Database Schema Information

This page contains our MySQL database schema. The Database is named SEAC_Tool_Shed. Below is our E-R Diagram:

Table Listing

Most tables must be populated with at least one record for the application to function. These tables are marked with a dagger (†).

Account Tables

• Accounts†
• Current_Membership_Status†
• Genders†
• Gift_Cards
• Membership_Levels†
• Privilege_Levels†
• Waivers†

Transaction Tables

• Transactions†
• Transaction_Types†
• Transaction_Payments

Tool Tables

• Brands†
• Categories†
• Tool_Categories†
• Tool_Locations†
• Tool_Statuses†
• Tool_Types†
• Types†
• Tools†

---

Accounts

The Accounts table contains individual account information. It connects with the Current_Membership_Status, Genders, Gift_Cards, Membership_Levels, Privilege_Levels, and Transactions tables.

Field	Type	Purpose	Details
Account_ID	INT	The primary key of the table.	PRIMARY KEY NOT NULL AUTO_INCREMENT
Customer_ID	VARCHAR(40)	The ID for the Account's Square customer data.
First_Name	VARCHAR(255)	The Account's first name.	NOT NULL
Last_Name	VARCHAR(255)	The Account's last name.	NOT NULL
DOB	DATE	The Account's birth date.	NOT NULL
Gender_Code	TINYINT UNSIGNED	The integer code of the Account's gender; connects with the Genders table as a foreign key.	NOT NULL UNIQUE
Organization_Name	VARCHAR(255)	The Account's optional Organization Name.	DEFAULT NULL
Email	VARCHAR(255)	The unique email associated with an Account.	NOT NULL UNIQUE
Password	VARBINARY(255)	The string value of an Account's password, stored and verified using Advanced Encryption Standard.	NOT NULL
Phone_Number	CHAR(10)	The 10-digit code of an Account's associated phone number.	NOT NULL
Address_Line1	VARCHAR(255)	The first line of an Account's address.	NOT NULL
Address_Line2	VARCHAR(255)	The optional second line of an Account's address.
City	VARCHAR(255)	The name of the city associated with the address.	NOT NULL
State	VARCHAR(255)	The name of the state associated with the address.	NOT NULL
Postal_Code	CHAR(5)	The postal code associated with the address.	NOT NULL
Secondary_First_Name	VARCHAR(255)	An optional secondary first name.
Secondary_Last_Name	VARCHAR(255)	An optional secondary last name.
Secondary_Email	VARCHAR(255)	An optional secondary email.
Secondary_Phone_Number	CHAR(10)	An optional secondary 10-digit phone number.
Account_Creation_Date	DATE	The current date on the day of the Account's creation.	NOT NULL DEFAULT (CURRENT_DATE())
Account_Notes	TEXT	Any notes for the Account that may be important for staff. Not visible to the holder of the Account.
Membership_Level	TINYINT UNSIGNED	The integer code value associated with the Account's Membership Level; connects with the Membership_Levels table as a foreign key. This field is populated upon membership sign-up.	NOT NULL
Membership_Status	TINYINT UNSIGNED	The integer code value associated with the active/inactive status of an Account, default Active; connects with the Current_Membership_Status table as a foreign key.	NOT NULL DEFAULT '1'
Membership_Auto_Renewal	BOOL	The boolean value associated with auto membership renewal, default false.	NOT NULL DEFAULT '0'
Membership_Creation_Date	DATE	The date when a membership is activated, defaulted to the current date when Registration status is set; updates when a new membership is selected.	NOT NULL DEFAULT (CURRENT_DATE())
Membership_Expiration_Date	DATE	The date when a membership expires, defaulted to the current date when Registration status is set plus one year; updates once a new membership is selected.	NOT NULL DEFAULT (DATE_ADD(CURRENT_DATE(), INTERVAL 1 YEAR))
Privilege_Level	TINYINT UNSIGNED	The integer code value associated with the privilege status of an Account; connects with the Privileges_Level table as a foreign key. 1 = Customer, 2 = Volunteer, 3 = Employee, 4 = Manager, 5 = Administrator. Defaults to Customer unless specified by an Employee or higher.	NOT NULL DEFAULT '1'

(Back to Table Listing)

Brands

The Brands table contains tool brands, such as Makita or DeWalt. It connects with the Tools table.

