diff --git a/SR2025/2024-09-11-confirm-places.md b/SR2025/2024-09-11-confirm-places.md new file mode 100644 index 0000000..34f4ea7 --- /dev/null +++ b/SR2025/2024-09-11-confirm-places.md @@ -0,0 +1,104 @@ +--- +to: Student Robotics 2025 +subject: Confirming your place at Student Robotics 2025 +attachments: + - Kit Disclaimer (PDF): https://drive.google.com/file/d/1dZAawbzQwh0peaZRpesL9Up5CzOr--Ec/view +--- + +Hi, + +You're in! We're happy to confirm you've got a place at Student Robotics 2025! + +Thank you for taking on the role of a [team supervisor][team-supervisor] for +your team. If you have any questions about the [competition programme][programme-structure], +building a robot or anything else, please feel free to reach out to us in the +`#team-supervisors` channel on [Discord][discord] or email us at +. + +This year we're hosting [Kickstart][kickstart] at the University of Southampton, +on Saturday 12th October. We will also be live-streaming the event if you are +unable to attend in person. In that case we encourage that your team meet up to +watch the presentations, get to know each other and start working together on +the kit. If your plans for Kickstart change from what you put on the sign-up +form, please let us know so we can plan accordingly. + +## Kit + +As usual we will loan your team a [kit][kit] of parts to help build your robot. +This year we hope to send out kits shortly before Kickstart, in early October. + +In order to enable us to send out your kit you need to agree to our _kit +disclaimer_ (PDF attached). This disclaimer covers the terms and conditions +under which you may use the kit and outlines the limits of our responsibilities. +Please **sign it, scan it and email it back to us**. + +We will be sending your kit to the shipping address you provided when you signed +up: + + SHIPPING_ADDRESS + +We will send you an email with a tracking link once your kit is on its way. + +## Discord + +To support your team throughout the year and enable you to share experiences +with other teams we have a [Discord][discord] server. This is the primary +communication method for competitor support, enabling competitors to get support +directly from our volunteer mentors at any time. + +Your invite link is . +If you don't already have a Discord account, you can register an account for +free. Accounts should be per individual and not shared with others. + +Within Discord there are a number of shared channels, which everyone has access +to. Additionally there is a channel which is just for your team, which can only +be accessed by yourself, your competitors, and our Blueshirt volunteers. Your +team's channel is called `#team-TODO_REPLACE_TLA_BEFORE_SENDING`. + +Upon joining the server users will need to provide a password to gain the +correct permissions. The password is used to identify which team a user is from, +so do not share to those outside your team. Please share both the invite link and +the relevant password with your competitors. + +For your team, the password is: TODO_REPLACE_PASSWORD_BEFORE_SENDING + +More information on this can be found in [the docs][discord]. + +Additionally, we like to make sure we are aware which members are volunteers, +competitors and team supervisors. If you provided your Discord username when you +signed up we will assign you the 'Team Supervisor' role once you've joined. If +you didn't, then please reply to this email with your Discord username once you +have joined the server and we will add the appropriate roles. + +Whilst most of the discussions and support will be happening on Discord, if you +are unable to or do not wish to create an account with Discord you can still +[contact us][mailto-teams] for support, however the response times will be +longer. Additionally for SR2025 some elements of the competition will require +posting to Discord, so please do encourage your team to join. If you are unable +to do this, please [let us know][mailto-teams] so we can work out alternative +ways to accommodate your team. + +## Looking ahead + +If your team would like to get started before Kickstart, **new for this year** +we have prepared some [pre-Kickstart activities][pre-kickstart-activities] which +introduce robotics and our simulator without needing the kit. If your team needs +any assistance with these activities, please encourage them to post in Discord. + +At various points in the year we will have a number of "[Tech Days][tech-days]" +at locations around the UK. These provide an opportunity for your team to get +hands-on help from our volunteer mentors, make progress on their robot, and meet +other teams. We'll let you know once we have more details about these events. + +We look forward to seeing you at Kickstart! + +-- Student Robotics + +[programme-structure]: https://studentrobotics.org/docs/robots_101/programme_structure +[tech-days]: https://studentrobotics.org/docs/robots_101/tech_days +[team-supervisor]: https://studentrobotics.org/docs/robots_101/team_supervisor +[kickstart]: https://studentrobotics.org/events/sr2025/kickstart/ +[discord]: https://studentrobotics.org/docs/tutorials/discord +[kit]: https://studentrobotics.org/docs/kit/ +[pre-kickstart-activities]: https://studentrobotics.org/docs/competitor_resources/pre_kickstart_activities +[mailto-teams]: mailto:teams@studentrobotics.org