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| title: PLUG Committee minutes 2024-10-15 | ||
| date: 2024-10-15 | ||
| --- | ||
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| #### Start: 19:39 | ||
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| 1. Attendees: | ||
| * Present | ||
| * James, Nick, Harry, Dan, Jacek, Wyatt | ||
| * Apologies | ||
| * Michael | ||
| * Benjamin I.D. Silva | ||
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| 2. Minutes of last committee meeting | ||
| * https://plugorgau.github.io/events/committee/2024/08-20/ | ||
| * Accept minutes: proposed by Harry, seconded by Dan. | ||
| * Passed without dissent. | ||
| 4. Next Meeting | ||
| * 2024-11-19 18:30--20:30 | ||
| * In person at James's place. Details to be sent to new committee members before hand. | ||
| 6. Reports | ||
| * Chairman | ||
| * With banking restored, we can move forward. | ||
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| * My Sunday takeaway was to test responses from the main plug list when requesting ideas for simple tasks that are making unnecessary work; first will be choices for a committee mail filter. I will report next time on outcomes. | ||
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| * I have contacted Women in Tech (SheCodes) to discuss an Installfest after Jacek's feedback from other SpaceCubed residents. No response yet so I can approach them in person on the next second Tuesday. | ||
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| * Secretary: | ||
| * Committee makeup: | ||
| * Chair: Harry | ||
| * Vice-chair: Wyatt | ||
| * Secretary: James | ||
| * Treasurer: Paul | ||
| * OCMs: Nick, Jacek, Michael, Dan, | ||
| * ?? ~~Lochran Huck~~, Benjamin I.D. Silva | ||
| * ACTION: James to contact additional OCMs to confirm they have stepped away from committee due to other commitments. | ||
| * Committee noted that anyone free to attend committee meetings; have access to services and assist. The committee is in place for voting. | ||
| * > The committee is open source -- Wyatt | ||
| * Treasurer: | ||
| * No report | ||
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| 3. Specific Business | ||
| * ACTIONs from last meeting | ||
| * Cashbox balance to fill in during the busybee: | ||
| * In progress. | ||
| * Digital Ocean droplet: Nick: Question: Can we pay the bill in the meantime? | ||
| * Previous from 2024-08-20 ACTION: PLUG will pay Benjamin USD$26.40/month for three months = AUD$120 | ||
| * Droplet size has been reduced: Done! | ||
| * Extended complimentary membership renewal for two years: Done! | ||
| * ACTION: James will contact Benjamin and explain our offer and discuss options with him. | ||
| * Test Debian 12 Ansible Playbook at Sunday meeting: | ||
| * At September hack session, we spun up an AWS VM and tried run the playbook. It did not complete due to broken Letsencrypt config. | ||
| * More progress required. | ||
| * Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (was this BenjaminA’s new address?) | ||
| * Not done. | ||
| * ACTION: Harry will examine recorded information required and update. | ||
| * Harry's email to plug-ctte 2024-08-25: Subject: "Looking at the ATO obligations" | ||
| * Harry's email to plug-ctte 2024-09-09: "Accumulated records for after the general meeting" | ||
| * Fill in online form for "New reporting requirements for tax-exempt not-for-profit organisations" | ||
| * Not Done. | ||
| * Tax status will require further discussion at the next meeting. | ||
| * Update signatories for bank account: | ||
| * Done!!! | ||
| * JamesH/Nick Add Harry to committee group in UGMM | ||
| * Done. | ||
| * Connect PayID to PLUG Bank account | ||
| * ACTION: James to investigate what is necessary once he has access to accounts. | ||
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| * New items: | ||
| * Any volunteers willing to learn and document membership processing with UGMM? | ||
| * ACTION: Nick and Wyatt to work though the UGMM processes to document them. | ||
| * Subsequent to the documentation, committee members can review the documentation and act on the process. | ||
| * Nick noted that the membership processing needs to proceed with some urgency. | ||
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| * Membership processing onboarding: | ||
| * meetup.com pending memberships, joining questions | ||
| * how do we process donations and non-member income, with receipts | ||
| * Deferred to next meeting. | ||
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| 5. Events | ||
| * Review of recent events: | ||
| * October 2024 | ||
| * Second Tuesday 2024-10-08 | ||
| * PLUG Special General Meeting | ||
| * Elected new committee members. | ||
| * ACTION: James to put SGM minutes on website. | ||
| * Second Sunday 2024-10-13 PLUG+POSH | ||
| * Excellent attendance | ||
| * Hugo build on `power` for website deployment | ||
| * James started work on admin infrastructure docs. | ||
| * Upcoming events: | ||
| * November 2024 | ||
| * Second Sunday 2024-11-10 PLUG+POSH | ||
| * Second Tuesday 2024-11-12 | ||
| * Placeholder, look for outings, work visits; or infra workshop | ||
| * Door prize! Come to the giveaway! | ||
| * Just get together and hack | ||
| * ACTION: James to update Meetup and Google Calendar for 2024-11-12 event. | ||
| * https://dddperth.com/ , Saturday 2024-11-16 | ||
| * PLUG-in-the-Pub Thursday 2024-11-28 | ||
| * Due for a central: https://hyggebar.com.au/ | ||
| * Opening hours: Wed,Thu,Fri,Sat 1600--2200 https://hyggebar.com.au/our-story | ||
| * December 2024 | ||
| * Second Sunday 2024-12-08 Xmas BBQ + PLUG+POSH ? | ||
| * Special invite, past committee&friends | ||
| * January 2025 | ||
| * Second Sunday 2025-01-12 PLUG+POSH | ||
| * Second Tuesday 2025-01-14 AGM | ||
| * Monday 2025-01-20 -- Wednesday 2025-01-22 https://2025.everythingopen.au/ | ||
| * Adelaide Convention Centre, North Tce 5000, https://adelaidecc.com.au/ | ||
| * https://lists.linux.org.au/pipermail/linux-aus/2024-June/024557.html | ||
| * PLUG-in-the-Pub | ||
| * February 2025 | ||
| * Second Sunday 2025-02-12 PLUG+POSH Hack afternoon | ||
| * Second Tuesday 2025-02-14 PLUG: Talk/seminar, Second Tuesday | ||
| * March 2025 | ||
| * Second Sunday 2025-03-09 PLUG+POSH Hack afternoon | ||
| * Second Tuesday 2025-03-11 Raspberry Jam? | ||
| 6. General Business | ||
| * Jacek suggested advertising events on [WA Innovation Calendar mailing list](https://wainnovationcalendar.us10.list-manage.com/subscribe?u=1f6adfff516f55820aa65005a&id=c30933c74a). | ||
| * Nick has posted our upcoming schedule to events.raspberrypi.com | ||
| 8. End: 21:47 |