Merge pull request #27272 from MicrosoftDocs/main

Publish main to live, 01/07/25, 3:30 PM PT

microsoft-365/admin/add-users/remove-former-employee-step-1.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 11/21/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business
@@ -33,14 +33,14 @@ description: "Block a former employee from logging in and block their access to
 If you need to immediately prevent a user's sign-in access, reset their password. When you do this, you force a sign out of the user from Microsoft 365.
 
 > [!NOTE]
-> You need to be a global administrator to initiate sign-out for other administrators. For non administrator users, you can use a User Administrator or a Helpdesk Administrator user to perform this action. [Learn more about the Admin Roles](about-admin-roles.md)
+> You need to be a global administrator to initiate sign-out for other administrators. For non administrator users, you can use a User Administrator or a Helpdesk Administrator user to perform this action. [Learn more about the Admin Roles](about-admin-roles.md).
 
 1. In the admin center, go to the **Users** \> <a href="https://go.microsoft.com/fwlink/p/?linkid=834822" target="_blank">Active users</a> page.
-2. Select the box next to the user's name, and then select **Reset password**.
-3. Enter a new password, and then select **Reset**.
-4. On the **Reset password** page, choose whether to automatically create the new password or create one yourself. You can also email the new password to yourself. Make sure you don't email the password to the former employee.
-5. Select **Reset password** and then **Close**.
-6. Select the user's name again, and on the **Account** tab, select **Sign out of all sessions**.
+2. Select the user's name, and then select **Reset password**.
+1. Enter a new password, and then select **Reset**.
+1. Choose whether to automatically create the new password or require the user to change their password when they first sign in.
+1. Select **Reset password**. You can print the new password if you want. Then select **Close**.
+1. Select the user's name again, and on the **Account** tab, select **Sign out of all sessions**.
 
 Within an hour - or after they leave the current Microsoft 365 page they're on - they're prompted to sign in again. An access token is good for an hour, so the timeline depends on how much time is left on that token, and whether they leave the current webpage.
 
@@ -57,8 +57,8 @@ For more information about how long it takes to get someone out of email, see [W
  > Blocking an account can take up to 24 hours to take effect. If you need to immediately prevent a user's sign-in access, follow the steps above and reset their password.
 
 1. In the admin center, go to the **Users** \> <a href="https://go.microsoft.com/fwlink/p/?linkid=834822" target="_blank">Active users</a> page.
-2. Select the name of the employee that you want to block, and under the user's name, select the symbol for **Block this user** and then select **Block sign-in**.
-3. On the Block sign-in page, select Block this user from signing in and then **Save changes**.
+2. Select the name of the employee that you want to block, and select **Block sign-in**.
+3. On the **Block sign-in** page, select Block this user from signing in and then **Save changes**.
 
 ## Block a former employee's access to email (Exchange Online)
 
@@ -78,6 +78,6 @@ If you have email as part of your Microsoft 365 subscription, sign in to the <a
 
 ## Related content
 
-[Exchange admin center in Exchange Online](/exchange/exchange-admin-center) (article)\
+[Exchange admin center in Exchange Online](/exchange/exchange-admin-center) (article)
 
 [Restore a user](restore-user.md) (article)

microsoft-365/admin/add-users/remove-former-employee-step-3.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 11/21/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business

microsoft-365/admin/add-users/remove-former-employee-step-6.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 11/21/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business
@@ -44,9 +44,9 @@ When you remove the license, all that user's data is held for 30 days. You can [
 
 To reduce the number of licenses you're paying for until you hire another person, do the following steps:
 
-1. In the admin center, go to the **Billing** \> <a href="https://go.microsoft.com/fwlink/p/?linkid=842054" target="_blank">Your products</a> page, and select the **Products** tab.
+1. In the admin center, go to the **Billing** \> <a href="https://go.microsoft.com/fwlink/p/?linkid=842054" target="_blank">Your products</a> page.
 2. Select the subscription from which you want to remove licenses.
-3. On the details page, select **Remove licenses**.
+3. On the subscription page, select **Remove licenses**.
 4. In the **Remove licenses** pane, under New quantity, in the **Total licenses** box, enter the total number of licenses that you want for this subscription. For example, if you have 25 licenses and you want to remove one of them, enter 24.
 5. Select **Save**.
 

