search), since it can be recreated by Docspell.\nWhat if my documents already contain OCR-ed text?🔗\nDocuments are not ocr-ed twice normally. Doscpell first extracts the\ntext from a pdf. If this is below some configurable minimum length, it\nwill still run OCR just to see if that gives more. Then the longer of\nthe texts is taken. By default it will hand all pdfs to ocrmypdf, but\nthis will skip already ocred files. The whole ocrmypdf process can be\nswitched off in the config file. So if you only have these pdfs, this\nwould be an option, I guess. Alternatively, it is possible to change\nthe ocrmypdf options in docspell's config file to fit your\nrequirements.\nIs there support for migrating from other tools?🔗\nCurrently there exists a bash script to import files and metadata from\nPaperless.\nPlease see this issue.\nWhy another DMS?🔗\nBack when Docspell started, there weren't as many options as there are\nnow. I wanted to try out a different approach.\nWh…?🔗\nIf you have any questions, don't hesitate to ask. You can open an\nissue or leave\na message in the gitter room. If\nyou don't want to sign-up there, drop a mail to info at\ndocspell.org.\n","id":"https://docspell.org/docs/faq/","title":"FAQ"},"https://docspell.org/docs/features/":{"body":"Features🔗\n\nMulti-account application\nMultiple users per account (multiple users can access the same\naccount)\nHandle multiple documents as one unit\nOCR using tesseract\nFull-Text Search based\non Apache SOLR or\nPostgreSQL's text\nsearch\nConversion to PDF: all files are converted into a PDF file. PDFs\nwith only images (as often returned from scanners) are converted\ninto searchable PDF/A pdfs.\nA powerful query language to find\ndocuments\nThe possibility to download all the filtered documents (once at least one filter has been selected). \nuse bookmarks to save more complex queries\ncustomizable dashboards as the main page\nNon-destructive: all your uploaded files are never modified and can\nalways be downloaded untouched\nOrganize files using tags, folders, Custom\nFields and other\nmetadata\nText is analysed to find and attach meta data automatically\nKeywords metadata from pdf files is extracted and matched against\ntags in the database\nManage document processing: cancel\njobs, set priorities\nEverything available via a documented\nREST Api; allows to generate\nclients for many\nlanguages\nOpenID\nConnect\nsupport allows Docspell to integrate into your SSO setup, for\nexample with keycloak.\nTwo-Factor Authentication using TOTP built\nin\nmobile-friendly Web-UI with dark and light theme\nCreate anonymous\n“upload-urls” to\nupload files; these urls allow to be configured with metadata like\ntags, folder etc that are applied to all files uploaded through this\nurl\nShare documents via cryptic public links\n(optionally protected by a password)\nSend documents via e-mail\nNotifications for documents with\ndue dates or events via E-Mail, Matrix or\nGotify\nRead your mailboxes via IMAP to\nimport mails into docspell\nEdit multiple items at once\nMerge multiple items\nREST server and document processing are separate applications which\ncan be scaled-out independently\nEverything stored in a SQL database: PostgreSQL, MariaDB or H2\n\nH2 is embedded, a \"one-file-only\" database, avoids installing db\nservers\n\n\nChoose a file backend to store\nfiles right in the database, in a S3 compatible storage or also use\nthe filesystem directly\nSupport for encrypted PDFs\nFiles supported:\n\nDocuments:\n\nPDF\ncommon MS Office (doc, docx, xls, xlsx)\nOpenDocument (odt, ods)\nRichText (rtf)\nImages (jpg, png, tiff)\nHTML\ntext/* (treated as Markdown)\n\n\nArchives (extracted automatically, can be nested)\n\nzip\neml\n(e-mail files in plain text MIME)\n\n\n\n\nExtend Docspell via addons\nTooling:\n\nCommand Line Interface allowing to upload\nfiles, watch folders and many more!\nAndroid App to quickly upload files\nfrom your android devices\nSMTP Gateway: Setup a SMTP server\nthat delivers mails directly to docspell.\n\n\nLicense: AGPLv3\n\nLimitations🔗\nThese are current known limitations that may be of interest for\nconsidering docspell at the moment.\n\nDocuments cannot be modified.\nYou can remove and add documents but there is no versioning.\nThere is no fine grained permission management\n\n","id":"https://docspell.org/docs/features/","title":"Features"},"https://docspell.org/docs/feed/":{"body":"Documents → Docspell🔗\nOne of the main goals is to stow documents away quickly.\nDocspell makes no assumptions about where your documents are. It\noffers just one HTTP endpoint that accepts files. (Well, technically\nyou create them in the webapp, and you can create many of them.) This\nendpoint is designed to work conveniently with tools like\ncurl and it should be easy to use from other\nlanguages, too.\nSo the idea is to have most flexibility – that is, it is up to you how\ndocuments arrive. Of course, there is something prepared:\nUpload in Webapp🔗\nThis is the simplest way, but also the least flexible. You can just\nlogin and go to the upload page to submit files.\n\n\n\n\n\n\n \n\n\n \n\nThis requires to login at the webapp. Since this is complicated from\nother applications, you can create custom hard-to-guess endpoints to\nuse with the following options.\nScanners / Watch Directories🔗\nIf you have a (document) scanner (or think about getting one), it can\nusually be configured to place scanned documents as image or PDF files\non your NAS. On your NAS, run dsc watch as a service (there is a\ndocker container to get started) that watches this directory and\nuploads all incoming files to Docspell. The dsc\ntool can watch directories recursively and can\nskip files already uploaded, so you can organize the files as you want\nin there (rename, move etc).\nThis can be used multiple times on different machines, if desired.\nThe scanner should support 300dpi for better results. Docspell\nconverts the files into PDF adding a text layer of image-only files.\nCheck out\nscanadf2docspell if\nyour scanner is connected to your computer. This can create nice pdf\nfiles from scanners with ADF, applying corrections and sending them to\ndocspell.\n\n \n More\n \n\nAndroid🔗\nThere is an android\nclient provided that lets\nyou upload files from your android devices. The idea is to use a\nseparate app, like\nOpenNoteScanner, to\n\"scan\" documents using your phone/tablet and then upload it to\nDocspell. For the upload part, you can use the provided app. It hooks\ninto the Share-With menu and uploads the file to Docspell.\nThis is especially useful to quickly upload small things like shopping\nreceipts.\n\n \n \n \n \n \n \n \n \n Download the APK\n \n \n\n\n \n More\n \n\nPoll E-Mails🔗\nYour mailbox can be polled periodically to import mails. For example,\ncreate a dedicated folder in your e-mail client and move mails in\nthere that you want to push to Docspell. You can then define a\nrecurring job, that looks into this folders and imports the mails.\n\n\n\n\n\n\n \n\n\n \n\n\n \n More\n \n\nE-Mail Server🔗\nThis is a little more involved, but can be quite nice. A SMTP server\ncan be setup that simply uploads incoming mails to Docspell (using\ncurl), instead of storing the mails on disk. This requires some\nknowledge to setup such a server and it makes sense to own a domain.\nOr it can be used internally to connect devices like scanners that\noffer a scan-to-mail option. The SMTP server would accept mails to\n[your-username]@[your-domain] and resolves the [your-username]\npart in Docspell to upload the files to the correct account.\nThere is a docker container prepared to get started. Click below to\nread more.\n\n \n More\n \n\nCommand-Line🔗\nI like to use the command line, and so there is a cli that can be used\nfor some tasks, for example uploading files. Below is a quick demo, it\nsupports many more options, see the link below for details.\n\n \n\n\n \n More\n \n\n","id":"https://docspell.org/docs/feed/","title":"Documents → Docspell"},"https://docspell.org/docs/install/changelog/":{"body":"Changelog🔗\nv0.41.0🔗\nJan 29th, 2024\n\nAdd khmer language (#2011)\nReplace blaze with ember (http stack) (#2221, #2348)\nUpdated several dependencies (#2348, #2354, 2355)\nFix AddonExecutionResult monoid (#2363)\nSetting item date from addons (#2345)\nFix sql queries where a space was missing (#2367, #2368)\nChange AWS region for minio file backend (#2386)\nAllow additional metadata to be passed on upload for addons and hooks (#2334)\nAdd support for Slovak language\nFix possibility to configure too large session-valid values (#2309)\nConsider emails when flattenArchives is true (#2063)\nAllow new file upload without hitting reset (#2323)\n\nBig thanks to:\n\n@eikek\n@madduck\n@mprasil\n@rehanone\n@v6ak\n@xshadowlegendx\n\nv0.40.0🔗\nMar 11th, 2023\n\nAdd Ukrainian language (#1835, @GooRoo)\nwebui: normalize , to . for numeric fields\nimprove error reporting when file backend fails (#1976)\ndocker: remove exlpicit zlib install (#1863)\nnix: replace wkhtmltopdf with weasyprint (#1873, #1895, @VTimofeenko)\nfix listing shares with no name (#1840)\nfix html conversion of text files (#1915)\nfix: remove test-scoped dependencies from artifacts (#1856)\nfix deletin users (#1941)\nfix notification for collective scoped tasks (#1987)\n\nRest API changes🔗\n\nNone\n\nConfiguration Changes🔗\n\nNone\n\nv0.39.0🔗\nNov 7th, 2022\n\nAllow to set extracted content (#1775) You can now fix OCRed text\nthis way.\nImprove handling mixes of OIDC and local accounts (#1827). It is now\npossible to use the same account locally and via OIDC.\nAdd Estonian language (#1646)\nUpdated docker images to new alpine and openjdk, fixing #1736\n(#1713) by @jberggg and @eikek\n\ndrops support for arm7 (#1719)\nintroduces weasyprint as an alternative to wkhtmltopdf for\nconverting html files to pdf\n\n\nFix docspell's query to remove attach.count. It has been removed a\nwhile ago, but the query language didn't reflect it (#1758)\nFix search for linked items (#1808)\nFix item selection after merging (#1809)\nInternal changes to how a collective is referenced as a preparation\nfor #585 (#1686)\nUpdate H2 to 2.1.x, incompatible to the previous used version\n(#1690)\n\nPLEASE NOTE🔗\nThe database structure changed substantially in this release. Please\nmake sure to create a backup of your database before attempting\nthe upgrade!\nDocker Users🔗\nThere are two major changes for docker users: First ARM7 support has\nbeen dropped, because it was too much work to maintain alongside the\nother architectures. Second the images have been updated to the latest\nalpine linux, which requires to sacrifice using wkhtmltopdf as a\ntool to convert HTML to PDF (often used for processing emails).\nThe joex image doesn't have the wkhtmltopdf binary anymore, because\nit is not available for alpine linux. Instead weasyprint has been\nadded. Docspell by default still uses wkhtmltopdf, because I found\nit has better results. But you can now switch to weasyprint and if\nyou use the provided docker images you have to.\nThere is a new config that you need to set - when using environment\nvariables:\nDOCSPELL_JOEX_CONVERT_HTML__CONVERTER=weasyprint\n\nJust add it to the env variables in the docker-compose.yml. If you\nuse a config file, add this to it:\ndocspell.joex {\n convert.html-converter = \"weasyprint\"\n}\n\nFile Backends🔗\nThe internal change on how collectives are now referenced requires to\nadopt the files accordingly. If you have your files in the database,\nall is being migrated automatically on first start.\nFor other file backends, the files must be migrated manually. The\ndifference is that from now on a collective is referenced by a unique\nnumber and not by its name anymore. You can look at the table\ncollective to see which number was assigned to a collective and then\n\nfor a filebackend, simply move the folder with a collective name to\nits corresponding number\nfor s3 backend the same must happen, using some s3 client (maybe\nthis\none)\n\nH2🔗\nIf you use H2 as a database, there are some manual steps required. H2\nwas bumped from 1.4.x to 2.1.x and the new version cannot read the\ndatabase files of the old version.\nAdditionally, one of the changesets for H2 used a now illegal syntax\nand had to be changed. This will lead to checksum mismatch errors when\nstarting up.\nCreating and restoring a dump, the script tools/h2-util.sh can be\nused. The H2 version can be specified with an environment variable\nH2_VERSION to easily create a dump in one version and restore in\nanother.\nTo fix the changeset, you could simply run this sed command on the\ndump before restoring:\nsed -i 's,175554607,-276220379,g' docspell-dump-h2.sql\n\nBut this could potentially change not only the checksum, but other\nthings in the dump. It is not very likely, though. A more safe\nalternative is to use a text editor and find the correct place to\nchange or just set database-schema.repair-schema = true in the\nconfig file or use the env variables\nDOCSPELL_SERVER_BACKEND_DATABASE__SCHEMA_REPAIR__SCHEMA=true\n\nand startup only the restserver one time to have the checksum fixed.\nAnother safe variant is to run this update statement on your h2\ndatabase:\nUPDATE flyway_schema_history set checksum = -276220379 WHERE version = '1.9.3';\n\nRest API changes🔗\n\nAdds apis for retrieving and setting extracted text at\n/sec/attachment/{id}/extracted-text\n\nConfiguration Changes🔗\nRestserver:\n\nAdds auth.on-account-source-conflict to decide what to do if an\naccount exists locally and at some OIDC provider\n\nJoex:\n\nAdds a new system command for weasyprint an alternative to\nwkhtmltopdf\nAdds the setting convert.html-converter to set which to use\n(default stays on wkhtmltopdf)\n\nv0.38.0🔗\nJul 09, 2022\n\nAllow to skip login page if a single OIDC provider is configured (#1640)\nAdd config to force OCR on a PDF even if text would be available (#1628)\nImprovements for OIDC integration (#1619, #1545)\nImprove unzipping/zipping files (#1603)\nFix starting a background task to install addon (#1601)\nAdd more database indexes to improve search (#1584)\nAdd paging to the share view (#1582)\nRemove unused code (#1581)\n\nRest API Changes🔗\n\nremove inReplyTo from item metadata, it has never been used\n\nConfiguration Changes🔗\nRestserver:\n\nAdd (optional) logout-url to a open-id provider config block\nAdd oidc-auto-redirect\n\nJoex:\n\nAllow values <= 0 for pdf.min-text-len to force OCR on a pdf\n\nv0.37.0🔗\nJun 04, 2022\n\nFix e-mail address input field (#1565)\nOverhaul of search when fulltext search is applied. Fixes #1363.\nReturn when a search exceeds server configured limit for page size (#1358)\nSeveral fixes related to addons (#1566, 1573)\n\nRest API Changes🔗\n\nremoved searchIndex endpoint, because it is redundant\n\nConfiguration Changes🔗\n\nNone.\n\nv0.36.0🔗\nMay 22, 2022\n\nExtend docspell via addons (experimental feature) (#1550)\nAdds Lithuanian and Polish to document languages (#1540, #1345)\nAdded a quick guide for adding more languages (#942)\nMake dashboard boxes headlines bold (#1531)\nImprove logging config; allow to specify loggers and their level (#1535)\nAllow for auth tokens to optionally be issued with an validity (#1533, 1534)\nAllow to repair db migrations, necessary for rare cases like #1517\n\nRest API Changes🔗\n\nnew endpoints for managing addons\nnew endpoint for joex to return its addon executor config\n\nConfiguration Changes🔗\n\nlogging config sections allows to specfiy a map of logger names ->\nlevel pairs (joex and restserver)\naddon config section in restserver: allows to enable/disable\ncorresponding endpoints\naddon config section in joex: allows to configure how to run addons\n\nv0.35.0🔗\nApr 14, 2022\n\nDownload multiple documents as zip (#1093). The webui allows to\ndownload multiple files as a zip archive. The zip file is created at\nthe server and cached for a while.\nNew project ds4e providing some\nutilises to access Docspell from Emacs.\nIncrease size for password fields in the database (#1508)\nHide the delete button in new notifciation channel forms (#1506)\nFix logging (#1468), non-errors were logged as errors. \nApply the migration fix from last version only from 0.32.0 onwards\n(#1469)\nFix typos in UI (#1510, @monnypython)\nAdd support for Postgres FTS in nix module (#1512, @LeSuisse)\n\nRest API Changes🔗\n\nadds routes to create and download multiple files\n\nConfiguration Changes🔗\n\nrestserver: add limits for creating zip files from search queries\njoex: settings for new cleanup task that removes zip files that\nexceed some configured age\n\nv0.34.0🔗\nMar 31, 2022\n\nFrench translation (#1440): The UI is now available in French!\nThanks to @jgirardet.\nLink Items (#528): Link items together directly (without using\ncustom fields) and see all related items quickly on the search page.\nImport mails recursively (#1260): The scanmailbox task can now go\nthrough folders recursively. Thanks to @Moerfi666 and @seijikun.\nFulltext search via PostgreSQL (#424): Another backend for full-text\nsearch was added that is backed by PostgreSQL's text search feature.\nYou can now choose between SOLR and PostgreSQL for fulltext search.\nMore file backends (#1379): Next to storing the files in the\ndatabase, you can now choose to store them in a S3 compatible\nstorage or use the filesystem directly.\nFlat zip upload (#1366): An option has been added to the upload\nmetadata that will unpack zip files and process each entry\nseparately (instead of treating a zip file as a single item).\nFix to upload large files (#1339): Uploaded files are not loaded\nentirely into memory allowing to upload large files.\nFix previously published db migration (#1454, #1436): Unfortunately,\nthere was an db migration in the last release that caused problems\non some installations. A fix for this migration has been added.\nFix build to run on windows (#1449, #1461): Building docspell on\nwindows has been improved by @arittner.\n\nFor some of the new features, you need the new version of\ndsc.\nRest API Changes🔗\n\nadds routes to clone file repositories and the integrity check\nadds routes to support linking items\nScanMailboxSettings has a new flag scanRecursively\nItemDetail and ItemLight contain a new field to transport\nrelated/linked items\nItemUploadMeta has a new flag to specify whether zip files should\nbe treated as a container only, and be \"flattened\" into the list of\nuploaded files\n\nConfiguration Changes🔗\n\nrest server only: added options to tune the http server\njoex only: adds a file integrity check to the regular house keeping tasks\nconfiguration for postgresql based full-text search\nextend files config adding the different storage backends for\nfiles\n\nv0.33.0🔗\nMar 6, 2022\n\nRefactor file identifiers, as preparation for different file storage\nbackends (#1380)\n\nPLEASE NOTE this release contains a DB migration that changes\nall file identifiers in the database. It is really very much\nrecommended to do a backup of the database before updating!\n\n\nAllow background tasks to return results that are published via events (#1362)\n\nthe task for processing files returns now data (item id, name,\nextracted text, tags etc) that is included in the JobDone event\ndata\n\n\nUsers can specify a time zone in user settings (#1062)\n\nthe time zone is used when formatting dates in the web ui\nthe time zone is used for calendar events of periodic tasks; you\nneed to save each periodic task again in order to pass a different\ntimezone\nshould you have calendar events in the config file, you can add a\ntime zone at the end\nif not specified, it will default to UTC as before\n\n\nImprove item selection (#1422)\n\nselecting items was possible before, but only ephemeral in the list view\nit is now stored globally and kept until you explicitely clear the selection\nitems can be selected in detail view and the search menu shows an\nentry to quickly see all items currently selected\nmakes it easier to select a bunch of documents for sharing/bookmarking etc\n\n\nChange logging format and backend\n\nThe logging format has changed again from logfmt to the \"classic\" one\nthe configuration allows to use logfmt, json or two \"classic\" formats\nlogback has been removed! If you used a custom logback.xml\nbefore, I'm sorry this is not possible anymore. There are two\nsettings in the config file for now to control logging:\nlogging.minimum-level and logging.format.\n\n\nPdf preview not updated (#1210)\n\nsome browsers (e.g. safari and some mobile browsers) don't update\nthe ui when the src attribute of the embed element changes\nfor the \"fallback view\", an iframe is now used - thus for mobile\nit should work now. Safari on desktop would require to change the\nrespective setting\n\n\nSeveral ui improvements\n\nMore cards per row for large screens (#1401)\nmore space below direction dropdown (#1400)\nfix input field save-while-typing (#1340, #1299)\nimproves detail view on small screens (#1420)\nsort tags by group and then name (#1396)\nfix bug presenting an empty tag category in search menu (#1402)\nwrap long text in dashboard tables (#1357)\ntypo fixes (#1387, #1433)\n\n\nRemove tools package from release (#1421)\n\nthe tools package doesn't contain general useful stuff anymore and\nis thus removed from the release packaging. The code is still\nthere, and can be packaged manually\n\n\n\nRest API Changes🔗\nNone.\nConfiguration Changes🔗\n\nadd logging.format and logging.minimum-level\nchange default values for calendar events to explicitely show that\nthey are in UTC (the value itself is not changed)\n\nv0.32.0🔗\nFeb 06, 2022\n\nDashboards: There is a new starting page showing a dashboard.\nDashboards can be customized (#1294)\nUI-settings can be specified per collective and then be overriden by\nuser settings (#838)\nManaging notifications channels: Instead of giving channel data with\neach notification hook, they can now be managed separately. This is\nmore convenient, because they can be reused for different\nnotification hooks and periodic queries. Notifications can be\nassociated to multiple channels. (#1293)\n\nPlease note that some (small) manual effort is recommended when\nupgrading: The channel data from all your current notifications is\ncopied into a separate data set. This can create duplicates if you\nhad notifications with equal channel data. In order to remove\nthese duplicates, first change all notifications to a known\nchannel and afterwards you can delete the obsolete ones.\n\n\nReplace bundled pdf viewer with pdfjs default viewer. (#1304)\nFixes the query used in a periodic query, that had returned trashed\nitems (#1323)\nFixes UI bugs where some data was not initialized in the view\n(#1324)\nFix sorting tags in search menu (#1318)\nReworked website using tailwindcss\n\nv0.31.0🔗\nJan 16, 2022\n\nBookmark queries and use it in searches. (#1175) Also the periodic\nquery form is updated to allow using a bookmarks.\nCustomize message for periodic queries (#1258). You can now add your\nown sentence to the beginning of the message notifying you for a\nlist of items.\nAllow to configure a priority for Gotify notifications (#1277)\nImprove handling tags (#960). When choosing a tag by the dropdown\nthe catgory is shown next to a tag and the options can be\nconstrainted by clicking a category bubble.\nFix timezone in docker image (#1234)\nFix adding high-dpi images that would cause an out-of-memory error\nwhen generating previews (#1183).\nFix tearing down and initializing pubsub table to allow changing app\nids (#1251)\nFix switching between tile and list view when \"full width\" preview\nis enabled (#1261)\nDisable \"group by month\" if there are no groups (#1255)\nFix deleting periodic queries (button was not working) (#1257)\n\nRest API Changes🔗\n\nnew routes for managing bookmarks\nadded routes for client settings to be separated between user and\ncollective, the previous endpoint now returns a merged json\nadd a priority value to gotify settings\nadd bookmark value to periodic query settings\n\nConfiguration Changes🔗\nNone.\nv0.30.1🔗\nDec 22, 2021\nBug fix release for #1229: notification mails could not be sent. \nv0.30.0🔗\nDec 21, 2021\n\nAdd a list view for items, allowing to toggle between tile and list\nview (#526)\nGeneric notification system: It is a start. A few events are\navailable with the idea to add more when needed. Get notified about\ncertain events via gotify, matrix or e-mail. A generic periodic\nquery has been added (in addition to the notify-due-items task).\n(#848, #1174)\nUpdate stanford-corenlp and add Spanish to the supported language\nset for NLP and Hungarian to the standard set of languages.\nFix to update job execution count when a job is canceled (#1182)\nChange the log format to logfmt\nand remove all ansi color sequences\n\nRest API Changes🔗\n\nadded new routes to manage notification channels and hooks\nadded new routes for the generic periodic query task\n\nConfiguration Changes🔗\nNone.\nv0.29.0🔗\nNov 18, 2021\n\nShow number of waiting jobs in the top bar (#1069). This introduces\nsome changes under the hood, for example: while previously the\nrestserver was notifying job executors about new jobs, it will now\nalso receive messages from the job executors. This requires a new\nsetting (see below).\nHide sidebar by default on mobile (#1169)\nImprove scanmailbox form (#1147)\nImprove input of an e-mail address (#987)\nFix e-mail import for certain files (#1140)\nFix uploading files with non-ascii filenames (#991)\n\nRest API Changes🔗\nNone\nConfiguration Changes🔗\nImportant\n\nthe restserver has a new setting internal-url which must be set to\nthe base url of the server such that other nodes (i.e. joex nodes)\ncan reach it. It is by default set to http://localhost:7880. If\nyou are using docker: the docker-compose.yml in this repository\nhas been updated. You can copy&paste the new env variable\nDOCSPELL_SERVER_INTERNAL__URL=http://docspell-restserver:7880 into\nyour docker-compose.yml or add it to your config file.\n\nv0.28.0🔗\nOct 27, 2021\n\nShare items (#446). Allows to create shares, public cryptic links,\nto a subset of your documents that can be shared with other people\n(who don't need an account). It is possible to search inside the\nshared subset. Shares have a lifetime and can be password protected.\nSupport encrypted PDFs (#1074). When importing PDF files, the\nprotection layer (usually for signed PDFs) is being removed in order\nto process it. The config file and collective settings can now\ndefine a list of passwords that are being used when trying to\ndecrypt encrypted PDFs.\nUse environment variables to configure Docspell instead of a config\nfile (#1121). This is mainly intended when running via docker or\nother similar tools. Note that settings that accept list as its\nvalues are not yet supported.\nTry to detect the best way to render PDFs (#1099). Mobile browsers\nneed a fallback for rendering PDFs, but desktop browsers can do it\nmuch better natively. The user settings allow to decide how to\nrender a PDF or to let docspell detect it.\nFilter possible values in search menu based on current results\n(#856). This removes options that would only yield empty results\nfrom the dropdowns.\nFix search in documenation (#1120)\n\nRest API Changes🔗\n\n/share/* routes to access a share\n/open/share/verify routes to verify a share id\n/sec/share/* routes to manage shares\nextend SearchStats to include correspondents/concerning numbers\n\nConfiguration Changes🔗\n\nrestserver: changed the server secret from the (dummy) value\nhex:caffee to an empty string. This results in a random secret\ngenerated at application start. It is recommended to set it to some\nrandom value, otherwise sessions don't survive server restarts.\njoex: adds a section decrypt-pdf for specifying a list of\npasswords to try when encountering encrypted PDFs\n\nv0.27.0🔗\nSep 23, 2021\n\nAllow external authentication providers via OpenID\nConnect. Now you can integrate Docspell\ninto your SSO solution. Using keycloak, for example (or other such\ntools) users can be maintained elsewhere, like in an LDAP directory.\n(#489)\nAdds two-factor authentication using TOTPs. If you don't want to\nsetup an external authentication provider (which is another tool to\nmaintain), you can use the builtin TOTP support to have two-factor\nauthentication. (#762)\nImprovements when querying documents (#1040)\nChanged the underlying code for storing and loading files. This is a\npreparation to allow different storage backends for files in the\nfuture (maybe the filesystem or s3). (#1080)\nThe license has changed from GPLv3+ to AGPLv3+ (#1078)\nFixes a bug in the \"check for updates\" task that was added in the\nlast release (#1068)\nReduces the length of the startup command, which makes tools like\nps much more readable and allows now to start docspell on Windows\n(untested, though ;-)) (#1062)\nFixes merging items, where sent mails were not copied to the target\nitem. (#1055)\nFixes and improves deleting users. Now all their data is also\nremoved and it is shown what that would be. (#1060)\n\nRest API Changes🔗\n\nThe login routes now won't return a session token when 2FA is\nenabled for an account. The returned token must be used to provide\nthe TOTP in order to finalize login.\nAdded open/auth/two-factor endpoint to provide the TOTP for login\nAdded open/auth/openid/{providerId}[/resume] endpoints to initiate\nauthentication via an external provider\nAdded sec/user/{username}/deleteData to retrieve a summary of data\nthat would be deleted with that user\nAdded sec/user/otp/* endpoints to manage the TOTP for an account\nAdded admin/user/otp/reserOTP to reset the 2FA setup for any user\n\nConfiguration Changes🔗\n\nRestserver: Added a section to configure external authentication\nprovider\n\nv0.26.0🔗\nAug 28, 2021\n\nAdd ability to merge items (#414). You can now select multiple items\nand merge them all into one. The first item in the list is the\ntarget item, all others are deleted after a successful merge. The\nwebapp allows to reorder this list, of course.\nAdd option to only import attachments of e-mails (#983). \nImprove Manage Data page by sorting the tables (#965, #538)\nAllow wildcard searches in queries using attach.id (#971). Before\nyou would have to specify the complete id. This is inconvenient when\nusing from the command line client.\nAdd Hebrew to the document languages (#1027, thans @wallace11).\nPlease note, that the SOLR support is very basic for this language.\nAdd a periodic task to check for Docspell updates (#990). Let's you\ncheck periodically for new versions of docspell. It uses an existing\nuser account and its mail settings to send an e-mail.\nShow the link to an item and its attachments as a QR code in item\ndetails (#836). This might be useful when you want to attach this\nlink to physical devices.\nThe search menu highlights the sections that contain active filters\n(#966)\nSafe deletion of items (#347). When deleting items, they are now\nmarked as deleted and can therefore be restored. A periodic job\nwill really delete them from the database eventually.\nImproves German translation (#985, thanks @monnypython)\nThe dsc tool has also been\nimproved, thanks to @seijikun.\nUpgrade the website to work with newer zola versions (#847)\nRemove the scripts in tools/ since these are now obsolete. The new\ncommand line interface covers\nthese features now. Note that the docker images are also NOT built\nanymore. The directory still exits and is still a place for scripts\nand little tooling around docspell.\nFixes a regression where the browser would not display the pdf (#975)\nFixes the health checks in the docker setup (#976)\nFixes an issue with text extraction for Japanese documents where\nnumbers were extracted as special unicode points (#973). This only\naffects the docker setup, when not using the docker images you need\nto setup tesseract to use different training data for Japanese.\n\nRest API Changes🔗\nComplete\ndiff\n(need to click the Files changed tab)\n\nThe routes to fetch a list of tags, organizations, persons, fields\netc can now optionally take a sort query parameter to specify how\nto order the list.\nAdded /sec/collective/emptytrash/startonce to run the task to\nempty the trash immediately\nThe search endpoints can now take an optional parameter searchMode\nthat defines whether to search in trashed items or not\nDeleting an item via the api now only changes its state to Trashed \nAdded /sec/item/{id}/restore to restore a trashed item (unless it\nhas been deleted from the database).\nAdded /sec/items/restoreAll to restore multiple of trashed items\nAdded /sec/items/merge that accepts a POST request with a list of\nitems to merge. The first item is the \"target\" item. All other items\nare deleted after the merge was successful.\nThe ScanMailboxSettings, Source and ItemUploadMeta structures\nnow contains a boolean field attachmentsOnly\nItemInsights structure now contains a counter for trashed items\nCollectiveSettings structure now has a section to specify settings\nfor periodically deleting trashed items.\n\nConfiguration Changes🔗\n\nJoex: A new section for configuring the update task has been added.\nSee section update-check in the default config\nfile.\n\nv0.25.1🔗\nJul 29, 2021\n\nFix solr fulltext search by adding the new japanese content field\n\nThe SOLR fulltext search is broken in 0.25.0, so this is a fixup\nrelease.