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2019-11-25_FaceToFace.md

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Society of RSE Trustees Meeting

25th November 2019 (Face-to-face, University of Southampton)

Attendees

  • Tania Allard
  • Alys Brett (Chair)
  • Ania Brown
  • Mihaela Duta
  • James Graham
  • Simon Hettrick
  • Mozhgan Kabiri Chimeh
  • Jo Leng
  • Paul Richmond
  • Claire Wyatt
  • Andy Turner
  • Matt Williams
  • Claire Wyatt

Topics discussed

  • Discussion of technology for online meetings, quick decisions outwith meetings and issue tracking.
  • Agreed to use public Github repo to host summaries of trustees' meetings and decision log to allow members to see what the board is doing.
  • Presentation from Treasurer on Society budget and plans:
    • Overview of current status and cashflow from previous years
    • Income streams (current and potential)
    • Description of existing commitments
    • Priorities and principles for spending
  • Review of current issues for the board and assignment of ownership to named trustees.
  • 2020 Conference status and urgent actions required
  • Board roles and responsibilities

Decision summary

Also see full Decision Log.

ID Date Added Passed by Decision (Reason)
D18 2019-11-25 Andy Turner Consensus Use Zoom for online trustees meetings.
D19 2019-11-25 Andy Turner Consensus Continue to use Slack for decisions required quickly between meetings. Process: Any trustee points out that something to be formal decision. Any trustee can create a poll which include approve/reject /defer to meeting/abstain. Poll text must include the statement to be voted upon and contain @channel to notify everyone. Set a deadline for when a decision is needed. Clear majority of all trustees voting in favour leads to decision. Once decision is made, copy it into the Decision Log on Github.
D20 2019-11-25 Andy Turner Consensus Ring fence £30k for conference “float” and basic operating costs.
D21 2019-11-25 Andy Turner Consensus Trustees to travel to Trustee meetings on their own funding unless they have no access to funding, in which case the Society will fund their travel.
D22 2019-11-25 Andy Turner Consensus In principle, we’re against exclusive sponsorship by a single company for any of our initiatives
.
D23 2019-11-25 Andy Turner Consensus The conference will come under the umbrella of SocRSE.
D23 2019-11-25 Andy Turner Consensus Proposed RSECon20 committee structure, terms of reference and call text approved with minor changes.

Next Meeting

Monday 16 December 2019 (Online)