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Workshop Planning Timeline
Lillie Chilen edited this page Aug 25, 2014
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This timeline was created with big workshops (50-100 students) in mind, so if you are planning a smaller workshop (fewer than, say, 20 students?), we'd recommend checkout out the Minimum Viable Workshop first, and then come back to this if you're curious about ways you could organize your workshop.
- Identify existing communities to collaborate with
- Find a space
- Find a sponsor
- Recruit volunteers to teach, TA, and help you plan
- Recruit participants
- Join the organizer's listserve
- Confirm dates & details with the hosting venue
- Meet your workshop mentor, if first time organizing
- Check in with Isa to include your workshop in the RailsBridge Calendar
- Survey the students and volunteers
- Arrange catering
- Make after-party reservations
- Train the teachers
- Communicate with everyone
- Arrange childcare
- Obtain necessary objects (power cords, flash drives, name tags, etc.)
- Update the pre- and post-workshop presentation slides
- Figure out student class levels
- Set up a good Installfest space
- Set up a welcome desk with class level confirmation
- Identify a Github point person for real-time updates
- Deal with inevitable issues
- Set up! Welcome desk, presentation space, classrooms, & food
- Greet, check in, and nametag students and volunteers
- Give the opening presentation
- Figure out who really showed up; match students & teachers accordingly
- Keep time: remind/make all groups take breaks, eat lunch
- Feed people lunch, make them go back to class
- Email post-workshop survey link
- Give the closing presentation
- Retrospectives
- Party party party!