microsoft-365/admin/add-users/remove-former-employee-step-7.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 11/27/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business
@@ -47,7 +47,7 @@ If you found this video helpful, check out the [complete training series for sma
 
 ## Does your organization use Active Directory?
 
-If your organization synchronizes user accounts to Microsoft 365 from a local Active Directory environment, you must delete and restore those user accounts in your local Active Directory service. You can't delete or restore them in Microsoft 365.
+If your organization synchronizes user accounts to Microsoft 365 from a local Active Directory environment, you must delete and restore those user accounts in your local Active Directory service. You can't delete or restore the user in the Microsoft 365 admin center.
 
 To learn how to delete and restore user account in Active Directory, see [Delete a User Account](/previous-versions/windows/it-pro/windows-server-2008-R2-and-2008/cc753730(v=ws.11)).
 
@@ -57,25 +57,19 @@ If you're using Microsoft Entra ID, see the [Remove-MgUser](/powershell/module/m
 
 Here's information about how to get an employee out of email (Exchange).
 
-
-
 |What you can do|How you do it|
 |:-----|:-----|
 |Terminate a session (such as Outlook on the web, Outlook, Exchange active sync, etc.) and force to open a new session|Reset password|
 |Terminate a session and block access to future sessions (for all protocols)|Disable the account. For example, in the Exchange admin center or using PowerShell: <br/>  `Set-Mailbox [email protected] -AccountDisabled:$true`|
 |Terminate the session for a particular protocol (such as ActiveSync)|Disable the protocol. For example, in the Exchange admin center or using PowerShell: <br/>  `Set-CASMailbox [email protected] -ActiveSyncEnabled:$false`|
-|
 
 The above operations can be done in three places:
-
-
 
 |If you terminate the session here|How long it takes|
 |---|---|
 |In the Exchange admin center or using PowerShell|Expected delay is within 30 min|
 |In the Microsoft Entra admin center|Expected delay is 60 min|
 |In an on-premises environment|Expected delay is 3 hours or more|
-|
 
 ### How to get fastest response for account termination
 

microsoft-365/admin/email/add-another-email-alias-for-a-user.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 12/07/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business
@@ -46,18 +46,18 @@ You must be a member of the user administrator role to add email aliases to a us
 
 1. In the admin center, go to the **Users** \> <a href="https://go.microsoft.com/fwlink/p/?linkid=834822" target="_blank">Active users</a> page.
 
-2. On the **Active Users** page, select the user > **Manage email aliases**. You won't see this option if the person doesn't have a license assigned to them.
+2. On the **Active Users** page, select the user you want to manage.
 
-3. Under **Aliases**, add the new name in the **Username** field, select a domain and choose **Add**.
+1. Under **Aliases** and select **Manage username and email**. You won't see this option if the person doesn't have a license assigned to them.
+
+3. On the **Manage username and email** page, add the new alias in the **Username** field, select a domain and choose **Add**.
 
     > [!TIP]
     > The email alias must end with a domain from the drop-down list. To add another domain name to the list, see [Add a domain to Microsoft 365](../setup/add-domain.md).
   
-4. When you're done, choose **Save changes**.
-
-5. Wait 24 hours for the new aliases to update in Microsoft 365.
+4. When you're done, choose **Save changes**. It usually takes about 24 hours for the new aliases to update.
 
-6. The user will now have a primary address and an alias. For example, all mail sent to [email protected], and her alias, [email protected], will go to Jenna's inbox. **When the user replies, the *From* address will depend on her Outlook client. Outlook on the web will use the alias at which the email was received. Outlook desktop will use her primary email alias.**
+5. The user will now have a primary address and an alias. For example, all mail sent to [email protected], and her alias, [email protected], will go to Jenna's inbox. **When the user replies, the *From* address will depend on her Outlook client. Outlook on the web will use the alias at which the email was received. Outlook desktop will use her primary email alias.**
 