\nv0.25.0🔗\nJul 29, 2021\n\nIntroducing a new CLI tool (#345) that replaces all the shell\nscripts from the tools/ directory! https://github.com/docspell/dsc\nUI changes:\n\nyear separators are now more prominent (#950)\nfixes a bug in the item counter in detail view when an item is\ndeleted (#920)\nGerman translation improvements (#901)\nThe number of selected files is shown in upload page (#896)\n\n\nThe created date of an item can now be used in queries (#925, #958)\nSetting tags api has been improved (#955)\nTask for converting pdfs is now behind the admin secret (#949)\nTask for generating preview images is now behind the admin secret (#915)\nrespond with 404 when the source-id is not correct (#931)\nUpdate of core libraries (#890)\nAdd Japanese to the list of document languages. Thanks @wallace11\nfor helping out (#948, #962)\nFix setting the folder from metadata when processing a file and\nallow to specifiy it by name or id (#940)\nFixes docspell config file in docker-compose setup (#909)\nFixes selecting the next job in the job executor (#898)\nFixes a bug that prevents uploading more than one file at once\n(#938)\n\nRest API Changes🔗\n\nRemoved sec/item/convertallpdfs endpoint in favor for new\nadmin/attachments/convertallpdfs endpoint which is now an admin\ntask\nRemoved sec/collective/previews endpoint, in favor for new\nadmin/attachments/generatePreviews endpoint which is now an admin\ntask to generate previews for all files. The now removed enpoint did\nthis only for one collective.\n/sec/item/{id}/tags: Setting tags to an item (replacing existing\ntags) has been changed to allow tags to be specified as names or ids\n/sec/item/{id}/tagsremove: Added a route to remove tags for a\nsingle item\n\nConfiguration Changes🔗\nNone.\nv0.24.0🔗\nJun 18, 2021\nThis time a translation of the Web-UI in German is included and the\ndocker build was overhauled. The releases are now build and tested\nusing Java 11.\n\nRework Docker setup. Images are now provided for different\narchitectures and have a new home now (see below). The images are\nnow built via a github-action from the official packages of each\nrelease. (#635, #643, #840, #687)\nTranslation of the UI into German (thanks to @monnypython for proof\nreading and applying lots of corrections!) (#292, #683, #870)\nImprove migration of SOLR (#604)\n\nThe information whether solr has been setup, is now stored inside\nSOLR. This means when upgrading Docspell, all data will be\nre-indexed.\n\n\nAdd --exclude and --include options to the consumedir.sh\nscript (#885)\nImproved documenation of the http api (#874)\nRemoved unused libraries in the final packages to reduce file size a\nbit (#841)\nBug: Searching by tag category was broken when using upper case\nletters (#849)\nBug: when adding a boolean custom field, it must be applied\nimmediatly (#842)\nBug: when entering a space in a dropdown the menu closes (#863)\nBug: Some scripts didn't work with earlier versions of jq (#851)\nBug: The source form was broken in that it didn't load the language\ncorrectly (#877)\nBug: Tag category options were wrongly populated when narrowing tags\nvia a search (#880)\n\nBreaking Changes🔗\nJava 11🔗\nNot really a breaking change. Docspell is now build and tested using\nJava 11. Docspell has a small amount of Java source code. This is\ncompiled using Java 11 but to target Java 8 JVMs. So it still can run\nunder Java 8. However, it is recommended to use at least Java 11 to\nrun Docspell.\nDocker Images🔗\nThe docker images are now pushed to the\ndocspell organization at\ndocker-hub! So the images are now:\n\ndocspell/restserver\ndocspell/joex\ndocspell/tools\n\nTags: images are tagged with two floating tags: nightly and\nlatest. The nightly tag always points to the latest development\nstate (the master branch). The latest tag points to the latest\nrelease. Each release is also tagged with its version number, like\nv0.24.0.\nThe images changed slightly in that there is no assumption on where\nthe config file is placed. Now you need to pass the docspell config\nfile explicitely when using the images.\nMultiarch: Images are now build for amd64, arm64 and armv7.\nThe consumedir is being replaced by the more generic docspell/tools\nimage which contains all the scripts from the tools/ section. That\nmeans it has no special entrypoint for the consumedir script anymore.\nThe polling functionality is now provided by the consumedir script.\nAnd the docker-compose file needs now to specify the complete command\narguments. This makes it much more flexible to use.\nThis allows to use this image to run all the other tool scripts, too.\nThe scripts are in PATH inside the image and prefixed by ds-, so for\nexample ds-consumedir or ds-export-files etc.\nDocker Compose🔗\nThe docker-compose setup is now at docker/docker-compose. Please\nlook at the new compose\nfile\nand do the corresponding changes at yours. Especially the consumedir\ncontainer changed significantly. Then due to the fact that the config\nfile must be given explicitely, you need to add this argument to each\ndocspell component (restserver and joex) via a command section (see\nthe compose file referenced above).\nThe .envrc has been cleaned from some settings. Since the config\nfiles is mounted into the image, you can just edit this file instead.\nThe only settings left in the .envrc file are those that need to be\navailable in the docker-compose file and the application. If some\nsettings need to be duplicated for joex and restserver, you can use\nthe builtin variable resolution mechanism for this. An example is\nprovided in the new config file.\nConfiguration Changes🔗\nNone.\nRest API Changes🔗\nNone.\nv0.23.0🔗\nMay 29, 2021\nThis release enables deleting multiple files at once of an item. It\nalso changes how user settings are stored. Additionally several bugs\nin the ui and server have been fixed.\n\nFeature: Central user settings (#565): user settings have been\nstored in the browser but are now stored at the server. This means\nthat all settings are now shared across all devices. See below for\nnotes on migrating your current settings.\nFeature: Delete multiple attachemnts at once, thanks to\n@stefan-scheidewig (#626): multiple attachments on an item can be\ndeleted with a single click\nFeature: Make consumedir-cleaner run on windows, thanks to\n@JaCoB1123 (#809)\nBug: More work externalizing strings (#784, #760): many more strings\nhave been externalized for being translated; also dates are now\nexternalized, too\nBug: Better anonymous upload page (#758): the upload page for\nanonymous users shouldn't show a form to provide any metadata\nBug: Tag category color (#835): the input field to specify colors\nfor tag categories didn't show the category name\nBug: Search in names (#822): a bug in the webui sent a broken query\nto the server, making the \"search in names\" field unusable\nBug: Fulltext only search broken (#823): the fulltext only search\ndidn't only consult the solr index, but also the database, making it\na lot slower and presenting the results not in the order returned by\nsolr.\nBug: Ui switches to logged in state on auth failure (#814)\nBug: Broken search summary when tag has no category (#759)\n\nMigrating UI Settings🔗\nAfter the upgrade to this version, your current ui settings are not\nread anymore. That means docspell starts up with a light theme and tag\ncolors are gone etc. If there are no settings at the server, but\ndocspell finds some at your browser, the UI Settings page shows a\nbig message and a button. Clicking this button sends your settings to\nthe server. This message disappears as soon as there are some settings\non the server.\nIf you have multiple devices, you now need to choose one which\nsettings you want to migrate to the server. It is currently not\npossible to store settings per device.\nNote: the button is only there if there are no settings at the\nserver. So if you want to migrate, don't set the theme or click on\nother things that are persisted before doing the migration!\nREST Api Changes🔗\n\nnew routes have been added to delete multiple attachments of an item\nnew routes have been added to manage client settings\n\nConfiguration Changes🔗\n\nnone\n\nv0.22.0🔗\nApr 11, 2021\nThis release fixes some annoying bugs and prepares the web-ui to be\ntranslated into other languages. For actual translating them, I ask\nfor your help. There is a detailed post about how to start with it in\nthe docs.\n\nRefactor webui to prepare for localisation (#726)\nAdd names to user defined tasks for better documentation (#712)\nFixes some ui bugs:\n\nscrollbar position (#722)\nother minor ui related fixes (#746)\n\n\nRemoved deprecated api endpoints, fixing #482\nFixes bug where items are already shown in the ui, although still in\nprocessing (#719)\nSwitch to github actions for ci (#748)\nFixes a bug in the new query language (#754)\nFix counters for categories in the search menu (#755)\n\nREST Api Changes🔗\n\nremove deprecated endpoints: sec/item/searchForm,\nsec/item/searchFormWithTags, sec/item/searchFormStats\nadds category-count data to SearchSummary\n\nConfiguration Changes🔗\n\nnone\n\nv0.21.0🔗\nMar 13, 2021\nThe main feature of this release gives a very flexible way of\nsearching for documents, using a query.\n\nAdd a query language to provide a flexible way for searching\n\nthe search form now is translated into a search query\nallows to search for items not in a folder or not in a specific\nfolder (#628, #379)\nAllows for range searches in custom fields (#540)\nAnd more! See the\ndocumentation\n\n\nAdd a use attribute to all metadata, to be able to exclude them\nfrom suggestions (#659)\nAllow to submit items for reprocessing via the UI (#365)\nAdd Latvian language (#679)\nScrollbars are back! (#681, #677)\nThe ds.sh script was changed to inform the processing jobs to also\ncheck for duplicates (#653)\nDocker setup now uses again a fixed hostname (#608)\nMoving the unit tests to MUnit (#672)\nRemove the old UI code (#636)\nFix date extraction for English (#665)\nFix bug when reading contacts from extracted text (#709)\nFix bugs when reading mails (#691, #678)\nFix a bug that wouldn't show an error message when entering bad\ncharacters in the register form (#663)\nFixes a typo in the user settings menu (#654, thanks\n@ChristianKlass)\n\nThanks to everyone showing interest in docspell and dedicating time by\nopening issues, testing and providing ideas!\nREST Api Changes🔗\nNote there are breaking changes in the REST Api\n\nprevious search and searchWithTags has been renamed to\nsearchForm and searchFormWithTags, respectively\nsame with searchStats, it has been renamed to searchFormStats\nThe new search route can be used with GET and POST requests\nand accepts now a search query and also a flag for whether returning\ndetails or not (there are no separate endpoints anymore)\nThe new searchStats accepts a query\nThe ItemQuery data structure is now only a query string, without\nlimit and offset\nOrganization and Person have an additional use attribute\n\nConfiguration Changes🔗\nThere were no changes to the configuration files.\nv0.20.0🔗\nFeb 19, 2021\nThis release comes with a completely new ui based on\ntailwindcss, including a dark theme!\nAdditionally there are some other minor features and bug fixes.\n\nNew Web-UI with light and dark theme (#293).\n\nAll markup and css was reworked. For this release, the old ui is\nstill available as a fallback if something got missing while\nporting. The old ui will be removed in the next release.\nExperience on mobile devices is greatly improved\nto get back to the old ui, you need to install a browser extension\nto be able to add a request header. Check this for\nfirefox\nor this for\nchromium\nthen add the request header Docspell-Ui with value 1.\nReloading the page gets you back the old ui.\n\n\nWith new Web-UI, certain features and fixes were realized, but not\nbackported to the old ui:\n\nfoldable sections in search and multi-edit menu (#613, #527)\nshow current item in detail view (#369)\nfixed some ui issues regarding processing logs (#363)\nscrollbar fix (#600)\n\n\nAllow a person to be correspondent, concerning or both (#605)\nAdd a short-name field to the organization (#560)\nAdd a description field to the equipment (#633)\nAllow to specify a language for a source url (#651). This can be\nused to define upload urls per document language.\nTrim whitespace for certain fields (#539)\nA different docker entrypoint for the consumedir script was added\nthat supports polling (thanks @JaCoB1123, #603, #624)\nFix duplicate suggestions (#627)\nFix reading mails with empty headers (#606)\nFix suggesting person that doesn't belong to the suggested\norganization (#625)\nCleanup registered nodes periodically (#618)\n\nREST Api Changes🔗\n\nThe Person structure was changed: the concerning boolean flag is\nreplaced by a use attribute\nThe Equipment structure has an additional notes attribute\nThe Source structure has an additional language attribute\n\nConfiguration Changes🔗\n\njoex: \n\nadditional section in house-keeping to configure the periodic\nnode cleanup task\n\n\n\nv0.19.0🔗\nJan 25, 2021\nThis release comes with major improvements to the text analysis\nmodule. It is now much more configurable, has improved results and can\nlearn tags from all categories. Additionally, more languages for\ndocument processing have been added and it's now easier to add more.\nPlease open an issue if want more languages to be included.\n\ntext analysis improvements (#263, #570)\n\ndocspell can now learn from all your tag categories\nthe detection for correspondents/concerned entities has been\nimproved by using the classifier for this, too\nall text analysis steps are now configurable that makes it\npossible to adapt it better to your data and machine. \nThe docs have been updated with some details\nhere and\nhere.\n\n\nmore languages (#488)\n\nAdds: Spanish, Italian, Portuguese, Czech, Dutch, Danish, Finnish,\nNorwegian, Swedish, Russian, Romanian\nlanguages have different support for text-analysis, but there is\nsome basic support for all\nthere is extended support for English, German and French through\nStanford CoreNLP nlp\nmodels (as before)\n\n\nscan mailbox change (#576)\n\nThe change from last version (#551) has been moved behind a flag\nin the \"scan mailbox settings\". Please review your scan mailbox\ntasks in your user settings.\nThe scan mailbox settings form view has been organized into tabs,\nas it grew too large for a single form.\n\n\nnix tools package fixed (#584)\n\nIf you are using docspell tools package for nix, it has now been\nfixed in that all scripts are available. They are now all prefixed\nby ds- (except the ds script)\n\n\nfix deleting organization (#578)\n\nDue to the new relationship of a person to an organization,\ndeleting an organization whith references a person was not\npossible. This is now fixed.\n\n\nbase url fix (#579)\n\nThe baseurl setting is optional, but when specified it was\nrequired to omit a trailing slash. This is now fixed in that it is\nalways rendered without the trailing slash to the client, no\nmatter what is in the config\n\n\ntag category case sensitive search fix (#568)\n\nThis was a bug introduced by the last release. When tag categories\ncan now be spelled upper- or lower-case. In 0.18.0 you had to\nspell them lowercase, otherwise the search doesn't work.\n\n\nadds a workaround for mails that don't specify their used charset (#591)\n\nBreaking Changes🔗\n\nThe joex configuration changed around text analysis. If you had some\ncustom settings there, please review these wrt the new default\nconfig.\nWhen using the nix package manager: the tools package renamed the\nscripts to be better distinguishable, since they all end up in\n$PATH. They are now prefixed by ds-.\nThe path of the consumedir script changed in the consumedir docker\nimage\nThe settings of the scan-mailbox task has been extended by another\nflag. It controls when to apply the post-processing (moving or\ndeleting). If you were relying that all mails (even those excluded\nby a subject filter) where moved away, you need to check your\nscan-mailbox task settings.\n\nREST Api Changes🔗\n\nthe data structure for ClassifierSettings changed to allow\nspecfiying a blacklist or whitelist of tag categories and the\nenabled flag has been removed.\n\nConfiguration Changes🔗\n\njoex\n\nthe config regarding text analysis changed, there are new config\noptions, like nlp.mode and the max-due-date-years has been\nmoved inside text-anlysis. Please have a look at the new\ndefault config\nif you changed something there.\nThe regex-ner section has changed: the enabled flag has been\nremoved, you can now limit the number of entries using\nmax-entries to apply and 0 means to disable it.\n\n\n\nv0.18.0🔗\nJan 11, 2021\n\nFeature: Results summary and updated tag count (#496, #333)\n\nA search summary can be displayed that shows the overall result\ncount and to each custom field with a numeric type (number or\nmoney) small statistics like sum, average and max/min values. This\nis useful when you track your expenses on invoices or receipts.\nThis additional ui element can be enabled/disabled in your ui\nsettings.\nThe result summary is now also used to update the tag counts in\nthe search menu according to the current results.\n\n\nFeature: password reset (#376,\ndocs)\n\nAdds a new route for admins to reset the password of a user\nAdmin users are those with access to the config file, the endpoint\nrequires to supply a secret from the config file.\nA bash script is provided for more convenient access.\nNote this also moves the re-create index endpoint behind the same\nsecret! See below.\n\n\nFeature: custom fields clickable (#514)\n\nThe item detail view allows to click on tags to quickly find all\ntagged items. This now works for custom fields, too.\n\n\nFeature: scroll independently (#541)\n\nThe search menu can scroll now independent from the main area\ncontaining the item cards.\n\n\nImprovement: improve attachment selection (#396)\n\nWhen selecting an attachment, it shows its preview to the name\ninstead of the name only\n\n\nImprovement: wildcard search for custom date fields (#550)\n\nSearching for custom field values allows to use a wildcard * at\nbeginning or end. This is also enabled for date-fields.\n\n\nImprovement: joex memory (#509)\n\nJoex currently requires a lot of memory to hold the NLP models.\nAfter idling for some time, which can be configured and defaults\nto 15 min, the NLP model cache is cleared. This reduces memory\nload and makes it possible for the JVM to give it back to the OS.\nThis is supposed to relieve memory consumption when idling only.\nHowever, whether it is reclaimed by the OS depends on the JVM and\nits settings. To observe it early, use the G1GC garbage collector.\nThis is enabled by default for JDK11. So it is recommended to use\nJDK11 (which is used in the docker images).\n\n\nImprovement: allow scaling joex with docker-compose, thanks @bjeanes\n(#552)\n\nThis allows to easily start multiple joex containers via\ndocker-compose\n\n\nImprovement: allow to connect with gmail via app specific passwords\n(#520)\n\nImap settings have been extended to be able to specify if a OAuth2\nshould be used or not.\nBefore, OAuth2 was the default when the server has advertised it.\nThis has been changed now, which means you need to adapt your\nIMAP settings if you currently use OAuth2\n\n\nFix: provide multiple possible date suggestions for English\ndocuments (#561)\nFix: add missing language files to joex docker image (#525)\nFix: fix a bug that occurs when processing is restarted (i.e. after\na crash) (#530)\nFix: fix a bug in the ui where the mail connection field was not\ncorrectly updated (#524)\nFix: fix bug when importing mails with an applied filter (#551)\n\nBreaking Changes🔗\n\nRest Server config:\n\nIf you specify the fulltext-search.recreate-key, you need to\nchange your config. Delete it and use the secret now for the new\nsetting admin-endpoint.secret.\n\n\nroutes\n\nThe route to drop and recreate the fulltext search index has been\nmoved. It is now at /admin/fts/reIndexAll. The secret must now\nprovided as http header and not in the url.\n\n\ncollective settings:\n\nThe imap settings have a new flag which indicates whether OAuth2\nauth mechanism should be prefered. This is false by default. If\nyou have used it with OAuth2 (like with gmail) you need either set\nthis flag to true manually or use an application specific\npassword.\n\n\n\nREST Api Changes🔗\n\nRest Server:\n\nMove endpoint /open/fts/reIndexAll/{id} to\n/admin/fts/reIndexAll. The secret must now be specified via an\nhttp header Docspell-Admin-Secret.\nAdd /admin/user/resetPassword which requires a http header\nDocspell-Admin-Secret with a value from the config file.\nAdd /sec/item/searchStats to return a search result summary\nChanges ImapSettings to include a useOAuth flag\nRemove fileCount from the TagCloud structure\nThe return value for /sec/item/searchStats now contains all\ntags, before tags with count == 0 were excluded\n\n\n\nConfiguration Changes🔗\n\nRest Server:\n\nadds admin-endpoint.secret (without any value) that is the\nsecret for the new \"admin endpoint\"\nRemoves full-text-search.recreate-key, the route that was using\nthis key is now moved in the admin endpoint and therefore shares\nthis secret now.\n\n\nJoex:\n\nadds clear-stanford-nlp-interval = \"15 minutes\" which is the\njoex idle time to clear the nlp cache\nThe default pool-size is set to 1. You can increase it on\nstronger machines.\n\n\n\nv0.17.1🔗\nDec 15, 2020\nAn unfortunate bug has made it into the previous release that makes\nthe webapp near unusable. Therefore this release, containing only the\nfix for #508.\nSorry for the inconvenience!\nv0.17.0🔗\nDec 14, 2020\nThis release comes with some smaller features:\n\nFeature: Remember-Me – another cookie is used to provide a\nremember-me functionality. The cookie is checked against some value\nin the database, so an admin can always make all remember-me cookies\ninvalid. (#435)\nFeature: Link persons to organizations. In the address book, a\nperson can now be associated to an organzition. The dropdowns show a\nlittle hint for which organization a person belongs to. Also\nsuggestions for persons are restricted to those of the organization\nif that has been associated before. (#375)\nFeature: Allow to filter on source names. The search form can now\nsearch by a source name. The new field can be hidden via ui settings\n(it must be activated for exising users). (#390)\nFeature: Customize the title and subtitle of the item card in the\noverview. You can now define patterns for the title and subtitle of\na card. (#429)\nFeature: Export your data. A bash script has been added that goes\nthrough your items and downloads them all to disk (including their\nmetadata!). This can be used to periodically backup the data in\ndocspell.\nImprovement: The webui has been improved in that the search bar and\nsearch form are unified regarding the text search. The two fields in\nthe form, allowing to search in names and fulltext, have been\ncombined into a single field just as the search bar. (#497)\n\nThis is the last release for 2020. I had hoped to put more into this,\nbut this time of the year is always a busy one ;-). I want to thank\nyou for your support and interest in this project and I wish you all a\njoyful Christmas time!\nREST Api Changes🔗\n\nThe Person structure now takes a reference to the organization.\nItemSearch is extended with the source field.\nUserPass is extended to include a rememberMe flag\n\nConfiguration Changes🔗\n\nRestserver:\n\na remember-me section was added to the auth section\n\n\nJoex:\n\na cleanup-remember-me section was added to the house-keeping\ntasks.\n\n\n\nv0.16.0🔗\nNov 28, 2020\nThis release brings the \"custom metadata fields\" feature. It allows\nyou to define custom fields and associate values to your items.\nAdditionally there are some ui and other fixes and improvements.\n\nFeature: Custom Fields – define custom metadata fields an set values\nfor them on your items. For example, this can be used to track\ninvoice numbers, pagination stamps etc. Fields can be defined per\ncollective and carry a format (or type). (#41)\nFeature: The language has been added to the metadata of an upload\nrequest and therefore overrides the collective's default language.\nThis means you can now set the document language with each document.\n(#350)\nFeature: Show the currently logged in user and the collective in the\nweb app. (#329)\nFeature: Tag categories are presented as a dropdown, where you can\nchoose an existing one or type a new one. (#331)\nFeature: The dropdown fields for a person have been changed in that\nthe options are now restricted to the corresponding scope: the\ncorrespondent person only shows persons not marked as concerning\nand vice-versa. (#332)\nFeature: Add CC and BCC recipients to item mail (#481)\nThe consumedir.sh scripts was improved:\n\nlog a warning for all subfolders that currently wouldn't work due\nto configuration problems\nignore hidden files on linux (starting with a dot .)\ninclude the parameter skipDuplicates into the upload request\nwhen the -m option is present\n\n\nFixes a bug that prevented detecting dates in january (#480, thanks\n@vanto!)\nFixes updating search view after changes like deleting item in\nmulti-edit mode or updating tags via drag-and-drop.\n\nThe list of issues is\nhere.\nREST Api Changes🔗\n\nItemSearch is extended to allow searching for custom field values\n/sec/item/{id}/customfield route to set values for custom fields\n/sec/item/{id}/customfield/{fieldId} route to delete values for\ncustom fields on an item\n/sec/items/customfield, /sec/items/customfieldremove routes to\nset/remove custom field values for multiple items\n/sec/customfield routes to manage custom fields\nA lanugage field has been added to ItemUploadMeta and\nScanMailboxSettings\nAdded cc and bcc fields to SimpleMail\n\nConfiguration Changes🔗\nNone.\nv0.15.0🔗\nNov 15, 2020\nThis release adds the \"preview feature\", where a thumbnail of the\nfirst page of each attachment can be shown in the overview. Additional\nthere are some bugfixes and UI improvements.\n\nFeature: create a thumbnail of every file. The scale factor can be\nconfigured in the config file. The user can choose in the ui, what\nsize to display and whether to display it or not. (#327)\nFeature: Display the number of pages in the overview (#325)\nFeature: Extend the upload request to allow to specify a file filter\nand a list of tags (#346, #385):\n\nfile filter: this is a glob that selects files when an archive\nfile (a zip or e-mail file) is uploaded\ntag list: allows to specify a list of tags that are automatically\nset on the item that is being created\nthese two settings are added to the scan-mailbox form and the\nsource-form\n\n\nFeature: Filter mails to import by subject (#384)\nFeature: Add quick links to item-detail and overview to jump to a\nspecific search view; e.g. click on correspondent takes you to the\noverview with this correspondent selected in the search menu (#355)\nImproved css assets (#349)\n\nMoved from Semantic-UI to\nFomantic-UI, which is an actively\nmaintained fork of the former\nRemoved the request to obtain a google font. Now you can use\ndocspell without hassle in environments without internet\nconnection\njquery could be dropped as a js dependency\nThis is a foundation for adding/changing themes eventually.\n\n\nImproved ui for multi select mode when selecting items\nFix a bug when creating new scan-mailbox settings (#382)\nFix a build issue that resulted in missing scripts in the tools zip\nfile.\nFix a bug that added the .pdf extension twice. The filename can\nnow be defined in the config file. (#397)\n\nREST Api Changes🔗\n\nNew endpoints for getting/re-generating preview images:\n\nsec/item/{id}/preview\nsec/attachment/{id}/preview\nsec/collective/previews to re-generate all previews of a\ncollective\n\n\nChanges in data structures:\n\nScanMailboxSettings adds a list of tags, a file- and subject\nfilter\nItemUploadMeta adds a list of tags and a file filter\nSourceList now contains the Source and its associated Tags\nSource has an additional file filter\nnew SourceTagIn structure to use when updating/adding sources\nRenamed concEquip to concEquipment in ItemLight\nItemLight has an additional attachments list containing basic\ninfos about the associated attachments\n\n\n\nConfiguration Change🔗\n\nJoex: ….extraction.preview.dpi to specify the dpi to use when\ncreating the thumbnail. Higher value results in better quality\nimages, but also larger ones\nJoex: ….convert.converted-filename-part to specify the part that\nis used for the pdf-converted file\n\nv0.14.0🔗\nNov 1st, 2020\nThis release contains many bug fixes, thank you all so much for\nhelping out! There is also a new feature and some more scripts in\ntools.\n\nEdit/delete multiple items at once (#253, #412)\nShow/hide side menus via ui settings (#351)\nAdds two more scripts to the tools/ section (thanks to\n@totti4ever):\n\none script to import data from paperless (#358, #359), and\na script to check clean a directory from files that are already in\ndocspell (#403)\n\n\nExtend docker image to use newest ocrmypdf version (#393, thanks\n@totti4ever)\nFix bug that would stop processing when pdf conversion fails (#392,\n#387)\nFix bug to have a separate, configurable source identifier for the\nintegration upload endpoint (#389)\nFixes ui bug to not highlight the last viewed item when searching\nagain. (#373)\nFixes bug when saving multiple changes to the ui settings (#368)\nFixes uniqueness check for equipments (#370)\nFixes a bug when doing document classification where user input was\nnot correctly escaped for regexes (#356)\nFixes debian packages to have both (joex + restserver) the same user\nto make H2 work (#336)\nFixes a bug when searching with multiple tags using MariaDB (#404)\n\nREST Api Changes🔗\n\nRoutes for managing multiple items:\n\n/sec/items/deleteAll\n/sec/items/tags\n/sec/items/tagsremove\n/sec/items/name\n/sec/items/folder\n/sec/items/direction\n/sec/items/date\n/sec/items/duedate\n/sec/items/corrOrg\n/sec/items/corrPerson\n/sec/items/concPerson\n/sec/items/concEquipment\n/sec/items/confirm\n/sec/items/unconfirm\n/sec/items/reprocess\n\n\nAdds another parameter to ItemSearch structure to enable searching\nin a subset of items giving their ids.\n\nConfiguration Changes🔗\n\nnew setting ….integration-endpoint.source-name to define the\nsource name for files uploaded through this endpoint\n\nv0.13.0🔗\nOct 19, 2020\nThis release contains bugfixes.\n\nImprovements to the docker setup: application can be build from any\nversion. Thanks to @totti4ever.\n\nThis change required breaking changes in the docker-compose.yml\nfile. Please update your docker-compose.yml to the new version.\nThe image tags changed:\n\nthe -latest is now upper case, -LATEST\ntagged releases include the version prefixed with a v, like in\n-v0.13.0\nthere are new -SNAPSHOT images that are build from the current\nmaster branch. Please note that snapshot versions may not be\ncompatible with each other!\n\n\n\n\nThe date extraction tried to create invalid dates (#298)\nFixed order of job log entries that was undefined if entries were\nwritten very fast\nFix content column for MariaDB (#297)\nFixe regarding retrying processing of files: attached files were not\ncorrectly found and the duplicate check must not run\nWhen \"home-page\" is rendered, do an initial search. This updates the\nview correctly if something changed when coming from item details.\nReset upload page on init (#294)\nFixes regarding base-url setting and auth cookie (#308)\nFixes in openapi spec (#338, #343)\nFixed error messages for modal dialogs (tag/organization/person) (#341)\n\nREST Api Changes🔗\n\nNo changes, besides some fixes to urls in the spec to be constistent\nto the app.\n\nConfiguration Changes🔗\n\nNo changes.\n\nv0.12.0🔗\nSep 28, 2020\nThanks to a lot of great input from users, this release fixes\nannoyances in the ui.\n\nImprove startup experience wrt the base-url setting. Docspell now\nuses request headers to determine absolute urls if this setting is\nunchanged. (#250)\nFixes scrolling issues when going from detail to list view and vice\nversa. (#254)\nFix quick search component to keep search term between changes.\n(#261)\nDocspell now provides a valid manifest to be an installable \"pwa\".\nFixes consumedir.sh script to work with whitespace in filenames.\n(#269)\nFix hidden fields feature. Hidden fields are now resetted when\nclicking Confirm. (#256)\nImprove Save Name in item detail: The save button is removed and\nchanges are saved while typing. (#255)\nAdd keyboard shortcuts in item detail for navigating and\nconfirm/unconfirm. (#225)\nDetect duplicate files server side. The processing task is now able\nto detect duplicate files to skip them if desired. The ui has a new\ncheckbox when uploading. (#252)\nImprove view of many attachments to an item: The tab menu is\nreplaced by a dropdown menu that allows to change attachments also\non small screens and/or when there are many attachments.\n\nConfiguration Changes🔗\n\nNo changes to default config values.\n\nREST Api Changes🔗\n\nAmend ItemUploadMeta with a skipDuplicates flag for ignoring\nduplicate files on processing.\n\nv0.11.1🔗\nSep 09, 2020\nThis is a bugfix release. The full-text-index requires a schema\nupgrade for the added language that got lost in the previous release.\nv0.11.0🔗\nSep 07, 2020\nThis release didn't change much on the surface, but contains a lot of\nimprovements for processing files.