diff --git a/content/minutes/2024-06-18-minutes.md b/content/minutes/2024-06-18-minutes.md new file mode 100644 index 0000000..b07de8b --- /dev/null +++ b/content/minutes/2024-06-18-minutes.md @@ -0,0 +1,213 @@ +--- +title: PLUG Committee Meeting 2024-06-18 +date: 2024-06-18 +--- + +## 0. Opening +* Meeting opened by Nick at 20:26 PM + * VENUE: James' place + * In-person busybee for NFP tax exemption, event placeholders for ops/infra/PLUG-in-thePub, etc. +* Present: James, Nick, Ben +* Apologies: Sarah (resigned), Niall, Dan +* Absent: Lochy +* Guest: + +## 1. Confirmation of Previous Minutes +* https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2024-05-21-minutes.md +* https://www.plug.org.au/events/committee/2024/05-21/ + * Proposed by James, seconded by Ben. Passed without dissent. + +## 2. Next Committee Meeting +* Tuesday 2024-07-16T19:30 + * VENUE: https://meetings.ucc.asn.au/b/plug + +## 3. Reports & Standing Items +* Financial Situation + * Sarah Allard stepping down from Treasurer/Committee position + * Balances: + * Cash box (at Sarah's) + * Banking done, $198.95 current, $598.95 at start of 2024 + * Business Debit Card + * $222.95 + * Bank Balance + * $3042.25 + + * ACTION: Review then refresh standing cloud budget? previously done 2023-08-15 + * Get firm numbers of monthly cloud spend + * AWS USD$51 + * DigitalOcean USD$27 + * rsync.net USD$3 + * meeting $30/month (currently shared with the Perth Artifactory) + + - MOTION: Standing authority of $150/month is granted to use the PLUG debit card to pay the following expenses: + - Hosting and related expenses, including but not limited to Amazon AWS, DigitalOcean, and rsync.net + - Event expenses as required, including food and drink + - meetup.com membership + - Proposed: Ben, Seconded: James + - Discussion + - Recent actual monthly expenses for these categories have been $60-$80? per month, as above + - Motion passed unanimously + +* Membership Situation as of 2024-03-19 + - ? new members, ? returned, ? renewals + - Need to nudge new attendees towards formal financial membership + - Current Paid Members 26, was 25 at AGM + - Expired Members 333, was 332 at AGM + - Members on meetup.com 605, was 472 at AGM + +* Correspondance + * John M-D: 2025 panel on PLUG/FOSS/open standards? + * Nick replied 2024-05-29 , can we find some co-hosts? + ``` + Date: Wed, 15 May 2024 11:16:00 +0800 + From: John McCabe-Dansted + To: ... committee@plug.org.au + Subject: Re: [plug-ctte] Run Panel at GenghisCon? + ``` + * https://2025.everythingopen.au/ Monday 2025-01-20, see below in events + +## 4. Events Status +* Review of recent events: + + * May 2024 + * Thursday 2024-05-30T18:00--20:00 PLUG-in-Pub + * 4 Mates Bar & Grill, Bassendean. Thursday $1 wings! + * https://www.4matesburger.com.au/ + * Nice! 3 new faces? Stayed inside due to damp courtyard. All beers on "birthday special" prices. + + * June 2024 + * Second Sunday 2024-06-09 PLUG+POSH + * Second Tuesday 2024-06-11 + * Turning your Editor into an IDE with the Language Server Protocol by James + * great! Audience participation. + * AV setup got stuck, left it for a while, took another 10 minutes to get streaming + * Teardown and `AVNODE1` boxing: 19m37s + +* Upcoming events: + + * July 2024 + * Second Sunday 2024-07-14 PLUG+POSH + * Second Tuesday 2024-07-16 + * AV project meeting + * PLUG-in-the-Pub Wednesday 2024-07-24: Brotzeit + * Joondalup Lakeside Shopping City, 420 Joondalup Drive Joondalup WA 6027 + * https://www.joondalupbrotzeit.com.au/ + * 18:00 start (but happy hour is available, 16:00--17:00) + + * August 2024 + * Second Sunday 2024-08-11 PLUG+POSH + * Second Tuesday 2024-08-13 + * Placeholder, look for outings, work visits; or infra workshop + * Roundtable/panel style meetings? like the focus-on-privacy 2022-07-12 + + * September 2024 + * Second Sunday 2024-09-08 PLUG+POSH + * Second Tuesday 2024-09-10 + * Placeholder, look for outings, work visits; or infra workshop + * PLUG-in-the-Pub ITLAPD Thursday 2024-09-19? piratebar.com.au ? + * https://digitalfreedoms.org/sfd + + * October 2024 + * Second Tuesday 2024-10-08 + * Placeholder, look for outings, work visits; or infra workshop + * Second Sunday 2024-10-13 PLUG+POSH + + * November 2024 + * Second Sunday 2024-11-10 PLUG+POSH + * Second Tuesday 2024-11-12 + * Placeholder, look for outings, work