 ### Sending email from the proxy address easily
 

microsoft-365/admin/email/configure-clutter.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 11/22/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business
@@ -24,15 +24,15 @@ description: "Learn to enable or disable the Clutter feature for all or specific
 
 # Configure Microsoft 365 Clutter for your organization
 
-As an admin, you may have to manage the Clutter feature in Microsoft 365. To turn the Clutter feature on/off for users in your organization, you must use Exchange PowerShell. (Individuals can turn it on/off using these instructions: [Turn off/on Clutter in Outlook](https://support.microsoft.com/office/a9c72a77-1bc4-40e6-ba6d-103c1d1aba4c).
+As an admin, you may have to manage the Clutter feature in Microsoft 365. To turn the Clutter feature on/off for users in your organization, you must use Exchange PowerShell. (Individuals can turn it on/off using these instructions: [Turn off/on Clutter in Outlook](https://support.microsoft.com/office/a9c72a77-1bc4-40e6-ba6d-103c1d1aba4c)).
 
 Check out [Using PowerShell with Exchange Online](/powershell/exchange/exchange-online-powershell) and [Connect to Exchange Online PowerShell](/powershell/exchange/connect-to-exchange-online-powershell) for details on using Exchange PowerShell. You need to have an account that has at least the Exchange Service administrator role and the ability to connect to Exchange Online with PowerShell.
 
 ## Turn Clutter on using Exchange PowerShell
 
 You can enable Clutter manually for a mailbox by running the [Set-Clutter](/powershell/module/exchange/set-clutter) cmdlet. You can also view Clutter settings for mailboxes in your organization by running the [Get-Clutter](/powershell/module/exchange/get-clutter) cmdlet.
 
-Turn on Clutter for a single user named Allie Bellew
+Turn on Clutter for a single user named Allie Bellew:
 
 `Set-Clutter -Identity "Allie Bellew" -Enable $true`
 
@@ -81,5 +81,4 @@ As an admin, you can re-enable Clutter using Exchange PowerShell. Focused Inbox
 ## Related content
 
 [Use Clutter to sort low priority messages in Outlook](https://support.microsoft.com/office/7b50c5db-7704-4e55-8a1b-dfc7bf1eafa0) (article)\
-[Use Clutter to sort low priority messages in OWA](https://support.microsoft.com/office/fe4d64ca-bf73-48f1-91b4-9a659e008bce) (article)\
-[Turn off Clutter in Outlook](https://support.microsoft.com/office/a9c72a77-1bc4-40e6-ba6d-103c1d1aba4c) (article)
+[Use Clutter to sort low priority messages in OWA](https://support.microsoft.com/office/fe4d64ca-bf73-48f1-91b4-9a659e008bce) (article)

microsoft-365/admin/manage/change-contact-preferences.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 01/08/2024
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business

microsoft-365/admin/manage/health-dashboard-overview.md

@@ -3,7 +3,7 @@ title: "Microsoft 365 Health Dashboard"
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 11/16/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business

microsoft-365/admin/manage/manage-feedback-product-insights.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 11/18/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business

microsoft-365/admin/manage/minors-and-acquiring-addins-from-the-store.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 11/21/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business

microsoft-365/admin/manage/pin-apps-to-app-launcher.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 11/28/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.collection:
@@ -34,26 +34,24 @@ For more information about the app launcher and Microsoft365.com, see [meet the
 > Microsoft 365 productivity apps are excluded from this list since they’re already displayed in the App launcher.
 
 1. Go to the Microsoft 365 admin center at <a href="https://go.microsoft.com/fwlink/p/?linkid=2024339" target="_blank">https://admin.cloud.microsoft</a>.
-2. In the left nav, choose **Show all**, and under **Admin centers**, choose **Microsoft Entra**.
-3. In Microsoft Entra admin center, under **Microsoft Entra ID (Azure AD)**, choose **Go to Microsoft Entra ID**.
-4. In the left nav, select **Applications** and then **Enterprise applications**.
-5. Choose **App launchers**, then **Settings**.
-6. In the **Microsoft 365 settings** section, choose **Add application**.
-7. Choose the applications you want to pin to the users' app launcher, and then choose **Add**.
+2. In the left nav, choose **Show all**, and under **Admin centers**, choose **Identity**.
+3. In Microsoft Entra admin center on the left nav, select **Applications** and then **Enterprise applications**.
+4. Choose **App launchers**, then **Settings**.
+5. In the **Microsoft 365 settings** section, choose **Add application**.
+6. Choose the applications you want to pin to the users' app launcher, and then choose **Add**.
 
