Scribing

Scribing & taking minutes

We don't always have meetings, but when we do, we need to publish minutes of what was discussed.

Here's how to do so easily with help from a few w3c tools:

• connect to the #browserext channel at irc.w3.org
• set up the irc bot
• invite RRSAgent to the channel /invite RRSAgent #browserext
• invite Zakim to the channel /invite Zakim #browserext
• Announce what the meeting is about: Meeting: Browser Extension CG teleconf
• Announce who is going to scribe ScribeNick: <nick>
• Announce who is charing the meeting Chair: <name>
• Point to the agenda Agenda: <URI>
• the scribe can scribe...
  • TOPIC: Something to talk about
  • <someone's nick>: what they said
  • ACTION: Frank to order lunch
  • RESOLUTION: what we decided
• Wrap it up and generate the minutes
  • Present: someone, someone_else, even_more_people
  • RRSAgent, make log public
  • RRSAgent, draft minutes
  • RRSAgent, bye
  • Make gitup issues (or add a comment in existing issues) for every resolution (because of the decision policy) and action in the log. Include the following statement:

This is a tentative resolution of the CG. If no dissenting opinion is expressed here within 10 days, this will be considered the consensus of the CG. Work on this item may begin before the 10 days are elapsed, but any such work will be rescinded if the eventual consensus disagrees with this tentative resolution.

• Use minutes_cleaner.rb to process the minutes: scripts/minutes_cleaner.rb <url_provided_by_RRSAgent> YYYY-MM-DD. If you'd rather do it by hand, the source should be pretty clear about what needs to be done.
• Clean up the minutes, which have been saved by the script under _minutes/YYY-MM-DD.html, and link Resolutions and Actions to the relevant github issues.
• Commit the minutes to https://github.com/browserext/browserext.github.io/ under _minutes/YYYY-MM-DD.html
• Send a mail based on the following template to [email protected]:

Subject: Minutes of the [YYYY-MM-DD] [teleconf / face to face meeting]

Minutes of the [YYYY-MM-DD] [teleconf / face to face meeting] are available here:

http://browserext.github.io/minutes/[YYYY-MM-DD].html

If you wish to correct the minutes, please submit a pull request on the CG's github repository: https://github.com/browserext/browserext.github.io

Resolutions taken during teleconfs or face to face meeting are tentative, and have a github issue associated with them. You can find these issues by following the links from the minutes. Comments in these issues are welcome. Resolutions will be considered to be the consensus of the Community Group unless dissenting opinions are expressed within 10 days.

Work on based on tentative resolutions may begin before the 10 days are elapsed, but any such work will be rescinded if the eventual consensus disagrees with the tentative resolution.

Best regards,

More info on RRSAgent

Even more info on RRSAgent