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last 2023 minutes, AGM 2024 updates and first committee meeting
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| --- | ||
| title: AGM Archive 2023 | ||
| date: 2024-01-09 | ||
| --- | ||
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| ## PLUG AGM, Tuesday 2024-01-09 | ||
| - Perth Linux Users Group Annual General Meeting | ||
| - Venue: Spacecubed.com / Riff | ||
| - 45 St Georges Terrace, Perth WA 6000 | ||
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| - Attendance (:ballot_box_with_check: = active member) | ||
| - Nick Bannon :ballot_box_with_check: | ||
| - Sarah Allard :ballot_box_with_check: | ||
| - Patrick Cody :ballot_box_with_check: | ||
| - James Henstridge :ballot_box_with_check: | ||
| - Paul Anthony :ballot_box_with_check: | ||
| - Benjamin I.D. Silva :ballot_box_with_check: | ||
| - Dan Buzzard :ballot_box_with_check: | ||
| - Mark Dixon :ballot_box_with_check: | ||
| - Chris Kwan | ||
| - Lochran Huck ( :ballot_box_with_check: , post-meeting) | ||
| - Awais Ahmed Nizamani | ||
| - Ky Potts | ||
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| - Apologies | ||
| - Margaret Wood | ||
| - Niall Navin | ||
| - Peter Lyons | ||
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| Quorum: | ||
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| > At a general meeting the quorum shall be either 20% of the current number of members or the square root of the current number of members, whichever is the smaller | ||
| 26 voting members, so quorum is 5.1 | ||
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| ### 0. Opening: 19:34 | ||
| ### 1. MOTION by Nick Bannon: Confirmation of the Minutes of the previous AGM | ||
| - https://www.plug.org.au/events/AGM/2023/ | ||
| - Seconded: Patrick | ||
| - For: 9 Against: 0 Abstain: 0 | ||
| - Motion passed | ||
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| ### 2. Committee Reports (including accounts) | ||
| - Vice Chair: | ||
| - 2x Raspberry Pi 5 , 2x global shutter cameras, project ideas welcome | ||
| - Xmas BBQ, thank you for coming | ||
| - AV (audio/video) Project subcommittee | ||
| - Infrastructure (tech admin) subcommittee | ||
| - Finance: | ||
| - Bank balances: $3102.25 , $93.66 | ||
| - (Down from $3620.89, $199.12 as of the last AGM, 2023-01-10) | ||
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| ### 3. Pizza arrives? | ||
| - Thank you, Lochy for the pickup! | ||
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| ### 4. Elections | ||
| - Nominations: | ||
| - Chair: Niall Navin, self nominated | ||
| - Nominations for the Committee positions of Chair, Vice-Chair, Treasurer, Secretary and Ordinary Committee Members can be made in writing or via email to the Committee (committee at plug.org.au). | ||
| - Nominations must include the name of the nominee and nominator, who must both be Financial Members. | ||
| - Nominees must meet the eligibility rules defined in the PLUG Constitution https://www.plug.org.au/pages/constitution/current.html under section 10. and also the eligibility rules required by the Associations Incorporation Act 2015 (https://www.commerce.wa.gov.au/publications/eligibility-requirements-committee-members-associations-info). | ||
| - Nominees must confirm that they are not ineligible under the requirements of this Act. | ||
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| - Chair | ||
| - 1 nomination received by deadline: Niall Navin | ||
| - MOTION of confidence: | ||
| - Aye: 8 Nay: 0 Abstain: 0 | ||
| - Motion passed | ||
| - Niall Navin elected chair | ||
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| - Vice-Chair | ||
| - Call for nominations from floor | ||
| - Nick 4 votes | ||
| - Paul 2 votes | ||
| - Nick Bannon elected Vice-Chair | ||
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| - Treasurer | ||
| - Call for nominations from floor | ||
| - Sarah 4 votes | ||
| - Paul 3 votes | ||
| - Sarah elected Treasurer | ||
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| - Secretary | ||
| - Call for nominations from floor | ||
| - James 6 votes | ||
| - Paul 2 votes | ||
| - James elected Secretary | ||
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| - OCMs | ||
| - Call for nominations from floor | ||
| - Dan | ||
