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Volunteer Outreach Email #18
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to: External organisations | ||||||||||
subject: Help run a Robotics competition for 16-18 year olds | ||||||||||
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Hi, | ||||||||||
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I'm writing to you on behalf of [Student Robotics][srobo], a nationwide charity that promotes STEM through an annual robotics competition for teams of 16-18 year olds. | ||||||||||
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We're entirely volunteer run and were wondering if any your societies members might be interested in becoming SR volunteers. | ||||||||||
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# What is Student Robotics | ||||||||||
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Student Robotics was founded in 2006 by a group of students at Southampton University and has since run 12 competitions with the SR2019 having 37 teams in total, from around the UK and one from Germany. | ||||||||||
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Teams of students are given some robotics kits and the rules of a game at a 'Kickstart' event and over 6 months they must build, test and refine their fully autonomous robot before competing in a two-day competition. | ||||||||||
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# What does volunteering look like? (Mentor, plan, help competition etc.) | ||||||||||
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Volunteering for Student Robotis can involve a wide variety of tasks from events organisation, to kit development, to mentoring students, to just turning up to be a pair of hands at the events. Our volunteers are able to spend as much or as little time doing SR tasks as they wish. | ||||||||||
There was a problem hiding this comment. Choose a reason for hiding this commentThe reason will be displayed to describe this comment to others. Learn more. We should focus a lot more on our community in this section! There was a problem hiding this comment. Choose a reason for hiding this commentThe reason will be displayed to describe this comment to others. Learn more. Might be worth dropping the repeated 'to' here, and just comma-separate them.
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I agree with @trickeydan that wording this as a kind of "You're joining a community of people to achieve a combined goal" or alike. I also think the final line could do with being improved, so it's much more lax. Something like:
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# How to join (volunteer link on the website (does that send out welcome introducing to Slack + GitHub?)) | ||||||||||
There was a problem hiding this comment. Choose a reason for hiding this commentThe reason will be displayed to describe this comment to others. Learn more. We should be introducing potential volunteers with something much more friendly than GitHub imo. Perhaps we could introduce them to SR in a video call? That way we can answer any questions they might have. There was a problem hiding this comment. Choose a reason for hiding this commentThe reason will be displayed to describe this comment to others. Learn more. I disagree, sort of. I think it's a really useful thing to introduce someone by showing them what we do, such as our tasks repo (specifically linking to the issues page). The runbook would also be a good thing to link to. As a longer term goal, having a welcome pack is definitely something we should have. There was a problem hiding this comment. Choose a reason for hiding this commentThe reason will be displayed to describe this comment to others. Learn more. I really would recommend against just showing new volunteers a list of tasks. They will need to feel involved and wanted by us, and the community before they will dedicate any serious time. SRO made this mistake last freshers. And the one before. And the one before. Now they don't have enough people. |
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[srobo]: https://studentrobotics.org |
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