I would appreciate if we (the IOI team and team website contributors) have a meeting to discuss this before any further actions are taken or this is approved.

Hey @helenahartmann! I haven't called an IOI meeting yet because my availability is really variable until I submit my thesis in late September.

This PR is a proposal for one way to manage the review process. Any feedback/suggestions are very welcome as comments here! 🙂

Hi Helena! Not going to lie, I meant feedback on the PR rather than project management, which is probably something which should be addressed in direct messages 😅 But I can address your points here if that's easier!

My understanding is that the IOI grant and website changes have started quite a while ago but there has not been a single meeting with all five of us in it. I have also never been informed by you, Flavio or the other grantees what is happening with the grant and what my role is.
I feel like these changes are things we should discuss as a team before we do them, over Zoom and not on a GitHub PR directly during the implementation of those changes. I also strongly feel like if there's time to implement all these changes, there should definitely be time for a meeting, if not regular ones, so we can make decisions as a team.

I think the first thing to note is that we only started working on this on 30th May and received the grant on 5th July. I've also been a bit limited in capacity for multiple reasons beyond just the PhD this month (e.g. behind-the-scenes FORRT stuff), so that's probably where the communication fell short, and I'm very sorry for that.

At present, myself and @DAKiersz are working through an audit of the website. As we've been going through the audit, Dom and I found some easy wins which don't change much about how the website functions and make contributing easier/more consistent. These are the pull requests with the "IOI grant" tag, plus a few changes on the GitHub side which are in line with FORRT's already existing processes (resources require review -> pull requests require review & don't directly edit resources -> don't push to main). We've also set up a funky project board for Team Website generally to keep track of to-dos 😎

We're working through the audit until end of September (which is roughly in line with the original four-month plan). When it's done we'll discuss the findings/recommendations and work out roles regarding implementation. You've not heard much because there isn't much to say yet, but there will be soon!

I fully understand that you currently don't have time for this because of PhD craziness, but then maybe we should stop any active changes and wait until we all have time to meet? What do you and others think?

Do you mean any active changes on the website at all? I don't think that's feasible unfortunately. Richard and Lukas have also regularly been making changes - some of which overlap with the grant, e.g. #134

To briefly comment on the website activities. As @bethaniley said, there have been more than content changes being introduced shortly after the grant began, even by people outside of the IOI grant. Lack of meetings should not grind development to a halt, in what effectively is an open source project that can be managed in issues and PRs when time is sparse. Development is an iterative process, and there is no harm in proposing relatively small changes and having them reviewed collaboratelly as myself, Lukas W and Richard D have done. The latter should really be celebrated as a resurgence of activities on the website!

Having said that, this discussion is straying a bit outside the scope of this PR. FORRT related issues would be best to be addressed on Slack.