| - Lochy (subject to completion of membership, post-meeting) | ||
| - Ben | ||
| - ~~James, elected to previous position~~ | ||
| - ~~Nick, elected to previous position~~ | ||
| - ~~Patrick nominated. withdraws~~ | ||
| - Dan Buzzard, Lochran Huck, Benjamin I.D. Silva elected as OCMs | ||
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| ### 5. General Business | ||
| - Review of membership fees | ||
| - Currently $20 ($10 concession) as last set in 2012 | ||
| - MOTION by Patrick Cody: Change membership fees: to $50 ($20 concession) per annum | ||
| - Seconded: Paul | ||
| - To take effect on publishing the new schedule on our website | ||
| - For: 9 Against: (1 informal) Abstain: | ||
| - Motion passed | ||
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| - Thanks to the 2023 committee for all the hard work: Niall, Benjamin, Patrick, Peter, Paul, Nick, James | ||
| - welcome to Sarah, Dan, Lochy, Ben! | ||
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| ### 6. Meeting Close 20:52 |
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| title: PLUG Committee Meeting 2023-10-17 | ||
| date: 2023-10-17 | ||
| --- | ||
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| ## 0. Opening | ||
| * Meeting opened by Patrick at 19:47 PM | ||
| * VENUE: https://meetings.ucc.asn.au/b/plug | ||
| * Present: Peter, Nick, James, Patrick | ||
| * Apologies: Benjamin, Paul, Niall | ||
| * Absent: | ||
| * Guest: | ||
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| ## 1. Confirmation of Previous Minutes | ||
| * https://plugorgau.github.io/events/committee/2023/09-19/ | ||
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| ## 2. Next Committee Meeting | ||
| * Possible adjournment to Tuesday 2023-10-24 | ||
| * Peter can't make it | ||
| * Third Tuesday 2023-11-21 19:00 PM - In-person @James | ||
| * Perhaps order pizza using PLUG card before meeting starts | ||
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| ## 3. Reports & Standing Items | ||
| * Financial Situation end of 2023-09-18 (Peter) | ||
| * Balances: | ||
| * Cash box | ||
| * $679.10 current, $598.95 start of year ($446.30 start 2022) | ||
| * Business Debit Card | ||
| * $38.68 current, $167.17 start of year ($200.00 start 2022) | ||
| * Bank Balance | ||
| * $3404.24 current, $3610.89 start of year ($3885.20 start 2022) | ||
| * Receivables | ||
| * $10.00 cash being held by Nick as petty cash/float | ||
| * Total Assets | ||
| * $4163.03 (was $4418.01 start of year) ($4531.50 start 2022) | ||
| * Statement: | ||
| * Income | ||
| * $40.00 this month, $0.00 last, $580.15 this year | ||
| * Expense | ||
| * ($57.35) this month, ($57.92) last, ($845.13) this year | ||
| * Net Proceeds | ||
| * ($17.35) this month, ($57.92) last, ($254.98) this year | ||
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| * Membership Situation as of 2023-09-12 | ||
| - ? new members, ? returned, ? renewals | ||
| - Need to nudge new attendees towards formal financial membership | ||
| - Current Paid Members 24, was 29 at AGM | ||
| - Expired Members 329, was 320 at AGM | ||
| - Members on meetup.com 547, was 472 at AGM | ||
| - lost our survey questions! | ||
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| ## 4. Events Status | ||
| * Review of recent events: | ||
| * September 2023 | ||
| * PLUG-in-the-Pub Thursday 2023-09-28 PirateBar@Mount Hawthorn | ||
| * ( ITLAPD-adjacent ) | ||
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| * October 2023 | ||
| * Second Sunday PLUG+POSH: 2023-10-08 - Artifactory | ||
| * Infra? or Projects/AV hack? | ||
| * Second Tuesday talk: 2023-10-10 - BenjaminIDS: EMACS for Notetaking | ||
| * EMACS using https://orgmode.org/ for notetaking | ||
| * ACTION: James to process the video | ||
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| * Upcoming events: | ||
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| * November 2023 | ||
| * First Tuesday 2023-11-07 PLUG-in-the-Pub https://www.champstavern.com.au/whatson | ||
| * Second Sunday PLUG+POSH: 2023-11-12 | ||
| * Second Tuesday 2023-11-14 | ||
| * Raspberry PI showcase - possible if organize now (events.raspberrypi.com?) | ||
| * ACTION: Promotion, calendars, post-meeting: Patrick, James, Nick | ||
| * Committee Meeting Online: 2023-11-21 in-person | ||
| * December 2023 | ||