\n\nImproves the recognition of correspondents and people in the\ndocuments. Until now, the analyser didn't know about the existing\norganizations/people of a collective. Now this data is given to the\nanalyser as input which results in a higher accuracy when finding\nmatches. This may result in high memory usage depending on the size\nof the collective data and therefore can be disabled in the config\nfile.\nAdds text classification. Docspell can now learn from your existing\ntagged items. Given a tag category, a statistical model is created\nfrom your existing documents and used to predict a tag (of that\ncategory) for new documents. Creating this model may need a lot of\nmemory and therefore text classification can be disabled globally\nvia the config file. Additionally each collective can enable/disable\nit. Learning is done periodically via a user-task that can be\nconfigured in the collective settings.\nAdds the language french, supported for text extraction and text\nanalysis. \nFixes some build failures that produced artifcats with source files.\nChange the job priority of any waiting job from the Processing\npage.\nServing static asset files gzipped, to reduce bandwidth\n\nConfiguration Changes🔗\n\nNew settings in joex.analysis.regex-ner, ….classification and\n….working-dir for the classifier and NER feature.\nNew setting in server.show-classification-settings to hide/show\nthe classifier settings on the Collective Settings page. If\nclassification is disabled globally (i.e. from all joex instances),\nthe feature can be hidden from the users.\n\nREST Api Changes🔗\n\n/sec/collective/classifier/startonce to start the learning task\nseparately from the schedule.\n/sec/queue/{id}/priority for setting a new priority of a job (only\nfor jobs in waiting state)\nThe CollectiveSettings object is amended with a new\nClassifierSetting object.\n\nv0.10.0🔗\nAug 15, 2020\n\nLots of web ui improvements:\n\nRework the search menu for tags and\nfolders:\nThe dropdown field is removed for tags and folders. They are\nrepresented as a list and items can be cycled through to be\nincluded/excluded or deselected. It is possible to use\ndrag-and-drop to associate tags to items and put items into\nfolders.\nRework page that displays sources; allow to copy the urls and add\na qr code\nAdd item notes to the cards in the list view, can be configured if\nit is shown or not (#186, #201)\nImprove how the item notes are displayed in the item detail view\n(#186, #192)\nFix the Load more… button\nAllow to search by tag categories (#203)\nAllow to edit metadata in item detail view. Until now it was only\npossible to add new metadata (#205)\nDo not cover the whole screen with the metadata modal dialog, only\nthe menu is now covered so that it is possible to select text from\nthe document (#205)\nAllow to hide some fields from the menus. What fields to display\ncan be configured in the ui settings (#195)\n\n\nImplemented some routes that were specified in the openapi, but have\nnot been implemented so far\nFix source upload routes where it didn't check whether a source is\nenabled or not. Further checks are now done as first step to not\nupload the file into memory for nothing if something fails (e.g. the\nsource doesn't exist)\nRe-process files. A\nroute\nhas been added that submits files for re-processing. It is possible\nto re-process some files of an item or all. There is no UI for this\nfor now. You'd need to run curl or something manually to trigger\nit. It will replace all extracted metadata of the files,but\ndoesn't touch the metadata of the item. (#206)\nAdd a task to convert all pdfs using the\nOCRMyPdf tool that can be\nused in docspell since the last release. This task converts all your\nexisting PDFs into a PDF/A type pdf including the OCR-ed text layer.\nThere is no UI to trigger this task, but a script is provided to\nhelp with it. (#206)\nThere is now an Android Client\nApp to conveniently\nupload files from your android devices\n\nConfiguration Changes🔗\n\nNew setting docspell.server.max-note-length to specify how much of\nthe item notes should be transeferred with each search result.\n\nREST Api Changes🔗\n\nAdded /sec/collective/tagcloud to return all used tags of a\ncollective. This is the same as returned from the insights route,\nbut without all the other data.\nAdded /sec/item/convertallpdfs to trigger a task for converting\nall currently unconverted pdfs\nAdded /sec/item/{id}/taglink for associating tags given by name or\nid\nAdded /sec/item/{id}/tagtoggle for toggling tags given by name or\nid\nAdded /sec/item/{id}/reprocess for submitting an item for being\nre-processed\n\nv0.9.0🔗\nAug 1st, 2020\n\nNew feature: folders. Users can create folders and put items into\nthem. Folders can have members (users of the collective) and search\nresults are restricted to items that are in no folder or in a folder\nwhere current user is a member. (see #21)\nFolders can be given to the upload request.\nAdd ocrmypdf utility to convert pdf->pdf with ocr-ed text layer.\nExtract PDF metadata and use the keywords to search for tags and\napply them to the item during processing. (See #175)\nFix duplicate results when doing fulltext only searches\nSeveral small bug fixes and improvements in the UI\n\nFix position of datepicker (see #186)\nFix race condition when updating calendar-event field\nSort tags by count in collective-insights view\nSimplify search bar \n\n\nNew website\n\nConfiguration Changes🔗\n\nJoex: add a section docspell.joex.convert.ocrmypdf for configuring\nthe ocrmypdf tool.\nJoex: change default value of ….extraction.pdf.min-text-len from\n10 to 500.\n\nREST Api Changes🔗\n\nAdd /sec/folder/* routes for managing folders.\nAdd /sec/item/{id}/folder for updating an item folder.\nChange ItemSearch structure to be able to search for items in a\nspecific folder.\nChange ItemDetail and ItemLight structure, adding the item folder \nChange ItemUploadMeta structure, adding a folder id field. \nChange Source structure, adding a folder id field. \nChange User structure, adding the user id\n\nv0.8.0🔗\nJune 29, 2020\n\nAdds the full-text\nsearch\nfeature (see #69). It requires a separate\nSolr instance. Items can be searched by\ndocuments contents and item/file names. It is possible to use\nfull-text search to further confine the results via the search menu.\nFixes column types for item date and due-date for MariaDB (see #158)\nand adds an upper limit for due-dates (which is configurable).\nFixes a bug when cancelling jobs. Stuck jobs were only removed from\nthe queue, but their cancel routine was not called.\nChanges in cancelling process-item jobs: the item will still be\ncreated and not removed.\nFixes a bug where items could not be deleted if there were sent\nmails attached.\nFixes the openapi spec for the joex component. This made the\ngenerated live documentation unusable.\nChanges to the consumedir.sh script:\n\nAllow to recursively watch or traverse directories\nAllow it to work with the integration endpoint. This allows using\nconsumedir.sh for all collectives.\n\n\nThe docker setup now starts a solr container automatically and\nconfigures the consumedir container to use the integration endpoint.\nIt is still necessary to define an environment variable.\n\nConfiguration Changes🔗\n\nSet new default for docspell.server.max-item-page-size to 200.\nNew full-text-search section for restserver and joex.\n\nREST Api Changes🔗\n\nAdd /open/fts/reIndexAll/{key} to re-index the full-text search\nindex. The key must be defined in the config file, so only admins\ncan execute this.\nAdd /sec/fts/reIndex to allow a collective to re-index their data\nonly.\nAdd /open/integration/checkfile/{id}/{checksum} to check whether a\nfile is in docspell via the integration endpoint.\nAdd /sec/item/searchIndex to allow searching the full-text index\nonly. This route returns the results as ordered by SOLR and not\nordered by date.\nThe ItemSearch input data is extended to support the new full-text\nsearch field.\nThe ItemLight result structure now can contain \"highlighting\"\ninformation that is provided by the full-text search index.\n\nv0.7.0🔗\nJune 17, 2020\n\nDocument integration endpoint and add a GET route to check it.\nAdd webui settings for the user. These settings only apply to the\nweb client and are stored in the browser's local storage.\nEnable paging in the item list view. The page size can be set in the\nnew client settings. If the number of results is equal to this size,\na button at the end of the page allows to load more.\nThe item list now contains all tags of an item.\nThe tag colors can be customized in the client settings. A color per\ntag category can be defined.\nNew meta data (tags, correspondents, concerned entities) can be\ncreated directly in the item detail view (see #138). No need to\nnavigate away to the Manage Data page.\nFixes a bug in the dropdown widgets that would present items that\nhave already been selected.\nAllow to have multiple notify-due-items tasks.\nNew simple search feature: The list view now appears without the\nsearch menu by default. A search bar is shown instead that allows to\nsearch in item name and notes and in names of correspondents and\nconcerned entities. The search menu can be opened as before. The\nname search field now only searches in item names (as before\n0.3.0), i.e. it doesn't search item notes anymore, which is now\npossible with the allNames search field.\nFixes a bug where a search term was not lower-cased but compared to\na lower-cased value (see #147).\nAllow to change names of attachments. \nDocument how to create a SMTP gateway to docspell and provide a\nsimple docker based setup. This is a SMTP server that delivers mails\nto docspell instead of using a mbox or maildir. It utilises the\nintegration endpoint.\n\nConfiguration Changes🔗\n\nAdd docspell.server.max-item-page-size for a hard limit of the\npage size when fetching items.\nChanged default value of\ndocspell.server.integration-endpoint.allowed-ips.enabled to\nfalse.\nAdd docspell.server.backend.mail-debug to allow debug mail related\nproblems.\n\nREST Api Changes🔗\n\nAdd GET /open/integration/item/{id} to allow checking the\nintegration endpoint.\nChange all routes to update item properties (name, tags, direction,\ncorrOrg, corrPerson, concPerson, concEquipment, notes, date,\nduedate) from POST to PUT.\nAdd corresponding POST routes to create and update meta data in\none call. This is only applicable: corrOrg, corrPerson, tags,\nconcPerson, concEquipment.\nAdd POST /sec/attachment/{id}/name to change the name of an\nattachment.\nChange /sec/usertask/notifydueitems to return a list of\nnotification settings.\nChange the POST route to /sec/usertask/notifydueitems to only\ncreate new notification tasks.\nAdd a PUT route to /sec/usertask/notifydueitems to update\nexisting notification tasks.\nAdd a GET and DELETE route to\n/sec/usertask/notifydueitems/{id} to retrieve or delete a specific\nnotification task.\nThe ItemSearch structure is extended to allow specifying offset\nand limit for paging (which is required now). It also has an\noptional property allNames to provide the search term for the new\nsimple search feature.\nThe ItemLight structure has now a list of tags.\n\nv0.6.0🔗\nMay 25th, 2020\n\nNew feature \"Scan Mailboxes\". Docspell can now read mailboxes\nperiodically to import your mails.\nNew feature \"Integration Endpoint\". Allows an admin to upload files\nto any collective using a separate endpoint.\nNew feature: add files to existing items.\nNew feature: reorder attachments via drag and drop.\nThe document list on the front-page has been rewritten. The table is\nremoved and documents are now presented in a “card view”.\nAmend the mail-to-pdf conversion to include the e-mail date.\nWhen processing e-mails, set the item date automatically from the\nreceived-date in the mail.\nFixes regarding character encodings when reading e-mails.\nFix the find-by-checksum route that, given a sha256 checksum,\nreturns whether there is such a file in docspell. It falsely\nreturned false although documents existed.\nFix webapp for mobile devices.\nFix the search menu to remember dates in fields. When going back\nfrom an item detail to the front-page, the search menu remembers the\nlast state, but dates were cleared.\nFix redirecting / only to /app.\n\nConfiguration Changes🔗\nThe joex and rest-server component have new config sections:\n\nAdd docspell.joex.mail-debug flag to enable debugging e-mail\nrelated code. This is only useful if you encounter problems\nconnecting to mail servers.\nAdd docspell.joex.user-tasks with a scan-mailbox section to\nconfigure the new scan-mailbox user task.\nAdd docspell.joex.files section that is the same as the\ncorresponding section in the rest server config.\nAdd docspell.server.integration-endpoint with sub-sections to\nconfigure an endpoint for uploading files for admin users.\n\nREST Api Changes🔗\n\nChange /sec/email/settings to /sec/email/settings/smtp\nAdd /sec/email/settings/imap\nAdd /sec/usertask/scanmailbox routes to configure one or more\nscan-mailbox tasks\nThe data used in /sec/collective/settings was extended with a\nboolean value to enable/disable the \"integration endpoint\" for a\ncollective.\nAdd /sec/item/{itemId}/attachment/movebefore to move an attachment\nbefore another.\n\nv0.5.0🔗\nMay 1st, 2020\n\nAllow to delete attachments of an item.\nAllow to be notified via e-mail for items with a due date. This uses\nthe periodic-task framework introduced in the last release.\nFix issues when converting HTML with unkown links. This especially\nhappens with e-mails that contain images to attachments.\nFix various issues when importing e-mail files, for example:\n\nfixes encoding problems for mails without explicit transfer encoding\nadd meta info (from, to, subject) to the converted pdf document\nclean html mails to remove unwanted content (like javascript)\n\n\nFix classpath issue with javax.mail vs jakarta.mail\n\nConfiguration Changes🔗\nThe Joex component has config changes:\n\nA new section send-mail containing a List-Id e-mail header to\nuse. Use an empty string (the default) to avoid setting such header.\nThis header is only applied for notification mails.\n\nv0.4.0🔗\nMar. 29, 2020\n\nSupport for archive files. Archives, for example zip files, contain\nthe files that should go into docspell. Docspell now extracts\narchives and adds the content to an item. The extraction process is\nrecursive, so there may be zip files in zip files. File types\nsupported:\n\nzip every file inside is added to one item as attachment\neml (RCF822 E-Mail files) E-mails are considered archives, since\nthey may contain multiple files (body and attachments).\n\n\nPeriodic Tasks framework: Docspell can now run tasks periodically\nbased on a schedule. This is not yet exposed to the user, but there\nare some system cleanup jobs to start with. \nImprovement of the text analysis. For my test files there was a\nincrease in accuracy by about 10%.\nA due date that is found during text analysis is now set on the\nitem. If multiple due dates are found, the earliest one is used.\nAllow to switch between viewerjs PDF viewer or the browser's builtin\nviewer.\nBug fixes related to handling text files.\nAdd a configurable length limit for text analysis\n\nConfiguration Changes🔗\nThe configuration of the joex component has been changed. \n\nnew section docspell.joex.periodic-scheduler for configuring the\nperiodic scheduler\nnew section docspell.joex.house-keeping for configuring\nhouse-keeping tasks\nnew section docspell.joex.text-analysis for configuring the new\nsize limit\nThe command for running wkhtmltopdf changed in that the encoding\nis now added at runtime.\n\nREST Api Changes🔗\nThe REST Api has some additions:\n\nnew route to retrieve the archive file\nadd field in ItemDetail data that refers to the archive files of\nthe attachments\n\nv0.3.0🔗\nMar. 1, 2020\n\nSupport for many more document types has been added (including\nimages and office documents). All input files are converted into PDF\nfiles (the original file is preserved).\nPDF Text extraction improved by omitting OCR if text can be\nstripped.\nThere is a new PDF viewer (utilizing viewerjs) that also works in\nmobile browsers.\nImprove editing notes: Since notes may evolve, there is now a larger\nedit form and a markdown preview.\nShow the extracted information (text, labels, proposals) of an\nattachment in the Webui.\nThe name search now also searches in item notes.\nBug fixed where it was possible to create invalid input when\ncreating new sources.\nBug fixed where the item menu was not properly initialized for\nequipments.\nThe ds.sh script has now an option to check a file for existence\nin docspell.\n\nConfiguration Changes🔗\nThe configuration of the joex component has been changed. \n\nremoved docspell.joex.extraction.allowed-content-types\nother settings in docspell.joex.extraction have been moved to\ndocspell.joex.extraction.ocr\nadded docspell.joex.extraction.ocr.max-image-size\nadded docspell.joex.extraction.pdf.min-text-len\nadded sections in docspell.joex.convert for pdf conversion\nsettings\n\nREST Api Changes🔗\nThe REST Api has some additions:\n\nnew route to retrieve the original file\nnew route to get the rendered pdf of an attachment (using viewerjs)\nadd field in ItemDetail data that refers to the original files of\nthe attachments\n\nv0.2.0🔗\nJan. 12, 2020\nThe second release of Docspell addresses some annoying issues in the\nUI and adds a \"send by email\" feature.\n\nSend an item and its attachments via E-Mail (requires to setup SMTP\nsettings per user)\nAdd a search field for meta data\nThe item detail view is now a perma-link\nNew endpoints to check whether a file is in Docspell by using their\nSHA-256 checksum (see the api doc here and here), the scripts in\ntools/ now use this endpoint to skip existing files\nBetter support multiple attachments with long names in the UI\nFixes textarea updating issues\n\nv0.1.0🔗\nSep. 21, 2019\nThe initial release of Docspell containing the basic features with a\nWeb UI:\n\nCreate items by uploading PDF files\nAnalyze the PDF files and propose meta data\nManage meta data and items\nView processing queue\n\n","id":"https://docspell.org/docs/install/changelog/","title":"Changelog"},"https://docspell.org/docs/install/docker/":{"body":"Docker Images🔗\nThe docker images are at\nhub.docker.com. The latest tag\nalways points to the latest release. The releases are also tagged\nwith their respective version number. Additionally, there are images\ntagged with nightly which are built from the master branch.\nTherefore the nightly packages should be used with care, because\nthings might break in between. But they are useful for trying out\nsomething.\nThere are images for all components that are available from the github\nrelease page. The images contain all the necessary\nprerequisites.\n\ndocspell/restserver this images contains the http server\ndocspell/joex this image contains the job executor and all\nrequired software (ocrmypdf, unoconv etc) mentioned in\nprerequisites.\ndocspell/dsc this is an image containing a\ncli for docspell that can be used to watch\ndirectories for new files. It doesn't specify a CMD or\nENTRYPOINT, so you must specify the exact command to run. Here, it\nis used to watch a directory for uploading files. This runs the dsc watch command.\n\nExamples🔗\nThese examples use docker run to start the restserver and\njobexecutor. Both must be connected to the same database. For this\nexample, a shared directory is used and the in-process database H2.\nFor a real setup, using PostgreSQL is recommended.\nThis requires to change the default config. This example creates a new\nconfig file. Please refer to the configuration\npage for more details.\n$ cat > /tmp/docspell.conf <<-\"EOF\"\n# common settings\ndb_url = \"jdbc:h2:///var/docspell/db;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE\"\n\n# job executor settings\ndocspell.joex.jdbc.url = ${db_url}\ndocspell.joex.base-url = \"http://10.4.3.2:7878\"\ndocspell.joex.bind.address = \"0.0.0.0\"\n\n# restserver settings\ndocspell.server.backend.jdbc.url = ${db_url}\ndocspell.server.bind.address = \"0.0.0.0\"\ndocspell.server.integration-endpoint {\n enabled = true\n http-header {\n enabled = true\n header-value = \"test123\"\n }\n}\nEOF\n\nThis sets the db url to the same value for both components; thus we\ncan use the same file for both components. It also sets the bind\naddress to bind the server socket on all interfaces. Another thing to\nnote is the base-url setting for joex. This publishes joex by this\nip, such that the server component can notify the job executor for new\nwork. The integration-endpoint setting is explained later.\nAfter creating a common network, we start the rest server and joex:\n$ docker network create --subnet 10.4.3.0/24 dsnet\n$ docker run -d --name ds-restserver \\\n --network dsnet --ip 10.4.3.3 \\\n -p 127.0.0.1:7880:7880 \\\n -v /tmp/testdb:/var/docspell \\\n -v /tmp/docspell.conf:/opt/docspell.conf \\\n docspell/restserver:latest /opt/docspell.conf\n$ docker run -d --name ds-joex \\\n --network dsnet --ip 10.4.3.2 \\\n -v /tmp/testdb:/var/docspell \\\n -v /tmp/docspell.conf:/opt/docspell.conf \\\n docspell/joex:latest /opt/docspell.conf\n\nAfter this docker ps should show these two containers. Go to\nhttp://localhost:7880 and sign up/login and start playing around.\nWhen signing up, use the same name for collective and user and then\nlogin with this name.\nFor the last part, we use the docspell/dsc image to create another\ncontainer that watches a directory and pushes files to docspell.\n$ docker run -d --name ds-consume \\\n --network dsnet --ip 10.4.3.4 \\\n -v /tmp/inbox:/var/inbox \\\n docspell/dsc:latest dsc -v -d http://10.4.3.3:7880 watch -r --delete -i \\\n --header \"Docspell-Integration:test123\" /var/inbox\n\nThis starts the dsc tool that watches a\ndirectory and uploads arriving files to the docspell server. This\nrequires the value from the integration-endpoint setting to be\nallowed to upload files. It also requires you to explicitely enable\nthis: go to Collective Profile → Settings and enable the\nIntegration Endpoint. Then create a subdirectory in /tmp/inbox\nwith the name of the collective that you registered and place a file\ninto the /tmp/inbox/[collective] directory. The file is pushed to\ndocspell and processed shortly after.\nTo see all available options, run dsc with the --help option:\n$ docker run docspell/dsc:latest dsc --help\n\nOr just download the\nbinary, no docker\nrequired.\nNote that this is just an example and is only to demonstrate how to\nuse the docker images. For instance, this setup does not provide\nfulltext search. For a more sophisticated docker setup, use\nappropriate tools, for example docker-compose which is explained\nbelow.\nDocker Compose🔗\nThere is a docker-compose setup\navailable in the /docker/docker-compose folder. This setup is\nsimiliar to the example above, but adding fulltext search and a\nPostgreSQL database by using just one command. It's only a few steps\nto get started.\nStart Docspell🔗\n1. Get the docker-compose files🔗\nThere are two options. You can clone the whole repository:\n$ git clone https://github.com/eikek/docspell\n\nThis downloads all sources. What you actually need is only 3 files. So\nif you don't have git or don't want to clone the whole repo, use these\nsteps instead:\n$ mkdir -p docspell/docker/docker-compose\n$ cd docspell/docker/docker-compose\n$ wget https://raw.githubusercontent.com/eikek/docspell/master/docker/docker-compose/docker-compose.yml\n\nYou can choose any directory instead of\ndocspell/docker/docker-compose, of course. It's only this folder to\nmake the rest of the guide work for both ways of obtaining the\ndocker-compose file.\n2. Run docker-compose up🔗\nChange into the new docker-compose directory, for example:\n$ cd docspell/docker/docker-compose\n\nThen run docker-compose:\n$ docker-compose up -d\n\nIf you look at docker-compose.yml, there are several environment\nvariables defined. A few that you should change, i.e. all \"secrets\":\n\nDOCSPELL_SERVER_ADMIN__ENDPOINT_SECRET\nDOCSPELL_SERVER_AUTH_SERVER__SECRET\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__HEADER_HEADER__VALUE\n\nThen, the value for\nDOCSPELL_SERVER_INTEGRATION__ENDPOINT_HTTP__HEADER_HEADER__VALUE\nmust be duplicated in the consumedir command (both values must match).\nIt is the header defined for the integration\nendpoint. You can use\nwhatever you like, best something random. Please see the help to the\ndsc tool docs for additional info.\nGoto http://localhost:7880, signup and login. When signing up,\nchoose the same name for collective and user. Then login with this\nname and the password.\n(Optional) Create a folder ./docs/<collective-name> (the name you\nchose for the collective at registration) and place files in there for\nimporting them.\nDocspell can be configured via environment variables or a config file.\nPlease see the configuration for more\ndetails and possible values/variables. You can create a config file\nand mount it into the container. Then specify the config file as the\nan argument to the command, i.e. add a\ncommand:\n - /path/to/config.conf\n\nto the service definition (or add it to an existing command:\nsection).\nOverride this setup🔗\nIf you want to change this setup, you can simply use your own compose\nfile or add a docker-compose.override.yml that allows to amend\ncertain configs. Look here\nto find more about it.\nAs an example, here is a docker-compose.override.yml:\nversion: '3.7'\n\nservices:\n consumedir:\n volumes:\n - importdocs:/opt/docs\n\nvolumes:\n docspell-postgres_data:\n driver: local\n driver_opts:\n type: nfs4\n o: addr=192.168.x.y,rw,noatime,rsize=8192,wsize=8192,tcp,timeo=14\n device: \":/mnt/FreeNas/docker_vol1/docspell/postgres_data\"\n\n docspell-solr_data:\n driver: local\n driver_opts:\n type: nfs4\n o: addr=192.168.x.y,rw,noatime,rsize=8192,wsize=8192,tcp,timeo=14\n device: \":/mnt/FreeNas/docker_vol1/docspell/solr_data\"\n\n importdocs:\n driver: local\n driver_opts:\n type: nfs4\n o: addr=192.168.x.y,rw,noatime,rsize=8192,wsize=8192,tcp,timeo=14\n device: \":/mnt/FreeNas/archiv/gescannt/output\"\n\nUpgrading🔗\nSince downgrading is not supported,\nit is recommended to backup your database before upgrading. Should\nsomething not work as expected, restore the database backup and go\nback to the previous version.\nThe latest release is always tagged with latest. Should you use this\ntag, then run these commands to upgrade to newer images:\n$ docker-compose down\n$ docker-compose pull\n$ docker-compose up --force-recreate --build -d\n\nBackups🔗\nWhen running the docker compose setup, you can use the following to\nbackup the database.\n\n\n(Optionally) Stop docspell, for example with docker-compose down.\nIt is preferred to stop, i.e. should you upgrade versions.\n\n\nAdd a new file docker-compose.override.yml (next to your\ndocker-compose.yml) with this content:\nversion: '3.8'\nservices:\n\ndb:\n volumes:\n - /some/backupdir:/opt/backup\n\nThe /some/backupdir is the directory where the backup should be stored on the host.\n\n\nIf you stopped the containers in step 1, start now only the db service via docker-compose up -d -- db\n\n\nRun the dump command:\ndocker exec -it postgres_db pg_dump -d dbname -U dbuser -Fc -f /opt/backup/docspell.sqlc\n\n\n\nThe docker-compose.override.yml file is only to mount a local\ndirectory into the db container. You can also add these lines directly\ninto the docker-compose.yml. Now you have the dump in your local\n/some/backupdir directory.\nThis dump can be restored almost the same way. Mount your backup\ndirectory into the db container as before in steps 1-3. Then run this\ncommand in step 4 instead:\ndocker exec -it postgres_db pg_restore -d dbname -U dbuser -Fc /opt/backup/docspell.sqlc\n\nSo, before the upgrade run steps 1 to 4. Then you have a dump of your\ncurrent database (everything, files and all other data). When creating\nand restoring a dump, do not start the docspell containers - make sure\nto start the db container only.\n","id":"https://docspell.org/docs/install/docker/","title":"Docker"},"https://docspell.org/docs/install/downgrading/":{"body":"Downgrading🔗\n\n \n \n Note\n \n\n \n Downgrading is currently not supported!\nIt is not safe to install a previous version, because the database\nwill most likely not be compatible. Therefore, it is recommended to\ntake a backup of the database before upgrading.\n\n \n\nShould something not work out as expected, you need to restore the\nbackup and then go back to the previous version.\nIf you need to downgrade after running for a while, create an issue or\nmeet on matrix/gitter. We should be able to find a way.\n","id":"https://docspell.org/docs/install/downgrading/","title":"Downgrading"},"https://docspell.org/docs/install/download-run/":{"body":"Download and Run🔗\nYou can install via zip or deb archives. Please see the\nprerequisites first.\nUsing zip files🔗\n\n\nDownload the two files:\n\n \n docspell-restserver-0.41.0.zip\n \n \n docspell-joex-0.41.0.zip\n \n\n\n\n\nUnzip both files:\n$ unzip docspell-*.zip\n\n\n\nOpen two terminal windows and navigate to the the directory\ncontaining the zip files.\n\n\nStart both components executing:\n$ ./docspell-restserver*/bin/docspell-restserver\n\nin one terminal and\n$ ./docspell-joex*/bin/docspell-joex\n\nin the other.\n\n\nPoint your browser to: http://localhost:7880/app\n\n\nRegister a new account, sign in and try it.\n\n\nNote, that this setup doesn't include watching a directory nor\nfulltext search. Using zip/deb files requires to take care of the\nprerequisites yourself.\nUsing deb files🔗\nPlease checkout this comprehensive\nguide for installing\non a Debian system.\nPackages are also provided at the release page:\n\n \n docspell-restserver_0.41.0_all.deb\n \n \n docspell-joex_0.41.0_all.deb\n \n\nThe DEB packages can be installed on Debian, or Debian based Distros:\n$ sudo dpkg -i docspell*.deb\n\nThen the start scripts are in your $PATH. Run docspell-restserver\nor docspell-joex from a terminal window.\nThe packages come with a systemd unit file that will be installed to\nautostart the services.\nRunning🔗\nRun the start script (in the corresponding bin/ directory when using\nthe zip files):\n$ ./docspell-restserver*/bin/docspell-restserver\n$ ./docspell-joex*/bin/docspell-joex\n\nThis will startup both components using the default configuration.\nPlease refer to the configuration\npage for how to create a custom\nconfig file. Once you have your config file, simply pass it as\nargument to the command:\n$ ./docspell-restserver*/bin/docspell-restserver /path/to/server-config.conf\n$ ./docspell-joex*/bin/docspell-joex /path/to/joex-config.conf\n\nAfter starting the rest server, you can reach the web application\nhttp://localhost:7880/.\nYou should be able to create a new account and sign in. When creating\na new account, use the same name for collective and user and then\nlogin with this name.\nUpgrading🔗\nSince downgrading is not supported,\nit is recommended to backup your database before upgrading. Should\nsomething not work as expected, restore the database backup and go\nback to the previous version.\nWhen using the zip or deb files, either install the new deb files via\nyour package manager or download and unpack the new zip files. You\nmight want to have a look at the changelog, since it is sometimes\nnecessary to modify the config file.\nBackup & Restore🔗\nThere are several supported databases but PostgreSQL is recommended for Docspell.\nFirst to prevent any currently queued data from being lost, it's good practice to \nshutdown docspell-joex and docspell-restserver system services\nbefore taking a database backup of Docspell. In order to stop Docspell, \nyou need to perform these on the system that docspell is running on.\nsudo systemctl stop docspell-joex\nsudo systemctl stop docspell-restserver\n\nNext, you can become the postgres user or database admin user on \nyour PostgreSQL server/microservice and backup the database.\nNote that this will take some time to complete depending on the size of your database.\nWe'll assume in our guide example that docspelldb is the name of your database:\npg_dump docspelldb > docspelldb_backup.sql\n\nOptionally, once the docspell backup is complete you can \nuse rsync or scp to send docspelldb_backup.sql to a backup server.\nNow that you have known backup(s) of Docspell's database, you may one day have to restore this backup. \nLet's test try restoring it. You can start a PostgreSQL shell by using \nthe psql command as the postgres user or a PostgreSQL admin account. \nIf the database is corrupted or still exists, you will first need to remove it.\nWarning: By performing this next step you are deleting your database.\nDROP DATABASE docspelldb;\n\nAnd now we'll create a new database for your backup to restore to.\nOptionally, you can add UTF-8 encoding for better multilingual support.\nThis example will assume the owner of the database is named docspell.\nCREATE DATABASE docspelldb WITH OWNER = 'docspell' ENCODING = 'UTF8' template = 'template0';\n\nNow that we have a new database, we can restore the backup.\nExit your database with \\q and in bash execute the following\ncommands as the postgres or admin user.\nThis command will also take some time to complete.\npsql docspelldb < docspelldb_backup.sql\n\nNow your database should be fully restored from your backup!