From 241978c20ce5ade9b1e242fcd3b9b2194b70d33b Mon Sep 17 00:00:00 2001
From: Peter Law <PeterJCLaw@gmail.com>
Date: Wed, 2 Oct 2024 19:02:23 +0100
Subject: [PATCH] Separate out the teams/volunteers reminder emails for
 Kickstart

This decouples getting signups for the year as a whole from sending
the reminder emails for the first (public) event of the year. The
signup tasks can, should (and likely will) happen long before the
Kickstart event, yet the reminder email is something we'll send out
only a few days before.

Previously the coupling of these meant that we had tasks which were
forced to stay open for a long time, not getting updates, creating
confusion and increasing the chances that something would be missed.

This also adds in some overlooked dependencies.
---
 kickstart/details-teams.yaml      | 25 +++++++++++++++++++++++++
 kickstart/details-volunteers.yaml | 24 ++++++++++++++++++++++++
 kickstart/event.yaml              |  3 +++
 kickstart/signup-teams.yaml       |  4 +++-
 kickstart/signup-volunteers.yaml  |  4 +++-
 5 files changed, 58 insertions(+), 2 deletions(-)
 create mode 100644 kickstart/details-teams.yaml
 create mode 100644 kickstart/details-volunteers.yaml

diff --git a/kickstart/details-teams.yaml b/kickstart/details-teams.yaml
new file mode 100644
index 0000000..2d7d667
--- /dev/null
+++ b/kickstart/details-teams.yaml
@@ -0,0 +1,25 @@
+summary: Send teams final details for the $SRYYYY Kickstart
+
+priority: should
+
+component: Competition
+
+milestone: $SRYYYY Kickstart
+
+area-owner: teams
+
+description: >-
+    We should aim to tell them:
+     - The venue for Kickstart
+     - Travel details for the venue (address, parking, etc.)
+     - What time to arrive/when the livestream starts
+     - That their team members should join the Discord server
+
+    Required actions:
+     - [ ] Ensure the final details are on the website
+     - [ ] Send final details about Kickstart to team leaders
+
+dependencies:
+  - kickstart/discord
+  - kickstart/signup-teams
+  - kickstart/risk-assessments
diff --git a/kickstart/details-volunteers.yaml b/kickstart/details-volunteers.yaml
new file mode 100644
index 0000000..7f98781
--- /dev/null
+++ b/kickstart/details-volunteers.yaml
@@ -0,0 +1,24 @@
+summary: Send volunteers details for the $SRYYYY Kickstart
+
+priority: should
+
+component: Competition
+
+milestone: $SRYYYY Kickstart
+
+area-owner: volunteer-coordination
+
+description: >-
+    We should aim to tell them:
+     - The venue for Kickstart
+     - Travel details for the venue (address, parking, etc.)
+     - What time to arrive
+     - That they should join the Discord server
+
+    Required actions:
+     - [ ] Ensure the final details are on the website
+     - [ ] Send final details about Kickstart to volunteers
+
+dependencies:
+  - kickstart/discord
+  - kickstart/signup-volunteers
diff --git a/kickstart/event.yaml b/kickstart/event.yaml
index 218a70c..2957890 100644
--- a/kickstart/event.yaml
+++ b/kickstart/event.yaml
@@ -24,6 +24,9 @@ dependencies:
     - kickstart/risk-assessments
     - kickstart/appoint-safeguarding-officers
     - kickstart/budget
+    - kickstart/signup-teams
     - kickstart/signup-volunteers
+    - kickstart/details-teams
+    - kickstart/details-volunteers
     - kickstart/simulator-fixes
     - kickstart/livestream
diff --git a/kickstart/signup-teams.yaml b/kickstart/signup-teams.yaml
index 552186b..35a6188 100644
--- a/kickstart/signup-teams.yaml
+++ b/kickstart/signup-teams.yaml
@@ -54,4 +54,6 @@ description: >-
      - [ ] Inform secondary contacts about their role
      - [ ] Let teams on the waiting list know that they are
      - [ ] Inform teams who aren't getting a place (nor on the waiting list)
-     - [ ] Send final details about Kickstart to team leaders
+
+dependencies:
+  - comp/announce
diff --git a/kickstart/signup-volunteers.yaml b/kickstart/signup-volunteers.yaml
index 4aef839..b029aa8 100644
--- a/kickstart/signup-volunteers.yaml
+++ b/kickstart/signup-volunteers.yaml
@@ -26,4 +26,6 @@ description: >-
     Required actions:
      - [ ] Create a signup form for volunteers
      - [ ] Advertise the signup form to potential volunteers, e.g. on Slack and by email
-     - [ ] Send out reminder email to volunteers with Kickstart details
+
+dependencies:
+  - comp/announce