| * Xmas BBQ? with PLUG+POSH? Second Sunday 2023-12-10 | ||
| * Patrick - Salad, buns/bread, sausages, onions | ||
| * Peter - cheese/grated cheese | ||
| * Niall? drinks? | ||
| * Napkins? Plates? Sunscreen? | ||
| * January 2024 | ||
| * Second Tuesday AGM 2024-01-09 | ||
| * 25th anniversary - incorporation registered 1998-09-14 | ||
| * Budget for food: up to $100 of pizza | ||
| * Announce that there will be food | ||
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| * Future talks? | ||
| * Margaret: EMACS-based UIs for database applications (not until 2023) | ||
| * Yuchen: Haskell-code-explorer (unlikely to be ready in 2023) | ||
| * Locutus: Ian Clarke (Contact) | ||
| * Aidan - Graphics work | ||
| * Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ | ||
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| ## 5. General Business & Matters Arising | ||
| * Time to raise membership? | ||
| * Will require UGMM and website redeploys | ||
| * Concession: 15+ 20+ 25+ | ||
| * Full: 30+ 35+ 40+ 45+ 50+ | ||
| * Starting from: 2024-01-01? 2024-01-08? 2024-01-09? | ||
| * Feedback from mailing list? also AGM announcement | ||
| * Reminder that concession membership is available | ||
| * ACTION: Nick, send draft? | ||
| * New team, new financials | ||
| * Was last set in 2012 and some considered it too low then: http://lists.plug.org.au/pipermail/plug/2012-January/081284.html | ||
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| * ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising | ||
| * ACTION: Paul will update all events in Meetup/Google calendar. Can email these once confirmed | ||
| * `Matt Richardson <[email protected]>` ACTION: Promote relevant events on events.raspberrypi.com , need "Raspberry Pi ID" ? | ||
| * facebook? | ||
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| * ACTION Peter: pay DNS 2023-06-04: Invoice 0490 from White IT Solutions | ||
| * ACTION ???: approve p.r.n. card account topup to $200 | ||
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| * ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin's new address) | ||
| * Who/what/where to contact next? | ||
| * https://connectonline.asic.gov.au/ , "Perth Linux User Group" ABN 58233849580 | ||
| * 2021 was President's address | ||
| * Bank using Treasurer's address | ||
| * Also AWS has old address: volunteer to fix? | ||
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| * Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations. | ||
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| * Can we create a [PayID](https://payid.com.au/) for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN. | ||
| * http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html | ||
| * Ask Bendigo Bank again, post-AGM-2024 | ||
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| * aws.amazon.com | ||
| * Bill due first few days of each month | ||
| * ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz | ||
| * Plan is for PLUG to take over digitalocean.com bill directly | ||
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| * New reporting requirements for tax-exempt not-for-profit organisations. | ||
| * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ | ||
| * ACTION: Peter to fill in online form | ||
| * https://associations.commerce.wa.gov.au/ | ||
| * Reports done up to 2023, next will be due post-AGM-2024-01 | ||
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| - ACTION: Paul: Linux Australia grant money, when have stabilised our events | ||
| - Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow | ||
| - update mailing lists: moderators | ||
| - admin/committee busybee items: get people using bulk actions on mailing lists | ||
| - ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings. | ||
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| ## 6. New General Business | ||
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| - Raspberry Jam event? | ||
| - upcoming Nov/Dec/Jan/Feb events | ||
| - card topup | ||
| - membership processing | ||
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| ## 7. Meeting closed by Patrick at 20:55 | ||
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| - Post-meeting busybee | ||
| - Event calendars |
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