\nLet's go to the Docspell server and restart the Docspell services.\nsudo systemctl start docspell-joex\nsudo systemctl start docspell-restserver\n\nIf your database and owner are the same as your initial configuration,\nand you see your docspell data restored, you have sucessfully restored\nyour PostgreSQL backup of Docspell manually.\nFulltext Search🔗\nFulltext search can also be powered by SOLR. \nYou need to install solr and create a core for docspell. Then cange the\nsolr url for both components (restserver and joex) accordingly. See\nthe relevant section in the config page.\nWatching a directory🔗\nThe dsc tool with the watch subcommand can be\nused for this. Using systemd or something similar, it is possible to\ncreate a system service that runs the script in \"watch mode\".\n","id":"https://docspell.org/docs/install/download-run/","title":"Manual Installation"},"https://docspell.org/docs/install/nix/":{"body":"Nix🔗\nInstall via Nix🔗\nDocspell can be installed via the nix package\nmanager, which is available for Linux and OSX. Docspell is currently not\npart of the nixpkgs collection, but you\ncan use the flake from this repository.\nUpgrading🔗\nSince downgrading is not supported,\nit is recommended to backup your database before upgrading. Should\nsomething not work as expected, restore the database backup and go\nback to the previous version.\nDocspell on NixOS🔗\nIf you are running NixOS, there is a module\ndefinition for installing Docspell as a service using systemd.\nThere are the following modules provided:\n\nrestserver\njoex\n\n# flake.nix\ninputs.docspell.url = \"github:eikek/docspell?dir=nix/\";\n\n# in modules\nimports = [ \n docspell.nixosModules.default\n]\n\nservices.docspell-joex = { ... }\nservices.docspell-restserver = { ... }\n\nPlease see the nix/modules/server.nix and nix/modules/joex.nix files\nfor the set of options. The nixos options are modeled after the\ndefault configuration file.\nThe modules files are only applicable to the newest version of\nDocspell. If you really need an older version, checkout the\nappropriate commit.\nNixOS Example🔗\nThis is a example system configuration that installs docspell with a\npostgres database. This snippet can be used to create a vm (using\nnixos-rebuild build-vm as shown above) or a container, for example.\n# flake.nix\ninputs.docspell.url = \"github:eikek/docspell?dir=nix/\";\n\n# module.nix\n{ config, pkgs, docspell, ... }:\n{\n imports = docspell.nixosModules.default;\n\n ##### just for the example…\n users.users.root = {\n password = \"root\";\n };\n #####\n\n # install docspell-joex and enable the systemd service\n services.docspell-joex = {\n enable = true;\n base-url = \"http://localhost:7878\";\n bind = {\n address = \"0.0.0.0\";\n port = 7878;\n };\n scheduler = {\n pool-size = 1;\n };\n jdbc = {\n url = \"jdbc:postgresql://localhost:5432/docspell\";\n user = \"docspell\";\n password = \"docspell\";\n };\n };\n\n # install docspell-restserver and enable the systemd service\n services.docspell-restserver = {\n enable = true;\n base-url = \"http://localhost:7880\";\n bind = {\n address = \"0.0.0.0\";\n port = 7880;\n };\n auth = {\n server-secret = \"b64:EirgaudMyNvWg4TvxVGxTu-fgtrto4ETz--Hk9Pv2o4=\";\n };\n backend = {\n signup = {\n mode = \"invite\";\n new-invite-password = \"dsinvite2\";\n invite-time = \"30 days\";\n };\n jdbc = {\n url = \"jdbc:postgresql://localhost:5432/docspell\";\n user = \"docspell\";\n password = \"docspell\";\n };\n };\n };\n\n # install postgresql and initially create user/database\n services.postgresql =\n let\n pginit = pkgs.writeText \"pginit.sql\" ''\n CREATE USER docspell WITH PASSWORD 'docspell' LOGIN CREATEDB;\n GRANT ALL PRIVILEGES ON ALL TABLES IN SCHEMA public TO docspell;\n GRANT ALL PRIVILEGES ON ALL SEQUENCES IN SCHEMA public TO docspell;\n CREATE DATABASE DOCSPELL OWNER 'docspell';\n '';\n in {\n enable = true;\n package = pkgs.postgresql_11;\n enableTCPIP = true;\n initialScript = pginit;\n port = 5432;\n authentication = ''\n host all all 0.0.0.0/0 md5\n '';\n };\n\n\n networking = {\n hostName = \"docspellexample\";\n firewall.allowedTCPPorts = [7880];\n };\n}\n\n","id":"https://docspell.org/docs/install/nix/","title":"Nix / NixOS"},"https://docspell.org/docs/install/prereq/":{"body":"Prerequisites🔗\nThe two components have one prerequisite in common: they both require\nJava to run. While this is the only requirement for the REST server,\nthe Joex components requires some more external programs.\nThe rest server and joex components are not required to \"see\" each\nother, though it is recommended.\nJava🔗\nVery often, Java is already installed. You can check this by opening a\nterminal and typing java -version. Otherwise install Java using your\npackage manager or see this site for\nother options.\nIt is enough to install the JRE. The JDK is required, if you want to\nbuild docspell from source. For newer versions, the JRE is not shipped\nanymore, simply use JDK then.\nDocspell has been tested with Java 17 (or sometimes referred to as JDK\n17). The provided packages are build using JDK 17. However, it also\nworks on newer java versions. The provided docker images use JDK17.\nThe next tools are only required on machines running the Joex\ncomponent.\nExternal Programs for Joex🔗\n\nGhostscript (the gs command) is\nused to extract/convert PDF files into images that are then fed to\nocr. It is available on most GNU/Linux distributions.\nUnpaper is a program that\npre-processes images to yield better results when doing ocr. If this\nis not installed, docspell tries without it. However, it is\nrecommended to install, because it improves text\nextraction\n(at the expense of a longer runtime).\nTesseract is the tool\ndoing the OCR (converts images into text). It can also convert\nimages into pdf files. It is a widely used open source OCR engine.\nTesseract 3 and 4 should work with docspell; you can adopt the\ncommand line in the configuration file, if necessary.\nUnoconv is used to convert\noffice documents into PDF files. It uses libreoffice/openoffice.\nwkhtmltopdf is used to convert HTML into\nPDF files.\nOCRmyPDF can be optionally\nused to convert PDF to PDF files. It adds an OCR layer to scanned\nPDF files to make them searchable. It also creates PDF/A files from\nthe input pdf.\n\nThe performance of unoconv can be improved by starting unoconv -l\nin a separate process. This runs a libreoffice/openoffice listener and\ntherefore avoids starting one each time unoconv is called.\nExample Debian🔗\nOn Debian this should install all joex requirements:\nsudo apt-get install ghostscript tesseract-ocr tesseract-ocr-deu tesseract-ocr-eng unpaper unoconv wkhtmltopdf ocrmypdf\n\nApache SOLR🔗\nSOLR is a very powerful fulltext search engine and can be used to\nprovide the fulltext search feature. This feature is disabled by\ndefault, so installing SOLR is optional.\nWhen installing manually (i.e. not via docker), just install solr and\ncreate a core as described in the solr\ndocumentation.\nThat will provide you with the connection url (the last part is the\ncore name).\nThen start solr with -Dsolr.modules=analysis-extras\nto enable some additional analyzer like icu for Khmer language etc\nas described here,\nwhich we used for tokenization and segmentation for Khmer language in docspell.\nWhen using the provided docker-compose.yml setup, SOLR is already setup.\nSOLR must be reachable from all joex and all rest server components.\n\n \n \n Multiple fulltext search backends\n \n\n \n Docspell can also use\nPostgreSQL as its\nfulltext search backend. This is not as powerful, but doesn't require\nto install SOLR.\n\n \n\nDatabase🔗\nBoth components must have access to a SQL database. The SQL database\ncontains all data (including binary files by default) and is the\ncentral component of docspell. Docspell has support these databases:\n\nPostreSQL\nMariaDB (>= 10.6)\nH2\n\nThe H2 database is an interesting option for personal and mid-size\nsetups, as it requires no additional work. It is integrated into\ndocspell and works really well out of the box. It is also configured\nas the default database.\nWhen using H2, make sure that all components access the same database\n– the jdbc url must point to the same file. Then, it is important to\nadd the options\n;MODE=PostgreSQL;DATABASE_TO_LOWER=TRUE;AUTO_SERVER=TRUE at the end\nof the url. See the config page for\nan example.\nFor larger installations, PostgreSQL is recommended. Create a database\nand a user with enough privileges (read, write, create table) to that\ndatabase.\n","id":"https://docspell.org/docs/install/prereq/","title":"Prerequisites"},"https://docspell.org/docs/install/quickstart/":{"body":"Getting started🔗\nTo get started, here are some quick links:\n\nUsing docker and docker-compose. This\nsets up everything: all prerequisites, both docspell components and\na container running the dsc\nwatch script to import files\nthat are dropped in a folder.\nDownload, Unpack and Run. This\noption is also very quick, but you need to check the\nprerequisites yourself. Database is\nalready setup, but you'd need to setup SOLR (when using fulltext\nsearch) and install some programs for the joex component. This\napplies to the zip and deb files. The files can be downloaded\nfrom the release\npage.\nvia the nix package manager and/or as a\nNixOS module through a flake.\nIf you use nix/nixos, you know what to do. The linked page contains\nsome examples.\nUnraid: There are user provided notes\nand unraid\ntemplates\nwhich can get you started. There is also an installation and help\nthread in\nthe German Unraid forum. Thanks for providing these!\n\nEvery component (restserver,\njoex, dsc watch) can run on different machines and multiple times.\nMost of the time running all on one machine is sufficient and also for\nsimplicity, the docker-compose setup reflects this variant.\nWhile there are many different ways to run docspell, at some point all\ncall docspell binaries. These accept one argument: a config\nfile. If this is not given, the default\nis used, which gets you started on a single machine, but it is very\nlikely you want to change these to match your use-case/setup.\n\n \n \n Note\n \n\n \n Please have a look at the configuration page page,\nbefore making docspell publicly available. By default, everyone can\ncreate an account. This is great for trying out and using it in an\ninternal network. But when opened up to the outside, it is recommended\nto lock this down.\n\n \n\n","id":"https://docspell.org/docs/install/quickstart/","title":"Getting started"},"https://docspell.org/docs/install/reverseproxy/":{"body":"Reverse Proxy🔗\nThis contains examples for how to use docspell behind a reverse proxy.\nFor the examples below, assume the following:\n\nDocspell app is available at 192.168.1.11:7880. If it is running\non the same machine as the reverse proxy server, you can set\nlocalhost:7880 instead.\nThe external domain/hostname is docspell.example.com\n\nConfiguring Docspell🔗\nThese settings require a complement config part in the docspell\nconfiguration file:\n\n\nFirst, if Docspell REST server is on a different machine, you need\nto change the bind.address setting to be either 0.0.0.0 or the\nip address of the network interface that the reverse proxy server\nconnects to.\ndocspell.server {\n # Where the server binds to.\n bind {\n address = \"192.168.1.11\"\n port = 7880\n }\n}\n\nNote that a value of 0.0.0.0 instead of 192.168.1.11 will bind\nthe server to every network interface.\n\n\n(Optional) Docspell needs to know the external url. The base-url\nsetting should point to the external address. Using above values, it\nwould be https://docspell.example.com.\ndocspell.server {\n # This is the base URL this application is deployed to. This is used\n # to create absolute URLs and to configure the cookie.\n base-url = \"https://docspell.example.com\"\n ...\n}\n\nYou can also leave the default settings (localhost), in this case\nDocspell uses the request header to determine the external url.\n\n\nNote that this example assumes that the docspell-joex component is on\nthe same machine. This page is only related for exposing the REST\nserver and web application.\nIf you have examples for more http servers (e.g. apache), please let\nme know or add it to this site.\nHeaders🔗\nIf base-url is left to its default, then Docspell tries to find the\nexternal URL from the http request. When using a reverse proxy, you\nthen need to pass some information from the original request so\nDocspell can construct the correct url. These headers are evaluated:\nX-Forwarded-Host\nX-Forwarded-Proto\nX-Forwarded-Port\nX-Forwarded-For\n\nExample for nginx:\nproxy_set_header X-Forwarded-Host $host;\nproxy_set_header X-Forwarded-Port 443;\nproxy_set_header X-Forwarded-Proto https;\n\nNginx🔗\nThis defines two servers: one listens for http traffic and redirects\nto the https variant. Additionally it defines the let's encrypt\n.well-known folder name.\nThe https server endpoint is configured with the let's encrypt\ncertificates and acts as a proxy for the application at\n192.168.1.11:7880.\nserver {\n listen 0.0.0.0:80 ;\n listen [::]:80 ;\n server_name docspell.example.com ;\n location /.well-known/acme-challenge {\n root /var/data/nginx/ACME-PUBLIC;\n auth_basic off;\n }\n location / {\n return 301 https://$host$request_uri;\n }\n}\nserver {\n listen 0.0.0.0:443 ssl http2 ;\n listen [::]:443 ssl http2 ;\n server_name docspell.example.com ;\n location /.well-known/acme-challenge {\n root /var/data/nginx/ACME-PUBLIC;\n auth_basic off;\n }\n ssl_certificate /var/lib/acme/docspell.example.com/fullchain.pem;\n ssl_certificate_key /var/lib/acme/docspell.example.com/key.pem;\n ssl_trusted_certificate /var/lib/acme/docspell.example.com/full.pem;\n location / {\n proxy_pass http://192.168.1.11:7880;\n proxy_http_version 1.1;\n proxy_set_header Upgrade $http_upgrade;\n proxy_set_header Connection $connection_upgrade;\n proxy_set_header X-Forwarded-Host $host;\n proxy_set_header X-Forwarded-Port 443;\n proxy_set_header X-Forwarded-Proto https;\n\n //client_max_body_size 40M; //to allow larger uploads\n }\n}\n\nCaddy🔗\ndocspell.example.com {\n reverse_proxy http://192.168.1.11:7880\n}\n\nTraefik 2🔗\nhttp:\n\n routers:\n docspell:\n rule: \"Host(`docspell.example.com`)\"\n service: docspell\n entryPoints:\n - web-secure # or whatever you named it for SSL\n\n services:\n docspell:\n loadBalancer:\n servers:\n - url: http://192.168.1.11:7880 # the ip of the container, localhost if you use docker port mapping\n healthCheck:\n path: /api/info/version\n\n","id":"https://docspell.org/docs/install/reverseproxy/","title":"Reverse Proxy"},"https://docspell.org/docs/install/rpi/":{"body":"Raspberry Pi🔗\nBoth components can run next to each other on a raspberry pi or\nsimiliar device.\nThere is a project on\ngithub that can help with\nsetting up a raspberry pi with docspell.\nThe docker images are built for arm64 and armv7, these can also be\nused on the pi.\nREST Server🔗\nThe REST server component runs very well on the Raspberry Pi and\nsimiliar devices. It doesn't require much resources, because the heavy\nwork is done by the joex components.\nJoex🔗\nRunning the joex component on the Raspberry Pi is possible, but will\nresult in long processing times for OCR and text analysis. The board\nshould provide 4G of RAM (like the current RPi4), especially if also a\ndatabase and solr are running next to it. The memory required by joex\ndepends on the config and document language. Please pick a value that\nsuits your setup from\nhere. For boards\nlike the RPi, it might be necessary to use nlp.mode=basic, rather\nthan nlp.mode=full. You should also set the joex pool size to 1.\nAn example: on this UP\nboard with an Intel Atom\nx5-Z8350 CPU (@1.44Ghz) and 4G RAM, a scanned (300dpi, in German) pdf\nfile with 6 pages took 3:20 min to process. This board also runs the\nSOLR and a postgresql database.\nThe same file was processed in 55s on a qemu virtual machine on my i7\nnotebook, using 1 CPU and 4G RAM (and identical config for joex). The\nvirtual machine only had to host docspell (joex and restserver, but\nthe restserver is very lightweight).\nThe learning task for text classification can also use high amount of\nmemory, but this depends on the amount of data you have in docspell.\nIf you encounter problems here, you can set the maximum amount of\nitems to consider in the collective settings page.\n","id":"https://docspell.org/docs/install/rpi/","title":"Raspberry-Pi"},"https://docspell.org/docs/joex/file-processing/":{"body":"File Processing🔗\nWhen uploading a file, it is only saved to the database together with\nthe given meta information as a \"job\". The file is not visible in the\nui yet. Then joex takes the next such job and starts processing it.\nWhen processing finished, the item and its files will show up in the\nui.\nIf an error occurs during processing, the item will be created\nanyways, so you can see it. Depending on the error, some information\nmay not be available.\nProcessing files may require some resources, like memory and cpu. Many\nthings can be configured in the config file to adapt it to the machine\nit is running on.\nImportant is the setting docspell.joex.scheduler.pool-size which\ndefines how many tasks can run in parallel on the machine running\njoex. For machines that are not very strong, choosing a 1 is\nrecommended.\nStages🔗\nDuplicateCheck ->\nExtract Archives ->\nConversion to PDF ->\nText Extraction ->\nGenerate Previews ->\nText Analysis\n\nThese steps are executed sequentially. There are many config options\navailable for each step.\nExternal Commands🔗\nExternal programs are all configured the same way. You can change the\ncommand (add, remove options etc) in the config file. As an example,\nhere is the wkhtmltopdf command that is used to convert html files\nto pdf:\ndocspell.joex.convert {\n wkhtmlpdf {\n command = {\n program = \"wkhtmltopdf\"\n args = [\n \"-s\",\n \"A4\",\n \"--encoding\",\n \"{{encoding}}\",\n \"--load-error-handling\", \"ignore\",\n \"--load-media-error-handling\", \"ignore\",\n \"-\",\n \"{{outfile}}\"\n ]\n timeout = \"2 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-convert\"\n }\n}\n\nStrings in {{…}} are replaced by docspell with the appropriate\nvalues at runtime. However, based on your use case you can just set\nconstant values or add other options. This might be necessary when\nthere are different version installed where changes in the command\nline are required. As you see for wkhtmltopdf the page size is fixed\nto DIN A4. Other commands are configured like this as well.\nFor the default values, please see the configuration\npage.\nDuplicate Check🔗\nIf specified, the uploaded file is checked via a sha256 hash, if it\nhas been uploaded before. If so, it is removed from the set of\nuploaded files. You can define this with the upload metadata.\nIf this results in an empty set, the processing ends.\nExtract Archives🔗\nIf a file is a zip or eml (e-mail) file, it is extracted and its\nentries are added to the file set. The original (archive) file is kept\nin the database, but removed from further processing.\nConversion to PDF🔗\nAll files are converted to a PDF file. How this is done depends on the\nfile type. External programs are required, which must be installed on\nthe machine running joex. The config file allows to specify the exact\ncommands used.\nSee the section docspell.joex.convert in the config file.\nThe following config options apply to the conversion as a whole:\ndocspell.joex.convert {\n converted-filename-part = \"converted\"\n max-image-size = ${docspell.joex.extraction.ocr.max-image-size}\n}\n\nThe first setting defines a suffix that is appended to the original\nfile name to name the converted file. You can set an empty string to\nkeep the same filename as the original. The extension is always\nchanged to .pdf, of course.\nThe second option defines a limit for reading images. Some images may\nbe small as a file but uncompressed very large. To avoid allocating\ntoo much memory, there is a limit. It defaults to 14mp.\nHtml🔗\nHtml files are converted with the external tool\nwkhtmltopdf. It produces quite nice\nresults by using the webkit rendering engine. So the resulting PDF\nlooks just like in a browser.\nImages🔗\nImages are converted using\ntesseract.\nThis might be interesting, if you want to try a different language\nthat is not available in docspell's settings yet. Tesseract also adds\nthe extracted text as a separate layer to the PDF.\nFor images, tesseract is configured to create a text and a pdf file.\nText🔗\nPlaintext files are treated as markdown. You can modify the results by\nproviding some custom css.\nThe resulting HTML files are then converted to PDF via wkhtmltopdf\nas described above.\nOffice🔗\nTo convert office files, Libreoffice\nis required and used via the command line tool\nunoconv.\nTo improve performance, it is recommended to start a libreoffice\nlistener by running unoconv -l in a separate process.\nPDF🔗\nPDFs can be converted into PDFs, which may sound silly at first. But\nPDFs come in many different flavors and may not contain a separate\ntext layer, making it impossible to \"copy & paste\" text in them. So\nyou can optionally use the tool\nocrmypdf to create a PDF/A\ntype PDF file containing a text layer with the extracted text.\nIt is recommended to install ocrympdf, but it also is optional. If it\nis enabled but fails, the error is not fatal and the processing will\ncontinue using the original pdf for extracting text. You can also\ndisable it to remove the errors from the processing logs.\nThe --skip-text option is necessary to not fail on \"text\" pdfs\n(where ocr is not necessary). In this case, the pdf will be converted\nto PDF/A.\nText Extraction🔗\nText extraction also depends on the file type. Some tools from the\nconvert section are used here, too.\nText is tried to extract from the original file. If that can't be done\nor results in an error, the converted file is tried next.\nHtml🔗\nHtml files are not used directly, but the converted PDF file is used\nto extract the text. This makes sure that the text is extracted you\nactually see. The conversion is done anyways and the resulting PDF\nalready has a text layer.\nImages🔗\nFor images, tesseract is used\nagain. In most cases this step is not executed, because the text has\nalready been extracted in the conversion step. But if the conversion\nwould have failed for some reason, tesseract is called here (with\ndifferent options).\nText🔗\nThis is obviously trivial :)\nOffice🔗\nMS Office files are processed using a library without any external\ntool. It uses apache poi which is well\nknown for these tasks.\nA rich text file (.rtf) is procssed by Java \"natively\" (using their\nstandard library).\nOpenDocument files are proecessed using the ODS/ODT/ODF parser from\ntika.\nPDF🔗\nPDF files are first checked for a text layer. If this returns some\ntext that is greater than the configured minimum length, it is used.\nOtherwise, OCR is started for the whole pdf file page by page.\ndocspell.joex {\n extraction {\n pdf {\n min-text-len = 500\n }\n }\n}\n\nAfter OCR both texts are compared and the longer is used. Since PDFs\ncan contain text and images, it might be safer to always do OCR, but\nthis is something to choose by the user.\nPDF ocr is comprised of multiple steps. At first only the first\npage-range pages are extracted to avoid too long running tasks\n(someone submit an ebook for example). But you can disable this limit\nby setting a -1. After all, text that is not extracted, won't be\nindexed either and is therefore not searchable. It depends on your\nmachine/setup.\nAnother limit is max-image-size which defines the size of an image\nin pixel (width * height) where processing is skipped.\nThen ghostscript is used to extract\nsingle pages into image files and\nunpaper is used to optimize\nthe images for ocr. Unpaper is optional, if it is not found, it is\nskipped, which may be a compromise on slow machines.\ndocspell.joex {\n extraction {\n ocr {\n max-image-size = 14000000\n page-range {\n begin = 10\n }\n ghostscript {\n command {\n program = \"gs\"\n args = [ \"-dNOPAUSE\"\n , \"-dBATCH\"\n , \"-dSAFER\"\n , \"-sDEVICE=tiffscaled8\"\n , \"-sOutputFile={{outfile}}\"\n , \"{{infile}}\"\n ]\n timeout = \"5 minutes\"\n }\n working-dir = ${java.io.tmpdir}\"/docspell-extraction\"\n }\n unpaper {\n command {\n program = \"unpaper\"\n args = [ \"{{infile}}\", \"{{outfile}}\" ]\n timeout = \"5 minutes\"\n }\n }\n tesseract {\n command {\n program = \"tesseract\"\n args = [\"{{file}}\"\n , \"stdout\"\n , \"-l\"\n , \"{{lang}}\"\n ]\n timeout = \"5 minutes\"\n }\n }\n }\n }\n}\n\nGenerating Previews🔗\nPreviews are generated from the converted PDF of every file. The first\npage of each file is converted into an image file. The config file\nallows to specify a dpi which is used to render the pdf page. The\ndefault is set to 32dpi, which results roughly in a 200x300px image.\nFor comparison, a standard A4 is usually rendered at 96dpi, which\nresults in a 790x1100px image.\ndocspell.joex {\n extraction {\n preview {\n dpi = 32\n }\n }\n}\n\n\n \n \n Please note\n \n\n \n When this is changed, you must re-generate all preview images. Check\nthe api for this, there is an endpoint to regenerate all preview\nimages for a collective. The cli tool can be\nused for this.\n\n \n\nText Analysis🔗\nFinally, the extracted text is analysed to find possible metadata that\ncan be attached to the new item. There are two different approaches\nprovided.\nThe basic idea here is, that instead of you defining textual rules to\napply tags and other things, these rules are found for you based on\nwhat you have provided so far.\nDocspell relies on the Stanford NLP\nLibrary for its AI features.\nAmong other things they provide a classifier and NER annotators. The\nlatter is also a classifier, that associates a label to terms in a\ntext. It finds out whether some term is probably an organization, a\nperson etc. It tries to “understand” the structure of the text, like\nverb, nouns and their relation.\nThe two approaches used are sketched below. They have both advantages\nand disadvantages and are by default used together. However, depending\non the document languages, not all approaches are possible. They also\nhave different memory footprints, and you might want to disable some\nfeatures if running on low-end machines.\nClassification🔗\nIf you enabled classification in the config file, a model is trained\nperiodically from a collective's files. Very roughly speaking… this\nmodel contains the essence of \"patterns\" in the text that are likeley\nrelated to a tag, a corrpesondent etc.\nWhen a new document arrives, this model is used to ask for what\nmetadata (tag, correspondent, etc) it thinks is likely to apply here.\nTraining the model is a rather resource intensive process. How much\nmemory is needed, depends on the number of documents to learn from and\nthe size of text to consider. Both can be limited in the config file.\nThe default values might require a heap of 1.4G if you have many and\nlarge documents. The maximum text length is set to 5000 characters. If\nall your documents would be that large, adjusting these values might\nbe necessary. A model is trained periodically, the schedule can be\ndefined in your collective settings. Although learning is resource\nintensive, using an existing model is quite cheap and fast.\nFor tags, you can define the tag categories that should be trained (or\nthat should not be trained). Docspell assigns one tag (or none) from\nall tags in a category to a new document.\nNote that tags that can not be derived from the text only, should\nprobably be excluded from learning. For example, if you tag all your\nitems with Done at some point, it may falsly learn patterns to this\ntag and tag your new documents with Done.\nThe admin can also limit the number of documents to train with in the\nconfig file to control the memory footprint when training.\nClassification is used in Docspell once for guessing tags and also for\nfinding correspondent and concerned entities. For correspondent and\nconcerned entities, the NLP approach is used first and the classifier\nresults then fill missing values.\nNatural Language Processing🔗\nNLP is the other approach that works a bit differently. In this\napproach, algorithms are used that find lanugage properties from the\ngiven text, for example which terms are nouns, organization or person\nnames etc. This also requires a statistical model, but this time for a\nwhole language. These are also provided by Stanford\nNLP, but not for all languages.\nSo whether this can be used depends on the document language. Models\nexist for German, English, French and Spanish currently.\nThen Stanford NLP also allows to\nrun custom rules against a text. This can be used as a fallback for\nterms where the statistical model didn't succeed. But it can also be\nused by itself. Docspell derives these rules from your address book,\nso it can find terms in the document text that match your organization\nand person names. This does not depend on the document language.\nBy default, Docspell does both: it first uses the statistical language\nmodel (if available for the given language) and then runs the\naddress-book derived rules as a last step on so far unclassified\nterms. This allows for the best results. If more than one candidate is\nfound, the \"most likely\" one is set on the item and others are stored\nas suggestions.\nThe statistical model approach works generally very well, i.e. for\nlarge address books. Normally, a document contains only very few\norganizations or person names. So it is more efficient to check these\nfew against your (probably large) address book; in contrast to testing\nhundreds of company names against a single document. It can also find\nthings not in your address book (but this is unused in Docspell\ncurrently). However, it might not detect all or there are no\nstatistical models for your language. Then the address book is used to\nautomatically create rules that are run against the document.\nBoth ways require memory, it depends on the size of your address book\nand on the size of the language models (they vary for each language).\nIn the config file, you can specify different modes of operation for\nnlp processing as follows:\n\nmode full: creates the complete nlp pipeline, requiring the most\namount of memory, providing the best results. I'd recommend to run\njoex with a heap size of a least 1.4G (for English only, it can be\nlower that that).\nmode basic: it only loads the NER tagger. This doesn't work as\nwell as the complete pipeline, because some NLP steps are simply\nskipped. But it gives quite good results already and uses less\nmemory. I'd recommend to run joex with at least 500m heap in this\nmode.\nmode regexonly: this doesn't load any statistical models and is\ntherefore much lighter on memory (depending on the address book\nsize, of course). It will use the address book to create regex rules\nand match them against your document. Memory usage then doesn't\ndepend on the document language.\nmode disabled: this disables nlp processing. Then only the\nclassifier is run (unless disabled).\n\nNote that mode full and basic is only relevant for the languages\nwhere models are available. For all other languages, it is effectively\nthe same as regexonly.\nThe config file allows to specify a limit for texts to analyse in\ngeneral. Large texts result in higher memory consumption. By default,\nthe first 10'000 characters are taken into account.\nThen, for the regexonly mode, you can restrict the number of address\nbook entries that are used to create the rule set via\nregex-ner.max-entries. This may be useful to reduce memory\nfootprint.\nThe setting clear-stanford-nlp-interval allows to define an idle\ntime after which the language models are cleared from memory. This\nallows memory to be reclaimed by the OS. The timer starts after the\nlast file has been processed. If you can afford it, it is recommended\nto disable it by setting it to 0.\n","id":"https://docspell.org/docs/joex/file-processing/","title":"File Processing"},"https://docspell.org/docs/joex/intro/":{"body":"Joex🔗\nIntroduction🔗\nJoex is short for Job Executor and it is the component managing long\nrunning tasks in docspell. One of these long running tasks is the file\nprocessing task.\nOne joex component handles the processing of all files of all\ncollectives/users. It requires much more resources than the rest\nserver component. Therefore the number of jobs that can run in\nparallel is limited with respect to the hardware it is running on.\nFor larger installations, it is probably better to run several joex\ncomponents on different machines. That works out of the box, as long\nas all components point to the same database and use different\napp-ids (see configuring\ndocspell).\nWhen files are submitted to docspell, they are stored in the database\nand all known joex components are notified about new work. Then they\ncompete on getting the next job from the queue. After a job finishes\nand no job is waiting in the queue, joex will sleep until notified\nagain. It will also periodically notify itself as a fallback.\nTask vs Job🔗\nJust for the sake of this document, a task denotes the code that has\nto be executed or the thing that has to be done. It emerges in a job,\nonce a task is submitted into the queue from where it will be picked\nup and executed eventually. A job maintains a state and other things,\nwhile a task is just code.