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Sprint Planning Meeting 2021 08 04

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Erik Moeller edited this page Aug 4, 2021 · 3 revisions

Sprint Planning Meeting, SecureDrop, 2021-08-04

Sprint timeframe: Beginning of Day (PDT) 2021-08-04 to Beginning of Day (PDT) 2021-08-18

1) Quick process check-in

  • Do we want to continue with asynchronous standups on Tuesday/Thursday?

    • +1, I'm a fan. Can dovetail nicely with ad-hoc meetings too (see below)

      • I like this one, easier due to my timezone.

      • Definitely felt this as lower contact with the rest of the team while I (Cory) was part-time Tuesday – Thursday; think it will be less of an impedance now that I'm full-time Monday - Thursday. +1

        • great point cfm, thanks. we also are silent on gitter those days, we should be mindful of passive watchers seeing less activity from us.

    • +1, like not being interrupted, but maybe add optional working group standup (server/ws) once a week to allay others' concerns?+1

  • Do we want to continue with simplified sprint planning process?

    • +1, haven't seen much of it yet =) -Conor +1

  • How do we best convene technical meetings & informal chats?

    • with or without any regular standing meetings?

    • given that tues/thurs are async, strikes me as a great time to call ad-hoc meetings (preferably with 1-2d notice) on tech deep dives. e.g. Allie just called a dep mgmt meeting recently around that time, worked well.+1 +1

    • Ideally we would have fewer standing meetings + good inter-team communication, but I feel like it's difficult to get everyone together to talk without much notice (unlike being in a physical office). It's much harder to have regular conversations with the team without a physical office, and waiting for someone to respond to my github comment or DM doesn't feel the same.

    ^ +1

    • Getting calendar free is easier to discuss more technical things during the week.

Proposal 1: Declare Tuesday / Thursday 8:30 AM - 9:30 AM PDT to be free of scheduled meetings but open to unscheduled ad hoc chatter

Proposal 1a: Declare Mon-Thur 8:30 AM - 9:30 AM PDT to be free of recurring meetings when we all try to be available more to our team for in-person calls if needed+1+1

Proposal 2: Ping people as you feel, people can check those messages when they check slack and reply back. 1 message or 20 lines, everything is okay.

Proposal 3: Consider porting DMs to group messaging where appropriate, to increase visibility and create an office-like environment. +1+1+1+1

Next step: Emerging support for Proposal 1a; let's discuss at (synchronous) standup next week how this could work

2) July accomplishments

  • SecureDrop 2.0.1 has been released
  • Safe Deletion PR for SecureDrop Client was merged
  • Reproducible builds in SecureDrop Workstation should be fixed per https://github.com/freedomofpress/securedrop-debian-packaging/pull/254
  • New kernels and 2.0.2 RC1 packages have been prepared for testing
  • A new version of SecureDrop SDK has been released
  • Major improvements to SecureDrop accessibility are close to merge
  • We published secure-fs and it is ready for use
  • We have begun setting SecureDrop Client up for internationalization via Weblate
  • HTTPS on Source Interface is now TLSv1.3 only
  • We held a mini-summit during which we:
    • discussed overall team health & process sustainability
    • started capacity planning for the remainder of the year
    • reviewed our findings from the SecureDrop Workstation pilot to-date
    • prioritized work on the SecureDrop Workstation for the remainder of the year

3) Key dates and time commitments

2021-08-04              : Cory switches to full-time (Mon–Thu) until end of year
2021-08-05 to 2021-08-06: DEFCON
2021-08-04 to 2021-08-05: Time off: Kevin
2021-08-05 to 2021-08-08: DEFCON - Kushal
2021-08-06              : FPF Holiday (Summer Friday)
2021-08-09 to 2021-08-12: Time off: Ro
2021-08-09              : John's last day
2021-08-10              : Tails 4.21 release
2021-08-12              : SecureDrop 2.0.2 release (kernel update)
2021-08-13              : Time off: Erik
2021-08-14              : Debian Bullseye release (Buster EOL == one year later)

             Opportunity to switch SDW to new kernel series

SOON?                   : Qubes 4.1 release

NB. cfm might need to trade around one working day weeks of August 9 and 16 (TBD).

After sprint period:

2021-08-17 to 2021-08-20: Kushal Packet Decoding training (participant) 4 hours daily
2021-08-20              : FPF Holiday (Summer Friday)
2021-08-24              : Jen's last day as a contractor
Late August             : Time off: Ro

Learning time: Conor/Kushal have continued their Rust adventures

4) Top priorities

  1. Release SecureDrop 2.0.2 with kernel update to >=5.4.136

  2. Prepare kernel release for SecureDrop Workstation & begin QA for SecureDrop Client 0.5.0 release

  3. Organize a knowledge share, including discussion of improvement opportunities. Dependency management (managing an ignore list for safety and other errors, maintaining upstream wheels, diff reviews, and how frequently we upgrade dependencies)

5) Task selection and estimation

https://github.com/orgs/freedomofpress/projects/1

We estimated the following tasks:

  • SecureDrop 2.0.2 (Kev/Conor/all) - ~32
  • Admin Rebuild Docs PR: 1-2 (Ro/Erik)
  • Accessibility PR: 2 (Cory/John)
  • Workstation kernel update: 2 (Allie /Conor)
  • Client i18n prep PR: 2 (Allie/John)
  • Latest Buster CI image - 2-4 (maybe John, timebox; otherwise Conor)
  • QA - SecureDrop Client 0.5.0 (Erik, Kushal, Allie)
  • Release SecureDrop Proxy / Export - 8 (Allie/Conor)
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