Field	Type	Purpose	Details
Brand_Name	VARCHAR(255)	The primary key of the table, and the name of the brand.	PRIMARY KEY NOT NULL

(Back to Table Listing)

Categories

The Categories table contains tool categories, such as Carpentry or Roofing. It connects with the Tools table.

Field	Type	Purpose	Details
Category_ID	INT UNSIGNED	The primary key of the table.	PRIMARY KEY NOT NULL UNIQUE AUTO_INCREMENT
Category_Name	VARCHAR(255)	The name of the category.	NOT NULL

(Back to Table Listing)

Current_Membership_Status

The Current_Membership_Status table contains the two membership statuses, Active and Inactive. It connects with the Accounts table.

Field	Type	Purpose	Details
Membership_Status	TINYINT UNSIGNED	The primary key of the table.	PRIMARY KEY NOT NULL UNIQUE
Membership_Status_Description	VARCHAR(255)	An optional description of a Membership Status.	DEFAULT NULL

(Back to Table Listing)

Genders

The Genders table contains genders, such as Female and Non-Binary. It connects with the Accounts table.

Field	Type	Purpose	Details
Gender_Code	TINYINT UNSIGNED	The primary key of the table.	PRIMARY KEY NOT NULL UNIQUE AUTO_INCREMENT
Gender_Name	VARCHAR(255)	The name of the gender.	NOT NULL

(Back to Table Listing)

Gift_Cards

The Gift_Cards table contains Gift Card data, such as the Membership Level of the gift card and an Is_Applied flag. It connects with the Accounts and the Membership_Levels tables.

Field	Type	Purpose	Details
Account_ID	INT UNSIGNED	A primary key of the table; the unique ID of a gift card's assigned Account. Connects with the Accounts table as a foreign key.	PRIMARY KEY NOT NULL UNIQUE
Card_Code	CHAR(6)	A primary key of the table; the randomly-generated 6-digit activation code of the gift card, emailed to the Account.	PRIMARY KEY NOT NULL DEFAULT lpad(floor((rand() * 999999.99)),6,_utf8mb4'0')
Membership_Level	TINYINT UNSIGNED	The integer code value associated with the gift card's Membership Level; connects with the Membership_Levels table as a foreign key.	NOT NULL
Is_Applied	BOOL	A flag indicating whether a gift card has been redeemed already, default false.	NOT NULL DEFAULT '0'

(Back to Table Listing)

Membership_Levels

The Membership_Levels table contains membership levels, such as Builder and Contractor. It connects with the Accounts and Gift_Cards tables.

Field	Type	Purpose	Details
Membership_Level	TINYINT UNSIGNED	The primary key of the table; connects with the Accounts table. Stores the unique ID for each membership level: 1 is Tinkerer, 2 is MacGyver, etc.	PRIMARY KEY NOT NULL AUTO_INCREMENT
Membership_Title	VARCHAR(255)	The name of the membership level, such as MacGyver.	NOT NULL
Membership_Price	FLOAT	The annual purchase price of the membership.	NOT NULL
Max_Tool_Checkout	INT UNSIGNED	The maximum number of tools that can be checked out under the membership level.	NOT NULL
Is_Organizational	TINYINT(1)	A flag indicating whether a membership level is organizational, and therefore invisible to non-organization Accounts.	NOT NULL

(Back to Table Listing)

Privilege_Levels

The Privilege_Levels table contains the privilege levels accounts can have, such as Manager and Admin. It connects with the Accounts table.