\nScheduler and Queue🔗\nThe scheduler is the part that runs and monitors the long running\njobs. It works together with the job queue, which defines what job to\ntake next.\nTo create a somewhat fair distribution among multiple collectives, a\ncollective is first chosen in a simple round-robin way. Then a job\nfrom this collective is chosen by priority.\nThere are only two priorities: low and high. A simple counting\nscheme determines if a low prio or high prio job is selected\nnext. The default is 4, 1, meaning to first select 4 high priority\njobs and then 1 low priority job, then starting over. If no such job\nexists, its falls back to the other priority.\nThe priority can be set on a Source (see\nuploads). Uploading through the web\napplication will always use priority high. The idea is that while\nlogged in, jobs are more important that those submitted when not\nlogged in.\nScheduler Config🔗\nThe relevant part of the config file regarding the scheduler is shown\nbelow with some explanations.\ndocspell.joex {\n # other settings left out for brevity\n\n scheduler {\n\n # Number of processing allowed in parallel.\n pool-size = 2\n\n # A counting scheme determines the ratio of how high- and low-prio\n # jobs are run. For example: 4,1 means run 4 high prio jobs, then\n # 1 low prio and then start over.\n counting-scheme = \"4,1\"\n\n # How often a failed job should be retried until it enters failed\n # state. If a job fails, it becomes \"stuck\" and will be retried\n # after a delay.\n retries = 5\n\n # The delay until the next try is performed for a failed job. This\n # delay is increased exponentially with the number of retries.\n retry-delay = \"1 minute\"\n\n # The queue size of log statements from a job.\n log-buffer-size = 500\n\n # If no job is left in the queue, the scheduler will wait until a\n # notify is requested (using the REST interface). To also retry\n # stuck jobs, it will notify itself periodically.\n wakeup-period = \"30 minutes\"\n }\n}\n\nThe pool-size setting determines how many jobs run in parallel. You\nneed to play with this setting on your machine to find an optimal\nvalue.\nThe counting-scheme determines for all collectives how to select\nbetween high and low priority jobs; as explained above. It is\ncurrently not possible to define that per collective.\nIf a job fails, it will be set to stuck state and retried by the\nscheduler. The retries setting defines how many times a job is\nretried until it enters the final failed state. The scheduler waits\nsome time until running the next try. This delay is given by\nretry-delay. This is the initial delay, the time until the first\nre-try (the second attempt). This time increases exponentially with\nthe number of retries.\nThe jobs will log about what they do, which is picked up and stored\ninto the database asynchronously. The log events are buffered in a\nqueue and another thread will consume this queue and store them in the\ndatabase. The log-buffer-size determines the size of the queue.\nAt last, there is a wakeup-period that determines at what interval\nthe joex component notifies itself to look for new jobs. If jobs get\nstuck, and joex is not notified externally it could miss to\nretry. Also, since networks are not reliable, a notification may not\nreach a joex component. This periodic wakup is just to ensure that\njobs are eventually run.\nPeriodic Tasks🔗\nThe job executor can execute tasks periodically. These tasks are\nstored in the database such that they can be submitted into the job\nqueue. Multiple job executors can run at once, only one is ever doing\nsomething with a task. So a periodic task is never submitted twice. It\nis also not submitted, if a previous task has not finished yet.\nStarting on demand🔗\nThe job executor and rest server can be started multiple times. This\nis especially useful for the job executor. For example, when\nsubmitting a lot of files in a short time, you can simply startup more\njob executors on other computers on your network. Maybe use your\nlaptop to help with processing for a while.\nYou have to make sure, that all connect to the same database, and that\nall have unique app-ids.\nOnce the files have been processced you can stop the additional\nexecutors.\nShutting down🔗\nIf a job executor is sleeping and not executing any jobs, you can just\nquit using SIGTERM or Ctrl-C when running in a terminal. But if\nthere are jobs currently executing, it is advisable to initiate a\ngraceful shutdown. The job executor will then stop taking new jobs\nfrom the queue but it will wait until all running jobs have completed\nbefore shutting down.\nThis can be done by sending a http POST request to the api of this job\nexecutor:\ncurl -XPOST \"http://localhost:7878/api/v1/shutdownAndExit\"\n\nIf joex receives this request it will immediately stop taking new jobs\nand it will quit when all running jobs are done.\nIf a job executor gets terminated while there are running jobs, the\njobs are still in the current state marked to be executed by this job\nexecutor. In order to fix this, start the job executor again. It will\nsearch all jobs that are marked with its id and put them back into\nwaiting state. Then send a graceful shutdown request as shown above.\n","id":"https://docspell.org/docs/joex/intro/","title":"Joex"},"https://docspell.org/docs/jsonminiquery/":{"body":"JSON Miniquery\nA \"JSON mini query\" is a simple expression that evaluates to true or\nfalse for any given JSON value.\nIt is used in docspell to filter notification events.\nThe examples shown here assume the JSON at the end of this\npage.\nStructure\nA json mini query is a sequence of \"segments\" where each one selects\ncontents from the \"current result\". The current result is always a\nlist of JSON values and starts out with a single element list\ncontaining the given root JSON document.\nWhen the expression is applied, it is read from left to right where\neach segment is evaluated against the JSON. All results are always\naggregated into a single list which is handed to the next segment as\ninput. Each segment of the expression is always applied to every\nelement in the list.\nThe expression evaluates to true if the final result is non-empty\nand to false otherwise. So the actual values selected at the and are\nnot really of interest. It only matters if the last result is the\nempty list or not.\nThere are the following possible segments:\n\nselecting fields: fieldname[,fieldname2,…]\nselecting specific array elements: (0[,1,…])\nfilter list of nodes against given values: =some-value,\n!some-value\ncombining the above (sequence, & and |)\n\nField selection\nThe simplest segment is just a field name. It looks up the field name\nin the current JSON result and replaces each element in the result\nwith the value at that field.\nquery: a\ncurrent result: [{\"a\":1,\"b\":2}, {\"a\":5, \"b\":2}]\nnext result: [1, 5]\n\nYou can select multiple fields at once by separating names by comma.\nThis simply combines all results into a list:\nquery: a,b\ncurrent result: [{\"a\":1,\"b\":2}, {\"a\":5, \"b\":2}]\nnext result: [1, 2, 5, 2]\n\nYou can use dot-notation combining several field selection segments to\nselect elements deeper in the JSON:\nquery: a.b.x,y\ncurrent result:\n [{\"a\": {\"b\": {\"x\": 1, \"y\": 2}}, \"v\": 0},\n {\"a\": {\"b\": {\"y\": 9, \"b\": 2}}, \"z\": 0}]\nnext result: [1, 2, 9]\n\nArray selection\nWhen looking at an array, you can select specific elements by their\nindexes. To distinguish it from field selection, you must surround it\nby parens:\nquery: (0,2)\ncurrent result: [[1,2,3,4]]\nnext result: [1,3]\n\nIf you combine field selection and array selection, keep in mind that\na previous field selection combines both arrays into one before array\nselection is used!\nquery: a(0,2)\ncurrent result: [{\"a\": [10,9,8,7]}, {\"a\": [1,2,3,4]}]\nnext result: [10,8]\n\nMatching Values\nYou can filter elements of the current result based on their value.\nThis only works for primitive elements.\n\nequals (case insensitive): =\nnot equals (case insensitive): !\n\nValues can be given either as a simple string or, should it contain\nwhitespace or brackets/parens, you need to enclose it either in single\nor double quotes. If you want to check for null use the special\n*null* value.\nThe match will be applied to all elements in the current result and\nfilters out those that don't match.\nquery: =blue\ncurrent result: [\"blue\", \"green\", \"red\"]\nnext result: [\"blue\"]\n\nquery: color=blue\ncurrent result:\n [{\"color\": \"blue\", \"count\": 2},\n {\"color\": \"blue\", \"count\": 1},\n {\"color\": \"red\", \"count\": 3}]\nnext result:[\"blue\", \"blue\"]\n\nCombining\nThe above expressions can be combined by writing one after the other,\nsequencing them. This has been shown in some examples above. The next\nsegment will be applied to the result of the previous segment. When\nsequencing field names they must be separated by a dot.\nAnother form is to combine several expressions using & or |. The\nresults of all sub expressions will be concatenated into a single\nlist. When using &, results are only concatenated if all lists are\nnot empty; otherwise the result is the empty list.\nThis example filters all count equal to 6 and all name equal to\nmax. Since there are no counts with value 6, the final result is\nempty.\nquery: [count=6 & name=max]\ncurrent result:\n [{\"name\":\"max\", \"count\":4},\n {\"name\":\"me\", \"count\": 3},\n {\"name\":\"max\", \"count\": 3}\n ]\nnext result: []\n\nUsing | for combining lets all the max values through:\nquery: [count=6 & name=max]\ncurrent result:\n [{\"name\":\"max\", \"count\":4},\n {\"name\":\"me\", \"count\": 3},\n {\"name\":\"max\", \"count\": 3}\n ]\nnext result: [\"max\", \"max\"]\n\nExample walkthrough\nLet's look at an example:\ncontent.added,removed[name=Invoice | category=expense]\n\nStarting out with the root JSON document, a list is created containing\nit as the only element:\n( {\"eventType\": \"TagsChanged\", \"content: {…}, …} )\n\nThen the field content is selected. This changes the list to contain\nthis sub-document:\n( {\"account\": \"demo\", \"added\":[…], \"removed\":[…], …} )\n\nThen two fields are selected. They both select arrays. Both results\nare combined into a single list and arrays are flattened. So the\nresult after content.added,removed looks like this:\n( {\"id\":\"Fy4…\",name=\"…\",category=\"…\"}, {\"id\":\"7zae…\",…}, {\"id\":\"GbXg…\",…} )\n\nAt last, the remaining elements are filtered. It resolve all name\nfields and keeps only invoice values. It also resolves category\nand keeps only expense values. Both lists are then concatenated into\none. The final result is then [\"Invoice\", \"expense\"], which matches\nthe sample json data below.\nSample JSON\nSome examples assume the following JSON:\n{\n \"eventType\": \"TagsChanged\",\n \"account\": {\n \"collective\": \"demo\",\n \"user\": \"demo\",\n \"login\": \"demo\"\n },\n \"content\": {\n \"account\": \"demo\",\n \"items\": [\n {\n \"id\": \"4PvMM4m7Fwj-FsPRGxYt9zZ-uUzi35S2rEX-usyDEVyheR8\",\n \"name\": \"MapleSirupLtd_202331.pdf\",\n \"dateMillis\": 1633557740733,\n \"date\": \"2021-10-06\",\n \"direction\": \"incoming\",\n \"state\": \"confirmed\",\n \"dueDateMillis\": 1639173740733,\n \"dueDate\": \"2021-12-10\",\n \"source\": \"webapp\",\n \"overDue\": false,\n \"dueIn\": \"in 3 days\",\n \"corrOrg\": \"Acme AG\",\n \"notes\": null\n }\n ],\n \"added\": [\n {\n \"id\": \"Fy4VC6hQwcL-oynrHaJg47D-Q5RiQyB5PQP-N5cFJ368c4N\",\n \"name\": \"Invoice\",\n \"category\": \"doctype\"\n },\n {\n \"id\": \"7zaeU6pqVym-6Je3Q36XNG2-ZdBTFSVwNjc-pJRXciTMP3B\",\n \"name\": \"Grocery\",\n \"category\": \"expense\"\n }\n ],\n \"removed\": [\n {\n \"id\": \"GbXgszdjBt4-zrzuLHoUx7N-RMFatC8CyWt-5dsBCvxaEuW\",\n \"name\": \"Receipt\",\n \"category\": \"doctype\"\n }\n ],\n \"itemUrl\": \"http://localhost:7880/app/item\"\n }\n}\n\n","id":"https://docspell.org/docs/jsonminiquery/","title":"JSON (mini) query"},"https://docspell.org/docs/query/":{"body":"Query Language🔗\nDocspell uses a query language to provide a powerful way to search for\nyour documents. It currently needs to be enabled explicitely in your\nuser settings to be used on the search page.\n\n\n \n \n \n\n \n\n\nThis changes the search bar on the items list page to expect a query\nas described below.\nThe search menu works as before, the query coming from the search menu\nis combined with a query from the search bar.\nFor taking a quick look, head over to the examples.\nStructure🔗\nThe overall query is an expression that evaluates to true or false\nwhen applied to an item and so selects whether to include it in the\nresults or not. It consists of smaller expressions that can be\ncombined via the common ways: and, or and not.\nSimple expressions check some property of an item. The form is:\n<field><operator><value>\n\nFor example: tag=invoice – where tag is the field, = the\noperator and invoice the value. It would evaluate to true if the\nitem has a tag with name invoice and to false if the item doesn't\nhave a tag with name invoice.\nMultiple expressions are separated by whitespace and are combined via\nAND by default. To explicitely combine them, wrap a list of\nexpressions into one of these:\n\n(& … ) to combine them via AND\n(| … ) to combine them via OR\n\nIt is also possible to negate an expression, by prefixing it with a\n!; for example !tag=invoice.\nThe Parts🔗\nOperators🔗\nThere are 7 operators:\n\n= for equals\n> for greater-than\n>= for greater-equals\n~= for \"in\" (a shorter way to say \"a or b or c or d\")\n: for \"like\", this is used in a context-sensitive way\n< for lower than\n<= for lower-equal\n!= for not-equals\n\nNot all operators work with every field.\nFields🔗\nFields are used to identify a property of an item. They also define\nwhat operators are allowed. There are fields where an item can have at\nmost one value (like name or notes) and there are fields where an\nitem can have multiple values (like tag). At last there are special\nfields that are either implemented directly using custom sql or that\nare only shortcuts to a longer form.\nHere is the list of all available fields.\nThese fields map to at most one value:\n\nname the item name\nsource the source used for uploading\nnotes the item notes\nid the item id\ndate the item date\ndue the due date of the item\ncreated the date when the item was created\ncorr.org.id the id of the correspondent organization\ncorr.org.name the name of the correspondent organization\ncorr.pers.name name of correspondent person\ncorr.pers.id id of correspondent person\nconc.pers.name name of concerning person\nconc.pers.id id of concerning person\nconc.equip.name name of equipment\nconc.equip.id id of equipment\nfolder.id id of a folder\nfolder name of a folder\ninbox whether to return \"new\" items (boolean)\nincoming whether to return incoming items (boolean), true to\nshow only incoming, false to show only outgoing.\n\nThese fields support all operators, except incoming and inbox\nwhich expect boolean values and for those some operators don't make\nsense.\nFields that map to more than one value:\n\ntag the tag name\ntag.id the tag id\ncat name of the tag category\n\nThe tag and category fields use two operators: : and =.\nOther special fields:\n\nattach.id references the id of an attachment\nchecksum references the sha256 checksum of a file\ncontent for fulltext search\nf for referencing custom fields by name\nf.id for referencing custom fields by their id\ndateIn a shortcut for a range search\ndueIn a shortcut for a range search\ncreatedIn a shortcut for a range search\nexist check if some porperty exists\nnames a shortcut to search in several names via :\nyear a shortcut for a year range\nconc a shortcut for concerning person and equipment names\ncorr a shortcut for correspondent org and person names\n\nThese fields are often using the : operator to simply separate field\nand value. They are often backed by a custom implementation, or they\nare shortcuts for a longer query.\nValues🔗\nValues are the data you want to search for. There are different kinds\nof that, too: there are text values, numbers, boolean and dates. When\nmultiple values are allowed, they must be separated by comma ,.\nText Values🔗\nText values need to be put in quotes (\") if they contain one of\nthese characters:\n\nwhitespace \nquotes \"\nbackslash \\\ncomma ,\nbrackets []\nparens ()\n\nAny quotes inside a quoted string must be escaped with a backslash.\nExamples: scan_123, a-b-c, x.y.z, \"scan from today\", \"a \\\"strange\\\" name.pdf\"\nNumeric and Boolean Values🔗\nNumeric values can be entered literally; an optional fraction part is\nseparetd by a dot. Examples: 1, 2.15.\nA boolean value can be specfied by yes or true and no or\nfalse, respectively. Example: inbox:yes\nDates🔗\nDates are always treated as local dates and can be entered in multiple\nways.\nDate Pattern🔗\nThey can be in the following form: YYYY-MM-DD or YYYY/MM/DD.\nThe month and day part are optional; if they are missing they are\nfilled automatically with a 1. So 2020-01 would be the same as\n2020-01-01.\nA special pattern is today which marks the current day.\nUnix Epoch🔗\nDates can be given in milliseconds from unix epoch. Then it must be\nprefixed by ms. The time part is ignored. Examples:\nms1615209591627.\nCalculation🔗\nDates can be defined by providing a base date via the forms above and\na period to add or substract. This is especially useful with the\ntoday pattern. The period must be separated from the date by a\nsemi-colon ;. Then write a + or a - to add or substract and at\nlast the number of days (suffix d) or months (suffix m).\nExamples: today;-14d, 2020-02;+1m\nSimple Expressions🔗\nSimple expressions are made up of a field with at most one value, an\noperator and one or more values. These fields support all operators,\nexcept for boolean fields.\nThe like operator : can be used with all values, but makes only\nsense for text values. It allows to do a substring search for a field.\nFor example, this looks for an item with a name of exactly\n'invoice_22':\nname=invoice_22\n\nBy using :, it is possible to look for items that have 'invoice'\nsomewhere in their name:\nname:*invoice*\n\nThe asterisk * can be added at the beginning and/or end of the\nvalue, but not in betwee. Furthermore, the like operator is\ncase-insensitive, whereas = is not. This applies to all fields with\na text value.\nThis is another example looking for a correspondent person of with\n'marcus' in the name:\ncorr.pers.name:*marcus*\n\n\nComparisons via </> are done alphanumerically for text based\nvalues and numerically for numeric values. For booleans these\noperators don't make sense and therefore don't work there.\n\nAll these fields (except boolean fields) allow to use the in-operator,\n~=. This is a more efficient form to specify a list of alternative\nvalues for the same field. It is logically the same as combining\nmultiple expressions with OR. For example:\nsource~=webapp,mailbox\n\nis the same as\n(| source=webapp source=mailbox )\n\nThe ~= version is nicer to read, safes some key strokes and also\nruns more efficient when the list grows. It is not possible to use a\nwildcard * here. If a wildcard is required, you need to write the\nlonger form.\nIf one value contains whitespace or other characters that require\nquoting, each value must be quoted, not the whole list. So this is\ncorrect:\nsource~=\"web app\",\"mail box\"\n\nThis is not correct: source~=\"web app,mail box\" – it would be treated\nas one single value and is then essentially the same as using =.\n\nThe two fields incoming and inbox expect a boolean value: one of\ntrue or false. The synonyms yes and no can also be used to\nmake it better readable.\nThis finds all items that have not been confirmed:\ninbox:yes\n\nThe incoming can be used to show only incoming or only outgoing\ndocuments:\nincoming:yes\n\nFor outgoing, you need to say:\nincoming:no\n\nTags🔗\nTags have their own syntax, because they can appear multiple times on\nan item. Tags only allow for two operators: = and :. Combined with\nnegation (the ! operator), this is quite flexible.\nFor tags, = means that items must have all specified tags (or\nmore), while : means that items must have at least one of the\nspecified tags. Tags can be identified by their name or id and are\ngiven as a comma separated list (just like when using the\nin-operator).\nSome examples: Find all invoices that are todo:\ntag=invoice,todo\n\nThis returns all items that have both tags invoice and todo.\nNegating this:\n!tag=invoice,todo\n\n… results in an expression that returns all items that don't have\nboth tags. It might return items with tag invoice and also items\nwith tag todo, but no items that have both of them.\nUsing : is just analog to =. This finds all items that are either\nwaiting or todo (or both):\ntag:waiting,todo\n\nWhen negating this:\n!tag:waiting,todo\n\nit finds all items that have none of the tags.\nTag names are always compared case-insensitive. Tags can also be\nselected using their id, then the field name tag.id must be used\ninstead of tag.\nThe field cat can be used the same way to search for tag categories.\nCustom Fields🔗\nCustom fields can be used via the following syntax:\nf:<field-name><operator><value>\n\nThey look almost like a simple expression, only prefixed with a f:\nto indicate that the following is the name of a custom field.\nThe type of a custom field is honored. So if you have a money or\nnumeric type, comparsions are done numerically. Otherwise a\nalphnumeric comparison is performed. Custom fields do not support the\nin-operator (~=). Date fields are an exception: they are always\ncompared alphanumerically and thus the today special value doesn't\nwork with them.\nFor example: assuming there is a custom field of type money and name\nusd, the following selects all items with an amount between 10 and\n150:\nf:usd>10 f:usd<150\n\nThe like-operator can be used, too. For example, to find all items\nthat have a custom field asn (often used for a serial number printed\non the document):\nf:asn:*\n\nIf the like operator is used on numeric fields, it falls back to\ntext-comparison.\nInstead of using the name, the field-id can be used to select a field.\nThen the prefix is f.id:\nf.id:J2ES1Z4Ni9W-xw1VdFbt3KA-rL725kuyVzh-7La95Yw7Ax2:15.00\n\nFulltext Search🔗\nThe special field content allows to add a fulltext search. Using\nthis is currently restricted: it must occur in the root (AND) query\nand cannot be nested in other complex expressions.\nThe form is:\ncontent:<your search query>\n\nThe search query is interpreted by the fulltext index (currently it is\nSOLR). This is usually very powerful and in many cases this value must\nbe quoted.\nFor example, do a fulltext search for 'red needle':\ncontent:\"red needle\"\n\nIt can be combined in an AND expression:\ncontent:\"red needle\" tag:todo\n\nBut it can't be combined via OR. This is not possible:\ntag:todo (| content:\"red needle\" tag:waiting)\n\nFile Checksums🔗\nThe checksum field can be used to look for items that have a certain\nfile attached. It expects a SHA256 string.\nFor example, this is the sha256 checksum of some file on the hard\ndisk:\n40675c22ab035b8a4ffe760732b65e5f1d452c59b44d3d0a2a08a95d28853497.\nTo find all items that have (exactly) this file attached:\nchecksum:40675c22ab035b8a4ffe760732b65e5f1d452c59b44d3d0a2a08a95d28853497\n\nExist🔗\nThe exist field can be used with another field, to check whether an\nitem has some value for it. It only works for fields that have at most\none value.\nFor example, it could be used to find items that are in any folder:\nexist:folder\n\nWhen negating, it finds all items that are not in a folder:\n!exist:folder\n\nAttach-Id🔗\nThe attach.id field is a special field to find items by providing\nthe id of an attachment. This can be helpful in certain situations\nwhen you only have the id or part of that of an attachment. It uses\nequality if no wildcard is present. A wildcard * can be used at\nbeginning or end if only a part of the id is known.\nattach.id=5YjdnuTAdKJ-V6ofWTYsqKV-mAwB5aXTNWE-FAbeRU58qLb\nattach.id=5YjdnuTAdKJ*\n\nShortcuts🔗\nShortcuts are only a short form of a longer query and are provided for\nconvenience. The following exist:\n\ndateIn, dueIn and createdIn\nyear\nnames\nconc\ncorr\n\nDate Ranges🔗\nThe first three are all short forms to specify a range search. With\ndateIn and dueIn have three forms that are translated into a range\nsearch:\n\ndateIn:2020-01;+15d → date>=2020-01 date<2020-01;+15d\ndateIn:2020-01;-15d → date>=2020-01;-15d date<2020-01\ndateIn:2020-01;/15d → date>=2020-01;-15d date<2020-01;+15d\n\nThe syntax is the same as defining a date by adding a period to some\nbase date. These two dates are used to expand the form into a range\nsearch. There is an additional / character to allow to subtract and\nadd the period.\nThe year is almost the same thing, only a lot shorter to write. It\nexpands into a range search (only for the item date!) that selects all\nitems with a date in the specified year:\n\nyear:2020 → date>=2020-01-01 date<2021-01-01\n\nThe last shortcut is names. It allows to search in many \"names\" of\nrelated entities at once:\nNames🔗\n\nnames:tim → (| name:tim corr.org.name:tim corr.pers.name:tim conc.pers.name:tim conc.equip.name:tim )\n\nThe names field uses the like-operator.\nThe fields conc and corr are analog to names, only that they\nlook into correspondent names and concerning names.\n\nconc:marc* → (| conc.pers.name:marc* conc.equip.name:marc* )\ncorr:marc* → (| corr.org.name:marc* corr.pers.name:marc* )\n\nExamples🔗\nFind items with at least one tag invoice or todo that are due next:\ntag:invoice,todo due>today\n\nFind items with at least both tags invoice and todo:\ntag=invoice,todo\n\nFind items with a concerning person of name starting with \"Marcus\":\nconc.pers.name:marcus*\n\nFind items with at least a tag \"todo\" in year 2020:\ntag:todo year:2020\n\nFind items within the last 30 days:\ndate>today;-30d\n\nFind items with a custom field paid set to any value:\nf:paid:*\n\nFind items that have been paid with more than $100 (using custom\nfields paid as a date and usd as money):\nf:paid:* f:usd>100\n\n","id":"https://docspell.org/docs/query/","title":"Query Language"},"https://docspell.org/docs/tools/android/":{"body":"Android Client🔗\nThere is a simple Android App available to conveniently upload files\nfrom your android devices. Combined with a scanner app, this allows to\nvery quickly scan single page documents like receipts.\n\n \n \n \n \n \n \n \n \n Download the APK\n \n \n\nThe project lives at this repository on\ngithub.\nUsage🔗\nThe app is very simple:\n\nYou maintain a list of upload URLs. These can be inserted\nconveniently by scanning the QR code. You need to create these\nupload urls at docspell as described\nhere.\nStart this app on your device and add a new URL\nThen start some other app, and try to share a file. The Share with\nor Open with dialog should contain now the docspell app. Choose\nit.\nYou can now either select an URL from the app, or the upload begins\nimmediatly if you set a default URL.\n\n\n \n \n\n\n\n (A) \n \n \n \n\n\n\n (B) \n \n \n \n\n\n\n (C) \n \n \n \n\n\n\n (D) \n \n \n \n\n\n\n (E) \n \n \n \n\n\n\n (F) \n \n\nCreate an URL🔗\nAdd a new one With the Plus button. The name (A-1) is to distinguish\nit in the list. The url (A-2) is used to upload files. You can add\nmultiple URLs. You can give permissions to access the camera and use\n(A-3) to scan a QR code from the screen.\nEdit and Default🔗\nTapping an item in the list switches the view that shows some options.\nYou can set one URL as the default (C-1). When uploading a file, the\nscreen to choose an URL is skipped then and the file is uploaded\nimmediately.\nOther actions are editing the url (C-2), going back (C-3) or deleting the\nitem (4).\nThe screen (D) shows a default URL with a green background.\nUpload🔗\nUse some other app, for example OpenNoteScanner, and share the\nresulting files using the Share With menu (E). Then this app opens\nand uploads the file to your server (F).\n","id":"https://docspell.org/docs/tools/android/","title":"Android Client"},"https://docspell.org/docs/tools/cli/":{"body":"Docspell CLI🔗\nIntroduction🔗\nThe docspell client, short\ndsc, is a tool to use\ndocspell through the command line. It is also aims to be useful for\nyour own scripts and programs.\nIt is a work in progress; eventually most of the\napi will be covered.\nUsage🔗\nDownload the binary for your architecture from the release\npage and rename it\nto dsc. Then run dsc help to see an overview of all commands. The\nhelp of each command is available via dsc help [command] or dsc [command] --help.\nThere are docker images at\ndockerhub,\nbut it's usually easier to just download the binary. They should work\non most systems without additional setups.\nBelow are some quick infos to get started, please see the project\npage for more info.\nConfiguration🔗\nA configuration file can be used to have some predefined settings, for\nexample the docspell url, the admin secret etc. They can be overriden\nby specifying them as options.\nThe config looks like this:\ndocspell_url = \"http://localhost:7880\"\ndefault_format = \"Tabular\"\nadmin_secret = \"admin123\"\ndefault_account = \"demo\"\npdf_viewer = [\"zathura\", \"{}\"]\n#pass_entry = \"my/entry\"\n\nFor linuxes, the default location is ~/.config/dsc/config.toml. You\ncan give a config file explicitly via an option or the environment\nvariable DSC_CONFIG.\nIf you use the pass password manager,\nyou can add your password entry to the config file as well.\nOutput format🔗\nThe \"output format\" defines how the information is printed on screen.\nThe default output format is Tabular which prints a simple table.\nThis table can also be formatted as CSV using csv as output format.\nThese two modes are intended for humans and they may not present all\ninformation available.\nAlternatively, there is json and lisp as output format. These are\nintended for machine consumption. They always contain all information.\nIf you look for some detail, use for example json to get all data in\na structured form. On the shell you can use the awesome tool\njq to get exactly what you want.\nLogin🔗\nMany tasks require to be logged in. This can be done via the login\nsubcommand. You can specify account and password or fallback to the\nvalues in the config file.\nOnce logged in, the session token will be saved to the filesystem\n(next to the config file) and is used for subsequent commands. It is\nrenewed if expiry is near. If you don't issue any commands for a while\nyou need to login again.\nDemo🔗\n\n \n\nUse Cases / Examples🔗\nThese are some examples. Each command has a good help explaining all\nthe options. Run dsc [subcommand] --help to see it.\nUploads files🔗\nThe upload subcommand can upload files to docspell. This is the\nreplacement for the ds.sh shell script.\nYou can specify a list of files that are all being uploaded. This\ncommand doesn't require to be logged in, it can also upload via a\nsource id or via the\nintegration endpoint.\nA source id can be given in the config file, then there are no\nadditional options required. The simplest form is this:\n❯ dsc upload *.pdf\nFile already in Docspell: article-velo.pdf\nAdding to request: test-ocr.pdf\nSending request …\n┌─────────┬──────────────────┐\n│ success │ message │\n├─────────┼──────────────────┤\n│ true │ Files submitted. │\n└─────────┴──────────────────┘\n\nBy default, duplicate files are detected and not uploaded. This\nuploads all files in one single request. By default, each file results\nin one item. Using --single-item all files can be put into one item.\nIt is possible to specify certain metadata, like tags or a folder,\nthat is then attached to the resulting item.\nUpload by traversing a directory🔗\nThe above use case was about uploading files. Using the upload\nsubcommand with the --traverse option, you can traverse directories\nand upload all files in them. In this mode, each file will be uploaded\nin a separate request, so the --single-item option cannot be used.\nThere are options to exclude/include files based on a glob\npattern.\n❯ dsc upload --traverse .\nFile already in Docspell: article-velo.pdf\nFile already in Docspell: demo/dirc/scan.21-03-12.15-50-54.pdf\nFile already in Docspell: demo/dirc/test-stamp.pdf\nFile already in Docspell: demo/letter-de.pdf\nUploading eike/keywords.pdf\nFile already in Docspell: eike/large-file.pdf\nUploading eike/letter-en.pdf\nFile already in Docspell: test-ocr.pdf\n┌─────────┬────────────┐\n│ success │ message │\n├─────────┼────────────┤\n│ true │ Uploaded 2 │\n└─────────┴────────────┘\n\nThe --poll option allows to periodically traverse and upload\ndirectories.\nWatch a directory🔗\nThe watch subcommand can be used to watch one or more directories\nand upload files when they arrive. It uses the upload command under\nthe hood and therefore most options are also available here. You can\nupload via a source url, the integration endpoint or a valid session\n(requires to login).\nIt detects file creations and skips a rename within a watched folder.\nThe flag -r or --recursive is required to recursively watch a\ndirectory.\n❯ dsc watch -r .\nWatching directory (Recursive): .\nPress Ctrl-C to quit.