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A: Name - Open-Source @ Illinois
B: Purpose: The RSO Open-Source @ Illinois serves to:
- Be a non-stressful environment to learn about Open Source technologies.
- Be the primary resource for people to learn about Open Source technologies.
- To foster meaningful connections with those who share similar interests and are involved in Open Source.
- To seek out and offer opportunities to get involved in Open Source.
As outlined in the University of Illinois Student Code, Open-Source @ Illinois will:
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Not discriminate against a member or prospective member on the basis of race, color, religion, sex, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or veteran of the Vietnam era, except as specifically exempted by law. Among the forms of invidious discrimination prohibited by University policy but not law is sexual orientation.
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Make available to any interested party who makes a request to the organization’s officers, if any, or authorized agent(s), its constitutions, bylaws, rules, and statements of purpose, and articles of incorporation, if such documents exist.
A: Eligibility - Membership shall be restricted to currently enrolled students at the University of Illinois, Urbana-Champaign campus.
B: Participation- Every board member is expected be a professional ambassador and to take a participatory role with Official Open-Source @ Illinois business including, but not limited to the following:
- Attendance
- Promotional & Marketing Efforts (Tabling, Chalking, Marketing Input etc.)
- Workshops & Presentations
- Selection Meetings (The reading of applications and selecting replacements)
- Conducting Consulting/Office hours
C: Responsibility
- Members MUST maintain fairness and equality in allocation of RSO funds
- Members MUST make recommendations on items deemed for the good of ALL RSOs
D: Violation Procedures - To be an active and productive member of Open-Source @ Illinois is crucial to the success of the organization and as such; any violation or disruption to that productivity or not actively helping to promote Open-Source @ Illinois will result in the following:
- Repeated occurrences of unproductive disruption during meetings and/or being disruptive to operations in official communication channels will lead to muting in the communication channels and/or temporary suspension of ability to attend or participate in Open-Source at Illinois socials, gatherings, and meetings. This will be considered by at least 80% of the officers.
- Repeated suspension may lead to banishment from the RSO, at the unanimous discretion of the officers.
A: Officers- The Officers of Open-Source @ Illinois shall be a President, Vice-President, Treasurer, Secretary, & Membership Chair
B: Eligibility - Officers must be the following:
- Students (Full or Part Time)
- Commit to a 1-year term, from Fall to Spring academic semesters
- Served at least 1 academic year as a student at the University of Illinois.
- Actively participated in the club for at least one full academic semester.
C: Election - The officers shall be elected by ballot at the last meeting of the spring semester by a majority of a vote cast for that office.
D: Term - The officers shall serve for two semesters and their term of office and will begin at the commencement of the fall semester.
E: Vacancy- If a vacancy occurs in the office of the President, the Vice-President shall assume the office for the remainder of the term and vacancies of the Vice-President position shall be filled by special election.
A: Chair - It shall be the duty of the President to:
- Preside over the meetings
- Create agenda for meetings
- Vote only in the case of a tie
- Represent the Organization (i.e. Participate in Quad Day, RSO Fairs and other events to represent the organization)
- Assist the “advisor” with planning and implementing Open-Source @ Illinois training
- Uphold and keep abreast on the Policies & Procedures of Open-Source @ Illinois
- Appoint committee chairpersons
- Prepare and submit the Open-Source @ Illinois End of the Year Report
- Set up and keep 1 to 1 meeting with the Advisor
- Perform such other duties as ordinarily pertaining to this organization
B: Vice-President - It shall be the duty of the Vice-President to:
- Preside in the absence of the President
- Serve as chairperson of appointed committees (research, marketing, program)
- Uphold and keep abreast on the Policies & Procedures of Open-Source @ Illinois
- Plan and execute programs & workshops implemented by Open-Source @ Illinois
- Set and keep 1 to 1 meeting with the Advisor
- Perform such other duties as ordinarily pertaining to this organization
C: Secretary - It shall be the duty of the Secretary to:
- Record the minutes of all meetings
- Keep a file of the Organization’s Records (including By Laws)
- Issue notices of meetings and conduct the general correspondence of the Organization
- Represent the Organization (i.e. Participate in Quad Day, RSO Fairs and other events to represent Open-Source @ Illinois)
- Uphold and keep abreast on the Policies & Procedures of Open-Source @ Illinois
- Collect and keep committee reports
- Set and keep 1 to 1 meeting with the Advisor
- Perform such other duties as ordinarily pertaining to this organization
D: Treasurer - It shall be the duty of the Treasurer to:
- Keep an accurate budget for Open-Source @ Illinois
- Serve as the primary signatory on financial accounts
- Collects Organization dues
- Pays Organization bills
- Maintains a financial history of the organization
- Provide advisor with summary of financial records at the end of the academic year
- Set and keep 1 to 1 meeting with the Advisor
- Perform such other duties as ordinarily pertaining to this organization
E: Membership Chair - It shall be the duty of the Membership Chair to:
- Promote Open-Source @ Illinois to increase knowledge and visibility
- Serve as the Social Media Administrator (Facebook, Instagram, Snapchat etc.)
- Use creative ways to spread the word about Open-Source @ Illinois
- Represent the Organization (i.e. Participate in Quad Day, RSO Fairs and other events to represent Open-Source @ Illinois)
- Uphold and keep abreast on the Policies & Procedures of Open-Source @ Illinois
- Set and keep 1 to 1 meeting with the Advisor
- Perform such other duties as ordinarily pertaining to this organization
F: Open-Dev Director - it Shall be the duty of the Open-Dev director(s) to:
- Ensure that the Open-Dev program is operating in compliance with the board’s expectations/vision
- Communicate any funding requirements between project teams and the treasurer
- Work with the Membership chair to promote consistent participation in the Open-Dev program
- Recruit Project-leads in case of unseen vacancies/withdrawals
- Ensure the project teams are working effectively to implement the goals set for the semester
A: Meeting types. Open-Source @ Illinois will host two types of meetings:
- Open-Source @ Illinois General Meetings - Regular meetings held weekly during the regular school year
- Executive Meeting - Special meetings may be called by the President with the approval of the Executive Board (Ie. Selection Meetings, Financial Discussion, planning meetings for different outreach)
- Meetings shall be held no less than once every 1.5 academic weeks during the fall and spring semesters.
B: Quorum - A quorum shall consist of three officers of the Open-Source @ Illinois membership.
A: Selection - At least 80% of the Executive Board must vote in favor of a new advisor, and at least 60% of the Executive Board must vote in favor of leaving the current advisor. This will occur on a yearly basis.
B: Duties - The responsibilities of the advisor shall be to:
- Maintain an awareness of the activities and programs sponsored by the Organization.
- Meet on a regular basis with Open-Source @ Illinois Executive Board Members to discuss upcoming meetings, long range plans, goals, and problems of the club.
- Attend regular meetings, executive board meetings as often as schedule allows.
- Assist in the orientation of new officers.
- Explain and clarify campus policy and procedures that apply to the RSO.
- Provide direction in the area of parliamentary procedure, meeting facilitation, group-building, goal setting, and program planning.
- Inform Open-Source @ Illinois members of those factors that constitute unacceptable behavior on the part of the club members, and the possible consequence of said behaviors.
A: Selection - These bylaws may be amended by a two-thirds (2/3) majority vote of the board.
B: Notice - All members shall receive advance notice of the proposed amendment at least five (5) days before the meeting.