Field	Type	Purpose	Details
Privilege_Level	TINYINT UNSIGNED	The primary key of the table; connects with the Accounts table.	PRIMARY KEY NOT NULL
Privilege_Title	VARCHAR(255)	The name of the privilege level, such as Customer.	NOT NULL

(Back to Table Listing)

Tool_Categories

The Tool_Categories table contains tool categories, such as Crafting and Masonry. It connects with the Categories and the Tools tables.

Field	Type	Purpose	Details
Tool_ID	INT UNSIGNED	A primary key of the table; connects with the Tools table as a foreign key.	PRIMARY KEY NOT NULL
Category_ID	INT UNSIGNED	A primary key of the table; connects with the Categories table as a foreign key.	PRIMARY KEY NOT NULL

(Back to Table Listing)

Tool_Locations

The Tool_Locations table contains tool locations, such as Mobile Unit - Thomas P. Ryan Center (Monday) and Main Location. It connects with the Tools table.

Field	Type	Purpose	Details
Tool_Location	INT UNSIGNED	The primary key of the table; connects with the Tools table to check on Current_Location and Home_Location.	PRIMARY KEY NOT NULL AUTO_INCREMENT
Location_Name	VARCHAR(255)	The name of the location.	NOT NULL

(Back to Table Listing)

Tool_Statuses

The Tool_Statuses table contains tool statuses, such as Checked Out and Maintenance. It connects with the Tools table.

Field	Type	Purpose	Details
Tool_Status	TINYINT UNSIGNED	The primary key of the table.	PRIMARY KEY NOT NULL
Tool_Status_Details	VARCHAR(255)	The label of the tool status, such as Available.	NOT NULL

(Back to Table Listing)

Tool_Types

The Tool_Types table contains tool types, such as Angle Grinders and Jigs. It connects with both the Tools and the Types tables.

Field	Type	Purpose	Details
Tool_ID	INT UNSIGNED	A primary key of the table; connects with the Tools table as a foreign key.	PRIMARY KEY NOT NULL
Type_ID	INT UNSIGNED	A primary key of the table; connects with the Types table as a foreign key.	PRIMARY KEY NOT NULL

(Back to Table Listing)

Tools

The Tools table contains tool data objects. It connects with the Brands, Tool_Categories, Tool_Locations, Tool_Statuses, and Tool_Types tables.

Field	Type	Purpose	Details
Tool_ID	INT UNSIGNED	The primary key of the table.	PRIMARY KEY NOT NULL AUTO_INCREMENT
Old_Tool_ID	VARCHAR(255)	A field used for data migration.	DEFAULT NULL
Tool_Name	VARCHAR(255)	The name of the tool.	NOT NULL
Brand_Name	VARCHAR(255)	The brand of the tool; connects with the Brands table as a foreign key.	DEFAULT NULL
Tool_Weight	FLOAT	The weight of the tool, in pounds.	DEFAULT NULL
Tool_Size	VARCHAR(255)	The size of the tool, in inches.	DEFAULT NULL
Home_Location	INT UNSIGNED	The location where the tool is meant to be returned; connects with the Tool_Locations table as a foreign key.	NOT NULL
Current_Location	INT UNSIGNED	The current location of the tool, which will be the same as Home_Location unless the tool has been classified as Floating; connects with the Tool_Locations table as a foreign key.	NOT NULL
Location_Code	VARCHAR(255)	The descriptor of the tool's current, specific location, such as In Drawer 4C.	DEFAULT NULL
Tool_Description	TEXT	Details regarding the tool.
Tool_Status	TINYINT UNSIGNED	The status of the tool, such as Available or Checked Out; connects with the Tool_Statuses table as a foreign key.	NOT NULL
Tool_Link	VARCHAR(2000)	The link to a tool's image.	DEFAULT NULL
Tool_Manual	VARCHAR(2000)	The link to a tool's manual.	DEFAULT NULL
Tool_Loan_Fee	FLOAT	The monetary value of loaning a tool, in USD ($xx.xx).	NOT NULL DEFAULT '0'
Default_Late_Fee	FLOAT	The monetary amount to be charged to a user every day a tool is overdue, until either returned or fully charged.	NOT NULL DEFAULT '1'
Default_Loan_Length	TINYINT UNSIGNED	The length of a tool's loan period before it must be returned, defaulted to seven days.	NOT NULL DEFAULT '7'
Renewal_Amount	TINYINT	The amount of times a loan may be extended, defaulted to once.	NOT NULL DEFAULT '1'
Tool_Replacement_Cost	FLOAT	The monetary cost to replace a tool entirely.	NOT NULL
Is_Floating	BOOL	A flag indicating whether a tool must be returned to its home location.	NOT NULL
Is_Featured	BOOL	A flag indicating whether a tool is featured on the main page.	NOT NULL DEFAULT '0'