\n------------------------------------------------------------------------------\nGot: /home/eike/workspace/projects/dsc/local/files/./demo/letter-de.pdf\nAdding to request: /home/eike/workspace/projects/dsc/local/files/./demo/letter-de.pdf\nSending request …\nServer: Files submitted.\n\nThe --matches option allows to define a pattern for files to include.\nIf watching a directory is not possible due to system constraints\n(e.g. when using NFS or SAMBA shares), a less efficient option is to\nuse the upload subcommand with --poll option which periodically\ntraverses a directory.\nWhen using the integration endpoint, it requires to specify -i and\npotentially a secret if the endpoint is protected with a secret.\nDownload files🔗\nThe download command allows to download files that match a given\nquery. It is possible to download them all flat into some directory or\ndirectly into a zip file. For example, download all files that are\ntagged with todo into a zip file:\n❯ dsc download --zip 'tag:todo'\nZipping 2 attachments into docspell-files.zip\nDownloading DOC-20191223-155707.jpg.pdf …\nDownloading DOC-20200803-174448.jpg.pdf …\n\nIt downloads the converted PDF files by default, which can be changed\nvia some options.\n❯ dsc download --zip --original 'tag:todo'\nZipping original files of 2 attachments into docspell-files.zip\nDownloading DOC-20191223-155707.jpg …\nDownloading DOC-20200803-174448.jpg …\n\nExport data🔗\nThe export command allows to download all items with metadata and\ntheir files. It downloads all items by default, but a query is also\nsupported.\nIn contrast to the download command, this is intended for getting\neverything out of docspell in some independent format. Files are\ndownloaded (only original files) and the items metadata is also\nstored. So you don't loose the tags and correspondents that are\ncarefully maintained with each item.\nIt expects one directory where it will create a specfific directory\nstructure as follows:\nexports/\n├── by_date\n│ ├── 2019-07\n│ ├── 2020-08\n| ├── BV2po65mAFU-…-bqUiwjz8f2W -> ../../items/BV/BV2po65mAFU-…-bqUiwjz8f2W\n| └── FTUnhZ3AE1H-…-RQ9KhtRi486 -> ../../items/FT/FTUnhZ3AE1H-…-RQ9KhtRi486\n│ ├── …\n│ └── 2021-07\n├── by_folder\n│ ├── Finance\n| │ ├── 455h3cQNdna-…-t6dF7NjAuDm -> ../../items/45/455h3cQNdna-…-t6dF7NjAuDm\n| │ ├── 5yQ95tQ4khY-…-S9KrxcbRkZR -> ../../items/5y/5yQ95tQ4khY-…-S9KrxcbRkZR\n| │ ├── Bank\n| │ │ ├── 7xoiE4XdwgD-…-Eb2S3BCSd38 -> ../../items/7x/7xoiE4XdwgD-…-Eb2S3BCSd38\n| │ │ ├── 93npVoA73Cx-…-BnxYNsf4Qvi -> ../../items/93/93npVoA73Cx-…-BnxYNsf4Qvi\n├── by_tag\n│ ├── Contract\n│ ├── Important\n│ ├── Invoice\n| │ ├── 455h3cQNdna-…-t6dF7NjAuDm -> ../../items/45/455h3cQNdna-…-t6dF7NjAuDm\n| │ ├── 5yQ95tQ4khY-…-S9KrxcbRkZR -> ../../items/5y/5yQ95tQ4khY-…-S9KrxcbRkZR\n| │ ├── 7xoiE4XdwgD-…-Eb2S3BCSd38 -> ../../items/7x/7xoiE4XdwgD-…-Eb2S3BCSd38\n| │ └── 93npVoA73Cx-…-BnxYNsf4Qvi -> ../../items/93/93npVoA73Cx-…-BnxYNsf4Qvi\n│ ├── …\n│ └── Todo\n└── items\n ├── 45\n | └── 455h3cQNdna-w8oTEw9wtpE-G7bCJbVpZPw-t6dF7NjAuDm\n | ├── files\n | │ └── DOC-20200803-174448.jpg\n | └── metadata.json\n ├── …\n └── Hb\n\nAll your items are stored below the items directory. It contains\nsubdirectories that are created from the first two characters of the\nitem id. Inside this folder, a folder with the complete item id is\ncreated and there all the data to the item is stored: the metadata in\nmetadata.json and all files below files/.\nThe options --date-links, --folder-links, and --tag-links create\nthe other two folders: by_tag, by_folder and by_date. In there\nyou'll find symlinks into the items folder that are organized by\nsome metadata, namely tags, folder, and the item's date.\nWith the --link-naming option you can control the filename used for\nthe links created in the by_* folders. The default is the items' id,\nwhich is not very self-speaking and thus might not fit your needs. Using\n--link-naming name you can configure it to use the item's name instead.\nIf you use path separators in your folder names, such as the \"/\" in\nFinance/Institute, you can configure export to unwrap your folder names\ninto recursive paths (as shown in the example output above) using the\n--folder-delimiter \"/\" option. Otherwise, the name would be sanitized\nresulting in Finance-Institute.\nExample run (producing output shown above):\n❯ dsc export --all --date-links --folder-links --folder-delimiter \"/\" --tag-links --target exports\nExported item: test3.zip\nExported item: README.md\nExported item: LICENSE.txt\nExported item: TestRMarkdown.pdf\nExported item: DOC-20191223-155729.jpg\nExported item: DOC-20191223-155707.jpg\nExported item: DOC-20200808-154204.jpg\nExported item: DOC-20200807-115654.jpg\nExported item: DOC-20200803-174448.jpg\nExported item: DOC-20200803-174448.jpg\nExported item: DOC-20200803-174448.jpg\nExported item: DOC-20200803-174448.jpg\nExported item: DOC-20200804-132305.jpg\nExported item: DOC-20191223-155707.jpg\nExported item: keyweb.eml\nExported 15 items.\n\nWith output format json or lisp each item is printed instead in\nfull detail.\nAdmin commands🔗\nThese are a set of commands that simply call a route at the server to\nsubmit a maintenance task or to reset the password of some user. These\ncommands require the admin\nsecret either in the config file\nor as an argument.\nReset user password🔗\n❯ dsc admin reset-password --account demo\n┌─────────┬──────────────┬──────────────────┐\n│ success │ new password │ message │\n├─────────┼──────────────┼──────────────────┤\n│ true │ 2q2UeCVvMYg │ Password updated │\n└─────────┴──────────────┴──────────────────┘\n\nRecreate fulltext index🔗\n❯ dsc admin --admin-secret admin123 recreate-index\n┌─────────┬─────────────────────────────────────┐\n│ success │ message │\n├─────────┼─────────────────────────────────────┤\n│ true │ Full-text index will be re-created. │\n└─────────┴─────────────────────────────────────┘\n\nConvert all files to PDF🔗\n❯ dsc admin --admin-secret admin123 convert-all-pdf\n┌─────────┬─────────────────────────────────┐\n│ success │ message │\n├─────────┼─────────────────────────────────┤\n│ true │ Convert all PDFs task submitted │\n└─────────┴─────────────────────────────────┘\n\nThis may be necessary if you disabled pdf conversion before and are\nenabling it now.\nRegenerate preview images🔗\n❯ dsc admin --admin-secret admin123 convert-all-pdf\n┌─────────┬───────────────────────────────────────┐\n│ success │ message │\n├─────────┼───────────────────────────────────────┤\n│ true │ Generate all previews task submitted. │\n└─────────┴───────────────────────────────────────┘\n\nThis submits tasks to (re)generate preview images of all files. This\nis necessary if you changed the preview.dpi setting in joex'\nconfig.\nSearch for items🔗\nThe search command takes a query and\nprints the results.\n❯ dsc search 'corr:*'\n┌──────────┬────────────────────────────┬───────────┬────────────┬─────┬───────────────────────────┬───────────────┬────────┬─────────────┬────────────┬───────┐\n│ id │ name │ state │ date │ due │ correspondent │ concerning │ folder │ tags │ fields │ files │\n├──────────┼────────────────────────────┼───────────┼────────────┼─────┼───────────────────────────┼───────────────┼────────┼─────────────┼────────────┼───────┤\n│ HVK7JuCF │ test-ocr.pdf │ created │ 2021-07-18 │ │ Pancake Company │ │ │ Certificate │ │ 1 │\n│ 3odNawKE │ letter-en.pdf │ confirmed │ 2021-07-18 │ │ Pancake Company │ │ │ invoice │ │ 1 │\n│ 3MA5NdhS │ large-file.pdf │ confirmed │ 2021-07-18 │ │ Axa │ │ │ Certificate │ │ 1 │\n│ HDumXkRm │ keywords.pdf │ confirmed │ 2021-07-18 │ │ Pancake Company │ │ │ invoice │ │ 1 │\n│ 733gM656 │ test-stamp.pdf │ created │ 2021-07-18 │ │ Pancake Company │ │ │ Contract │ │ 1 │\n│ 8LiciitB │ scan.21-03-12.15-50-54.pdf │ confirmed │ 2021-07-18 │ │ Supermarket │ │ │ Receipt │ CHF 89.44 │ 1 │\n│ 8nFt2z7T │ article-velo.pdf │ confirmed │ 2021-07-18 │ │ Supermarket/Rudolf Müller │ Rudolf Müller │ │ invoice │ CHF 123.11 │ 1 │\n│ kfugGdXU │ letter-de.pdf │ created │ 2021-07-18 │ │ Axa │ Rudolf Müller │ │ invoice │ │ 1 │\n└──────────┴────────────────────────────┴───────────┴────────────┴─────┴───────────────────────────┴───────────────┴────────┴─────────────┴────────────┴───────┘\n\nThe same can be formatted as json and, for example, only print the ids:\n❯ dsc -f json search 'corr:*' | jq '.groups[].items[].id'\n\"HVK7JuCFt4W-qxkcwq1cWCV-dvpGo4DpZzU-Q16Xoujojas\"\n\"3odNawKE1Ek-YJrWfPzekAq-47cjt14sexd-GK35JAEAanx\"\n\"3MA5NdhSrbx-3JkjEpqHiyU-XyVNb15tioh-SUVjMLi1aoV\"\n\"HDumXkRmDea-dNryjtRjk3V-ysdJmJNQGQS-UFb4DWNZJ3F\"\n\"733gM656S4T-d4HmEgdAV6Z-9zuHAd3biKM-mBwNriZpqMB\"\n\"8LiciitBVTi-DTmgiEUdqAJ-xXPckMvFHMc-JSiJMYvLaWh\"\n\"8nFt2z7T9go-1qaCTTgodub-592n6gpmdNR-VRcyYAyT7qj\"\n\"kfugGdXUGUc-mReaUnJxyUL-R44Lf7yH6RK-2JbZ1bv7dw\"\n\nDocker🔗\nThe provided docker-compose setup runs this script to watch a single\ndirectory, ./docs in current directory, for new files. If a new file\nis detected, it is pushed to docspell.\nThis utilizes the integration\nendpoint, which is enabled\nin the config file, to allow uploading documents for all collectives.\nA subfolder must be created for each registered collective. The docker\ncontainers are configured to use http-header protection for the\nintegration endpoint. This requires you to provide a secret, that is\nshared between the rest-server and the dsc tool. This can be done by\ndefining an environment variable which gets picked up by the\ncontainers defined in docker-compose.yml:\ndocker-compose up -d\n\nNow you can create a folder ./docs/<collective-name> and place all\nfiles in there that you want to import. Once dropped in this folder\nthe consumedir container will push it to docspell.\n","id":"https://docspell.org/docs/tools/cli/","title":"CLI"},"https://docspell.org/docs/tools/ds4e/":{"body":"Ds4e🔗\nIf you use Emacs you might find the\nds4e project useful. It provides a\nfew packages to use Docspell from within Emacs.\nIt is implemented as a wrapper to the cli tool,\nwhich must be installed first.\nFeatures🔗\nThe ds4e is a collection of Emacs packages that provide mainly\nintegrations into other Emacs packages, like mu4e, dired or dashboard.\nThe ds4e-search package allows to search and view documents.\nPlease refer to the README for\ndetails.\n\n\n\n\n\n\n\n \n\n\n \n\n","id":"https://docspell.org/docs/tools/ds4e/","title":"Emacs"},"https://docspell.org/docs/tools/paperless-import/":{"body":"Import from Paperless🔗\nIntroduction🔗\nComing from\npaperless, the\nscript in tools/import-paperless can be used to get started by\nimporting your data from paperless into docspell.\nhttps://github.com/eikek/docspell/tree/master/tools/import-paperless\nThe script imports the files and also tags and correspondents.\n\n \n \n Note\n \n\n \n The script was written some while ago. It currently doesn't work out\nof the box, but is a good starting point as the issues are most\nprobably fixed by adjusting some api calls. Pull requests are very\nwelcome! See this\nissue.\n\n \n\nUsage🔗\nCopy the script to the machine where paperless is running. Run it with\nthe following arguments:\n\nURL of Docspell, including http(s)\nUsername for Docspell, possibly including Collective (if other name as user)\nPassword for Docspell\nPath to Paperless' database file (db.sqlite3). When using Paperless with docker, it is in the mapped directory /usr/src/paperless/data\nPath to Paperless' document base directory. When using Paperless with docker, it is the mapped directory /usr/src/paperless/media/documents/origin/\n\nSome settings can be changed inside the script, right at the top:\n\n\nLIMIT=\"LIMIT 0\" (default: inactive): For testing purposes, limits\nthe number of tags and correspondents read from Paperless (this will\nmost likely lead to warnings when processing the documents)\n\n\nLIMIT_DOC=\"LIMIT 5\" (default: inactive): For testing purposes,\nlimits the number of documents and document-to-tag relations read\nfrom Paperless\n\n\nSKIP_EXISTING_DOCS=true (default: true): Won't touch already\nexisting documents. If set to false documents, which exist\nalready, won't be uploaded again, but the tags, correspondent, date\nand title from Paperless will be applied.\nWarning In case you already had set these information in Docspell,\nthey will be overwritten!\n\n\n","id":"https://docspell.org/docs/tools/paperless-import/","title":"Paperless Import"},"https://docspell.org/docs/tools/smtpgateway/":{"body":"SMTP Gateway with Exim🔗\nOne possible use case for the integration\nendpoint is a SMTP server\nthat forwards all local mail to docspell. This way there is no\nperiodic polling involved and documents (e-mails) get into docspell\nwithout delay.\nThe tools/exim folder contains a docker file and a sample\nexim.conf to help start with this setup. Note that these files\nprovide a minimal setup, you might want to add tls and spam protection\nwhen opening it to the public.\nWhat you need🔗\nYou need to own a domain and add the appropriate MX records to point\nto your server. In this document, the domain test.org is used.\nYou need to enable the integration\nendpoint in the docspell\nconfiguration.\nExim🔗\nExim is a popular smtp server (message transfer\nagent). It is used here only because of previous knowledge, but same\ncan be achieved with other MTAs.\nThe Config File🔗\nHere is the example config file for exim:\n## Provide certificates to enable StartTLS\n# tls_certificate = /var/lib/acme/test.org/fullchain.pem\n# tls_privatekey = /var/lib/acme/test.org/key.pem\ntls_advertise_hosts =\n\nprimary_hostname = test.org\ndomainlist local_domains = test.org\ntimeout_frozen_after = 1m\nacl_smtp_rcpt = acl_check_rcpt\nacl_smtp_data = acl_check_data\nnever_users = root\nhost_lookup = *\ndaemon_smtp_ports = 25\n\nmessage_size_limit = 30m\n\nkeep_environment = DS_HEADER : DS_URL\n\nbegin acl\nacl_check_rcpt:\nrequire\n domains = +local_domains\nrequire\n message = Sender verification failed\n verify = sender\nrequire\n message = Receiver verification failed\n verify = recipient\nrequire\n message = Recipient unknown\n condition = ${run{/usr/bin/curl --output /dev/null --silent --fail -H \"Docspell-Integration: ${env{DS_HEADER}{$value} fail}\" \"${env{DS_URL}{$value} fail}/api/v1/open/integration/item/$local_part\"}{yes}{no}}\nwarn\n message = Reverse lookup failed\n !verify = reverse_host_lookup\naccept\n\nacl_check_data:\ndeny\n message = Sender verification failed\n !verify = header_sender\naccept\n\nbegin routers\nlocal_users:\n driver = accept\n transport = docspell\n\nbegin transports\ndocspell:\n driver = pipe\n command = /usr/bin/curl --output /dev/null --silent --fail -H \"Docspell-Integration: ${env{DS_HEADER}{$value} fail}\" -F \"file=@-;filename=\\\"$h_subject:\\\"\" \"${env{DS_URL}{$value} fail}/api/v1/open/integration/item/$local_part\"\n return_fail_output\n user = nobody\n delivery_date_add\n envelope_to_add\n return_path_add\n log_output\n\nExim has good documentation, look\nthere for more info. The following is only a quick summary of the file\nabove.\nThe domainlist local_domains should list your domain. Only mails to\nthis domain are allowed, as specified in the first rule in\nacl_check_rcpt. So mails to name@test.org are ok, but\nname@someother.org not.\nAnother rule in acl_check_rcpt executes a GET request against the\nintegration endpoint. If that fails, the recipient is wrong (or the\nendpoint disabled) and the mail is rejected right away.\nThen the routers define how a mail is handled. There is only one\nrouter that accepts all mails (that have not been rejected by a rule\nin acls) and uses the docspell transport to deliver it. The\ntransport specifies a command via the pipe driver that is run with\nthe mail. The mail itself is provided via stdin. So a simple curl\ncommand can upload it to the integration endpoint. Here are some quick\nnotes about the used options (see man curl):\n\n--silent and --out /dev/null don't print upload progress\ninformation and no output to stdout\n--fail return non-zero if http status code is not success\n-F use a multipart/form-data request (defaults to a POST request)\n\"file=@-;filename=\\\"$_subject:\\\"\" add one part with name file\nand take the data from stdin (@-). Since there is no filename, we\nuse the subject of the mail. This is supported by\nexim\nby expanding the subject mail header via $h_subject: (the colon is\nrequired).\n$local_part this is expanded by exim to the recipient address,\nonly the part until the @ sign.\n${env{DS_HEADER}{$value} fail} looks up an environment variable by\nkey DS_HEADER. This is usually defined in docker-compose.yml.\nThe value must be the \"secret\" header value as defined in docspell's\nconfiguration file.\n${env{DS_URL}{$value} fail} the url to docspell. It is looked up\nfrom the environment with key DS_URL, which is usually defined in\ndocker-compose.yml. Adding the $local_part at the end means that\nmails to somename@test.org are uploaded to the collective\nsomename.\n\nInstall with Docker🔗\nGo into the tools/exim directory and build the docker image:\ndocker build -t ds-exim:latest -f exim.dockerfile .\n\nThen start docspell somewhere and configure the integration endpoint\nto use http-header protection; i.e. set this in the config file:\ndocspell.server {\n integration-endpoint {\n enabled = true\n http-header = {\n enabled = true\n header-value = \"test123\"\n }\n }\n}\n\nThen edit the docker-compose.yml and change the environment\nvariables as needed.\nFinally start the container:\ndocker-compose up\n\nTest Run🔗\nNow it is possible to send mails to this MTA which will be immediatly\nuploaded to docspell for the collective corresponding to the\n$local_part of the recipients address. Here is a quick telnet\nsession (the collective is named family):\n~> telnet localhost 25\nTrying ::1...\nConnected to localhost.\nEscape character is '^]'.\n220 test.org ESMTP Exim 4.93 Sun, 14 Jun 2020 19:03:51 +0000\nehlo localhost\n250-test.org Hello localhost [::1]\n250-SIZE 31457280\n250-8BITMIME\n250-PIPELINING\n250-CHUNKING\n250 HELP\nmail from:<me@test.org>\n250 OK\nrcpt to:<family@test.org>\n250 Accepted\ndata\n354 Enter message, ending with \".\" on a line by itself\nFrom: me@test.org\nTo: family@test.org\nSubject: This is a test\n\nTest,\n\nthis is just a test mail.\n.\n250 OK id=1jkXwf-000007-0d\nquit\n221 test.org closing connection\nConnection closed by foreign host.\n~>\n\nThe mail is processed and results in an item:\n\n \n \n \n \n\n \n\nHowever, if a mail is to an unknown collective or not to the\nconfigured local domain, the server rejects it immediately:\n~> telnet localhost 25\nTrying ::1...\nConnected to localhost.\nEscape character is '^]'.\n220 test.org ESMTP Exim 4.93 Sun, 14 Jun 2020 19:07:04 +0000\nehlo localhost\n250-test.org Hello localhost [::1]\n250-SIZE 31457280\n250-8BITMIME\n250-PIPELINING\n250-CHUNKING\n250 HELP\nmail from:<me@test.org>\n250 OK\nrcpt to:<family22@test.org>\n550 Recipient unknown\nrcpt to:<family@gmail.com>\n550 Administrative prohibition\nquit\n221 test.org closing connection\nConnection closed by foreign host.\n~>\n\n","id":"https://docspell.org/docs/tools/smtpgateway/","title":"SMTP Gateway with Exim"},"https://docspell.org/docs/webapp/autotagging/":{"body":"Auto-Tagging🔗\nAuto-Tagging must be enabled in the collective profile. Docspell can\ngo through your items periodically and learn from your existing tags.\nBut not all tags are suited for learning. Docspell can only learn\nrelationships between tags and the document's extracted text. Thus,\nall tags that don't relate to the contents of a documents, should be\nexcluded.\nFor example, assume there is a tag Done that is associated to all\nitems that have been worked on. Over time, most of the items have this\ntag. Whether an item is tagged with Done or not cannot be well\ndetermined by looking at the text of the document. It would mean that\nDocspell could learn relationships that are not correct and then tag\nthe next incoming items with Done.\n\n\n\n\n\n\n\n \n\n\n \n\nThat is why you need to specify what tags to learn. This is done by\ndefining whitelist or a blacklist of tag categories. When defining a\nwhitelist, then only tags in these categories are selected for\nlearning. When defining a blacklist, all tags except the one in the\nlist are chosen for learning.\nThe Schedule allows to define at what intervals tags should be\nlearned. When clicking the Start Now button, the task is submitted\nimmediately.\n","id":"https://docspell.org/docs/webapp/autotagging/","title":"Auto Tagging"},"https://docspell.org/docs/webapp/bookmarks/":{"body":"Bookmarks🔗\nBookmarks allow you to save queries under a name and refer to it from the search menu.\nCreating bookmarks🔗\nBookmarks can be created from the search view. Apply some criteria to\nselect items and then click on the top left menu.\n\n\n\n\n\n\n\n \n\n\n \n\nThis opens a small form right below the search bar where you can\nadjust the query and enter the name. You can also decide whether this\nbookmark is for all users or just for you.\n\n\n\n\n\n\n\n \n\n\n \n\nThe other way is to go to Manage Data where you can edit and delete\nexisting bookmarks and also create new ones.\nUsing bookmarks🔗\nOnce you save a bookmark, the search menu will display a new section\nthat shows you all your bookmarks as well as your shares. Clicking one\n\"enables\" it, meaning the query is used in conjunction with other\ncriteria.\n\n \n\n\n\n\n\nAn active bookmark has a check icon next to its name.\nNote about shares: Shares are also displayed, since they are also\nbookmarks. However, the list is restricted to only show shares that\nhave a name and are enabled. Since this is an internal view (only for\nregistered users), expired shares are shown as well.\nManaging bookmarks🔗\nThe Manage Data page has a section for bookmarks. There you can\ndelete and edit bookmarks.\n\n\n\n\n\n\n\n \n\n\n \n\nThe personal bookmarks are only visible to you. The collective\nbookmarks are visible to every user in the collective, which also\nmeans that every user can edit and delete them.\n","id":"https://docspell.org/docs/webapp/bookmarks/","title":"Bookmarks"},"https://docspell.org/docs/webapp/curate/":{"body":"Curate items🔗\nCurating the items meta data helps finding them later. This page\ndescribes how you can quickly go through those items and correct or\namend with existing data.\nSelect New items🔗\nAfter files have been uploaded and the job executor created the\ncorresponding items, they will show up on the main page. All items the\njob executor has just created are initially marked as New. The\noption Inbox in the left search menu can be used to select only new\nitems:\n\n\n\n\n\n\n\n \n\n\n \n\nThen you can go through all new items and check their metadata: Click\non the first item to open the detail view. This shows the documents\nand the meta data in the header.\nModify if necessary🔗\nYou can compare the data with the documents and change as you like.\nSince the item status is New, you'll see the suggestions docspell\nfound during processing. If there were multiple candidates, you can\nselect another one by clicking its name in the suggestion list. In\nstate New the left menu is fully expanded so you see all suggestions\nimmediatly.\n\n\n\n\n\n\n\n \n\n\n \n\nWhen you change something in the form, it is immediatly applied.\nIt is also possible to change tags and folders in the list view via\ndrag&drop.\n\n \n\n\n\n\n\nConfirm🔗\nIf everything looks good, click the Confirm button to confirm the\ncurrent data. The New status goes away and also the suggestions are\nhidden in this state. All metadata form fields are folded as they were\nbefore. You can always go back by clicking the Unconfirm button at\nthe right of the menu bar.\n\n\n\n\n\n\n\n \n\n\n \n\nProceed with next item🔗\nTo look at the next item in the search results, click the Next\nbutton in the menu (next to the Edit button). Clicking next, will\nkeep the current view, so you can continue checking the data. If you\nare on the last item, the view switches to the listing view when\nclicking Next.\n\n\n\n\n\n\n\n \n\n\n \n\n","id":"https://docspell.org/docs/webapp/curate/","title":"Curate Items"},"https://docspell.org/docs/webapp/customfields/":{"body":"Custom Fields🔗\nCustom fields allow to attach user defined metadata to items. For\nexample, you may want to track the amount of each receipt or the\ninvoice number etc. You can define fields that can be associated to\nyour items, much like organizations and person.\nCustom fields can be deactivated in the user settings.\nCreate custom fields🔗\nGo to the Manage Data page, that can be reached from the top right\nmenu. One entry at the left shows Custom Fields:\n\n\n\n\n\n\n\n \n\n\n \n\nFields are defined per collective. They can also be created in the\nitem edit menu (just like creating organizations). The #Usage\ncolumns show how many items have a value for this field.\nA field consists of a name, a format and optional a label:\n\n\n\n\n\n\n\n \n\n\n \n\nThe name and format is required. The name must be unique among all\nyour fields and it is special in that it must be a valid identifier:\nno whitespace or weird characters allowed (ascii only). For displaying\npurposes you can set a label. This is only used for presenting and\ncan contain unicode symbols, whitespace etc. If it is omitted, the\nname is used instead.\nField Format🔗\nValues of all fields are stored as strings. The format is important as\nthis is used to make certain decisions. It restricts what values can\nbe set for a field, it is used for deciding how to present values to\nthe user and to choose an appropriate input method. There are 5\nformats provided:\n\nNumber: valid decimal numbers, use a dot to separate a fractional\npart. Examples: 1, 25.9001, 0.1\nMoney: same as Number, but requires a fractional part of exactly\ntwo digits. Examples: 19.99, 20.01\nText: some arbitrary text.\nBoolean: only true or false, a checkbox is used for setting\nvalues\nDate: a local date in ISO format. Examples: 2019-09-18,\n2020-11-01\n\nNote on changing the format🔗\nThe format of a field can be changed. This has implications to already\nstored values which may now not comply to the new format, for example,\nwhen changing a Text field into a Date field. In this case, the\nwebui shows no value or shows an error, asking to provide a correct\none. Existing values are not lost or tried to convert automatically.\nYou can change the format back to Text to restore the previous\nstate.\nAdd values🔗\nValues for custom fields can be set in the item edit form or when\nediting multiple items. There is a\ndropdown to select from existing fields.\nUse the dropdown to select which field you want to use. The\ncorresponding input field is shown asking for values. You can select\nmultiple fields. Only one value is allowed to set per item and field.\nThe example below shows a text field and a money field:\n\n\n\n\n\n\n\n \n\n\n \n\nYou can create new fields right here without going to the Manage\nData page, by clicking the plus icon (1). The format of each field is\nindicated by an icon on the left of the input.\nAs soon as a correct value is typed in, it is saved to the item and\nshown in the header next to the tags. If you click the trash-can icon\nnext to an input, the value is removed from the item.\n\n\n\n\n\n\n\n \n\n\n \n\nThe item card also shows custom fields, in the same place as tags:\n\n\n\n\n\n\n\nAdding values for custom fields in\nmulti-edit mode works the same way.\nSearch🔗\nThe search menu shows the same dropdown for selecting a custom field.\nThen you can set values that are matched against your items.\n\n\n\n\n\n\n\n \n\n\n \n\nValues are also validated in the search form. Only valid values are\nsent to the server for searching. There is one exception: you can use\na wildcard at beginning and/or end to do a substring match:\n\n\n\n\n\n\n\n \n\n\n \n\nFor all numeric and money values, a little summary is displayed next\nto the overall item count at the top of the page.\nA wildcard can be used with all fields. Just be aware that this is\nalways text-based matching. Using a single * allows to find items\nthat have any value set.\n","id":"https://docspell.org/docs/webapp/customfields/","title":"Custom Fields"},"https://docspell.org/docs/webapp/dashboards/":{"body":"Dashboards🔗\nThe main page shows a dashboard displaying some aspects of your\ndocuments. The following is the default dashboard that is bundled in\nthe application:\n\n\n\n\n\n\n\n \n\n\n \n\nThe dashboard can be customized. You can create multiple dashboards\nand switch between them. One dashboard is always the \"default\" which\nis shown when the page loads. It either is a custom one or the\npredefined one above.\nSide menu🔗\nThe side menu contains a list of useful links. The first loads the\ndefault dashboard. All others links (and more) are available through\nthe top-right menus as well.\nThe Bookmarks section shows all your bookmarks and a click takes you\ndirectly to the search page with the corresponding bookmark active.\nThe Settings section contains some links to useful settings and the\nManage section has links to metadata that can be managed separately.\nThese links are fixed and cannot be changed.\nDashboard properties🔗\nThe main component on this page is the \"dashboard\". A dashboard has\nthe following properties (all required):\n\nname: which must be unique among all dashboards\ncolumns: the dashboard is a grid that has this number\nof columns, where each box can span any number of columns\ngap: defines the gap between boxes\nscope: (Personal or Collective) whether it is a personal or a\ncollective dashboard. Personal dashboards can only be seen by its\nuser, whereas collective dashboards can be used by all users of a\ncollective. Every user can change/delete collective dashboards.\ndefault wether this dashboard is the default one and will be\ndisplayed when the page is loaded\na list of boxes that define the content \n\nCustomizing🔗\nWhen clicking on Edit Dashboard down in the side menu, the currently\nviewed dashboard changes into a form that show the dashboards\nproperties. You can change the content by changing, moving, adding and\nremoving boxes and the dashboard properties.\nEditing dashboard properties🔗\nAfter clicking Edit Dashboard the dashboard changes into a form:\n\n\n\n\n\n\n\n \n\n\n \n\nNote the message on the top: it indicates that this dashboard is the\nbundled one that is used only if there are no custom ones available.\nThat's why you can't delete it, for example. As soon as you click\nsave, the configuration is stored at the server and the bundled\ndashboard will not show up again - until you delete all of your custom\nones.\nA dashboard must have a unique name, in this example the name is just\nleft as is. You can change things by using the forms and you can\nreorder the boxes using the arrow buttons or drag and drop. When\nsatisfied, click Submit. In the example, the last two boxes are\nremoved and box decorations are enabled for the field overview box.\n\n\n\n\n\n\n\n \n\n\n \n\nWhen you now edit this dashboard again, the message is gone and you\ncan change the dashboard and also delete it. You can also create a new\ndashboard or copy the current one.\n\n\n\n\n\n\n\n \n\n\n \n\nIn this example, the dashboard was copied, then the message was\nchanged and it was set to the default dashboard. This is how it looks\nnow:\n\n\n\n\n\n\n\n \n\n\n \n\nWhen there is more than one dashboard, the side menu shows all of\nthem. The little house icon indicates whether this is the default\ndashboard. You can click on any dashboard in order to load it.\nContent🔗\nMessage🔗\nThe simplest form is a message box that displays a title and a body.\nBoth fields support markdown for basic formatting.\nUpload🔗\nThe upload box can be used to show a file upload form. It can be\noptionally configured with a\nsource. If no source is\nconfigured, it is just the main upload form using all default settings\n(skip duplicates, using the collective langauge etc).\nStats🔗\nThe stats box can display basic statistics given a search\nquery or a\nbookmark. The query can be empty, which\nmeans to not restrict the results.\nIt is possible to display the numbers in a simple table or show an\noverview of some custom fields.\nQuery🔗\nThe query box can be used to display a table of documents returned\nfrom a search query or a\nbookmark. You can choose from a set of\ncolumns what to display. The first column will always be rendered as a\nlink to the corresponding item.\n","id":"https://docspell.org/docs/webapp/dashboards/","title":"Dashboards"},"https://docspell.org/docs/webapp/download-all/":{"body":"Download all documents🔗\nThere is a (hidden) option to download all the documents in a filtered view (when you select at least one filter. For example a tag, category, corresponden, etc ...) either as converted PDF files or as original files.\nImportant (quick-steps)🔗\n\nYou have to go to \"Items\" (app/search)\nYou have to select at least one filter from the left column\nYou have to click on the menu on the top-right (three horizonal lines) -> Download all\nYou Have to select wheter to download the original files or the converted PDF files\n\nDetailed steps🔗\n\n \n\n\n\n\n\n\nGo to \"Items\" (app/search) by clicking the docspell logo.\nSelect at least one filter y clicking them. Once you select a filter the main panel will update itself showing only the documents which match the filters.\nClick the top-right menu\nClick \"Download all\"\n\nOnce the download panel is open you can select which version of the files you want to download.