Expense Reimbursement

How to track and submit expenses for reimbursement by the foundation.

Tracking Requirements

In principle the Stichting Appsterdam refunds costs made for its events and activities. There is one simple rule: you need to announce your purchase upfront at the treasurer ([email protected]) and you need a written approval (mail) before you proceed. Approvals are issued by the treasurer and/or board members only.

Submission Procedure

1. Upon approval you can make the purchase.
2. When paying ask for a receipt on the name of Appsterdam, with the VAT% and the VAT amount clearly marked.
3. Scan the receipt (+ "pin bon" not covering/overlapping receipt details).
4. Send to [email protected] ( scans, no paperware ), state your bank account# and name that goes with it.
5. Your reimbursement will follow ASAP.

Who to Contact

Send requests and inquiries to [email protected]

Martinus Meiborg (@mmeiborg on GitHub) or @martitwit on Twitter