 ### Pin a custom app
 
 > [!NOTE]
-> The user interface will indicate if you need need to purchase additional Microsoft Entra ID licenses to use this feature. For more information see [Microsoft Entra pricing](https://azure.microsoft.com/pricing/details/active-directory/).
+> The user interface will indicate if you need to purchase additional Microsoft Entra ID licenses to use this feature. For more information see [Microsoft Entra pricing](https://azure.microsoft.com/pricing/details/active-directory/).
 
 1. Go to the Microsoft 365 admin center at <a href="https://go.microsoft.com/fwlink/p/?linkid=2024339" target="_blank">https://admin.cloud.microsoft</a>.
-2. In the left nav, choose **Show all**, and under **Admin centers**, choose **Microsoft Entra**.
-3. In Microsoft Entra admin center, under **Microsoft Entra ID (Azure AD)**, choose **Go to Microsoft Entra ID**.
-4. In the left nav, select **Applications** and then **Enterprise applications**.
-5. On the **All applications** page, select an existing application or choose **New application**.
-6. If you choose an existing application, follow the steps to add users and groups, provision users and secure access.
-7. If you choose an existing application, follow the steps to create the new application and then follow the steps to add users and groups, provision users and secure access.
+2. In the left nav, choose **Show all**, and under **Admin centers**, choose **Identity**.
+3. In Microsoft Entra admin center on the left nav, select **Applications** and then **Enterprise applications**.
+4. On the **All applications** page, select an existing application or choose **New application**.
+5. If you choose an existing application, follow the steps to add users and groups, provision users and secure access.
+6. If you choose a new application, follow the steps to create the new application and then follow the steps to add users and groups, provision users and secure access.
 
 ## Create application collections
 
-You can also create application collections for the users in your organization. For instructions, see [create collections on the My Apps portal in the Azure portal](/azure/active-directory/manage-apps/access-panel-collections).
+You can also create application collections for the users in your organization. For instructions, see [Create collections on the My Apps portal](/azure/active-directory/manage-apps/access-panel-collections).

microsoft-365/admin/manage/stay-on-top-of-updates.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 11/16/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business
@@ -47,4 +47,3 @@ Microsoft 365 releases some features in public preview or private preview to cus
 During the ‘Private preview’ phase,  a controlled testing environment is provided that is limited to a small group of customers. Features in private preview are typically more restricted and evaluated by a select set of users. Access to private preview features is usually by invitation only, directly from the product team responsible for the feature or service. Private preview allows for more confidential testing due to the smaller group size. Microsoft provides support for private preview features. It can be seen as a focused, exclusive testing phase before broader public preview.
 
 During the ‘Public preview’ phase, Microsoft releases certain features to a broader audience for testing and feedback. These features are made available to a wider group of customers and can be tested and used in production environments. However, they may have restricted or limited functionality and may only apply to specific platforms. Public preview features are actively being developed and may not be complete. Microsoft encourages users to provide feedback during this phase, and public preview features are fully supported by Microsoft. Some features may be available only in selected geographic regions or specific cloud environments.
-

microsoft-365/admin/misc/azure-ad-setup-guides.md

@@ -3,7 +3,7 @@ title: "Microsoft Entra setup guides"
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 12/05/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business

microsoft-365/admin/misc/experience-insights-dashboard.md

@@ -3,7 +3,7 @@ title: "Microsoft 365 Experience insights dashboard"
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 12/05/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: overview
 ms.service: microsoft-365-business

microsoft-365/admin/misc/feedback-provide-microsoft.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 11/21/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business

microsoft-365/admin/multi-tenant/manage.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: kwekua
 author: kwekuako
 manager: scotv
-ms.date: 11/16/2023
+ms.date: 01/06/2025
 audience: Admin
 ms.topic: article
 ms.service: microsoft-365-business