\n\n \n\n\n\n\n\nand the you click on create download\n\n \n\n\n\n\n\nand finally you can download the files\n\n \n\n\n\n\n\na ZIP-File will be created will all the selected documents, with a folder structure one folder per month and corresponden folder inside YYYY-mm/correspondent.\n","id":"https://docspell.org/docs/webapp/download-all/","title":"Download all documents"},"https://docspell.org/docs/webapp/emailsettings/":{"body":"E-Mail Settings🔗\nDocspell has a good integration for E-Mail. You can send e-mails\nrelated to an item and you can import e-mails from your mailbox into\ndocspell.\nThis requires to define settings to use for sending and receiving\ne-mails. E-Mails are commonly send via\nSMTP\nand for receiving\nIMAP\nis quite common. Docspell has support for SMTP and IMAP. These\nsettings are associated to a user, so that each user can specify its\nown settings separately from others in the collective.\nNote: Passwords to your e-mail accounts are stored in plain-text in\ndocspell's database. This is necessary to have docspell connect to\nyour e-mail account to send mails on behalf of you and receive your\nmails.\nSMTP Settings🔗\nFor sending mail, you need to provide information to connect to a SMTP\nserver. Every e-mail provider has this information somewhere\navailable.\nConfigure this in User Settings -> E-Mail Settings (SMTP):\n\n\n\n\n\n\n\n \n\n\n \n\nFirst, you need to provide some name that is used to recognize this\naccount. This name is also used in URLs to docspell and so it must not\ncontain whitespace or any special characters. A good value is the\ndomain of your provider, for example gmail.com, or something like\nthat.\nThese information should be available from your e-mail provider. For\nexample, for google-mail it is:\n\nSMTP Host: smtp.gmail.com\nSMTP Port: 587 or 465\nSMTP User: Your Gmail address (for example, example@gmail.com)\nSMTP Password: Your Gmail password\nSSL: use SSL for port 465 and StartSSL for port 587\n\nThen you need to define the e-mail address that is used for the From\nfield. This is in most cases the same address as used for the SMTP\nUser field.\nThe Reply-To field is optional and can be set to define a different\ne-mail address that your recipients should use to answer a mail.\nOnce this is setup, you can start sending mails within docspell. It is\npossible to set up these settings for multiple providers, so you can\nchoose from which account you want to send mails.\nIMAP Settings🔗\nFor receiving e-mails, you need to provide information to connect to\nan IMAP server. Your e-mail provider should have this information\nsomewhere available.\nConfigure this in User Settings -> E-Mail Settings (IMAP):\n\n\n\n\n\n\n\n \n\n\n \n\nFirst you need to define a Name to recognize this connection inside\ndocspell. This name is also used in URLs to docspell and so it must\nnot contain whitespace or any special characters. A good value is the\ndomain of your provider, for example gmail.com, or something like\nthat.\nYou can provide imap connections to multiple mailboxes.\nHere is an example for posteo.de:\n\nIMAP Server: posteo.de\nIMAP Port: 143\nIMAP User: Your posteo address\nIMAP Password: Your posteo password\nSSL: use StartTLS\n\nSSL / TLS / StartTLS🔗\nPlease Note: If SSL is set to None, then mails will be sent\nunencrypted to your mail provider! If Ignore certificate check is\nenabled, connections to your mail provider will succeed even if the\nprovider is wrongly configured for SSL/TLS. This flag should only be\nenabled if you know why.\nGMail🔗\nAuthenticating with GMail may be not so simple. GMail implements an\nauthentication scheme called XOAUTH2 (at least for Imap). It will\nnot work with your normal password. This is to avoid giving an\napplication full access to your gmail account and also to add your\npassword to the store of different apps.\nvia App specific passwords🔗\nGMail allows to define application specific\npasswords (you must, as of\nnow, enable 2FA to make it available). These are separate unique\npasswords solely defined for one specific application. You can\nenable/disable this password any time at your google account page.\nThis makes it possible to use \"standard\" authentication schemes with\nyou gmail account via imap. That is, do not enable the Enable OAuth2 authentication … in your imap settings.\nvia OAuth2🔗\nIf you don't want to use application specific passwords, you can use\nOAuth2 directly. The e-mail integration in docspell relies on the\nJavaMail library\nwhich has support for XOAUTH2.\nTo enable the auth scheme in docspell, you must enable the Enable OAuth2 authentication … in your imap settings. In this mode, the imap\npassword is the OAuth2 access token.\nThe following describes what you need to do at gmail to activate this\nfor docspell. First you need to go to the Google Developers\nConsole and create an \"App\" to\nget a Client-Id and a Client-Secret. This \"App\" will be your instance\nof docspell. You tell google that this app may send and read your\nmails and then you get an access token that should be used instead\nof the password.\nOnce you setup an App in Google Developers Console, you get the\nClient-Id and the Client-Secret, which look something like this:\n\nClient-Id: 106701....d8c.apps.googleusercontent.com\nClient-Secret: 5Z1...Kir_t\n\nGoogle has a python tool to help with getting this access token.\nDownload the oauth2.py script from\nhere and first create\nan oauth2-token:\n./oauth2.py --user=your.name@gmail.com \\\n --client_id=106701....d8c.apps.googleusercontent.com \\\n --client_secret=5Z1...Kir_t \\\n --generate_oauth2_token\n\nThis will \"redirect you\" to an URL where you have to authenticate with\ngoogle. Afterwards it lets you add permissions to the app for\naccessing your mail account. The result is another code you need to\ngive to the script to proceed:\n4/zwE....q0QBAb-99yD7lw\n\nThen the scripts produces this:\nRefresh Token: 1//09zH.........Lj6oc2SmFlZww\nAccess Token: ya29.a0........SECDQ\nAccess Token Expiration Seconds: 3599\n\nThe access token can be used to sign in via IMAP with google. The\nRefresh Token doesn't expire and can be used to generate new access\ntokens:\n./oauth2.py --user=your.name@gmail.com \\\n --client_id=106701....d8c.apps.googleusercontent.com \\\n --client_secret=5Z1...Kir_t \\\n --refresh_token=1//09zH.........Lj6oc2SmFlZww\n\nOutput:\nAccess Token: ya29.a0....._q-lX3ypntk3ln0h9Yk\nAccess Token Expiration Seconds: 3599\n\nThe problem is that the access token expires. Docspell doesn't support\nupdating the access token. It could be worked around by setting up a\ncron-job or similiar which uses the oauth2.py tool to generate new\naccess tokens and update your imap settings via a\nREST call.\n#!/usr/bin/env bash\nset -e\n\n## Change this to your values:\n\nDOCSPELL_USER=\"[docspell-user]\"\nDOCSPELL_PASSWORD=\"[docspell-password]\"\nDOCSPELL_URL=\"http://localhost:7880\"\nDOCSPELL_IMAP_NAME=\"gmail.com\"\n\nGMAIL_USER=\"your.name@gmail.com\"\nCLIENT_ID=\"106701....d8c.apps.googleusercontent.com\"\nCLIENT_SECRET=\"secret=5Z1...Kir_t\"\nREFRESH_TOKEN=\"1//09zH.........Lj6oc2SmFlZww\"\n# Path to the oauth2.py tool\nOAUTH_TOOL=\"./oauth2.py\"\n\n##############################################################################\n## Script\n\n\n# Login to docspell and store the auth-token\nAUTH_DATA=$(curl --silent -XPOST \\\n -H 'Content-Type: application/json' \\\n --data-binary \"{\\\"account\\\":\\\"$DOCSPELL_USER\\\",\\\"password\\\":\\\"$DOCSPELL_PASSWORD\\\"}\" \\\n $DOCSPELL_URL/api/v1/open/auth/login)\nif [ $(echo $AUTH_DATA | jq .success) == \"false\" ]; then\n echo \"Auth failed\"\n echo $AUTH_DATA\nfi\nTOKEN=\"$(echo $AUTH_DATA | jq -r .token)\"\n\n\n# Get the imap settings\nUPDATE_URL=\"$DOCSPELL_URL/api/v1/sec/email/settings/imap/$DOCSPELL_IMAP_NAME\"\nIMAP_DATA=$(curl -s -H \"X-Docspell-Auth: $TOKEN\" \"$UPDATE_URL\")\n\necho \"Current Settings:\"\necho $IMAP_DATA | jq\n\n\n# Get the new access token\nACCESS_TOKEN=$($OAUTH_TOOL --user=$GMAIL_USER \\\n --client_id=\"$CLIENT_ID\" \\\n --client_secret=\"$CLIENT_SECRET\" \\\n --refresh_token=\"$REFRESH_TOKEN\" | head -n1 | cut -d':' -f2 | xargs)\n\n# Update settings\necho \"Updating IMAP settings\"\nNEW_IMAP=$(echo $IMAP_DATA | jq \".imapPassword |= \\\"$ACCESS_TOKEN\\\"\")\ncurl -s -XPUT -H \"X-Docspell-Auth: $TOKEN\" \\\n -H 'Content-Type: application/json' \\\n --data-binary \"$NEW_IMAP\" \"$UPDATE_URL\"\necho\necho \"New Settings:\"\ncurl -s -H \"X-Docspell-Auth: $TOKEN\" \"$UPDATE_URL\" | jq\n\n","id":"https://docspell.org/docs/webapp/emailsettings/","title":"E-Mail Settings"},"https://docspell.org/docs/webapp/finding/":{"body":"Finding items🔗\nItems can be searched by their annotated meta data and their contents\nusing full text search. The landing page shows a list of current\nitems. Items are displayed sorted by their date, newest first.\nSearch Bar🔗\nThe search bar let's you search in item and attachment names names and\ndo fulltext search. The icon next to the search field can switch\nbetween these modes.\nIn the user profile, you can switch this search bar to \"power search\"\nmode. This allows then to enter complex\nqueries.\nThe Names option🔗\nThis searches in the item name, names of correspondent organization\nand person, and names of concering person and equipment. It uses a\nsimple substring search. When searching with this option active, it\nsimply submits the (maybe hidden) search menu. So if the menu has\nother fields filled out, they will affect the result, too.\nThe Contents option🔗\nSearching with this option active, there is a full text search done\nin: attachments contents, attachment names, item name and item notes.\nIf no other fields are selected, the results are not ordered by item\ndate, but by relevance with respect to the search term. This ordering\nis returned from the full text search engine and is simply transfered\nunmodified.\nSearch Menu🔗\n\n\n\n\nThe search menu can be opened by clicking the left icon in the top\nbar. It shows some options to constrain the item list:\nInbox🔗\nClicking the checkbox \"Inbox\" shows items that have not been\n\"Confirmed\". All items that have been created by docspell and not\nlooked at are marked as \"new\" automatically.\nTags & Tag Categories🔗\nClick on a tag to show only items with this tag, the tag is marked\nwith a check (✔) icon. Click again, to show only items that are not\ntagged with the tag. Then the tag is marked with a minus (–) icon.\nClicking a third time deselects the tag and the icon goes back to a\n\"tag\" icon.\nBy default, the most used tags are shown and you can click on Show\nmore… to list all. How many tags are displayed can be changed in the\nui settings (go to User Settings ‣ Ui Settings).\nWhen multiple tags are checked (✔), only items are shown that have all\nthese tags. When multiple tags are excluded (–), then only items are\nshown that don't have these tags.\nThe same applies to tag categories. You can show all items that have\nat least on tag of a checked (✔) category. Or you can list all items\nthat have no tag of a category (–).\nYou can also use drag&drop to tag items in this view. Simply drag an\nitem card and drop it on a tag, this will toggle the tag on the item.\nIf the item was tagged already, the tag is removed, otherwise added.\n\n \n \n\nFolder🔗\nSelect a folder to only show items in that folder. Only folders where\nthe current user has access are displayed. As with tags, there are\nonly a few folders shown and you can expand all with a Show more\nlink. How many folders are displayed without this link can be\nconfigured in the ui settings.\nIf no folder is set, all accessible items are shown. These are all\nitems that either have no folder set, or a folder where the current\nuser is member.\nIt is possible to put items into a folder in this view via drag&drop.\nSimply drag an item card and drop it on a folder. If dropped on the\nFolders header, the item is moved outside the folder.\nCorrespondent🔗\nPick a correspondent to show only these items.\nConcerned🔗\nPick a concerned entity to show only these items.\nCustom Fields🔗\nYou can choose one or more custom field to search for. You can use\nwildcards (*) at the beginning and/or end of a search term, too. To\nfind items that have any value, use a single *.\nDate🔗\nSpecify a date range to show only items whose date property is within\nthis range. If you want to see items of a specific day, choose the\nsame day for both fields.\nFor items that don't have an explicitly date property set, the created\ndate is used.\nDue Date🔗\nSpecify a date range to show only items whose due date property is\nwithin this range. Items without a due date are not shown.\nSource🔗\nThis field allows to search by source id. Wildcards are supported.\nDirection🔗\nSpecify whether to show only incoming, only outgoing or all items.\nCustomize Substring Search🔗\nThe substring search of Search in names field can be customized in\nthe following way: A wildcard * can be used at the start or end of a\nsearch term to do a substring match. A * means \"everything\". So a\nterm *company matches all names ending in company and *company*\nmatches all names containing the word company. The matching is case\ninsensitive.\nDocspell adds a * to the front and end of a term automatically,\nunless one of the following is true:\n\nThe term already has a wildcard.\nThe term is enclosed in quotes \".\n\nFull Text Search🔗\nThe Query🔗\nThe query string for full text search is very powerful. Docspell\ncurrently supports Apache SOLR and\nPostgreSQL as\nfull text search backends. You may want to have a look at SOLRs\ndocumentation on query\nsyntax\nfor a in depth guide for how to search with SOLR. PostgreSQL also has\ndocumentation\nabout parsing queries, Docspell by default uses\nwebsearch_to_tsquery.\nHere is a quick overview for SOLR queries:\n\nWildcards: ? matches any single character, * matches zero or\nmore characters\nFuzzy search: Appending a ~ to a term, results in a fuzzy search\n(search this term and similiar spelled ones)\nProximity Search: Search for terms that \"near\" each other, again\nusing ~ appended to a search phrase. Example: \"cheese cake\"~5.\nBoosting: apply more weight to a term with ^. Example: cheese^4 cake – cheese is 4x more important.\n\nDocspell will preprocess the search query to prepare a query for SOLR.\nIt will by default search all indexed fields, which are: attachment\ncontents, attachment names, item name and item notes.\nThe Results🔗\nWhen using full text search, each item in the result list is annotated\nwith the highlighted occurrence of the match.\n\n \n \n\n","id":"https://docspell.org/docs/webapp/finding/","title":"Finding Items"},"https://docspell.org/docs/webapp/itemcard-customize/":{"body":"Customize item card🔗\nThe search view or list view displays the search results as a list of\nitem cards. Each cards represents one item.\nThe item card can be customized a bit in the user settings. In the\nuser menu (the user icon, top right), choose User Profile and then\nUI Settings. Among other things, there is a Item Cards section:\n\n\n\n\n\n\n\n \n\n\n \n\nMax Note Length🔗\nThis defines how many of the item notes to display in the card. You\ncan set it to 0 to not show any notes at all. This is only a \"soft\nlimit\", there is also a \"hard limit\" in docspell's\nconfiguration (see\nmax-note-length), that is an upper limit to this value.\nSize of item preview🔗\nThe item preview is an image of the first page of the first\nattachment. You can change the order of attachments in the item detail\nview. This image has a predefined size, which is specified docspell's\nconfiguration (see\nextraction.preview.dpi). The size for displaying it, can be\nspecified via this setting. A small preview uses about 80px width, a\nmedium one 160px and large means to use the available space in the\ncard.\n\n \n \n\n\n\n \n \n \n\n\n\n \n \n \n\n\n\n \n\nCard Title/Subtitle Pattern🔗\nAllows to define a pattern to customize the appearance of title and\nsubtitle of each card. Variables expressions are enclosed in {{ and\n}}, other text is used as-is. The following variables are available:\n\n{{name}} the item name\n{{source}} the source the item was created from\n{{folder}} the items folder\n{{corrOrg}} the correspondent organization\n{{corrPerson}} the correspondent person\n{{correspondent}} organization and person separated by a comma\n{{concPerson}} the concerning person\n{{concEquip}} the concerning equipment\n{{concerning}} person and equipment separated by a comma\n{{fileCount}} the number of attachments of this item\n{{dateLong}} the item date as full formatted date (Tue, December 12nd, 2020)\n{{dateShort}} the item date as short formatted date (yyyy/mm/dd)\n{{dueDateLong}} the item due date as full formatted date (Tue, December 12nd, 2020)\n{{dueDateShort}} the item due date as short formatted date (yyyy/mm/dd)\n{{direction}} the items direction values as string\n\nYou can combine multiple variables with | to use the first non-empty\none, for example {{corrOrg|corrPerson|-}} would render the\norganization and if that is not present the person. If both are absent\na dash - is rendered. A part (like the - here) is rendered as is,\nif it cannot be matched against a known variable.\nThe default patterns are:\n\ntitle: {{name}}\nsubtitle: {{dateLong}}\n\n","id":"https://docspell.org/docs/webapp/itemcard-customize/","title":"Customize Item Card"},"https://docspell.org/docs/webapp/mailitem/":{"body":"E-Mail Settings (SMTP)🔗\nYou can send e-mails from within docspell attaching the files of an\nitem. This is useful to collaborate or share certain documents with\npeople outside docspell.\nAll sent mails are stored attached to the item.\nTo send mails, there are SMTP settings required. Please see the page\nabout e-mail settings.\nSending Mails🔗\nCurrently, it is possible to send mails related to only one item. You\ncan define the mail body and docspell will add the attachments of an\nitem, or you may choose to send the mail without any attachments.\nIn the item detail view, click on the envelope icon to open the mail\nform:\n\n\n\n\n\n\n\n \n\n\n \n\nThen write the mail. Multiple recipients may be specified. The input\nfield shows completion proposals from all contacts in your address\nbook (from organizations and persons). Choose an address by pressing\nEnter or by clicking a proposal from the list. The proposal list can\nbe iterated by the Up and Down arrows. You can type in any\naddress, of course, it doesn't need to match a proposal. If you type\nin an arbitrary address, hit Enter or Space in order to add the\ncurrent address. You can hit Backspace two times to remove the last\ne-mail address.\nIf you have multiple mail settings defined, you can choose in the top\ndropdown which account to use for sending.\nThe last checkbox allows to choose whether docspell should add all\nattachments of the item to the mail. If it is unchecked, no\nattachments will be added. It is currently not possible to pick\nspecific attachments, it's all or nothing.\nClicking Cancel will delete the inputs and close the mail form, but\nclicking the envelope icon again, will only close the form without\nclearing its contents.\nThe Send button is active once all input fields have been filled.\nOnce you click Send, the docspell server will send the mail using\nyour connection settings. If that succeeds the mail is saved to the\ndatabase and you'll see a message in the form.\nAccessing Sent Mails🔗\nIf there is an e-mail for an item, another section is rendered below\nthe item notes.\n\n\n\n\n\n\n\n \n\n\n \n\nClicking on a the eye icon opens the mail.\n\n\n\n\n\n\n\n \n\n\n \n\n","id":"https://docspell.org/docs/webapp/mailitem/","title":"Send items via E-Mail"},"https://docspell.org/docs/webapp/merge/":{"body":"Merge Items🔗\nMerging multiple items into one lets you transfer metadata and\nattachments from multiple items into a single one. The items that have\nbeen merged are removed afterwards.\nUsage🔗\nSelect items to merge🔗\nMultiple items can be merged where all metadata is copied into the\ntarget item. This can be done by selecting multiple items to merge via\nthe multi selection tool as described\nhere.\nThen select some items (at least 2) and click the merge tool button.\n\n\n\n\n\n\n\n \n\n\n \n\nEdit order of items🔗\nThis opens the merge view, where you can change the order of the\nselected items.\n\n\n\n\n\n\n\n \n\n\n \n\nThe order of this list can matter when merging (see below). You can\nmove items via drag and drop or the buttons on the right.\nClick merge🔗\nOnce you clicke the Merge button, the items are merged and you will\nbe taken to the search view.\n\n\n\n\n\n\n\n \n\n\n \n\nAs you can see, tags are all combined. Custom fields of same name are\nalso merged, where possible. For text fields, the values are\nconcatenated with a comma as separator. Money and numeric fields are\nsimply added together. Also it shows that there are now two\nattachments in the item.\nHow it works🔗\nSince the metadata of all items are merged into one, the order matters\nfor fields that allow only one value (for example correspondents,\nconcerning person/equipment, folder and dates). For these fields, the\nvalue of the first item in the list is used. The exception is the item\nnotes: they are all concatenated with some newlines in between.\nAll properties that allow multiple values (like tags and the\nattachments, of course) are simply moved to the target item. Custom\nfields are merged depending on their type. Fields of type money and\nnumeric are added together such that the final item contains the sum\nof all values. Text fields are concatenated using a comma as\nseparator. Other fields (boolean and date) are again chosen from the\nfirst item that has a value.\nAfter merging, the other items are removed from the database (they\ncannot be restored). This reason is that many data is moved into the\ntarget item and so the remaining items are actually empty.\n","id":"https://docspell.org/docs/webapp/merge/","title":"Merge Items"},"https://docspell.org/docs/webapp/metadata/":{"body":"Metadata🔗\nDocspell processes each uploaded file. Processing involves extracting\narchives, extracting text, anlyzing the extracted text and converting\nthe file into a pdf. Text is analyzed to find metadata that can be set\nautomatically. Docspell compares the extracted text against a set of\nknown meta data. The Meta Data page allows to manage this meta data:\n\nTags\nOrganizations\nPersons\nEquipments\nFolders\nCustom Fields\n\nTags🔗\nItems can be tagged with multiple custom tags (aka labels). This\nallows to describe many different workflows people may have with their\ndocuments.\nA tag can have a category. This is meant to group tags together. For\nexample, you may want to have a tag category doctype that is\ncomprised of tags like bill, contract, receipt and so on. Or for\nworkflows, a tag category state may exist that includes tags like\nTodo or Waiting. Or you can tag items with user names to provide\n\"assignment\" semantics. Docspell doesn't propose any workflow, but it\ncan help to implement some.\nDocspell can try to predict a tag for new incoming documents\nautomatically based on your existing data. This requires to train an\nalgorithm. There are some caveats: the more data you have correctly\ntagged, the better are the results. So it won't work well for maybe\nthe first 100 documents. Then the tags must somehow relate to a\npattern in the document text. Tags like todo or waiting probably\nwon't work, obviously. But the typical \"document type\" tag, like\ninvoice and receipt is a good fit! That is why you need to provide\na tag category so only sensible tags are being learned. The algorithm\ngoes through all your items and learns patterns in the text that\nrelate to the given tags. This training step can be run periodically,\nas specified in your collective settings such that docspell keeps\nlearning from your already tagged data! More information about the\nalgorithm can be found in the config, where it is possible to\nfine-tune this process.\nAnother way to have items tagged automatically is when an input PDF\nfile contains a list of keywords in its metadata section (this only\napplies to PDF files). These keywords are then matched against the\ntags in the database. If they match, the item is tagged with them.\nOrganization and Person🔗\nThe organization entity represents an non-personal (organization or\ncompany) correspondent of an item. Docspell will choose one or more\norganizations when processing documents and associate the \"best\" match\nwith your item.\nThe person entitiy can appear in two roles: It may be a correspondent\nor the person an item is about. So a person is either a correspondent\nor a concerning person. Docspell can not know which person is which,\ntherefore you need to tell this by checking the box \"Use for\nconcerning person suggestion only\". If this is checked, docspell will\nuse this person only to suggest a concerning person. Otherwise the\nperson is used only for correspondent suggestions.\nDocument processing uses the following properties:\n\nname\nwebsites\ne-mails\n\nThe website and e-mails can be added as contact information. If these\nthree are present, you should get good matches from docspell. All\nother fields of an organization and person are not used during\ndocument processing. They might be useful when using this as a real\naddress book.\nEquipment🔗\nThe equipment entity is almost like a tag. In fact, it could be\nreplaced by a tag with a specific known category. The difference is\nthat docspell will try to find a match and associate it with your\nitem. The equipment represents non-personal things that an item is\nabout. Examples are: bills or insurances for cars, contracts for\nhouses or flats.\nEquipments don't have contact information, so the only property that\nis used to find matches during document processing is its name.\nFolders🔗\nFolders provide a way to divide all documents into disjoint subsets.\nUnlike with tags, an item can have at most one folder or none. A\nfolder has an owner – the user who created the folder. Additionally,\nit can have members: users of the collective that the owner can assign\nto a folder.\nWhen searching for items, the results are restricted to items that\nhave either no folder assigned or a folder where the current user is\nowner or member. It can be used to control visibility when searching.\nHowever: there are no hard access checks. For example, if the item id\nis known, any user of the collective can see it and modify its meta\ndata.\nOne use case is, that you can hide items from other users, like bills\nfor birthday presents. In this case it is very unlikely that someone\ncan guess the item-id.\nWhile folders are not taken into account when processing documents,\nthey can be specified with the upload request or a source\nurl to have them\nautomatically set when files arrive.\nCustom Metadata🔗\nDocspell allows to create your own fields. Please see this\npage for more information.\nDocument Language🔗\nAn important setting is the language of your documents. This helps OCR\nand text analysis. You can select between various languages. The\nlanguage can also specified with each upload\nrequest.\nGo to the Collective Settings page and click Document\nLanguage. This will set the lanugage for all your documents.\nThe language has effects in several areas: text extraction, fulltext\nsearch and text analysis. When extracting text from images, tesseract\n(the external tool used for this) can yield better results if the\nlanguage is known. Also, solr (the fulltext search tool) can optimize\nits index given the language, which results in better fulltext search\nexperience. The features of text analysis strongly depend on the\nlanguage. Docspell uses the Stanford NLP\nLibrary for its great machine\nlearning algorithms. Some of them, like certain NLP features, are only\navailable for some languages – namely German, English, French and\nSpanish. The reason is that the required statistical models are not\navailable for other languages. However, docspell can still run other\nalgorithms for the other languages, like classification and custom\nrules based on the address book.\nMore information about file processing and text analysis can be found\nhere.\n","id":"https://docspell.org/docs/webapp/metadata/","title":"Meta Data"},"https://docspell.org/docs/webapp/multiedit/":{"body":"Multi-Edit🔗\nDocspell allows to edit and delete multiple items at once.\nToggle Selection Mode🔗\nSearch the items you want to edit or delete and then select them by\nchanging into \"select mode\". This changes the view slightly by\nchanging the menu to the main area and the item cards have a dashed\nborder:\n\n\n\n\n\n\n\n \n\n\n \n\nThen select items by clicking on the card. You can also change the\nsearch form and add more items to the selection. The top left shows\nhow many items are selected and allows to select and deselect all\nvisible items. Selected items are displayed grey-ed out with a big\ncheck icon. Clicking this icon deselects the item.\n\n\n\n\n\n\n\n \n\n\n \n\nChoose an Action: Edit🔗\nOnce all desired items are selected, choose an action. Currently you\ncan edit or delete them. When clicking \"edit\", the left side menu\nchanges to a form for changing the metadata:\n\n\n\n\n\n\n\n \n\n\n \n\nChanging the metadata in that form immediately applies it to all\nselected items. You can change the selection anytime.\n\n\n\n\n\n\n\n \n\n\n \n\nIf you are done, just click on the Close button or the icon from the\nbeginning to go back to \"normal\" mode.\nTags🔗\nTags are a bit special, because they can hold multiple values.\nTherefore the tag field can work in three modes:\n\nAdd-Mode all tags you select are added to the items (the default)\nRemove-Mode all tags you select are removed from the items\nReplace-Mode all tags you select are being replaced on the items\n(existing tags are removed, before adding selected tags)\n\nYou can change the modes using the small icon above the tag input\nfield (on the right).\nChoose an Action: Delete🔗\nWhen choosing the delete action, a confirmation dialog shows up. If\nyou confirm the deletion, then all selected items are deleted at the\nserver and the view is switched back to normal mode afterwards. Note\nthat deleting a lot of items may take a while to finish.\n","id":"https://docspell.org/docs/webapp/multiedit/","title":"Multi Edit"},"https://docspell.org/docs/webapp/notification/":{"body":"Notifications🔗\nDocspell can notify on specific events and it can run queries\nperiodically and notify about the result.\nNotification can be configured per user: go to User profile →\nNotifications. You can choose between webhooks and two periodic\nqueries. Webhooks are HTTP requests that are immediatly executed when\nsome event happens in Docspell, for example a tag was added to an\nitem. Periodic queries can be used for running queries regularly and\nget the result sent as message.\nBoth require to first select a channel, for how the message should be\nsent. This can be done in User profile → Notification Channels.\nChannels🔗\nChannels are means to deliver a message. Currently, docspell supports\nthese channels:\n\nE-Mail; you need to define SMTP settings\nhere\nHTTP Requests: another option is to execute a generic HTTP request\nwith all event data in a JSON body.\nMatrix\nGotify\n\n\n\n\n\n\n\n\nMatrix🔗\nMatrix is an open network for secure and decentralized communication.\nIt relies on open standards and can be self-hosted.\nTo receive messages into your matrix room, you need to give the room\nid, your access key and the url of your home server, for example\nhttps://matrix.org.\nYou can find the room id in your room settings under \"Advanced\" in\nElement. The access key is in your user settings under tab \"Help &\nAbout\" in Element.\n\n\n\n\n\n\n\n \n\n\n \n\nGotify🔗\nGotify is a simple application for receiving messages to be notified\non several clients via websockets. It is great for connecting\napplications to your devices.\nIt requires only your gotify url and the application secret.\n\n\n\n\n\n\n\n \n\n\n \n\nE-Mail🔗\nE-Mails are sent using one of your configured SMTP\nconnections.\nThe part docspell.joex.send-mail.list-id in joex' configuration file\ncan be used to add a List-Id mail header to every notification mail.\nHTTP Request🔗\nThe most generic form is the channel HTTP Request. This just sends a\nPOST request to a configured endpoint. The requests contains a JSON\nbody with the event details.\nWebhooks🔗\nWebhooks are http requests that are generated on specific events in\nDocspell.\nEvents🔗\nYou need to choose which events you are interested in.\n\n\n\n\n\n\n\n \n\n\n \n\nYou can do so by selecting multiple event types or by clicking the\nNotify on all events checkbox.\nEach event type generates different event data. This data is prepared\nas a JSON structure which is either send directly or used to generate\na message from it.\nAdditionally, it is possible to filter the events using an expression\nthat is applied to the event data JSON structure.\nEvents can be send to multiple channels.\nTesting🔗\nThe webhook form allows you to look at some sample events. These\nevents are generated from random data and show how the message would\nlook like (roughly, because it obviously depends on how the channel\ndisplays it).\nYou can also click the Test Delivery button. This generates a sample\nevent of the first of the selected event (or some chosen one, if\nNotify on all events is active) and sends it via the current\nchannel.