(Back to Table Listing)

Transaction_Payments

The Transaction_Payments table contains payment invoices types for any transaction that occurs in the system. It connects with the Transactions table.

Field	Type	Purpose	Details
Transaction_ID	INT UNSIGNED	The primary key of the table. Relates to a transaction in the Transactions table.	PRIMARY KEY NOT NULL
Invoice_Number	VARCHAR(255)	The primary key of the table. The invoice number generated for each transaction.	PRIMARY KEY NOT NULL
Payment_ID	VARCHAR(2000)	The invoice code generated from Square for each transaction.	NOT NULL

(Back to Table Listing)

Transaction_Types

The Transaction_Types table contains transaction types, such as Membership Renewal and Tool Return. It connects with the Transactions table.

Field	Type	Purpose	Details
Transaction_Type	TINYINT UNSIGNED	The primary key of the table.	PRIMARY KEY NOT NULL
Transaction_Details	VARCHAR(255)	The label of the transaction type, such as New Membership.	DEFAULT NULL

(Back to Table Listing)

Transactions

The Transactions table contains transaction data objects. It connects with the Tool_Transactions, Transaction_Types, and Accounts tables.

Field	Type	Purpose	Details
Transaction_ID	INT UNSIGNED	The primary key of the table.	PRIMARY KEY NOT NULL AUTO_INCREMENT
Account_ID	INT UNSIGNED	The Account ID or IDs associated with the transaction; connects with the Accounts table as a foreign key.	NOT NULL
Transaction_Date	DATE	The date the transaction took place.	NOT NULL
Transaction_Type	TINYINT UNSIGNED	The type of the transaction; connects with the Transaction_Types table as a foreign key.	NOT NULL
Start_Date	DATE	The potential start date of the transaction.	DEFAULT NULL
End_Date	DATE	The potential end date of the transaction.	DEFAULT NULL
Check_Out_Date	DATE	The potential check-out date of the transaction.	DEFAULT NULL
Check_In_Date	DATE	The potential check-in date of the transaction.	DEFAULT NULL
Payment_Amount	FLOAT	The potential payment total of the transaction.	DEFAULT NULL

(Back to Table Listing)

Types

The Types table contains tool types, such as Axes and Screwdriver Sets. It connects with the Tool_Types table.

Field	Type	Purpose	Details
Type_ID	INT UNSIGNED	The primary key of the table; connects with the Tool_Types table.	PRIMARY KEY NOT NULL AUTO_INCREMENT
Type_Name	VARCHAR(255)	The name of the tool type, such as Table Saws.	NOT NULL

(Back to Table Listing)

Waivers

The Waivers table contains the waiver data objects necessary for the SEAC Tool Shed. Currently, those are the Tool Waiver and Indemnification and Tool Lending Agreement.

Field	Type	Purpose	Details
Waiver_ID	INT UNSIGNED	The primary key of the table.	PRIMARY KEY NOT NULL
Waiver_Name	VARCHAR(255)	The name of the waiver, such as Tool Waiver and Indemnification.	NOT NULL
Waiver_Details	TEXT	The text of the waiver.	NOT NULL

(Back to Table Listing)