visits; or infra workshop + * PLUG-in-the-Pub + + * December 2024 + * Second Sunday 2024-12-08 Xmas BBQ + PLUG+POSH ? + + * January 2025 + * Second Sunday 2025-01-12 PLUG+POSH + * Second Tuesday 2025-01-14 AGM + * Monday 2025-01-20 -- Wednesday 2025-01-22 https://2025.everythingopen.au/ + * Adelaide Convention Centre, North Tce 5000, https://adelaidecc.com.au/ + * https://lists.linux.org.au/pipermail/linux-aus/2024-June/024557.html + * PLUG-in-the-Pub + +* Future talks? + * JasperG is up for an informal or panel style "presentation", as of 2024-06-11,17 + * Linux gaming: Portal: Story of Mel native vs Proton? + * Margaret: EMACS-based UIs for database applications (not until 2023) + * Yuchen: Haskell-code-explorer (unlikely to be ready in 2023) + * Locutus: Ian Clarke (Contact) + * Aidan - Graphics work (Confirm Sat 2024-01-20) (Not at this stage) +* Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ + +## 5. General Business & Matters Arising + + +* ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising + * Meetup/Google calendar + * `Matt Richardson ` ACTION: Promote relevant events on events.raspberrypi.com , need "Raspberry Pi ID" + * facebook? + * X? + +* ACTION: XXX: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (was this BenjaminA's new address?) + * Who/what/where to contact next? + * https://connectonline.asic.gov.au/ , "Perth Linux User Group" ABN 58233849580 + * 2021 was President's address + * Bank using Treasurer's address + * TODO: Create a GovID (not a personal one) + +* New reporting requirements for tax-exempt not-for-profit organisations. + * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ + * ACTION: XXX to fill in online form +* https://associations.commerce.wa.gov.au/ + * Reports done up to 2023, next will be due post-AGM-2024-01 + +* Can we create a [PayID](https://payid.com.au/) for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN. + * http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html + * Ask Bendigo Bank again, post-AGM-2024 + * https://www.bendigobank.com.au/ways-to-bank/real-time-payments/using-payid + * Interesting bearing accounts: only 1.45% at Bendigo, others have it at 5%+ + +* aws.amazon.com + * Bill due first few days of each month + * ACTION: (late 2023?) Niall/Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz +* Plan is for PLUG to take over digitalocean.com bill directly: see below + +- ACTION: Grants: AV? Linux Australia? Lotterywest? Commercial sponsors? + - https://lists.linux.org.au/pipermail/linux-aus/2024-June/024561.html +- Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow +- update mailing lists: moderators + - admin/committee busybee items: get people using bulk actions on mailing lists + +* Domain renewal is due again: plug.org.au + * Tim White + * All agreed for the bill to be paid under the standing cloud expenses + +## 6. New General Business + +* New treasurer required, Sarah stepping down as per email dated 2024-06-12 + * Acting Treasurer: Nick + * S10.8, committee can appoint (co-opt) members to fill casual vacancies + * ACTION: James to ask on mailing list for expressions of interest + +* Benjamin (Wings) requested that we shut down the `edison` Digital Ocean droplet + * Just wants to get it off his billing, but more than happy to give like 30 days grace. + * happy to offer as many VMs as we want on Riff Labs + * ACTION: James: ask Wings: can we get an IP? for DNS hosting, mumble? + +- Stocktake of our Pi gear and quiz prizes + - quiz this year or not? car rally? movie outing? +- Recent memberships/renewals: all timely processed? +- Current members mailing list: tested and able + to be preloaded with a list of current financial members? +- Minutes: published and deployed to the website + +- Committee handover + - Bank + - ACTION: James: Update signatories, add James: CBD branch, early 2024-06? + - ACTION: Add PayID: in bank when collecting her card. Cannot set up in app. + - ACTION: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. BenjaminA's new address) + - [ABN Search](https://www.abn.business.gov.au/ABN/View?abn=58233849580) shows current address at postcode 6153 + - ACTION: Niall: Set AWS address: To Niall's place + - Mailing list management. Niall working on it. + - Membership processing + +## 7. Meeting closed by Nick at 21:17 \ No newline at end of file