\nJSON filter expression🔗\nThis filter allows to further constrain the events that trigger a\nnotification. For example, it can be used to be notified only when\ntags of a specific category are changed.\nIt works by selecting paths into the JSON structure of the event. Thus\nyou need to know this structure, in order to define this expression. A\ngood way is to look at the sample events for the HTTP Request\nchannel. These show the exact JSON structure that this filter is\napplied to (that applies to every channel).\n\n\n\n\n\n\n\n \n\n\n \n\nAs an example: Choose the event TagsChanged and this filter\nexpression: content.added,removed.category=document_type to be\nnotified whenever a tag is added or removed whose category is\ndocument_type.\nPlease see this page for details\nabout it.\n\n \n \n Note\n \n\n \n The webhook feature is still experimental. It starts out with only a\nfew events to choose from and the JSON structure of events might\nchange in next versions.\n\n \n\nPeriodic Queries🔗\nThese are background tasks that execute a\ndefined query. If the query yields a non-empty result, the result is\nconverted into a message and sent to the specified target system.\nFor example, this can be used to regularly inform about due items, all\nitems tagged Todo etc.\nDue Items Task🔗\n\n\n\n\n\n\n\n \n\n\n \n\nThe settings allow to customize the query for searching items. You can\nchoose to only include items that have one or more tags (these are\nand-ed, so all tags must exist on the item). You can also provide\ntags that must not appear on an item (these tags are or-ed, so\nonly one such tag is enough ot exclude an item). A common use-case\nwould be to manually tag an item with Done once there is nothing\nmore to do. Then these items can be excluded from the search. The\nsomewhat inverse use-case is to always tag items with a Todo tag and\nremove it once completed.\nThe Remind Days field species the number of days the due date may be\nin the future. Each time the task executes, it searches for items with\na due date lower than today + remindDays.\nIf you don't restrict the search using tags, then all items with a due\ndate lower than this value are selected. Since items are (usually) not\ndeleted, this only makes sense, if you remove the due date once you\nare done with an item.\nThe last option is to check cap overdue items, which uses the value\nin Remind Days to further restrict the due date of an item: only\nthose with a due date greater than today - remindDays are\nselected. In other words, only items with an overdue time of at most\nRemind Days are included.\nGeneric Query Task🔗\nThis is the generic version of the Due Items Task. Instead of\nselecting the items via form elements, you can define a custom\nquery and optionally in combination with a\nbookmark.\n\n\n\n\n\n\n\n \n\n\n \n\nSchedule🔗\nBoth tasks have a Schedule field to specify the periodicity of the\ntask. The syntax is similiar to a date-time string, like 2019-09-15 12:32, where each part is a pattern to also match multple values. The\nui tries to help a little by displaying the next two date-times this\ntask would execute. A more in depth help is available\nhere. For\nexample, to execute the task every monday at noon, you would write:\nMon *-*-* 12:00. A date-time part can match all values (*), a list\nof values (e.g. 1,5,12,19) or a range (e.g. 1..9). Long lists may\nbe written in a shorter way using a repetition value. It is written\nlike this: 1/7 which is the same as a list with 1 and all\nmultiples of 7 added to it. In other words, it matches 1, 1+7,\n1+7+7, 1+7+7+7 and so on.\nYou can click on Start Once to run this task right now, without\nsaving the form to the database (\"right now\" means it is picked up by\na free job executor).\nIf you click Submit these settings are saved and the task runs\nperiodically.\nYou can see the task executing at the processing\npage.\n","id":"https://docspell.org/docs/webapp/notification/","title":"Notifications"},"https://docspell.org/docs/webapp/processing/":{"body":"Job Queue🔗\nThe page Processing Queue shows the current state of document\nprocessing for your uploads. The page currently only shows at most the\n80 newest jobs. There is a maximum of 40 done jobs (successful,\ncancelled or failed) and 40 not done jobs.\nThe sidebar lets you filter for a specific job state. The Currently\nRunning tab shows all jobs that are currently executing and their log\noutput. The page refreshes automatically to show the progress.\nExample screenshot:\n\n \n \n \n \n\n \n\nYou can cancel running jobs or remove waiting ones from the queue. If\nyou click on the small file symbol on finished jobs, you can inspect\nits log messages again. A running job displays the job executor id\nthat executes the job.\nThe jobs listed here are all long-running tasks for your collective.\nMost of the time it executes the document processing tasks. But user\ndefined tasks, like \"import mailbox\", are also visible here.\nSince job executors are shared among all collectives, it may happen\nthat a job is some time waiting until it is picked up by a job\nexecutor. You can always start more job executors to help out.\nIf a job fails it first enters \"stuck\" state and is retried after some\ntime. Only if it fails too often (can be configured), it then is\nfinished with failed state.\nFor the document-processing task, if processing finally fails or a job\nis cancelled, the item is still created, just without suggestions.\n","id":"https://docspell.org/docs/webapp/processing/","title":"Job Queue"},"https://docspell.org/docs/webapp/scanmailbox/":{"body":"Scan Mailboxes🔗\nUser that provide valid email (imap) settings, can import mails from\ntheir mailbox into docspell periodically.\nYou need first define imap settings, please see this\npage.\nGo to User Settings -> Scan Mailbox Task. You can define periodic\ntasks that connects to your mailbox and import mails into docspell. It\nis possible to define multiple tasks, for example, if you have\nmultiple e-mail accounts you want to import periodically.\n\n\n\n\n\n\n\n \n\n\n \n\nDetails🔗\nGeneral🔗\n\n\n\n\n\n\n\n \n\n\n \n\nYou can enable or disable this task. A disabled task will not run\nperiodically. You can still choose to run it manually if you click the\nStart Once button.\nThen you need to specify which IMAP\nconnection to use.\nProcessing🔗\n\n\n\n\n\n\n\n \n\n\n \n\nA list of folders is required. Docspell will only look into these\nfolders. You can specify multiple folders. The \"Inbox\" folder is a\nspecial folder, which will usually appear translated in your web-mail\nclient. You can specify \"INBOX\" case insensitive, it will then read\nmails in your inbox. Any other folder is usually case-sensitive\n(depends on the imap server, but usually they are case sensitive\nexcept the INBOX folder). The path separator may also vary depending\non your imap server - if the slash doesn't work, try using a dot\n(i.e. \"INBOX.invoices\" instead of \"INBOX/invoices\").\nType in a folder name and click the add button on the right.\nThen the field Received Since Hours defines how many hours to go\nback and look for mails. Usually there are many mails in your inbox\nand importing them all at once is not feasible or desirable. It can\nwork together with the Schedule field below. For example, you could\nrun this task all 6 hours and read mails from 8 hours back. This\nsetting is used to query the mail server.\nAdditional Filter🔗\n\n\n\n\n\n\n\n \n\n\n \n\nThe following properties allow to filter those downloaded mails that\nshould be imported.\nThe File Filter can be specified as a glob to only import mail\nattachments based on their file name. For example, a value of *.pdf\nwill only import files that have a pdf extension. The mail body is\nnamed mail.html by convention and would be excluded when only\nspecifying *.pdf. You can combine multiple globs using OR via the\npipe | symbol. For example, to also include the mail body as well as\nall pdf attachments: *.pdf|mail.html.\nThe Subject Filter is a glob filter that is applied to the mail\nsubject. This can be used to only import mails whose subject have some\npattern. For example, if your scanner mails to you with a certain\nsubject like \"Scanned Document 214\", you could include those via a\nScanned Document* pattern.\nPost Processing🔗\n\n\n\n\n\n\n\n \n\n\n \n\nThe next settings tell docspell what to do once a mail has been read\nby docspell. It can be moved into another folder in your mail account.\nThis moves it out of the way for the next run. You can also choose to\ndelete the mail, but note that it will really be deleted and not\nmoved to your trash folder. If both options are off, nothing happens\nwith that mail, it simply stays (and could be re-read on the next\nrun).\nBe careful when mails are neither moved nor deleted after processing.\nThey could be selected anew in the next run, meaning that the job can\nnot progress, because it filters out the same mails all the time. You\ncan however, simply schedule the task in an interval >= the Received Since Hours setting.\nBy default, post-processing is only applied to mails that have been\nsubmitted to docspell. Some mails may have been skipped due subject\nfiltering. If you also want these skipped mails to be affected by\npost-processing, enabled the Apply post-processing to all fetched\nmails.\nMetadata🔗\n\n\n\n\n\n\n\n \n\n\n \n\nThese properties allow to specify some metadata that are automatically\nattached to the items being created.\nEvery item in docspell has a direction value (incoming or outgoing).\nIf you know that all mails you want to import have a specific\ndirecton, then you can set it here. Otherwise, automatic means that\ndocspell chooses a direction based on the From header of a mail. If\nthe From header is an e-mail address that belongs to a “concerning”\nperson in your address book, then it is set to \"outgoing\". Otherwise\nit is set to \"incoming\". To support this, you need to add your own\ne-mail address(es) to your address book.\nThe Item Folder setting is used to put all items that are created\nfrom mails into the specified folder. If you\ndefine a folder here, where you are not a member, you won't find\nresulting items.\nThe Tags setting can be used to associate a fixed number of tags to\nall items that are imported from this mail task.\nThe Language setting is applied when processing the mails. If not\nset, the default language of the collective is used.\nSchedule🔗\n\n\n\n\n\n\n\n \n\n\n \n\nAt last the Schedule defines when and how often this task should\nrun. The syntax is similiar to a date-time string, like 2019-09-15 12:32, where each part is a pattern to also match multple values. The\nui tries to help a little by displaying the next two date-times this\ntask would execute. A more in depth help is available\nhere.\nFor example, to execute the task every monday at noon, you would\nwrite: Mon *-*-* 12:00. A date-time part can match all values (*),\na list of values (e.g. 1,5,12,19) or a range (e.g. 1..9). Long\nlists may be written in a shorter way using a repetition value. It is\nwritten like this: 1/7 which is the same as a list with 1 and all\nmultiples of 7 added to it. In other words, it matches 1, 1+7,\n1+7+7, 1+7+7+7 and so on.\nConfiguraion🔗\nThe admin can tweak some properties in the config file at\ndocspell.joex.user-tasks.scan-mailbox:\n\nmax-folders: Maximum number of folders to scan. This sets a hard\nlimit on the folder selection of the user settings.\nmail-chunk-size: the batch size to use when fetching mails; after\nthis many mails have been processed, the connection is\nre-established to get the next mail-chunk-size mails.\nmax-mails: the maximum amount of mails to process in one job run.\nIf the mailbox contains more than this amount of mails, it must be\nwaited for the next scheduled executon.\n\nReading Mails twice / Duplicates🔗\nSince users can move around mails in their mailboxes, it can happen\nthat docspell unintentionally reads a mail multiple times. If docspell\nreads a mail, it will first check if an item already exists that\noriginated from this mail. It only proceeds to import it, if it cannot\nfind any. If you deleted an item in the meantime, docspell would\nimport the mail again.\nThis check uses the\nMessage-ID of an e-mail.\nThis is usually there and should identify a complete mail. But it\nwon't catch duplicate mails, that are sent multiple times - they might\nhave different Message-IDs. Also some mails have no such ids and are\nthen imported from docspell without any checks.\nIn later versions, docspell may use the checksum of the generated eml\nfile to look for duplicates, too.\nHow it works🔗\nDocspell will go through all folders and download mails in “batches”.\nThis size can be set by the admin in the configuration\nfile and applies to all these\ntasks (same for all users). This batch only contains the mail headers\nand not the complete mail.\nThen each mail is downloaded completely one by one and converted into\nan eml file\nwhich is then submitted to docspell. Then the usual processing\nmachinery starts, just like uploading an eml file via the webapp.\nThe number of folders and the number of mails to import can be limited\nby an admin via the config file. Note that this limit applies to one\ntask run only, it is meant to reduce resource allocation of one task.\n","id":"https://docspell.org/docs/webapp/scanmailbox/","title":"Scan Mailboxes"},"https://docspell.org/docs/webapp/share/":{"body":"Shares🔗\nDocspell has a thought-out share feature that allows you to create\nread-only views to a subset of your documents and create a public but\nnot-guessable link to it.\nConcept🔗\nA share is a cryptic share id that maps to a\nquery. A share can be accessed via a public\nlink that contains the share id.\n\n \n \n Please note\n \n\n \n Everyone who has this link can access all documents resulting from the\nquery and their metadata.\n\n \n\nTo further protect this link, a password can be specified which should\nbe distributed via a different channel than the link. If a password is\ndefined for a share, it is required to access the items. Otherwise,\nthe share id is all that's needed.\nA share also requires to set a publication end date as a protection\nfor leaving links available forever. Of course, you can explicitely\nset it to a very far away date should you really want it.\nThe query is executed under the user who created the share. Thus it\nreturns all the items the user can see. This is important when you\nhave folders that are only visible to you. If you don't want to share\ncertain items, you must alter the query accordingly.\nGiven the nature of a query, there are two kinds of shares possible:\ndynamic and static ones. A dynamic share uses a query that may yield\ndifferent results over time, for example tag:invoice. A static query\nis a query that explicitely selects items by their id. This means the\nlatter will always result in the selected items (except if one of them\nis deleted); whereas the former query could return different results\neach time it is executed, because new documents could have been added\nin the meantime that now match the criteria (like tagged with\ninvoice in the example).\nA share can be enabled and disabled to quickly make it available or\nhidden.\nUse Cases🔗\nA useful application for shares is to have a simple view to documents\nthat are not sensible, like manuals. You could create a share for all\nyour manuals, for example using tags tags:manual and bookmark it.\nAnother use case is to share sensible documents with a partner who\nneeds access to it, for example if you want to share all your tax\ndocuments with the company/person who helps you with doing you tax\nsubmission.\nLimitations🔗\nCurrently, shares that contain fulltext search queries are not\nsupported. The query for a share must not use any fulltext search.\nCreating shares🔗\nThere are the following ways to create a share:\n\nFrom the search page: enter a query or use the search menu and then\nclick the share button to share the resulting documents. This\nusually creates a dynamic share.\nFrom selecting items: In the search view, click Select Mode and\nselect a few items. Then click the share button to share exactly\nthese items. This will create a static share.\nBy creating it manually: You can also go to Collective Profile\nand create a new share using the provided form.\n\nOnce you created the share, you can copy the url or send it via e-mail\n(requires to have e-mail\nsettings defined).\nCreating from search results🔗\nWhen at the search page, add some criteria until you have the results\nyou want to publish. In the screenshot below all items with tag\nManual are selected. Then click the Share Results item in the\nmenu.\n\n\n\n\n\n\n\n \n\n\n \n\nA form appears that lets you edit the query and set some properties.\nThe query is taken from the search page and may look a bit strange. It\nwill use ids rather than names, which makes the query a bit more\nrobust. For example: the query tag=manual also works, but should you\nrename the tag, the share won't work anymore. By using ids as in\ntag.id=4AUye…, the query is immune to renamings.\nA name can be given to make it better distinguishable from other\nshares. Then a password and the Publish Until date can be set. The\nPublish Until date is mandatory. You can set it to something very\nfar away to have shares exist \"forever\".\n\n\n\n\n\n\n\n \n\n\n \n\nClicking Cancel brings you back to the search results. If you are\nsatifsied, click Publish. The next screen allows you to inspect your\nnew share and to copy the url and/or send an e-mail. The email form is\nprefilled with some template that contains the link, so you don't need\nto copy it.\n\n\n\n\n\n\n\n \n\n\n \n\nWhen typing in an e-mail address, there are completion proposals\nprovided from your address book. If you type in an arbitrary address\n(not in the proposals), hit Enter or Space in order to add the\ncurrent address. You can hit Backspace two times to remove the last\ne-mail address.\nThe new share can now be found in Collective Profile -> Shares and\nis also added to the Bookmarks section in the search menu. Clicking\nDone brings you back to the search results.\nCreating from selecting items🔗\nCreating a share for a hand picked set of items is almost the same as\nthe above. In the search page, go to Select Mode and select some\nitems.\n\n\n\n\n\n\n\n \n\n\n \n\nThen click the Share button and follow the same process as described\nabove. The query selects now exactly the picked items like in\nid~=AhVX…,FG65Xy….\nCreating manually🔗\nAt Collective Profile -> Shares there is a New share button, which\nwill present a form where you can create a share. The query must then\nbe filled manually (there is some syntax help). It is the same query\nas in the \"power search\" bar, as described\nhere.\n\n\n\n\n\n\n\n \n\n\n \n\nManaging Shares🔗\nGo to Collective Profile -> Shares to see all the shares of your\ncollective. You can also look into shares that were created by other\nusers.\n\n\n\n\n\n\n\n \n\n\n \n\nTo not make it too easy to look into private folders, you cannot\nchange attributes of shares that were created by another user.\nHowever, you can delete all shares. This is for now a compromise,\nassuming small groups that still talk to each other: All users of a\ncollective are equal and should be able to see shares and also delete\nthem. But since a share of another user could be used to easily look\ninto folders where you are not a member, editing other shares is not\nallowed.\nIf you edit your own share, you can change its properties.\n\n\n\n\n\n\n\n \n\n\n \n\nIf you are not the owner, the form is hidden:\n\n\n\n\n\n\n\n \n\n\n \n\nAccessing a share🔗\nPasting the share link into a browser shows you the results of the\nquery:\n\n\n\n\n\n\n\n \n\n\n \n\nThe search input allows to do a fulltext search and the search menu to\nthe left can be used to further constrain the results. The search will\nbe combined with the stored query, such that the results always remain\nwithin the original results of the share.\nThe options in the dropdown menus for correspondent, concerning etc\nare taken from the results. So only the data that is shared by the\nsearch results will be available to select. Other data is not leaked.\nClicking the search icon next to the search input, switches the input\nto be the \"power search\" input:\n\n\n\n\n\n\n\n \n\n\n \n\nThere is a link below the input field that opens a new tab with the\nquery documentation page.\nThe user can click on the tags and other data in the item cards which\nwill populate the corresponding section in the search menu, just like\nthe default search view. You can click on an item card to go to the\ndetail view:\n\n\n\n\n\n\n\n \n\n\n \n\nThis link to a single item is also bookmarkable. You can copy it via\nthe QR code or by clicking the Copy button. In the detail view you\ncan select multiple attachments and download each.\n","id":"https://docspell.org/docs/webapp/share/","title":"Shares"},"https://docspell.org/docs/webapp/totp/":{"body":"TOTP🔗\nDocspell has built-in support for two-factor (2FA) authentication\nusing\nTOTPs.\nFor anything more, consider a dedicated account management tool and\nOpenID\nConnect.\nSetup🔗\nA user can enable a TOTP as a second factor in their user settings. It\nis required to have some external device to hold the shared secret. A\npopular way is using your phone.\nIn user settings, go to Two Factor Authentication and click on\nActivate two-factor authentication. This then shows you a QR code:\n\n\n\n\n\n\n\n \n\n\n \n\nOpen the app (or whatever you use) and scan the QR code. A new account\nis created and a 6-digit code will be shown to you. Enter this code in\nthe box below to confirm.\nIf you cannot scan the QR code, click on the \"eye icon\" to reveal the\nsecret that you then need to type/copy. This secret will never be\nshown again. Should you loose it (or your device where it is saved),\nyou cannot log in anymore. See below for how to get into your account\nin this case.\nOnce you typed in the code, the 2FA is enabled.\n\n\n\n\n\n\n\n \n\n\n \n\nWhen you now login, a second login form will be shown where you must\nnow enter a one time password from the device.\nRemove 2FA🔗\nIf you go to this page with 2FA enabled (refresh the page after\nfinishing the setup), you can disable it. The secret will be removed\nfrom the database.\nIt shows a form that allows you to disable 2FA again, but requires you\nto enter a one time password.\n\n\n\n\n\n\n\n \n\n\n \n\nIf you have successfully disabled 2FA, you'll see the first screen\nwhere you can activate 2FA. You can remove the account from your\ndevice. Should you want to go back to 2FA, you need to go through the\nsetup again and create a new secret.\nWhen secret is lost🔗\nShould you loose your device where the secret is stored, you cannot\nlog into docspell anymore. In this case you can use the command line\nclient to execute an admin command that removes\n2FA for a given user.\nFor this to work, you need to enable the admin\nendpoint. Then execute the\ndisable-2fa admin command and specify the complete account.\n$ dsc admin -a test123 disable-2fa --account demo\n┌─────────┬──────────────────────┐\n│ success │ message │\n├─────────┼──────────────────────┤\n│ true │ TOTP setup disabled. │\n└─────────┴──────────────────────┘\n\n","id":"https://docspell.org/docs/webapp/totp/","title":"Two-Factor Authentication"},"https://docspell.org/docs/webapp/uploading/":{"body":"File Uploads🔗\nThis page describes, how files can get into docspell. Technically,\nthere is just one way: via http multipart/form-data requests.\nAuthenticated Upload🔗\nFrom within the web application there is the \"Upload Files\"\npage. There you can select multiple files to upload. You can also\nspecify whether these files should become one item or if every file is\na separate item.\nWhen you click \"Submit\" the files are uploaded and stored in the\ndatabase. Then the job executor(s) are notified which immediately\nstart processing them.\nGo to the top-right menu and click \"Processing Queue\" to see the\ncurrent state.\nThis obviously requires an authenticated user. While this is handy for\nad-hoc uploads, it is very inconvenient for automating it by custom\nscripts. For this the next variant exists.\nAnonymous Upload🔗\nIt is also possible to upload files without authentication. This\nshould make tools that interact with docspell much easier to write.\nThe Android Client App uses these urls to\nupload files.\nGo to \"Collective Settings\" and then to the \"Source\" tab. A Source\nidentifies an endpoint where files can be uploaded anonymously.\nCreating a new source creates a long unique id which is part of an url\nthat can be used to upload files. You can choose any time to\ndeactivate or delete the source at which point uploading is not\npossible anymore. The idea is to give this URL away safely. You can\ndelete it any time and no passwords or secrets are visible, even your\nusername is not visible.\nExample screenshot:\n\n\n\n\n\n\n\n \n\n\n \n\nThis example shows a source with name \"test\". Besides a description\nand a name that is only used for displaying purposes, a priority and a\nfolder can be specified.\nThe priority is used for the processing jobs that are submitted when\nfiles are uploaded via this endpoint.\nThe folder is used to place all items, that result from uploads to\nthis endpoint, into this folder.\nThe source endpoint defines two urls:\n\n/app/upload/<id>\n/api/v1/open/upload/item/<id>\n\n\n\n\n\n\n\n\n \n\n\n \n\nThe first points to a web page where everyone could upload files into\nyour account. You could give this url to people for sending files\ndirectly into your docspell.\nThe second url is the API url, which accepts the requests to upload\nfiles. This second url can be used with the Android Client\nApp to upload files.\nAnother example is to use curl for uploading files from the command\nline::\n$ curl -XPOST -F file=@test.pdf http://192.168.1.95:7880/api/v1/open/upload/item/3H7hvJcDJuk-NrAW4zxsdfj-K6TMPyb6BGP-xKptVxUdqWa\n{\"success\":true,\"message\":\"Files submitted.\"}\n\nThere is a cli to upload files from the command\nline more conveniently.\nWhen files are uploaded to an source endpoint, the items resulting\nfrom this uploads are marked with the name of the source. So you know\nwhich source an item originated. There is also a counter incremented\nfor each reqest.\nIf files are uploaded using the web applications Upload files page,\nthe source is implicitly set to webapp. If you also want to let\ndocspell count the files uploaded through the web interface, just\ncreate a source (can be inactive) with that name (webapp).\nOther options🔗\nMore details about the actual http request and other upload options\ncan be found here.\n","id":"https://docspell.org/docs/webapp/uploading/","title":"Uploads"}},"docInfo":{"https://docspell.org/":{"body":0,"title":0},"https://docspell.org/blog/":{"body":21,"title":1},"https://docspell.org/blog/alternative-upload-from-browser/":{"body":155,"title":5},"https://docspell.org/blog/audio-file-addon/":{"body":1783,"title":4},"https://docspell.org/blog/create-post/":{"body":529,"title":3},"https://docspell.org/blog/scan-and-process-from-adf/":{"body":29,"title":4},"https://docspell.org/docs/":{"body":515,"title":1},"https://docspell.org/docs/addons/basics/":{"body":320,"title":1},"https://docspell.org/docs/addons/control/":{"body":742,"title":2},"https://docspell.org/docs/addons/using/":{"body":317,"title":1},"https://docspell.org/docs/addons/writing/":{"body":1422,"title":1},"https://docspell.org/docs/api/":{"body":0,"title":1},"https://docspell.org/docs/api/intro/":{"body":474,"title":2},"https://docspell.org/docs/api/upload/":{"body":548,"title":2},"https://docspell.org/docs/configure/admin-endpoint/":{"body":80,"title":2},"https://docspell.org/docs/configure/authentication/":{"body":636,"title":1},"https://docspell.org/docs/configure/baseurl/":{"body":79,"title":2},"https://docspell.org/docs/configure/bind/":{"body":38,"title":1},"https://docspell.org/docs/configure/database/":{"body":92,"title":1},"https://docspell.org/docs/configure/defaults/":{"body":6145,"title":2},"https://docspell.org/docs/configure/file-backends/":{"body":382,"title":2},"https://docspell.org/docs/configure/file-processing/":{"body":365,"title":2},"https://docspell.org/docs/configure/fulltext-search/":{"body":448,"title":3},"https://docspell.org/docs/configure/main/":{"body":520,"title":1},"https://docspell.org/docs/configure/registration/":{"body":101,"title":1},"https://docspell.org/docs/dev/add-language/":{"body":234,"title":3},"https://docspell.org/docs/dev/adr/":{"body":12,"title":1},"https://docspell.org/docs/dev/adr/0000-use-markdown-architectural-decision-records/":{"body":88,"title":5},"https://docspell.org/docs/dev/adr/0001-components/":{"body":152,"title":1},"https://docspell.org/docs/dev/adr/0002-component-interaction/":{"body":213,"title":2},"https://docspell.org/docs/dev/adr/0003-encryption/":{"body":287,"title":1},"https://docspell.org/docs/dev/adr/0004-iso8601vsepoch/":{"body":118,"title":6},"https://docspell.org/docs/dev/adr/0005-job-executor/":{"body":533,"title":3},"https://docspell.org/docs/dev/adr/0006-more-file-types/":{"body":504,"title":3},"https://docspell.org/docs/dev/adr/0007-convert-html-files/":{"body":70,"title":3},"https://docspell.org/docs/dev/adr/0008-convert-plain-text/":{"body":423,"title":3},"https://docspell.org/docs/dev/adr/0009-convert-office-docs/":{"body":335,"title":3},"https://docspell.org/docs/dev/adr/0010-convert-image-files/":{"body":539,"title":3},"https://docspell.org/docs/dev/adr/0011-extract-text/":{"body":195,"title":3},"https://docspell.org/docs/dev/adr/0012-periodic-tasks/":{"body":359,"title":2},"https://docspell.org/docs/dev/adr/0013-archive-files/":{"body":113,"title":2},"https://docspell.org/docs/dev/adr/0014-fulltext-search-engine/":{"body":148,"title":3},"https://docspell.org/docs/dev/adr/0015-convert-pdf-files/":{"body":225,"title":3},"https://docspell.org/docs/dev/adr/0016-custom-fields/":{"body":539,"title":2},"https://docspell.org/docs/dev/building/":{"body":56,"title":2},"https://docspell.org/docs/dev/development/":{"body":611,"title":2},"https://docspell.org/docs/dev/documentation/":{"body":160,"title":1},"https://docspell.org/docs/dev/translation/":{"body":1065,"title":3},"https://docspell.org/docs/faq/":{"body":471,"title":1},"https://docspell.org/docs/features/":{"body":325,"title":1},"https://docspell.org/docs/feed/":{"body":304,"title":2},"https://docspell.org/docs/install/changelog/":{"body":7830,"title":1},"https://docspell.org/docs/install/docker/":{"body":844,"title":1},"https://docspell.org/docs/install/downgrading/":{"body":38,"title":1},"https://docspell.org/docs/install/download-run/":{"body":494,"title":2},"https://docspell.org/docs/install/nix/":{"body":250,"title":2},"https://docspell.org/docs/install/prereq/":{"body":406,"title":1},"https://docspell.org/docs/install/quickstart/":{"body":164,"title":2},"https://docspell.org/docs/install/reverseproxy/":{"body":336,"title":2},"https://docspell.org/docs/install/rpi/":{"body":172,"title":2},"https://docspell.org/docs/joex/file-processing/":{"body":1410,"title":2},"https://docspell.org/docs/joex/intro/":{"body":626,"title":1},"https://docspell.org/docs/jsonminiquery/":{"body":593,"title":3},"https://docspell.org/docs/query/":{"body":1271,"title":2},"https://docspell.org/docs/tools/android/":{"body":172,"title":2},"https://docspell.org/docs/tools/cli/":{"body":1264,"title":1},"https://docspell.org/docs/tools/ds4e/":{"body":44,"title":1},"https://docspell.org/docs/tools/paperless-import/":{"body":154,"title":2},"https://docspell.org/docs/tools/smtpgateway/":{"body":620,"title":3},"https://docspell.org/docs/webapp/autotagging/":{"body":100,"title":2},"https://docspell.org/docs/webapp/bookmarks/":{"body":119,"title":1},"https://docspell.org/docs/webapp/curate/":{"body":176,"title":2},"https://docspell.org/docs/webapp/customfields/":{"body":379,"title":2},"https://docspell.org/docs/webapp/dashboards/":{"body":363,"title":1},"https://docspell.org/docs/webapp/download-all/":{"body":110,"title":2},"https://docspell.org/docs/webapp/emailsettings/":{"body":693,"title":3},"https://docspell.org/docs/webapp/finding/":{"body":578,"title":2},"https://docspell.org/docs/webapp/itemcard-customize/":{"body":236,"title":3},"https://docspell.org/docs/webapp/mailitem/":{"body":208,"title":5},"https://docspell.org/docs/webapp/merge/":{"body":193,"title":2},"https://docspell.org/docs/webapp/metadata/":{"body":556,"title":2},"https://docspell.org/docs/webapp/multiedit/":{"body":186,"title":2},"https://docspell.org/docs/webapp/notification/":{"body":654,"title":1},"https://docspell.org/docs/webapp/processing/":{"body":139,"title":2},"https://docspell.org/docs/webapp/scanmailbox/":{"body":707,"title":2},"https://docspell.org/docs/webapp/share/":{"body":669,"title":1},"https://docspell.org/docs/webapp/totp/":{"body":206,"title":3},"https://docspell.org/docs/webapp/uploading/":{"body":288,"title":1}},"length":88},"lang":"English"}; \ No newline at end of file diff --git a/sitemap.xml b/sitemap.xml index 57cb3990ab..bf369d77a4 100644 --- a/sitemap.xml +++ b/sitemap.xml @@ -151,6 +151,9 @@ https://docspell.org/docs/dev/development/ + + https://docspell.org/docs/dev/documentation/ + https://docspell.org/docs/dev/translation/