From bc60577e9e7d43aacb31590a25173117fe32ac12 Mon Sep 17 00:00:00 2001 From: James Henstridge Date: Tue, 17 Oct 2023 19:40:44 +0800 Subject: [PATCH] content: add September minutes --- content/minutes/2023-09-19-minutes.md | 151 ++++++++++++++++++++++++++ 1 file changed, 151 insertions(+) create mode 100644 content/minutes/2023-09-19-minutes.md diff --git a/content/minutes/2023-09-19-minutes.md b/content/minutes/2023-09-19-minutes.md new file mode 100644 index 0000000..baefa59 --- /dev/null +++ b/content/minutes/2023-09-19-minutes.md @@ -0,0 +1,151 @@ +--- +title: PLUG Committee Meeting 2023-09-19 +date: 2023-09-19 +--- + +## 0. Opening +* Meeting opened by Niall at 19:35 PM + * VENUE: https://meetings.ucc.asn.au/b/plug +* Present: Niall, Peter, Nick, James, Paul +* Apologies: Patrick, Benjamin +* Absent: +* Guest: + +## 1. Confirmation of Previous Minutes +* https://plug.org.au/events/committee/2023/07-18/ + * Proposed by Nick and seconded by Niall + * Passed without dissent +* https://plug.org.au/events/committee/2023/08-15/ + * Proposed by Niall and seconded by James + * Passed without dissent + +## 2. Next Committee Meeting +* Third Tuesday 2023-10-17 19:30 PM - Online + * Pencil in: in-person November + +## 3. Reports & Standing Items +* Financial Situation end of 2023-09-18 (Peter) + * Balances: + * Cash box + * $679.10 current, $598.95 start of year ($446.30 start 2022) + * Business Debit Card + * $96.03 current, $167.17 start of year ($200.00 start 2022) + * Bank Balance + * $3364.25 current, $3610.89 start of year ($3885.20 start 2022) + * Receivables + * $10.00 cash being held by Nick as petty cash/float + * Total Assets + * $4180.38 (was $4418.01 start of year) ($4531.50 start 2022) + * Statement: + * Income + * $0.00 this month, $10.00 last, $550.15 this year + * Expense + * ($57.92) this month, ($65.21) last, ($787.78) this year + * Net Proceeds + * ($57.92) this month, ($55.21) last, ($236.63) this year + +* Membership Situation as of 2023-09-12 + - ? new members, ? returned, ? renewals + - Need to nudge new attendees towards formal financial membership + - Current Paid Members 24, was 29 at AGM + - Expired Members 329, was 320 at AGM + - Members on meetup.com 547, was 472 at AGM + - lost our survey questions! + +## 4. Events Status +* Review of recent events: + * September 2023 + * Second Sunday PLUG+POSH 2023-09-10 12-4PM + * BenjaminIDS started `webcheck.py` + * PC-Admin testing proxmox+digitalocean https://gitlab.com/PC-Admin/provision-servers + * Returning/past member SteveB + * Second Tuesday 2023-09-12 PLUG Infrastructure Hack-night + * PLUG needs you! Help us get our CI/CT/CD pipeline flowing, bring a laptop. Inductions in August, test-suite in September. + * Peter, Nick, James reconciled membership renewals + * Nick, Jasper extended, tested `webcheck.py` + * Two more members, come back/join soon! + +* Upcoming events: + * September 2023 + * PLUG-in-the-Pub Thursday 2023-09-28 PirateBar@Mount Hawthorn + * ( ITLAPD-adjacent ) + * Promotion (events.raspberrypi.com?) can include reference to: + * https://wiki.debian.org/DebianDay Wednesday 2023-08-16 (30th anniversary, founded 1993-08-16) + * https://wiki.debian.org/DebianReleases Bookworm Release was Saturday 2023-06-10 + +* October 2023 + * Second Sunday PLUG+POSH: 2023-10-08 - Artifactory + * Infra? or Projects/AV hack? + * Second Tuesday talk: 2023-10-10 - BenjaminIDS: EMACS for Notetaking + * ACTION: Niall to confirm + * EMACS using https://orgmode.org/ for notetaking + * Committee Meeting Online: 2023-10-17 - Online + + * November 2023 + * First 2023-11-07 PLUG-in-the-Pub https://www.champstavern.com.au/whatson + * Second Sunday 2023-11-12 + * Second Tuesday 2023-11-14 + * Infra hack + * Committee Meeting Online: 2023-11-21 in-person + * December 2023 + * Xmas BBQ? with PLUG+POSH? Second Sunday 2023-12-10 + * January 2024 + * Second Tuesday AGM 2024-01-09 +* Future talks? + * Margaret: EMACS-based UIs for database applications (not until 2023) + * Yuchen: Haskell-code-explorer (unlikely to be ready this year) + * Locutus: Ian Clarke (Contact) + * Aidan - Graphics work +* Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ + +## 5. General Business & Matters Arising +* Time to raise membership? + * Will require UGMM and website redeploys + * Concession: 15+ 20+ 25+ + * Full: 30+ 35+ 40+ 45+ 50+ + * Starting from: 2024-01-01? 2024-01-08? 2024-01-09? + * Feedback from mailing list? also AGM announcement + * Reminder that concession membership is available + * ACTION: Nick, send draft? + * New team, new financials + * Was last set in 2012 and some considered it too low then: http://lists.plug.org.au/pipermail/plug/2012-January/081284.html + +* ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising + * ACTION: Paul will update all events in Meetup/Google calendar. Can email these once confirmed + * `Matt Richardson ` ACTION: Promote relevant events on events.raspberrypi.com , need "Raspberry Pi ID" ? + * facebook? + +* ACTION Peter: pay DNS 2023-06-04: Invoice 0490 from White IT Solutions + +* ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin's new address) + * Who/what/where to contact next? + * https://connectonline.asic.gov.au/ , "Perth Linux User Group" ABN 58233849580 + * Also AWS has old address: volunteer to fix? + +* Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations. + +* Can we create a [PayID](https://payid.com.au/) for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN. + * http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html + * Bendigo bank signatories now: Niall, Peter, Paul, Benjamin, Nick, Patrick + +* Aws.amazon.com + * Bill due first few days of each month + * ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz +* Plan is for PLUG to take over digitalocean.com bill directly + +* New reporting requirements for tax-exempt not-for-profit organisations. + * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ + * ACTION: Peter to fill in online form + +- ACTION: Paul: Linux Australia grant money, when have stabilised our events +- Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow +- update mailing lists: moderators + - admin/committee busybee items: get people using bulk actions on mailing lists +- ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings. + +## 6. New General Business + +## 7. Meeting closed by Niall at 20:42 PM + +- Post-meeting busybee + - Event calendars \ No newline at end of file